Item 6ECITY OF
SOUTH LAKE
MEMORANDUM
November 29, 2024
To: Alison Ortowski, City Manager
From: David Miller, Director of Community Services
Subject: Approve Ordinance No. 1228C, 2nd Reading, amending Article V, "Boards,
Commissions, and Committees," of Chapter 2, "Administration," to
renumber Chapter 2, Article V and create the Advisory Commission on
Persons with Disabilities; providing that this ordinance shall be cumulative
of all ordinances; providing a severability clause; providing a savings
clause; providing for publication as required by law; and providing an
effective date.
Action
Requested:
Approve Ordinance No. 1228C, 2nd Reading, amending Article V,
"Boards, Commissions, and Committees," of Chapter 2,
"Administration," to renumber Chapter 2, Article V and create the
Advisory Commission on Persons with Disabilities; providing that this
ordinance shall be cumulative of all ordinances; providing a
severability clause; providing a savings clause; providing for
publication as required by law; and providing an effective date.
Background
Information:
The City of Southlake has a long-established tradition of encouraging
its citizens to participate in the governmental process and has
created nineteen (19) various boards, commissions, and committees
to advise the City Council on matters related to City policies,
planning, and programming or to fulfill statutory responsibilities.
Southlake residents are appointed to these boards, commissions,
and committees by the City Council. Annually, in June and in
October, the City Council appoints members and if required alternate
members to its boards, commissions, and committees. The City
Council also appoints officers, such as the chair, to some City
boards, commissions, and committees. Typically, appointed
members serve two-year terms. However, a few boards,
commissions, or committees have a 1-year or 3-year term.
The Southlake City Council has expressed interest in creating an
additional board to act as an advisory body to the City Council,
offering policy guidance informed by the experiences and insights of
residents with disabilities.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski — City Manager
Meeting Date — December 03, 2024
Page 2of6
During the October 1, 2024, City Council meeting, Director of
Community Services David Miller discussed establishing an Advisory
Commission for People with Disabilities during Work Session. City
staff has now amended Ordinance 1228B to create 1228C, which
includes the creation of this commission, and outlines its roles and
responsibilities.
To create Ordinance 1228C, Chapter 2, Article 5 had to be
renumbered. Division 1 has been renumbered to Section 2-120, and
every subsequent division has been renumbered numerically.
In addition, Division 21 was created to outline the structure of the
Advisory Commission on Persons with Disabilities. The following
edits were added with the creation of Division 21:
DIVISION 21 — ADVISORY COMMISSION ON PERSONS WITH
DISABILITIES.
Sec. 2-247. — Creation of the Advisory Commission on Persons
with Disabilities.
There is hereby established an Advisory Commission on Persons
with Disabilities (hereinafter referred to as the "Advisory
Commission,"). The Advisory Commission acts as an advisory body
to the City Council, offering policy guidance informed by the
experiences and insights of residents with disabilities. The Advisory
Commission seeks to enhance the quality of life for all residents and
visitors by advocating for equitable opportunities, promoting
awareness, and ensuring that Southlake is a welcoming and
accessible city for everyone.
Sec.2-248. — Number of members, qualifications, alternates, and
terms.
(a) The Advisory Commission shall consist of seven (7) regular
members appointed by the City Council. Each member shall be a
citizen of the City at all times while serving on the Advisory
Commission. Members shall serve without compensation.
Recognizing the unique nature of the Advisory Commission,
there may be situations where an appointed member may require
assistance to participate. Such assistance shall be
accommodated within the established accommodation process.
An individual providing assistance to a Commission member shall
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski — City Manager
Meeting Date — December 03, 2024
Page 3of6
not be considered an appointed member of the Advisory
Commission.
(b) In addition to the regular members, the City Council may appoint
up to two (2) citizens of the City as alternate members, who shall
serve in the absence of one or more regular members.
(c) Individuals first appointed to places one, three, five, seven, and
alternate one will be appointed for a two-year term. Individuals
first appointed to places two, four, six and alternate two will be
appointed for a one-year term. Thereafter, each member shall
be appointed in accordance with Sec. 2-120.
Sec.2-249.- Meetings and bylaws.
(a) At the meeting following the appointment of new members by
the City Council, the Advisory Commission shall elect from its
members a Vice -Chair and Secretary to serve a one-year term
until the next annual appointment of new Advisory
Commission members.
(b) The Advisory Commission shall adopt bylaws to govern the
holding of its meetings, which, at a minimum, shall include the
following:
(1) Schedule for holding of regular meetings;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Advisory Commission shall operate per approved bylaws.
The Advisory Commission may amend such bylaws, or adopt
new bylaws, as it determines is appropriate to best govern
holding its meetings, provided that any bylaw amendments
shall be effective only after being approved by resolution of
the City Council. The Advisory Commission's bylaws shall be
consistent with state law, the City Charter, the City Code of
Ordinances, and the Board and Commission Manual.
Sec. 2-250.- Duties and responsibilities
The duties and responsibilities of the Advisory Commission on
Persons with Disabilities shall be to focus on enhancing the quality
of life for all residents and visitors with disabilities by acting in an
advisory capacity to the City Council in matters informed by the
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski — City Manager
Meeting Date — December 03, 2024
Page 4 of 6
experiences and insights of residents with disabilities, advising the
City Council regarding public programs that impact people with
disabilities as follows:
(a) Community Education: Enhancing public awareness of disability -
related issues and available resources, while promoting a deeper
understanding of the needs and valuable contributions of
individuals with disabilities by:
(1) Identifying opportunities to showcase the contributions of
individuals with disabilities through City communication
platforms;
(2) Evaluating the City's communication platforms to identify
opportunities for accommodations and improvements that
better serve individuals with disabilities; and
(3) Identify and evaluate new resources that enhance public
awareness and promote greater understanding of the varied
needs of individuals with disabilities, ensuring that community
members, businesses, and organizations are informed about
solutions for accessibility and support.
(b) Community Engagement: Encouraging and supporting the active
participation of individuals with disabilities in all aspects of
community life by promoting programs and activities and:
(1) Providing recommendations for new recreational adaptive
programming and/ or services, related cost recovery, and
funding sources;
(2) Providing feedback on current recreational programming,
recommending improvements, and recommending future
programming as funding and operational capability permits;
and
(3) Identifying and evaluating potential partnerships that provide
opportunities for persons with disabilities.
(c) Accessibility: Creating an environment where all citizens and
visitors, regardless of ability, can participate in and benefit from
public services and community activities without barriers, and
providing guidance on:
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski — City Manager
Meeting Date — December 03, 2024
Page 5of6
(1) Initiatives that enhance accessibility for the City's park and
mobility systems; and
(2) Programs and/or services that may present barriers to
inclusion for persons with disabilities and recommend
solutions that align with City strategic goals, program
objectives, and operational and funding capability and
sustainability.
Ordinance 1228 was designed to update and codify all board,
commission, and committee ordinances into the Southlake Code of
Ordinances.
Ordinance 1228A was approved on August 16, 2022.
Ordinance 1228B was approved on December 06, 2023.
Financial
Considerations: None.
Strategic Link: Approval of Ordinance 1228C is linked to the City's Strategy Map
related to the Focus Areas of Partnerships and Volunteerism and
Performance Management & Service Delivery.
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
City Council consideration of Ordinance No. 1228C, 1st Reading
November 19, 2024
City Council consideration of Ordinance No. 1228C, 2nd Reading
December 03, 2024
City Attorney has reviewed the document.
Alternatives may include:
• Recommendation to approve as presented
• Recommendation to approve with input as desired
• Recommendation not to approve
• Ordinance No. 1228C Draft Clean Version
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Alison Ortowski — City Manager
Meeting Date — December 03, 2024
Page 6of6
Recommendation: Approve Ordinance No. 1228C, 1st Reading, amending Article V,
"Boards, Commissions, and Committees," of Chapter 2,
"Administration," to renumber Chapter 2, Article V and create the
Advisory Commission on Persons with Disabilities; providing that this
ordinance shall be cumulative of all ordinances; providing a
severability clause; providing a savings clause; providing for
publication as required by law; and providing an effective date.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Ordinance No. 1228C Draft Clean Version
ORDINANCE NO. 1228C
AN ORDINANCE AMENDING ARTICLE V, "BOARDS, COMMISSIONS
AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION;" TO
RENUMBER CHAPTER 2, ARTICLE V AND CREATE THE ADVISORY
COMMISSION ON PERSONS WITH DISABILITIES; PROVIDING THAT
THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION AS REQUIRED BY LAW;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas ("City") is a home rule city acting under its
Charter adopted by the electorate pursuant to Article XI, Section 5 of the
Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the City Council of the City has previously enacted ordinances creating
various boards, commissions, and committees; and
WHEREAS, these boards, commissions, and committees advise the City Council on
matters related to City policies, planning and programming, and/or fulfill
statutory responsibilities of the City; and
WHEREAS, the City Council has previously enacted an ordinance regulating the
operation of the boards, commissions, and committees by establishing term
limits and procedures for appointing the chair of all boards, commissions,
and committees; and
WHEREAS, the City Council now deems it advisable and necessary to renumber
Chapter 2, Article V of the Southlake City Code; and
WHEREAS, the City Council also deems it appropriate to create the Advisory
Commission on Persons with Disabilities to act as an advisory body to the
City Council, offering policy guidance informed by the experiences and
insights of residents with disabilities.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, THAT
Section 1.
Article V "Boards, Commissions and Committees," of Chapter 2, "Administration,"
of the Southlake City Code is hereby amended to read as follows:
1 Board, Commission, and Committee Ordinance — 10.30.24
"DIVISION 1. - GENERALLY
Sec. 2-120. - Terms and conditions of office.
(a) City Council shall appoint all members to each board, commission, or
committee per the provisions in Sec. 2-120(b) unless appointments are
specifically specified in the provisions provided for that board, commission, or
committee.
(b) Each member of a city board, commission, or committee appointed after May
19, 2020, unless otherwise provided by subsection (e) hereof or state law, the
City Charter, or the Code of Ordinances, shall serve for a term of office to
commence upon the date of appointment by the City Council and to continue
for a term of two (2) years, and until the board, commission or committee
member's successor is appointed and qualified. A simple majority of the board,
commission, or committee members (not including alternate members) shall be
appointed in the odd years and the remaining members in even years. Boards,
commissions, or committees with an even number of members will appoint 50%
of the members in an odd year and 50% of the members in an even year.
Alternate member appointments occur in accordance with the applicable
general sections and subsections for that specific board, commission, or
committee and will serve for a term of two (2) years.
(1) With the exception of the Planning and Zoning Commission, no board,
commission, or committee member may serve on the same board,
commission, or committee for more than three (3) consecutive two (2)-
year terms.
(2) After completion of their term, a board, commission, or committee
member may be immediately appointed to serve on a different board,
commission, or committee. A board, commission, or committee member
may serve on more than one (1) board, commission, or committee at the
same time. Also, a board, commission or committee member may serve
on multiple task forces as appointed by City Council.
(3) Any alternate member of a city board, commission, or committee's term,
for the purpose of term limits, does not begin until appointed as a full
member of the board, commission, or committee.
(c) A board, commission, or committee with member terms of more or less than
two (2) years shall be appointed in accordance with the subsection provided
for that specific board, commission, or committee. Alternate member(s) or
replacement member(s) appointments may occur at any time as required.
(d) Unless otherwise provided by state law, the City Charter, or the Code of
Ordinances, the City Council shall appoint a member to fill a vacancy on a
2 Board, Commission, and Committee Ordinance — 10.30.24
board, commission, or committee. A member appointed to fill a vacant place
on a board, commission, or committee shall serve for the length of the
unexpired term. Members of any City board, commission, or committee shall
serve without compensation and until their successors are appointed.
(e) Places on all boards, commissions, or committees, except for the Southlake
Youth Action Commission, Metroport Teen Court Board, and Corridor Planning
Committee, shall be sequentially numbered and correspond with the number
of regular members appointed (e.g., Places 1 — 7).
(f) Alternate members assigned to a board, commission, or committee, except for
the Southlake Youth Action Commission, will be assigned a corresponding
number (e.g., Alternate #1, Alternate #2). Alternate members shall attend all
meetings and may participate in discussions related to agenda items or
matters, but will not vote on these items or matters.
(g) An alternate member in the event of an absence or disqualification of a regular
member at a meeting shall act in the place of such member and perform the
duties of a regular member, including voting on agenda items or matters. In the
absence of one or more regular members, the alternate member assigned with
the highest numerical position (e.g., Alternate #1) and who is present shall be
seated as a regular member. In the event of the resignation of a regular
member, the alternate member assigned with the highest alternate numerical
position will act in the place of such member until the City Council has
appointed a new regular member for that place for the remainder of the term.
(h) Terms for members on the following boards, commissions, or committees shall
expire in June on the date on which new appointments are made by the City
Council or until a successor is appointed. New terms for board, commission,
or committee members will begin on the day following the City Council's
appointment unless a commencement date for the term to begin is specifically
noted by the City Council during the appointment.
(1) Building Board of Appeals;
(2) Capital Improvements Advisory Committee (CIAC);
(3) Parks and Recreation Board;
(4) Planning and Zoning Commission;
(5) Southlake Parks and Development Corporation;
(6) Southlake Youth Action Commission;*
(7) Tax Increment Reinvestment Zone Board; and
3 Board, Commission, and Committee Ordinance — 10.30.24
(8) Zoning Board of Adjustment.
Appointments of members to the CIAC by the City Council will only occur if the
Planning and Zoning Commission membership does not meet the qualification
requirements to serve as the City's CIAC as outlined in Sec. 395.058 of the
Texas Local Government Code, as amended. The Planning and Zoning
Commission will serve as the City's Sign Board and the CIAC and terms of office
for the Sign Board and CIAC members shall coincide with appointment terms
for the Planning and Zoning Commission members. The Zoning Board of
Adjustment will serve as the City's Tree Board and Airport Zoning Board of
Adjustment and terms of office for the Tree Board and Airport Zoning Board of
Adjustment members shall coincide with appointment terms for the Zoning
Board of Adjustment members. Terms for the Corridor Planning Committee
members coincide with the members' corresponding City Council or board,
commission, or committee appointments. *City Council does not appoint
members to the Southlake Youth Action Commission (SYAC); however, the
term for members of SYAC will expire in June at such time the City Council
makes appointments for the other boards, commissions, and committees listed
in this section.
(i) Terms for members of the following boards, commissions, or committees shall
expire in October on the date on which appointments are made by the City
Council or until a successor is appointed. New terms for board, commission,
and committee members will begin on the day following the City Council's
appointment unless a commencement date for the term to begin is specifically
noted by the City Council during the appointment.
(1) Alliance for Community Engagement Committee;
(2) Library Board;
(3) Metroport Teen Court Board;
(4) Southlake Arts Council;
(5) Senior Advisory Committee; and
(6) Advisory Commission on Persons with Disabilities.
(j) Terms for members of the following board, commission, or committee members
shall expire on the specific date listed.
(1) Community Enhancement Development Corporation (September 30t")
(2) Crime Control and Prevention District (September 1st)
4 Board, Commission, and Committee Ordinance — 10.30.24
(k) Within 30 days after the appointment of a new member to any board,
commission, or committee, or prior to the first time that a new member
participates in a meeting (except for the Southlake Youth Action Commission
members), the new member shall complete the orientation and training
requirements outlined in the City's Board and Commission Manual.
(1) All members of all boards, commissions, or committees shall serve in
accordance with the provisions of the approved Board and Commission
Manual.
(m)AII notices, meetings, and deliberations of a board, commission, or committee
shall be called, convened, held, and conducted in accordance with the Texas
Open Meetings Act, Chapter 551 of the Texas Government Code.
(n) Minutes of each board, commission, or committee meeting shall be filed with
the City Secretary.
(o) Conflict of interest. Any board, commission, or committee member having a
conflict of interest on an agenda item, as provided for in the Code of Ordinances
or Texas Local Government Code, shall disclose the conflict of interest as
required by the City Code of Ethics, and shall not participate or be eligible to
vote on the item, unless permitted by Section 2-265(b) of the Code of
Ordinances, as amended.
(p) A staff liaison shall be designated by the City Manager to work with each City
board, commission, or committee in accordance with Board and Commission
Manual. The staff liaison will be responsible for posting a public notice in
accordance with the Texas Government Code, preparing and distributing
reports and reference meetings, ensuring the meetings and deliberations are
conducted per State law and established bylaws, and following up on actions
or directions.
(q) Members not planning to attend a regular meeting or special meeting shall
notify the staff liaison or the Chair of the board, commission, or committee by
12:00 pm (noon) of the meeting day.
Sec. 2.121. - Removal of members/Reporting member absences.
(a) Members of boards, commissions, or committees, unless specifically provided
otherwise by State law, the City Charter, or the Code of Ordinances, shall serve
at the will and pleasure of the City Council, and may be removed from office in
accordance with City Charter, State law or another applicable ordinance.
(b) Any member or alternate of a board, commission, or committee with absences
from two (2) consecutive regular meetings, except for the Southlake Youth
5 Board, Commission, and Committee Ordinance — 10.30.24
Action Commission or the Corridor Planning Committee, shall be reported to
the City Council. The City Council may, at its discretion, remove a board,
commission, or committee member and appoint a replacement.
(c) Removal of a Zoning Board of Adjustment member by the City Council must
adhere to the removal procedure outlined in the Texas Local Government Code
Section 211.008(b), as amended, which allows City Council to remove a
member, for cause, as found by City Council, on a written charge after a public
hearing.
(d) Any Planning and Zoning Commission member forfeits their office if they fail to
attend two (2) consecutive regular meetings of the Commission without being
excused by the City Council at a regularly scheduled meeting.
Sec. 2.122. - Appointment of officers.
(a) Unless otherwise provided by state law or the City Charter, in making
appointments, the City Council will appoint annually the Chair or President for
each board, commission, or committee listed in Sec. 2.123(a) - Boards. The
City Council shall also name one appointee as the Vice -Chair for the Zoning
Board of Adjustment. This provision shall supersede any ordinance or
resolution previously adopted by the City pertaining to the listed boards,
commissions, and committees.
(b) A board, commission, or committee member who serves any term as the Chair
may be appointed to serve a fourth consecutive two-year term on the same
board, commission, or committee.
(c) With the exception of the Zoning Board of Adjustment, unless specifically
provided otherwise by state law, ordinance, or City Charter, boards,
commissions, or committees shall elect a Vice -Chair and any other required
officers (except for the Chair) by majority vote at the first available meeting
following the appointment of a Chair by City Council. The Planning and Zoning
Commission shall appoint the Chair and Vice Chair, at the same meeting. Also,
the appointment of a Vice -Chair or any other officer (except for the Chair) may
occur when a vacancy exists.
Sec. 2.123. - Boards.
(a) The City Council will appoint a Chair to the following boards, commissions, and
committees. The City Council shall also name one appointee as the Vice -Chair
for the Zoning Board of Adjustment. This provision shall supersede any
ordinance or resolution previously adopted by the City pertaining to the listed
boards, commissions, and committees.
(1) Building Board of Appeals;
6 Board, Commission, and Committee Ordinance — 10.30.24
(2) Capital Improvements Advisory Committee (Appointments only made by
City Council for the Capital Improvements Advisory Committee if the
Planning and Zoning Commission is not serving as this Committee as
permitted by Sec. 395.058 of the Texas Local Government Code);
(3) Library Board;
(4) Parks and Recreation Board;
(5) Alliance for Community Engagement;
(6) Senior Advisory Commission;
(7) Southlake Arts Council;
(8) Southlake Parks Development Corporation (President);
(9) Zoning Board of Adjustment (officers and members of the Zoning Board
of Adjustment will hold the same position on the Tree Board and the
Airport Board of Adjustment as the Zoning Board of Adjustment
constitutes these two boards);
(10) Tax Increment Reinvestment Zone Board; and
(11) The Advisory Commission on Persons with Disabilities
(b) The boards, commissions, or committees listed in Sec 2.123(a) shall appoint
all other officers other than the Chair in accordance with the subsection
provided specifically for appointments for that particular board, commission, or
committee.
(c) Boards, commissions, or committees listed below in this section shall appoint
all officers in accordance with their specific appointment subsection.
(1) Planning and Zoning Commission (officers and members will hold the
same position on the Sign Board and the Capital Improvements Advisory
Committee as the Planning and Zoning Commission constitutes these
two boards);
(2) Southlake Youth Action Commission;
(3) Crime Control and Prevention Board;
(4) Metroport Teen Court;
(5) Corridor Planning Committee; and
7 Board, Commission, and Committee Ordinance — 10.30.24
(6) Community Enhancement Development Corporation.
(d) Specific duties and responsibilities of the boards, commissions, or committees
listed in Sec. 2.123 (a) and (c) above are provided in each specific board,
commission, or committee subsection in this Article V. The City Council may
assign additional responsibilities or duties as needed to any board,
commission, or committee in a manner consistent with the State law or City
Charter.
Secs. 2-124. - 2-129. Reserved.
DIVISION 2. - ALLIANCE FOR COMMUNITY ENGAGEMENT
Sec. 2-130. - Creation of Alliance for Community Engagement.
There is hereby established the Alliance for Community Engagement for the City,
hereinafter referred to as the "Committee," created to foster meaningful communication
and engagement between the community and the City of Southlake to strengthen
municipal transparency, public involvement and collaboration, and to enhance community
spirit.
Sec. 2-131. - Number of members, qualifications, and terms.
(a) The Committee shall consist of twelve (12) citizens of the City, who shall be
appointed by a majority vote of the City Council for two-year terms.
(b) Places on the Committee shall be numbered one (1) through twelve (12).
Members appointed to odd -numbered places shall be appointed in odd -
numbered years and members appointed to even -numbered places shall be
appointed in even -numbered years. Members shall serve until their successors
are appointed and without compensation.
(c) Members serve at the pleasure of the City Council.
(d) Vacancies on the Committee are to be filled by appointment by the City Council
for the length of the unexpired term.
Sec. 2-132. - Meetings and bylaws.
(a) The Committee shall select from the members a Vice -Chair and Secretary, for
one-year terms, and thereafter until their successor is appointed. Selections
shall occur at the first regular meeting following the annual appointment of the
chair by the City Council.
8 Board, Commission, and Committee Ordinance — 10.30.24
(b) The Committee shall establish bylaws, which shall be kept on file in the City
Secretary's office and shall govern the meetings of the Committee. The
Committee shall operate per approved bylaws. The Committee may amend
such bylaws, or adopt new bylaws, as the Committee determines is appropriate
to best govern holding its meetings, provided that any bylaw amendments shall
be effective only after being approved by resolution of the City Council. The
Committee's bylaws shall be consistent with state law, the City Charter, the City
Code of Ordinances, and the Board and Commission Manual, and shall, at a
minimum, encompass the following matters:
(1) Regular meetings shall be held, at a minimum, once each quarter.
(2) Specify the manner of holding and calling of special meetings.
(3) Majority of members shall constitute a quorum.
Sec. 2-133. - Duties and Responsibilities.
The duties and responsibilities of the Committee are advisory in nature. The
Committee shall:
(a) Provide the City Council with recommendations on methods to improve the
City's communication programs that provide the public with balanced and
objective information related to City issues and policies.
(b) Provide the City Council with recommendations on opportunities to engage with
and consult community members on matters of public policy and City services.
(c) Serve as a focus group for City Staff to provide recommendations and feedback
on communication initiative proposals.
(d) Provide the City Council with recommendations on methods to enhance public
involvement in the City's decision -making process, City events, and other
opportunities designed to enhance the sense of community.
(e) Provide the City Council with recommended improvements on the City's use of
citizen groups that assist in the decision -making process.
(f) Provide the City Council with recommendations to support grassroots
neighborhood engagement, community events, and community spirit.
(g) Provide the City Council with recommendations to enhance public involvement
with information dissemination regarding election propositions, such as bond
elections and Charter amendments.
9 Board, Commission, and Committee Ordinance — 10.30.24
(h) Provide the City Council with an annual report on the Committee's
accomplishments.
(i) Perform such other advisory tasks as are delegated to it by the City Council.
Secs. 2-134. - 2-135. - Reserved.
DIVISION 3. - SOUTHLAKE YOUTH ACTION COMMISSION
Sec. 2-136. - Creation of the Youth Action Commission.
The Youth Action Commission ("Commission") is herein created to generate
broad -based public awareness of and support for youth.
Sec. 2-137. - Projects for discussion; use by Council.
The City Manager or designated staff will assign, and prioritize as necessary,
projects for discussion and reporting. The Commission may also generate its own
discussion projects. The Mayor and City Council will use the commission as a formal
"voice of youth" on various items concerning youth in the City. Activities will also entail
service projects throughout the community.
Sec. 2-138. - Vehicle of youth education on matters of governance.
The Commission will serve as a vehicle to familiarize the youth of Southlake with
the governance process in municipal government. To this end, key elected or appointed
staff of the City will work to educate the Commission members on different facets of
municipal government and will make themselves available to answer questions from the
Commission on an as -needed basis. The City will host a "Youth in Government Day" for
commission members at the end of each school year.
Sec. 2-139. - Composition; terms.
(a) The Commission shall consist of seven (7) students enrolled in ninth (9)
through twelfth (12) grade who reside in the City of Southlake or attend Carroll
Independent School District (CISD). The Commission may also have an
unlimited number of alternate members. Alternates must also be enrolled in
ninth (9) through twelfth (12) grade and reside in the City of Southlake or attend
CISD.
(b) To ensure a broad spectrum of students from the community, students who
reside in the City but do not attend school in CISD will be eligible for
participation. The City shall publicize all Commission meetings and work with
representatives of the schools to ensure youth are aware of the opportunity to
participate on the Commission. Efforts will be made to recruit members, paying
particular attention to balancing the number of members throughout all grade
10 Board, Commission, and Committee Ordinance— 10.30.24
levels. Interested persons meeting the qualifications for membership shall
apply to the commission by submitting an application to the Community Service
Department.
(c) Members and alternates are appointed to the Commission by the Community
Services Director or appointee following the submission of an application to the
City at the beginning of each school year as advertised. Members and
alternates are appointed for a one-year term.
Secs. 2-140. - 2-141. - Reserved.
Sec. 2-142. - Appointment of officers.
The officers of the Commission shall be the Chair, Vice -Chair, and Secretary. At
the second meeting of the year, the standing members of the Commission shall elect the
listed officers by majority vote. The officers shall serve a one-year term, until their
successor is elected.
Sec. 2-143. - Meetings.
(a) The Commission shall meet at least once each month of the school year
(October -May). Meetings shall be held and conducted as indicated in the
adopted bylaws of the Commission.
(b) Special meetings will be called by the Chair or the Vice -Chair of the
Commission at any time after notice has been given to the Commission
members.
(c) A simple majority of the members shall constitute a quorum. A vote of the
simple majority of the quorum shall be required for any action taken by the
Commission.
(d) The Commission shall operate per approved bylaws. The Commission may
amend such bylaws, or adopt new bylaws, as the Commission determines is
appropriate to best govern holding its meetings, provided that any bylaw
amendments shall be effective only after being approved by resolution of the
City Council. The Commission's bylaws shall adhere to state law, the City
Charter, the City Code of Ordinances, and the Board and Commission Manual.
Sec. 2-144. - Duties of commission.
(a) The duties and responsibilities of the Commission are advisory in nature. The
Commission shall:
11 Board, Commission, and Committee Ordinance — 10.30.24
(1) Evaluate the current issues affecting youth in the City and bring those
issues to the attention of the City Council and other boards,
commissions, or committees, as necessary.
(2) Participate in community service projects to encourage youth to make a
difference in the community through volunteerism.
(3) Prepare and submit to the City Council an annual report of youth -related
programs and services.
(b) The Commission shall not have responsibility or authority over public officials
or employees of the City.
Secs. 2-145. - 2-146. - Reserved.
DIVISION 4. - SENIOR ADVISORY COMMISSION
Sec. 2-147. - Creation of the Senior Advisory Commission.
There is hereby established the Senior Advisory Commission for the City is
referred to in this division as the "Senior Advisory Commission." The Senior Advisory
Commission advises the City Council on issues important to Southlake's senior citizen
population, including Senior Activity Center programs, policies, and operations. The
Senior Advisory Commission is also responsible for preparing and submitting an annual
review of senior -related programs, services, and needs to the City Council.
Sec. 2-148. - Number, qualifications, and terms.
(a) The Senior Advisory Commission shall consist of seven (7) citizens of the City,
who must be at least 55 years of age. An exception may be made at the
discretion of the City Council to appoint no more than two (2) members under
the age of 55 who have either education and/ or experience that is deemed
beneficial to the Senior Advisory Commission.
(1) Interested residents of the City who meet the above requirements shall
submit an application to the City Secretary.
(2) The appointment process shall be consistent with the City Council
appointment procedure for other boards, commissions, and committees.
(b) The City Council shall appoint the members of the Senior Advisory
Commission.
(c) The City Council shall also appoint two (2) persons to serve as alternate
members. Such alternate members shall meet the qualifications for the Senior
Advisory Commission.
12 Board, Commission, and Committee Ordinance — 10.30.24
Sec. 2-149. - Senior Advisory Commission meetings and bylaws.
(a) At the first regular session following the appointment of new board members
by the City Council, the Senior Advisory Commission shall select from the
members a Vice -Chair and Secretary for a one (1)-year term and shall serve
until their successors are appointed.
(b) The Senior Advisory Commission shall adopt bylaws to govern the holding of
its meetings that, at a minimum, shall encompass the following:
(1) Regular meetings shall be held once per month;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum (4 members present).
(c) The Senior Advisory Commission shall operate per approved bylaws. The
Senior Advisory Commission may amend such bylaws, or adopt new bylaws,
as the Senior Advisory Commission determines is appropriate to best govern
holding its meetings, provided that any bylaw amendments shall be effective
only after being approved by resolution of the City Council. The Senior Advisory
Commission bylaws shall be consistent with state law, the City Charter, the City
Code of Ordinances, and the Board and Commission Manual.
Sec. 2-150. - Duties and responsibilities.
The duties and responsibilities of the Senior Advisory Commission shall be to:
(a) Act in an advisory capacity to the City Council in all matters pertaining to
senior programs and issues, including development of long-range capital
improvement programs that impact senior citizens.
(b) Recommend changes in policies that impact senior citizens.
(c) Annually prepare and submit to City Council a review of senior -related
programs, services, and needs.
Secs. 2-151. - 2-152. - Reserved.
DIVISION 5. - LIBRARY BOARD
Sec. 2-153. - Creation of the Library Board.
There is hereby established the Library Board for the City, hereinafter referred to
as the "Board." The Board is to act as an advisory board to the City Council relating to
the nature of library facility planning and programming.
13 Board, Commission, and Committee Ordinance — 10.30.24
Sec. 2-154. - Number of board members and qualifications.
(a) The Board shall consist of seven (7) citizens of the City, who shall serve without
compensation.
(b) The City Council, if it deems it desirable, may appoint ex-officio members to the
Board. Such ex-officio members shall be appointed on an annual basis and the
term of such ex-officio members shall be one (1) year from the date of
appointment. Such ex-officio members shall have no voting authority.
Sec. 2-155. - Board meetings and bylaws.
(a) The Board shall select from the members a Vice -Chair who shall serve for a
one-year term and until their successor is elected.
(b) The Board shall adopt bylaws to govern the holding of its meetings, which, at
a minimum, shall encompass the following:
(1) Manner of holding and calling of regular meetings;
(2) Manner of holding and calling of special meetings; and
(3) A minimum of four (4) members of the Board must be present to
constitute a meeting quorum.
(c) The Board shall operate per approved bylaws. The Board may amend such
bylaws, or adopt new bylaws, as the Board determines is appropriate to best
govern holding its meetings, provided that any bylaw amendments shall be
effective only after being approved by resolution of the City Council. The
Board's bylaws shall be consistent with state law, the City Charter, the City
Code of Ordinances, and the Board and Commission Manual.
Sec. 2-156. - Board duties and responsibilities.
The duties and responsibilities of the Board shall be to:
(a) Act in an advisory capacity to the City Council in all matters pertaining to
library facility planning and programming, including the development of long-
range capital improvement programs.
(b) Cooperate with other City boards, commissions, and committees, or other
governmental agencies, civic groups, and all citizens of the City in the
advancement of sound library planning and programming.
(c) Recommend policies for library services.
14 Board, Commission, and Committee Ordinance — 10.30.24
(d) Recommend the adoption of standards for public library facilities and their
financial support.
(e) Receive requests for public funding for educational purposes of any public
or private person, persons, associations, or business entities, and forward
such requests with a recommendation to the City Council.
(f) Review the annual operating budget and capital improvement requests
relating to library programs prior to submission by the City Manager to the
City Council and submit a recommendation on the budget and capital
improvement request.
Secs. 2-157. - 2-158. - Reserved.
DIVISION 6. - SOUTHLAKE ARTS COUNCIL
Sec. 2-159. - Creation of the Southlake Arts Council.
There is established an advisory board to be known as the Southlake Arts Council
(hereinafter referred to as the "Arts Council"). The Arts Council advises the City Council
on all matters related to public art in Southlake. The Arts Council seeks to align all public
art initiatives in Southlake with resident and City Council priorities and heads several arts -
related programs throughout the year.
Sec. 2-160. - Number of members and qualifications; alternate and ex-officio
members.
(a) The Arts Council shall consist of seven (7) regular members appointed by the
City Council. Each member shall be a citizen of the City at all times while
serving on the Arts Council. Members shall serve without compensation.
(b) In addition to the regular members, the City Council may appoint up to three
(3) citizens of the City as alternate members, who shall serve in the absence
of one or more regular members.
(c) The City Council may also appoint ex-officio members to serve as non -voting
advisors to the Arts Council. Such ex-officio members may include but are not
limited to the design architect and/or engineer, or the City's project manager.
(d) Ex-officio members are not required to be citizens of the City.
Sec. 2-161. - Meetings and bylaws.
(a) At the meeting following the appointment of new members by the City Council,
the Arts Council shall elect from its members a Vice -Chair and secretary to
15 Board, Commission, and Committee Ordinance — 10.30.24
serve a one-year term until the next annual appointment of new Arts Council
members.
(b) The Arts Council shall adopt bylaws to govern the holding of its meetings,
which, at a minimum, shall include the following:
(1) Schedule for holding of regular meetings;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Arts Council shall operate per approved bylaws. The Arts Council may
amend such bylaws, or adopt new bylaws, as the it determines is appropriate
to best govern holding its meetings, provided that any bylaw amendments shall
be effective only after being approved by resolution of the City Council. The
Arts Council's bylaws shall be consistent with state law, the City Charter, the
City Code of Ordinances, and the Board and Commission Manual.
Sec. 2-162. - Duties and responsibilities.
(a) The purpose of the Arts Council is to act as an advisory board to provide input
and advice to the City Council on all matters pertaining to public art including
visual art and performing art programs and facilities, the incorporation of art
into the design of selected City projects, the commissioning of art pieces for
public spaces and facilities, and the use of City funds for art projects and
facilities.
(b) The Arts Council shall make recommendations to the City Council concerning
the following matters related to the City's arts policy:
(1) Overall policies for implementing the arts policy and public art projects,
taking into consideration the policy's purposes and goals and
established general criteria, with a focus on the development,
promotion, and preservation of aesthetic excellence in City public
spaces.
(2) Any proposed changes that the Arts Council thinks are necessary to
previously established policies in order to maintain consistency of review
and implementation.
(c) The Arts Council shall make recommendations to the City Council concerning
the following matters related to the budget and financing for the arts:
16 Board, Commission, and Committee Ordinance — 10.30.24
(1) Establishment of a public art budget for inclusion in the annual budget
of City funds, including a budget for visual art, the performing arts, and
capital projects (facilities) related to the arts.
(2) Grants for the arts or art facilities that may be available to the City.
(d) The Arts Council shall make recommendations to the City Council concerning
the following matters regarding public art project management:
(1) Appropriate elements to be included in specific proposals for public art
projects, including, without limitation, the design, execution, placement,
maintenance, and ownership of selected artwork. The Arts Council may
employ the public art project guidelines established to assist in this
process.
(2) Appropriate methods of artist selection for public art projects; public art
project proposal review, selection, and oversight; artwork acquisition,
display, use, maintenance, storage, and its return, sale or other
deaccession, when and if applicable.
(3) Elements to be selected for public art projects including design,
execution, placement, maintenance, and ownership thereof.
(4) Proposals for public art projects; changes, additions, or deletions to such
proposals; and recommendations to the City Council on the final
acceptance or rejection of such proposals.
(5) Community services agreements that the City may make with outside
art groups.
(e) The Arts Council shall consult with the Department of Community Services and
the City Council as appropriate throughout each public art project proposal and
implementation process to ensure that the policy is implemented effectively.
(f) The Arts Council shall make recommendations to the City Council on the
following matters regarding the acceptance and placement of art -related gifts
of state and loans or donations for the arts:
(1) Acceptance of donations valued over $1,000 or loans of artwork to be
placed for more than 60 days.
(2) Placement of art -related gifts of state.
(g) The Arts Council shall have the authority to accept or reject proposed art
donations to the City valued up to $1,000. At the discretion of the Arts Council,
proposed art donations valued up to $1,000 may be forwarded to the City
17 Board, Commission, and Committee Ordinance — 10.30.24
Council for a decision concerning whether to accept or reject the proposed
donation.
(h) The Arts Council shall accept and fund from the budget, if any, provided to the
Arts Council by the City Council public arts projects as deemed appropriate by
the Arts Council, provided such public arts projects are consistent with this
Division and the policies regarding public art established by the City Council.
Secs. 2-163. - 2-164. - Reserved.
DIVISION 7— ZONING BOARD OF ADJUSTMENT
Sec. 2-165. - Creation of the Zoning Board of Adjustment.
The Zoning Board of Adjustment, hereby called Board of Adjustment is a quasi-
judicial board that shall have all powers and duties granted by the Southlake Zoning
Ordinance 480, as amended, and by Sections 211.008-211.011, Texas Local
Government Code, as amended, and shall be governed by same.
Sec. 2-166. - Appointment, Terms, and Proceedings.
(a) The Board of Adjustment shall consist of five (5) members and four (4)
alternates to be appointed by the City Council. The term of office of said
members and alternates shall be two (2) years. Three (3) members and two (2)
alternates shall be appointed to serve terms beginning in odd -numbered years
and two (2) members and two (2) alternates shall be appointed to serve terms
beginning in even -numbered years. In making such appointments, the City
Council shall name one (1) appointee as Chair and one (1) as Vice -Chair, in
accordance with Zoning Ordinance 480, Section 44.1, as amended. The City
Manager shall designate a representative to serve the Board as Secretary.
(b) Members and alternates of the Board of Adjustment may be removed from
office by the City Council for cause upon written charges and after a public
hearing. Vacancies shall be filled by resolution of the City Council for the
unexpired term of the member or alternate affected.
(c) The Board of Adjustment shall adopt rules (Rules of Procedure) to govern its
proceedings provided that such rules are not inconsistent with this Ordinance,
Zoning Ordinance 480, as amended (Section 44), the City Charter, or statutes
of the State of Texas.
(d) Meetings shall be held at the call of the Chair and at such other time as the
Board of Adjustment may determine. The Chair, or in his/her absence the
Acting Chair, may administer oaths and compel the attendance of witnesses.
All meetings shall be open to the public and comply with the Texas Open
Meetings Act.
18 Board, Commission, and Committee Ordinance — 10.30.24
(e) All cases to be heard by the Board of Adjustment shall always be heard by a
minimum of four (4) members. The Board of Adjustment shall keep minutes of
its proceedings, showing the vote of each member upon each question, or if
absent or failing to vote, indicating such fact, and shall keep records of its
examinations and other official actions, all of which shall be a public record and
be immediately filed in the office of the City and maintained by the City
Secretary.
(f) The Board of Adjustment shall operate per approved Rules of Procedure. Rules
of Procedure shall be consistent with state law, City Code of Ordinances, and
City Zoning Ordinance. Amendments to these Rules of Procedure may be
made by the Board of Adjustment at any meeting upon the affirmative vote of
four (4) members, provided any such amendment is proposed at a preceding
meeting, recorded in the minutes of such meeting, and placed on the Board of
Adjustment agenda. By unanimous consent of five (5) members present,
amendments may be adopted at the meeting at which they are introduced, but
such amendments shall not become effective until the next regular meeting.
Secs. 2-167. - 2-168. - Reserved.
DIVISION 8 - AIRPORT ZONING BOARD OF ADJUSTMENT
Sec. 2-169. - Creation of the Airport Zoning Board of Adjustment.
The Airport Zoning Board was created to hear and decide appeals of decisions of
administrative officials, to hear and consider special exceptions, and to hear and consider
variances related to the Airport Compatible Land Use Zoning Ordinance No. 479.
Sec. 2-170. - Appointment and terms.
The Zoning Board of Adjustment of the City of Southlake is hereby designated to
serve as the Airport Zoning Board of Adjustment. Terms of office for the Airport Zoning
Board shall coincide with appointment terms for the Zoning Board of Adjustment
members. The Zoning Board of Adjustment Chair and Vice -Chair shall retain the same
positions on the Airport Board.
Sec. 2-171. - Duties, Responsibilities and Proceedings.
All duties, responsibilities, proceedings, and powers of the Airport Zoning Board of
Adjustment shall be prescribed and in accordance with The Airport Compatible Land Use
Zoning Ordinance No. 479, as amended.
Secs. 2-172. - 2-173. Reserved.
DIVISION 9 - TREE BOARD
19 Board, Commission, and Committee Ordinance — 10.30.24
Sec. 2-174. - Creation of the Tree Board.
The Tree Board is created by the City Council to carry out specific duties and
responsibilities as set forth in Section 9.5-385 of the Southlake City Code (Ordinance 585,
as amended). The Zoning Board of Adjustment shall constitute the Tree Board unless the
City Council appoints a different Tree Board.
Sec. 2-175. - Appointment and terms.
The Zoning Board of Adjustment Chair and Vice -Chair shall retain the same
positions on the Tree Board.
Sec. 2-176. - Duties, Responsibilities and Proceedings.
The Board shall adhere to the provisions outlined in Section 9.5-385 of the
Southlake City Code (Ordinance 585, as amended).
Secs. 2-177. - 2-178. Reserved.
DIVISION 10. - PLANNING AND ZONING COMMISSION
Sec. 2-179. - Creation of the Planning and Zoning Commission.
The Planning and Zoning Commission is to act as an advisory board to the City
Council in matters designated by City Charter, Code of Ordinances, and state law. The
Commission shall advise the City Council on matters relating to zoning, site plans, plats,
master planning, public improvements, civic improvements, and other matters relating to
City planning and zoning as directed by the City Council. The Planning and Zoning
Commission will also serve as the City's Sign Board and Capital Improvements Advisory
Committee.
Sec. 2-180. - Appointment and Terms.
(a) Per the City Charter, the Planning and Zoning Commission shall consist of
seven (7) citizens of the City. The members of the Commission shall be
appointed by the City Council for a term of two (2) years. Three (3) members of
the Planning and Zoning Commission shall be appointed each odd numbered
year. The remaining four (4) members of the Planning and Zoning Commission
will be appointed each even numbered year.
(b) The Commission shall annually elect a Chair and Vice -Chair from its
membership. Members selected as Chair and Vice -Chair of the Planning and
Zoning Commission will serve in the same office for the Sign Board and the
Capital Improvements Advisory Committee.
20 Board, Commission, and Committee Ordinance — 10.30.24
(c) A majority of the members shall constitute a quorum.
(d) The Commission's regular meetings are to be held on the Thursday following
the first and third Tuesday, if there are matters to be brought before the
Commission and provided that the Thursday does not fall on a city holiday.
(e) Planning and Zoning Commission members forfeit their office if they fail to
attend two (2) consecutive regular meetings of the Commission without being
excused by the Council.
Sec. 2-181. - Duties, responsibilities, and proceedings.
The duties and responsibilities of the Planning and Zoning Commission shall include the
following:
(a) Make recommendations to City Council on matters concerning zoning, site
plans, public improvements, civic improvements, street changes, the routing of
public utilities, and strategic planning.
(b) Make recommendations to City Council regarding updates or amendments to
the City's Master Plan, which guides growth, development, beautification, and
infrastructure for its citizens. The Commission's responsibility for the Master
Plan is to have a planning horizon addressing at least ten (10) years in the
future.
(c) Review and make recommendations to City Council on development of
property.
(d) Review and make recommendations to City Council on platting of property.
(e) Consider and hold public hearings when required on development and land use
and zoning issues.
(f) Serve as the City's Sign Board.
(g) Serve as the City's Capital Improvements Advisory Committee ("CIAC") when
the Commission's membership meets the qualification requirements to serve
as the City's CIAC as outlined in Sec. 395.058 of the Texas Local Government
Code, as amended. The Planning and Zoning Commission may act as the
CIAC if the commission includes at least one representative of the real estate,
development, or building industry who is not an employee or official of a political
subdivision or governmental entity. If no such representative is a member of
the Planning and Zoning Commission, the Commission may still act as the
CIAC if at least one such representative is appointed by the political subdivision
as an ad hoc voting member of the Planning and Zoning Commission when it
acts as the CIAC.
21 Board, Commission, and Committee Ordinance — 10.30.24
Secs. 2-182. - 2-183. Reserved.
DIVISION 11. — SIGN BOARD
Sec. 2-184. - Creation of the Sign Board.
The Sign Board is created to act as an advisory board to the City Council in matters
regarding Sign Ordinance 704, as amended, including making recommendations to City
Council on sign variance requests, master sign plan requests, and ordinance
amendments. The Planning and Zoning Commission shall serve as the Sign Board.
Sec. 2-185. - Members and Terms.
The Sign Board shall consist of the (7) citizen members of the Planning and Zoning
Commission of the City. Terms of office for the Sign Board members shall coincide with
appointment terms for the Planning and Zoning Commission members. The Planning and
Zoning Commission Chair and Vice -Chair shall retain the same positions on the Sign
Board.
Sec. 2-186. - Duties, Responsibilities and Proceedings.
(a) The duties and responsibilities of the Sign Board shall be to act in an advisory
capacity to the City Council on the following matters:
(1) Review and make recommendations on sign variance and master sign
plan applications and other duties as applicable to the current Sign
Ordinance 704, as amended.
(2) Review and make recommendations on amendments to the Sign
Ordinance 704, as amended.
(3) Perform such other sign -related tasks as are delegated to it by the City
Council.
(b) The Sign Board meeting is to be held immediately following the regular
Planning and Zoning Commission if there are matters to be brought before the
board. A majority of the Sign Board (four members) must be present to
constitute a quorum.
Secs. 2-187. - 2-188. Reserved.
DIVISION 12 - CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
Sec. 2-189. - Creation of the Capital Improvements Advisory Committee.
22 Board, Commission, and Committee Ordinance — 10.30.24
The Capital Improvements Advisory Committee (the "CIAC") shall serve in an
advisory capacity to the City Council related to impact fee matters. This includes advising
and assisting the City Council in adopting a land use assumptions report, reviewing the
impact fee Capital Improvements Plan, and filing written comments in accordance with
Chapter 395 of the Texas Local Government Code. The CIAC monitors and evaluates
the implementation of the Capital Improvements Plan; files semi-annual reports with
respect to the progress of the Capital Improvements Plan; reports any perceived
inequities in implementing the plan or imposing the impact fee to City Council semi-
annually; and advises the City Council of the need to update or revise the land use
assumptions, Capital Improvements Plan, or impact fees.
Sec. 2-190. - Members and Terms.
The Planning and Zoning Commission of the City shall serve as the CIAC when
the membership of the Planning and Zoning Commission meets the requirements to serve
as the CIAC as outlined in Sec. 395.058 of the Texas Local Government Code, as
amended. The terms of Office for the CIAC members shall coincide with appointment
terms for the Planning and Zoning Commission members. The Planning and Zoning
Commission Chair and Vice -Chair shall retain the same office on the Capital
Improvements Advisory Committee.
If the Planning and Zoning Commission membership does not meet the
requirements to serve as the CIAC as provided in Sec. 395.058, as amended, of the
Texas Local Government Code, a CIAC shall be appointed by the City Council.
Appointments shall be in accordance with Sec. 395.058(b) of the Texas Local
Government Code, as amended.
Sec. 2-191. - Duties, Responsibilities and Proceedings.
The CIAC serves in an advisory capacity to City Council and is established to:
(a) Advise and assist in adopting land use assumptions;
(b) Review the impact fee Capital Improvements Plan and file written comments;
(c) Monitor and evaluate implementation of the impact fee Capital Improvements
Plan;
(d) File semi-annual reports with the City Council with respect to the progress of
the impact fee Capital Improvements Plan and report any perceived inequities
in implementing the plan or imposing the impact fee; and
(e) Advise of the need to update or revise the land use assumptions, Capital
Improvements Plan, and impact fees.
(f) Four members of the CIAC must be present to constitute a quorum.
23 Board, Commission, and Committee Ordinance — 10.30.24
(g) The City Council shall adopt procedural rules for the CIAC to follow in carrying
out its duties.
Secs. 2-192. - 2-193. Reserved.
DIVISION 13 - CORRIDOR PLANNING COMMITTEE
Sec. 2-194. - Creation of the Corridor Planning Committee.
The Corridor Planning Committee's ("Committee") purpose is to meet, as needed,
with potential developers or owners of properties on possible development projects,
typically prior to the submission of a zoning and/or site plan application to the City, to
provide guidance for the development of the property that is consistent with the goals,
recommendations, and framework of the adopted Southlake Comprehensive Plan. The
committee may also provide input and assistance on zoning, land use, or other
development -related matters as assigned by the City Council. The Corridor Planning
Committee does not vote on matters that appear on its agenda.
Sec. 2-195. - Appointment and terms.
(a) The Committee shall be composed of at least four (4) members to be appointed
by the City Council. However, the City Council can appoint as many members
to the Committee as it desires.
(b) The Committee will consist of members from the City Council and other City
boards, commissions, and committees. In addition, the City Council may
appoint City ex-officio or citizen representatives to the Committee.
(c) Terms for Committee members coincide with the members' corresponding City
Council or board, commission, or committee appointments. Terms for ex-officio
or citizen appointments will be for a two-year period, but there are no term limits
associated with their appointment.
(d) There are no officers appointed for this Committee. The Chair for a meeting
can be any of the appointed members.
Sec. 2-196. - Duties, Responsibilities and Proceedings.
The Corridor Planning Committee serves in an advisory capacity to City Council
and is established to:
(a) Meet with potential developers or owners of properties generally located
adjacent or near major roadway corridors and/or near established residential
areas and by the nature of its location, the property may present planning
24 Board, Commission, and Committee Ordinance - 10.30.24
issues that are either numerous or complex, with the goal to provide the
potential developer or owner with clearer direction of a development pattern
consistent with the City's Comprehensive Plan.
(b) Committee comments and guidance shall be consistent with the City's
Comprehensive Plan and should be made following a review of:
(1) Background information for the property;
(2) Current development constraints and issues;
(3) Infrastructure availability; and
(4) Resource features to be protected or enhanced.
(c) The Committee will produce a report of its discussion to be utilized by the
Planning and Zoning Commission and City Council during entitlement
(zoning/site plan/specific use permit) consideration.
(d) Four (4) members of the Committee must be present to constitute a quorum.
Secs. 2-197. - 2-198. Reserved.
DIVISION 14 — METROPORT TEEN COURT
Sec. 2-199. - Creation of the Metroport Teen Court Advisory Board.
The purpose of the Metroport Teen Court Advisory Board ("Advisory Board") is to
advise the city council and their staff on the operation of the Teen Court Program and to
assist in the development of community resources for the purposes of advancing the Teen
Court Program.
Sec. 2-200. - Members and Terms.
(a) The Advisory Board consists of three (3) members from each participating city,
comprised of one (1) City Council member and two (2) at -large members.
Members are appointed to a two-year term unless appointed to fulfill an existing
vacancy. A City Council member can be appointed for a one-year term if that
member only has one year remaining in their three-year term.
(b) Members serve at the will of the City Council and shall continue to serve until
their successors are duly appointed and sworn into office. The board elects a
chair annually.
Sec. 2-201. - Power, Duties, and Responsibilities.
25 Board, Commission, and Committee Ordinance — 10.30.24
The Advisory Board serves an advisory role and makes recommendations to the
City Council and City staff on the operation of the Teen Court program and assists in the
development of community resources for the purposes of advancing the Teen Court
Program. The role and duties of the Advisory Board shall be established by the Municipal
Court Judges in the participating cities. A quorum of the Advisory Board will be two thirds
of the Advisory Board members and at least one (1) member of each participating city.
Secs. 2-202. - 2-203. Reserved.
DIVISION 15- CRIME CONTROL AND PREVENTION DISTRICT
Sec. 2-204. - Creation of the Crime Control and Prevention District Board.
The Southlake Crime Control and Prevention District (CCPD) was established
pursuant to the authority granted by Section 363 of the Texas Local Government Code
(the "Act"), following voter approval of a local option sales tax. In accordance with the
Act, the Crime Control Prevention District Board of Directors (CCPD Board) is appointed
by the City Council and serves at the pleasure of the City Council for the expressed
purpose of administering the crime control sales tax. The CCPD works jointly with the City
Council to ensure that funds raised through the sales tax are spent on programs and
capital purchases that will reduce crime, increase public safety, and maintain a high
quality of life in the City.
Sec. 2-205. - Appointment and terms.
(a) The CCPD is governed by a board of seven (7) directors appointed in the same
manner as provided for the selection of temporary directors under Section
363.052 of the Texas Local Government Code, as amended.
(b) Board members serve staggered two (2) year terms that expire September 1 st:
(1) Three (3) directors, Places 1, 2, and 3, shall serve terms that expire on
September 1 st of the first year following the creation of the CCPD (odd
year); and
(2) Four (4) directors, Places 4, 5, 6, and 7, shall serve terms that expire on
September 1st of the second year following the creation of the CCPD
(even year).
(c) A vacancy in the office of director shall be filled for the unexpired term in the
same manner that the vacant position was originally filled.
(d) A director of the CCPD Board is not liable for civil damages or criminal
prosecution for any act performed in good faith in the execution of duties as a
board member or for an action taken by the CCPD Board.
26 Board, Commission, and Committee Ordinance — 10.30.24
Sec. 2-206. - Officers.
(a) The CCPD Board shall elect from among its members a President and Vice -
President. The CCPD Board shall appoint a Secretary. The Secretary need
not be a director. The person who performs the duties of auditor for the political
subdivision shall serve as Treasurer for the CCPD. The election, terms and
filling of officer vacancies shall be governed by Section 363.103 of the Texas
Local Government Code, as amended.
(b) Each officer of the CCPD Board serves for a one (1) year term.
(c) A vacancy in a CCPD Board office shall be filled for the unexpired term by the
CCPD Board.
Sec. 2-207. - Meetings, Powers, Duties, and Responsibilities.
(a) The CCPD Board's powers, duties, and responsibilities are provided in Sec.
363.151 of the Texas Local Government Code, as amended.
(b) Four (4) directors must be present to constitute a meeting quorum.
(c) A concurrence of a majority of the members of the Board is necessary in matters
relating to the business of the CCPD. A two thirds majority vote of the CCPD
Board (5 of 7 members) is required to reject any application for funding available
under Section 363 of the Local Government Code.
(d) Meetings shall occur on a quarterly basis, as necessary.
Secs. 2-208. - 2-209. Reserved.
DIVISION 16 - COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION
Sec. 2-210. - Creation of Community Enhancement Development Corporation.
The Community Enhancement Corporation is a "Type A" non-profit corporation
established to fund the development of a community entertainment and recreation center
and other economic development purposes (the "Corporation"). The Corporation is
organized under the Development Corporation Act of 1979, as amended, Title 12, Subtitle
C1 of the Texas Local Government Code (the "Act") and is governed by Chapter 504 of
the Texas Local Government Code.
Sec. 2-211. - Appointment and terms.
The Corporation has no members and is a nonstock Corporation. The affairs of the
Corporation shall be managed by a board of directors (the Board), which shall be
composed of seven (7) persons appointed by the City Council for two (2) year terms of
27 Board, Commission, and Committee Ordinance — 10.30.24
office. Places 1, 3, 5, and 7 shall be appointed in odd numbered years and Places 2, 4,
and 6 shall be appointed in even numbered years. Terms begin October 1 st of each year.
Sec. 2-212. - Duties and Responsibilities.
(a) The purpose of the Corporation is to promote economic development within the
City of Southlake, Texas (the "City") and the State of Texas in order to eliminate
unemployment and underemployment and to promote and encourage
employment and the public welfare of the City by developing, implementing,
providing, and financing projects as defined in the Act. Projects may
additionally include a community entertainment and recreational center and
land, buildings, or improvements that provide new or expanded business
enterprises that create or retain primary jobs as authorized by Section 505. 155
of the Act.
(b) In the fulfillment of its corporate purpose, the Corporation shall have the power
to provide financing to pay the costs of projects through the issuance or
execution of bonds, notes, and other forms of debt instruments, and to acquire,
maintain, lease, and sell property and interests of property on behalf of and for
the benefit of the City to accomplish its public purposes under the Act and within
the meaning of the Internal Revenue Code of 1986, as amended, and any
applicable federal income tax regulations promulgated thereunder.
(c) In fulfillment of its corporate purpose, the Corporation shall have all the powers
granted by its Certificate of Formation, the Act, and any other applicable law of
the State of Texas.
(d) The Corporation shall not exercise the powers of sovereignty of the City,
including the power to levy taxes, except for the power to receive and use the
sales and use taxes specified in the Act, and except for the power of eminent
domain when authorized by the City Council of the City. However, the
Corporation shall be deemed a governmental unit and its functions
governmental for purposes of the Texas Tort Claims Act, Chapter 101, Texas
Civil Practice and Remedies Code.
(e) No bonds may be issued by the Corporation and no project may be financed
with bond proceeds or other revenue of the Corporation unless the bonds or
projects are first approved by the City Council.
(f) No bonds, notes, or other debt instruments or obligations, contracts, or
agreements of the Corporation shall be deemed to be or constitute the
contracts, agreements, bonds, notes, or other debt instruments or the lending
of credit or grant of public money or thing of value of, belonging to, or by the
State of Texas, the City, or any other governmental entity or a pledge of the
faith and credit of any of them. All such obligations shall be payable solely and
exclusively from the revenues and funds received by the Corporation from the
28 Board, Commission, and Committee Ordinance — 10.30.24
sources authorized by the Act and any other lawfully available source.
Sec. 2-213. - Board meetings, officers, and bylaws.
(a) Regular meetings shall be held from time to time as determined by resolution
of the Board or the City Council. The directors may hold their meetings at such
place or places in the City as the Board may from time to time determine,
provided, however, in the absence of any such determination by the Board, the
meeting shall be held at the principal office of the Corporation.
(b) A majority of the entire membership of the Corporation, including any
vacancies, is a quorum. Each director shall be eligible for reappointment as
authorized by Sec. 2.120.
(c) The officers of the Corporation shall be President, Vice -President, Secretary,
and Treasurer, and such other officers as the Board may from time to time elect
or appoint. One person may hold more than one office, except the President
shall not hold the office of Secretary. Officers shall be elected for a one (1) year
term, with the right of an officer to be reelected for successive terms. All officers
shall be subject to removal from the office at any time by a vote of a majority of
the Board. A vacancy in the office of any officer shall be filled by a vote of a
majority of the Board.
(d) The Corporation shall operate per approved bylaws. The Corporation may
amend such bylaws, or adopt new bylaws, as it determines is appropriate to
best govern holding its meetings, provided that any bylaw amendments shall
be effective only after being approved by resolution of the City Council. The
Corporation's bylaws shall be consistent with state law, the City Charter, the
City Code of Ordinances, and the Board and Commission Manual.
Secs. 2-214. - 2-215. Reserved.
DIVISION 17. - BUILDING BOARD OF APPEALS
Sec. 2-216. - Creation of the Building Board of Appeals.
The Building Board of Appeals makes building code recommendations to the City
Council and makes official decisions regarding the appeals from citizens to reverse
decisions made by the City's Building Official regarding the interpretation of building
codes. The Building Board of Appeals, referred to in this Division as "the Board," is hereby
created to accomplish the purposes and perform functions set forth in this Division.
Unless stated otherwise in this Division, the Board shall be organized and governed in
accordance with Division 1, "Generally," of Chapter 2, "Administration," of the City Code
of Ordinances, as amended.
Sec. 2-217. - Appointment and terms.
29 Board, Commission, and Committee Ordinance — 10.30.24
(a) The Board shall be composed of five (5) members to be appointed by the City
Council to places numbered one (1) through five (5).
(b) The City Council shall appoint two (2) alternate members numbered Alternate
1 and Alternate 2, who shall serve in the absence of one or more regular
members. Alternate members must meet the same qualifications as regular
board members. -Alternate 1 is appointed in an odd year and Alternate 2 is
appointed in an even year.
(c) The Board shall select from the members a Vice -Chair for a one (1) year term,
and thereafter until their successor is appointed. Newly appointed members
shall be installed at the first regular Board meeting after their appointment.
Selection of the Vice -Chair shall occur at the first regular meeting following the
annual appointment of the Chair by the City Council.
(d) The Building Official shall be an ex-officio member of the Board and shall act
as Secretary to the Board, but shall have no vote on any matter before the
Board.
Sec. 2-218. - Qualifications of members.
It is the intent of the City Council that the Board members shall, by reason of the
diversity of their individual areas of expertise, constitute a board that is broadly
representative of various fields of building construction and building standards. In making
appointments to the Board, the City Council will consider persons who are qualified by
experience and training to pass on matters pertaining to building construction, mechanical
design, plumbing systems, or electrical systems, or who have practical experience in
matters relating to building construction or value such as a mortgage banker or licensed
real estate agent. Members, except for the Building Official, may not be employees of the
City.
Sec. 2-219. - Organization.
The Board shall meet when required to carry out the duties established by this
Division. The Board shall adopt its own rules and procedures and shall keep records of
its proceedings consistent with the provisions of this Division and the requirements of law.
The Board shall keep minutes of its proceedings showing the vote of each member upon
each question, or if absent or failing to vote, indicating that fact, and shall keep records
of its decisions and other official actions. All minutes shall be filed in the office of the City
Secretary and kept as public records.
Sec. 2-220. - Duties and powers.
The Board is hereby charged with the duty and invested with the authority to:
30 Board, Commission, and Committee Ordinance - 10.30.24
(a) Inspect property and premises at reasonable hours where required in the
discharge of its responsibilities under the laws of the State of Texas and the
City.
(b) Hear and decide appeals of orders, decisions, or determinations made by the
Building Official or Fire Marshal when applicable, relative to the application
and interpretation of the technical provisions of the following Codes adopted
by the City:
(1) The International Building Code;
(2) The International Existing Building Code;
(3) The International Energy Conservation Code;
(4) The International Fuel Gas Code;
(5) The International Mechanical Code;
(6) The International Plumbing Code;
(7) The International Residential Code;
(8) The International Property Maintenance Code;
(9) The International Swimming Pool and Spa Code; and
(10) The International Fire Code.
(c) Enforce the provisions of the substandard and dangerous building ordinance
and carry out the functions established in Article IX, "Property Maintenance
Code," Chapter 4.5, "Buildings and Building Regulations," of the City's Code of
Ordinances, as amended; the International Property Maintenance Code; and
Section 214 of the Texas Local Government Code to abate substandard
buildings.
(d) Hear and decide appeals of orders, decisions, or determinations made by the
Director of Public Works to terminate a user's water supply for specified
violations of the City's cross connection control policy.
(e) The Board shall have no authority relative to the interpretation of the
administrative provisions of the Codes listed in subsection (b) of this Section
or the ordinance referenced in subsection (c) of this Section, nor may the Board
waive requirements of any of the Codes listed in subsection (b) or the
ordinance referenced in subsection (c) of this Section.
31 Board, Commission, and Committee Ordinance — 10.30.24
Sec. 2-221. - Meetings and quorums.
A quorum for the conduct of business shall consist of four (4) members of the
Board. Each member is entitled to one (1) vote and action of the Board shall require a
majority of those members present. The members shall comply with all time limits and
public notice requirements and all meetings of the Board shall be held in compliance with
the Texas Open Meetings Act. The Board shall hold, at a minimum, two (2) meetings
annually with an organizational meeting held each October.
Secs. 2-222. - 2-223. Reserved.
DIVISION 18. - PARK AND RECREATION BOARD.
Sec. 2-224. - Creation of the Park and Recreation Board.
There is hereby established the Park and Recreation Board for the City, hereinafter
referred to in this Division as "the Board." Unless stated otherwise in this Division, the
Board shall be organized and governed in accordance with Division 1, "Generally," of
Chapter 2, "Administration," of the City Code of Ordinances, as amended.
Sec. 2-225. - Number of Board members and qualifications.
The Board shall consist of seven (7) citizens of the City who shall be appointed by
the City Council. Places on the Board shall be numbered one (1) through seven (7).
Sec. 2-226. - Meetings and bylaws.
(a) As soon as practicable after the annual appointment of new board members by
the City Council, the Board shall select from the members a Vice -Chair and
Secretary to serve until their successor is elected.
(b) The Board shall adopt bylaws to govern the holding of its meetings, which, at
a minimum, shall encompass the following:
(1) Regular meetings shall be held on the second Monday of each month;
(2) Manner of holding and calling of special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Board shall operate per approved bylaws. The Board may amend such
bylaws, or adopt new bylaws, as it determines is appropriate to best govern
holding its meetings, provided that any bylaw amendments shall be effective
only after being approved by resolution of the City Council. The Board's bylaws
shall be consistent with state law, the City Charter, the City Code of
Ordinances, and the Board and Commission Manual.
32 Board, Commission, and Committee Ordinance — 10.30.24
Sec. 2-227. - Duties and responsibilities.
The duties and responsibilities of the Board shall be to:
(a) Act in an advisory capacity to the City Council in all matters pertaining to Parks
and Recreation, including development of long-range capital improvements
programs.
(b) Cooperate with other City boards, commissions, and committees, or other
governmental agencies, civic groups, and all citizens of the City in the
advancement of sound park and recreation planning and programming.
(c) Recommend policies for recreation services and park improvements.
(d) Recommend programs for the development of recreational areas, facilities, and
improved recreation services.
(e) Recommend the adoption of standards for recreational areas, facilities, and
their financial support.
(f) Review an annual report of existing park and recreation programs and services.
(g) Review the Capital Improvements Program budget of the Department of
Community Services, prior to submission to the City Council, and submit a
recommendation on the budget.
Secs. 2-228 - 2-229 - Reserved.
DIVISION 19. — SOUTHLAKE PARKS DEVELOPMENT CORPORATION.
Sec. 2-230. - Creation of the Southlake Parks and Development Corporation.
The Southlake Parks Development Corporation is hereby established to
administer the City's half -cent sales tax and apply the sales tax toward parks -related
capital projects. The Corporation shall review the annual operating budget and all
proposals for new parks and recreation programs in the City and report their findings and
make recommendations to the City Council.
Sec. 2-231. - Definitions.
The following words, terms, and phrases, when used in this Division, shall have
the meanings ascribed to them in this section, except where the context clearly indicates
a different meaning:
Act means the Development Corporation Act of 1979 (Vernon's Ann. Civ. St. art.
5190.6).
33 Board, Commission, and Committee Ordinance — 10.30.24
Articles means the Articles of Incorporation for the Corporation.
Corporation means the Southlake Parks Development Corporation.
Sec. 2-232. - Finding and determination of Council.
The City Council hereby finds and determines that cooperative action with the
Corporation will provide a means of financing needed public improvements within the City,
consistent with the Act.
Sec. 2-233. - Approval and authorization of Articles of Incorporation.
The City Council hereby approves the Articles of Incorporation for the Corporation
in substantially the form attached to Ordinance No. 597, as Exhibit A, and authorizes the
filing of the articles with the Secretary of State in accordance with the Act.
Sec. 2-234. - Corporation to be subject to powers of City Council.
The service of the members of the board of directors of the Corporation shall be at
all times subject to the powers of the City Council under the articles.
Sec. 2-235. - Instrumentality to act on City's behalf under authority of IRS
provisions.
It is intended that the Corporation be a duly constituted authority and
instrumentality of the City, with the power to act on its behalf and to accomplish the public
purposes of the City within the meaning of regulations and revenue rulings of the Treasury
Department of the Internal Revenue Service of the United States promulgated under
Sections 103 and 115 of the Internal Revenue Code of 1986, as amended.
Sec. 2-236. - Board of Directors - Powers, Number, and Term of Office.
The property and affairs of the Corporation shall be managed and controlled by a
Board of Directors (the "Board") under the guidance and direction of the City Council and,
subject to the restrictions imposed by law, the Articles of Incorporation, and Bylaws, the
Board shall exercise all the powers of the Corporation.
(a) The Board shall consist of seven (7) directors, each of whom shall be appointed
by the City Council (the " City Council") of the City. Each director shall occupy
a place individually, " Place" and collectively, the " Places") as designated
herein. Places 1 through 4 are designated for Councilmember directors and
Places 5 through 7 are designated for the Park Board member director and two
citizen directors. These appointments will be classified as citizen member
directors. Appointments of members to the Corporation by the City Council are
on an as needed basis.
34 Board, Commission, and Committee Ordinance — 10.30.24
(b) Directors shall have the qualifications, shall be of the classes of directors, and
shall be appointed to the terms set forth in the Articles of Incorporation.
(c) Director's terms on the Corporation are for two (2) years, but a member can be
assigned a one (1) year term to match the member's term on the City Council
or Parks and Recreation Board. Any director who is a member of the City
Council or the Parks and Recreation Board shall cease to be a director at the
time that they cease to be a member of the City Council or Parks and
Recreation Board.
Sec. 2-237. - Titles of Office.
(a) The officers of the Corporation shall be President, Vice -President, Secretary,
and Treasurer, and such other officers as the Corporation may from time to
time elect or appoint. Terms of office shall be one (1) year. Upon the expiration
of the terms, each officer shall have the right to be reappointed or reelected.
(b) Excluding the President, a vacancy in the office of any elected officer shall be
filled by a vote of a majority of the directors.
(c) The Corporation shall select among its membership a Vice -President and
Secretary. The Treasurer shall be the Chief Financial Officer or Director of
Finance for the City.
Sec. 2-238. - Duties of Office.
(a) Powers and Duties of the President. The President shall be the chief operating
executive officer of the Corporation and, subject to the authority of the Board,
the President shall be in general charge of the properties and affairs of the
Corporation and shall execute all contracts, conveyances, franchises, bonds,
deeds, assignments, mortgages, notes, and other instruments in the name of
the Corporation. The President shall preside over the meetings of the
Corporation.
(b) Vice -President. The Vice -President shall have such powers and duties as may
be prescribed by the Board and shall exercise the powers of the President
during that officer's absence or inability to act, in their respective order. Any
action taken by the Vice -President in the performance of the duties of the
President shall be conclusive evidence of the absence or inability to act of the
President at the time such action was taken.
(c) Treasurer. The Treasurer shall be the Chief Financial Officer of the Corporation
and shall have the responsibility to see to the handling, custody, and security
of all funds and securities of the Corporation in accordance with the Corporation
bylaws. When necessary or proper, the Treasurer may endorse and sign, on
35 Board, Commission, and Committee Ordinance — 10.30.24
behalf of the Corporation, for collection or issuance, checks, notes, and other
obligations in or drawn upon such bank, banks, or depositories as shall be
designated by the Board consistent with the Corporation bylaws. The Treasurer
shall see to the entry in the books of the Corporation full and accurate accounts
of all monies received and paid out on account of the Corporation. The
Treasurer shall, at the expense of the Corporation, give such bond for the
faithful discharge of his/her duties in such form and amount as the Board or the
City Council may require. All check -writing authority will follow all applicable
City policies concerning authorizations, signatures, and disbursements.
(d) Secretary. The Secretary shall keep the minutes of all meetings of the
Corporation and books provided for that purpose; shall give and serve all
notices; may sign with the President in the name of the Corporation, and/or
attest the signature thereto, all contracts, conveyances, franchises, bonds,
deeds, assignments, mortgages, notes, and other instruments of the
Corporation; shall have charge of the corporate books, records, documents,
and instruments, except the books of account and financial records and
securities, and such other books and papers as the Corporation may direct, all
of which shall at all reasonable times be open to public inspection upon
application at the office of the Corporation during business hours; and shall, in
general, perform all duties incident to the office of Secretary subject to the
control of the Board.
(e) Executive Director. The City Manager of the City of Southlake will serve as the
Executive Director of the Corporation to provide administrative support services
for the Corporation, and perform duties as prescribed by the Board and City
Council.
(f) The President, Vice -President, and the Secretary shall be named from among
the members of the Board. Any Assistant Secretary may, at the option of the
Board, be an employee of the City. The legal counsel shall be the attorney for
the City and shall designate any other attorney needed by the Corporation.
(g) A majority of the directors holding current appointments shall constitute a
quorum.
Secs. 2-239. - 2-240. Reserved.
DIVISION 20 - SOUTHLAKE TAX INCREMENT REINVESTMENT ZONE NO. 1 BOARD
Sec. 2-241. - Creation of the Southlake Tax Increment Reinvestment Zone No. 1
Board.
The Tax Increment Reinvestment Zone No. 1 Board (the "Board") oversees the
project and implements the financing plan for Southlake's Tax Increment Financing
District known as the Tax Increment Reinvestment Zone No. 1, as set forth in the
36 Board, Commission, and Committee Ordinance — 10.30.24
ordinance creating the Zone, Ordinance No. 682, dated, September 23, 1997, and 682-
A, dated, December 2, 1997, and Ordinance 1197 extending the term of the Tax
Increment Reinvestment Zone No. 1, dated September 4, 2018 (the "Zone"). The Board
may issue obligations to finance all or part of the cost of implementing the "project plan"
for the Zone as defined in the Tax Increment Financing Act of the Tax Code, Chapter 311,
Vernon's Texas Codes Annotated (the "Act").
Sec. 2-242. - Powers, Number, and Term of Office.
(a) The property and affairs of the Zone shall be managed and controlled by the
City Council, subject to the restrictions imposed by law, the ordinance creating
the Zone, and Bylaws. It is the intention of the City Council that the Board shall
function only in an advisory or study capacity with respect to the Zone and shall
exercise only those powers, advisory in nature, which are either granted to the
Board pursuant to the Act or delegated to the Board by the City Council.
(b) As set forth in the ordinance creating the Zone, the Board shall consist of no
less than seven (7) and no greater than twelve (12) members. The City Council
shall appoint a total of eight (8) members, with one member being nominated
by Carroll Independent School District (the "CISD"), and the remaining seven
(7) members at all times being the Mayor and Places 1 through 6 of the City
Council. The positions occupied by the Mayor and Places 1 through 6 may
sometimes hereafter be referred to as the " Council Directors."
(c) CISD shall appoint one (1) member; provided, however, that if CISD waives its
right to appoint a member to the Board, as evidenced by written resolution duly
adopted by the governing body of CISD, the City Council may appoint a
member instead.
(d) Each member shall serve for a term of three (3) years, or until the member's
successor is duly appointed and qualified, or in the case of the Council
Directors, when the member's successor becomes qualified to serve on City
Council.
(e) Any member appointed by the City may be removed from office by the City
Council in accordance with the City Charter and applicable ordinances. In the
event of a vacancy caused by the resignation, death, or removal for any reason,
of a member, the governing body of the respective taxing unit which made such
appointment shall be responsible for filling the vacancy in accordance with
these bylaws, the Act, and the ordinance creating the Zone.
(f) Appointments of members by City Council occur as needed.
Sec. 2-243. - Titles and Terms of Office.
37 Board, Commission, and Committee Ordinance — 10.30.24
(a) The officers of the Zone shall consist of the Chair, Vice -Chair, Secretary, and
such other officers as the Board may from time to time elect or appoint;
provided, however, that the City Council shall, on an annual basis and in
accordance with the Act, appoint the Chair for a term of one year with the term
beginning on January 1 st of the following year.
(b) Terms of office for officers shall be one (1) year. All officers, other than the
Chair, shall be subject to removal from office, with or without cause, at any time
by a vote of a majority of the entire Board. A vacancy in the office of any officer,
other than the Chair, shall be filled by a vote of a majority of the Directors.
(c) Powers and Duties of the Chair. The Chair shall be the Chief Executive Officer
of the Board, and subject to the approval of the City Council, shall be in general
charge of the properties and affairs of the Zone and shall preside at all meetings
of the Board.
(d) Powers and Duties of the Vice -Chair. The Vice -Chair shall be a member of the
Board, shall have such powers and duties as may be assigned to them by the
Board , and shall exercise those powers and duties. The Vice -Chair shall also
exercise the powers of the Chair during that officer's absence or inability to act.
Any action taken by the Vice -Chair in the performance of the duties of the Chair
shall be conclusive evidence of the absence or inability to act of the Chair at
the time that such action was taken.
(e) Powers and Duties of the Secretary. The City Secretary shall serve as the
Secretary of the Board. The Secretary shall keep the minutes of all meetings
of the Board in books provided for the purpose; shall have charge of such
books, records, documents, and instruments as the Board may direct, all of
which shall at all reasonable times be open to inspection; and shall in general
perform all duties incident to the office of the Secretary subject to the control of
the City Council and the Board.
(f) Staff. Additional staff functions for the Board shall be performed by the City
Manager and City staff as designated by the City Manager.
Sec. 2-244. - Meetings.
(a) The Board shall hold regular meetings at such times and places as shall be
designated. There shall be at least one regular meeting held in the fourth
quarter of each calendar year. The Secretary shall give notice to each director
of each meeting by email.
(b) Special or emergency meetings of the Board shall be held whenever called by
the Chair, the Secretary, by a majority of the directors then in office or upon
advice or request by City Council. The Secretary shall give notice to each
38 Board, Commission, and Committee Ordinance — 10.30.24
director of each special meeting by email. Notice of all special or emergency
meetings shall state the meeting purpose, which shall be the only business
conducted.
(c) A majority of the directors holding current appointments shall constitute a
quorum for the consideration of matters pertaining to the purposes of the Zone.
(d) The Board shall operate per approved bylaws. The Board may amend such
bylaws, or adopt new bylaws, as it determines is appropriate to best govern
holding its meetings, provided that any bylaw amendments shall be effective
only after being approved by resolution of the City Council. The Board's bylaws
shall be consistent with state law, the City Charter, the City Code of
Ordinances, and the Board and Commission Manual.
Secs. 2-245. - 2-246. Reserved.
DIVISION 21 — ADVISORY COMMISSION ON PERSONS WITH DISABILITIES
Sec. 2-247. - Creation of the Advisory Commission on Persons with Disabilities.
There is hereby established an Advisory Commission on Persons with Disabilities
(hereinafter referred to as the "Advisory Commission,"). The Advisory Commission acts
as an advisory body to the City Council, offering policy guidance informed by the
experiences and insights of residents with disabilities. The Advisory Commission seeks
to enhance the quality of life for all residents and visitors by advocating for equitable
opportunities, promoting awareness, and ensuring that Southlake is a welcoming and
accessible city for everyone.
Sec. 2-248. - Number of members, qualifications, alternates, and terms.
(a) The Advisory Commission shall consist of seven (7) regular members
appointed by the City Council. Each member shall be a citizen of the City at all
times while serving on the Advisory Commission. Members shall serve without
compensation. Recognizing the unique nature of the Advisory Commission,
there may be situations where an appointed member may require assistance
to participate. Such assistance shall be accommodated within the established
accommodation process. An individual providing assistance to a Commission
member shall not be considered an appointed member of the Advisory
Commission.
(b) In addition to the regular members, the City Council may appoint up to two (2)
citizens of the City as alternate members, who shall serve in the absence of
one or more regular members.
(c) Individuals first appointed to places one, three, five, seven, and alternate one
will be appointed for a two-year term. Individuals first appointed to places two,
39 Board, Commission, and Committee Ordinance — 10.30.24
four, six and alternate two will be appointed for a one-year term. Thereafter,
each member shall be appointed in accordance with Sec. 2-120.
Sec. 2-249. - Meetings and bylaws.
(a) At the meeting following the appointment of new members by the City Council,
the Advisory Commission shall elect from its members a Vice -Chair and
Secretary to serve a one-year term until the next annual appointment of new
Advisory Commission members.
(b) The Advisory Commission shall adopt bylaws to govern the holding of its
meetings, which, at a minimum, shall include the following:
(1) Schedule for holding of regular meetings;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Advisory Commission shall operate per approved bylaws. The Advisory
Commission may amend such bylaws, or adopt new bylaws, as it determines
is appropriate to best govern holding its meetings, provided that any bylaw
amendments shall be effective only after being approved by resolution of the
City Council. The Advisory Commission's bylaws shall be consistent with state
law, the City Charter, the City Code of Ordinances, and the Board and
Commission Manual.
Sec. 2-250. - Duties and responsibilities.
The duties and responsibilities of the Advisory Commission on Persons with
Disabilities shall be to focus on enhancing the quality of life for all residents and visitors
with disabilities by acting in advisory capacity to the City Council in matters informed by
the experiences and insights of residents with disabilities, advising the City Council
regarding public programs that impact people with disabilities as follows:
(a) Community Education: Enhancing public awareness of disability -related issues
and available resources, while promoting a deeper understanding of the needs
and valuable contributions of individuals with disabilities by:
(1) Identifying opportunities to showcase the contributions of individuals with
disabilities through City communication platforms;
(2) Evaluating the City's communication platforms to identify opportunities for
accommodations and improvements that better serve individuals with
disabilities; and
40 Board, Commission, and Committee Ordinance — 10.30.24
(3) Identify and evaluate new resources that enhance public awareness and
promote greater understanding of the varied needs of individuals with
disabilities, ensuring that community members, businesses, and
organizations are informed about solutions for accessibility and support.
(b) Community Engagement: Encouraging and supporting the active participation
of individuals with disabilities in all aspects of community life by promoting
programs and activities and:
(1) Providing recommendations for new recreational adaptive programming
and/ or services, related cost recovery, and funding sources;
(2) Providing feedback on current recreational programming, recommending
improvements, and recommending future programming as funding and
operational capability permits; and
(3) Identifying and evaluating potential partnerships that provide opportunities
for persons with disabilities.
(c) Accessibility: Creating an environment where all citizens and visitors,
regardless of ability, can participate in and benefit from public services and
community activities without barriers, and providing guidance on:
(1) Initiatives that enhance accessibility for the City's park and mobility
systems; and
(2) Programs and/or services that may present barriers to inclusion for persons
with disabilities and recommend solutions that align with City strategic
goals, program objectives, and operational and funding capability and
sustainability.
Section 2.
Cumulative Clause
This Ordinance shall be cumulative of all provisions of ordinances and of the
Southlake City Code, as amended, except where the provisions of this Ordinance are in
direct conflict with the provisions of such ordinances and such Code, in which event the
conflicting provision of such ordinances and such Code are hereby repealed.
Section 3.
Severability
It is hereby declared to be the intention of the City Council that the phrases,
clauses, sentences, paragraphs, and section of this Ordinance are severable, and if any
phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared
41 Board, Commission, and Committee Ordinance — 10.30.24
unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences,
paragraphs, and sections of this Ordinance, since the same would have been enacted by
the City Council without the incorporation in this Ordinance of any such unconstitutional
phrase, clause, sentence, paragraph, or section.
Section 4.
Savings Clause
All rights and remedies of the City are expressly saved as to any and all violation
of the provisions of the Southlake City Code, as amended, relating to boards,
commissions, and committees that have accrued at the time of the effective date of this
Ordinance; and, as to such accrued violations and all pending litigation, both civil and
criminal, whether pending in court or not, under such ordinances, same shall not be
affected by this Ordinance, but may be prosecuted until final disposition by the courts.
Section 5.
Publication
The City Secretary is hereby directed to publish this Ordinance to the extent
required by law.
Section 6.
Effective Date
This Ordinance shall take effect immediately from and after its passage and
approval, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
)2024.
MAYOR
ATTEST:
CITY SECRETARY
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
)2024.
42 Board, Commission, and Committee Ordinance — 10.30.24
MAYOR
ATTEST:
CITY SECRETARY
EFFECTIVE:
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
43 Board, Commission, and Committee Ordinance — 10.30.24