Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 19, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Operations Manager Customer Relations,
Melody Anderson, Chief Financial Officer Sharen Jackson, Police Chief Ashleigh Casey,
Battalion Chief of EMS Jonathan Castro, Director of Community Services David Miller,
Director of Planning and Development Services Dennis Killough, Director of Public Works
Rob Cohen, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
CALL TO ORDER.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: TARRANT COUNTY PRECINCT 3
COMMISSIONER GARY FICKES
The Mayor and Council honored Gary Fickes, Tarrant County Commissioner of Precinct
3, for his dedicated service. They celebrated his passion and commitment with heartfelt
remarks, a formal proclamation, and a framed photograph of Southlake Town Hall,
accompanied by a commemorative 50th-anniversary key to the City.
4. HONORS & RECOGNITION: PROCLAMATION FOR THE SALVATION ARMY
RED KETTLE KICKOFF
Mayor McCaskill welcomed Irving Corps Officer Lieutenant Richard Reynolds from The
Salvation Army North Texas to speak about the Salvation Army Red Kettle kickoff and
the Mayoral Challenge.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:58pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072 deliberation regarding real property; and
Section 551.087 deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 5:58pm. Executive Session began at 6:07pm
and concluded at 7:20pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:29pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill encouraged everyone to come to the 25t" annual event of Home for the
Holidays on Saturday, November 23, 2024.
3B. CITY MANAGER'S REPORT
3131. UPDATE ON THE COMPLETION OF THE ATHLETIC FIELDS TURF
CONVERSION PROJECT
City Manager Ortowski invited Fince Espinoza, Deputy Director of Community Services,
to the podium to provide an update on the completion of the Athletic Fields Turf
Conversion project.
3132. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2024
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4. CONSENT:
4A. APPROVE MINUTES FROM THE NOVEMBER 5, 2024, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE ZA24-0061, PRELIMINARY PLAT FOR WILLOWTREE GARDENS,
ON PROPERTY DESCRIBED AS TRACT 3C, AND PORTIONS OF TRACTS
3D03, AND 3D03A, W.W. HALL SURVEY ABSTRACT 695, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 240 N.
CARROLL AVENUE AND PORTIONS OF 918-1050 E. SOUTHLAKE BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "TZD" TRANSITION ZONING
DISTRICT. SPIN NEIGHBORHOOD #7.
4C. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR A
WROUGHT IRON FENCE WITHIN THE DRAINAGE EASEMENT BEING
LOCATED AT 300 SANCTUARY CIRCLE AND 904 STACY DRIVE.
4D. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH
FOOTBALL.
4E. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION.
4F. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
CARROLL LACROSSE ASSOCIATION.
4G. APPROVE A FACILITIES UTILIZATION AGREEMENT WITH LADY DRAGON
LACROSSE.
4H. ORDINANCE NO. 480-657F, ZA24-0056, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR THE ELMORE BY MARRIOTT (CURRENTLY KNOWN
AS THE SOUTHLAKE HOTEL) ON PROPERTY DESCRIBED AS KIMBALL
PARK ADDITION AND LOCATED AT 2102 - 2116 E. STATE HIGHWAY 114,
SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE
PLAN DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #4.
41. ORDINANCE 1228C, 1ST READING, AMENDING ARTICLE V, "BOARDS,
COMMISSIONS AND COMMITTEES," OF CHAPTER 2, "ADMINISTRATION"
TO RENUMBER CHAPTER 2, ARTICLE V AND CREATE THE ADVISORY
COMMISSION ON PERSONS WITH DISABILITIES; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDED A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE
DATE.
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4J. ORDINANCE NO. 836-A, 1ST READING, AN AMENDMENT TO CHAPTER 9.5,
ARTICLE 3 OF THE SOUTHLAKE CITY CODE, UPDATING THE INDUSTRIAL
WASTEWATER PRETREATMENT PROGRAM.
4K. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER
STACY DRISCOLL FROM THE NOVEMBER 7, 2024, REGULAR PLANNING
AND ZONING COMMISSION MEETING.
4L. WITHDRAW: RESOLUTION NO. 24-041, ZA24-0058, SPECIFIC USE PERMIT
FOR A BAR/TAVERN FOR CHERRY BLOSSOM LOUNGE ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, KIMBALL OAKS ADDITION, AND
LOCATED AT 2211 E. SOUTHLAKE BLVD, SUITE 500. CURRENT ZONING:
"S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. (THE
APPLICANT HAS REQUESTED TO WITHDRAW THIS ITEM.)
4M. TABLE: ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA
DISTRICT, ON PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A,
3A3, 3A1 B, AND A PORTION OF TRACTS 1 E, 1 D, AND 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, AND GENERALLY LOCATED AT
THE NORTHEAST CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD.,
WEST OF RIVERA DR., AND APPROXIMATELY 600 FT. SOUTH OF E.
KIRKWOOD BLVD., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
REQUESTED ZONING: "ECZ" EMPLOYMENT CENTER ZONING DISTRICT.
SPIN NEIGHBORHOOD #3. PUBLIC HEARING (AT THE NOVEMBER 5, 2024,
CITY COUNCIL MEETING, THIS ITEM WAS TABLED TO THE NOVEMBER 19,
2024. THE APPLICANT IS REQUESTING TO TABLE THIS REQUEST TO THE
DECEMBER 3, 2024, CITY COUNCIL MEETING.)
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4M, as written.
Motion: Talley
Second: Williamson
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
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Mayor McCaskill opened the public forum at 7:37pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:37pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NOS. 480-823 AND 480-824, ZA24-0051, 1ST READING, ZONING
CHANGE AND SITE PLAN AND ZONING CHANGE AND DEVELOPMENT
PLAN FOR FOREFRONT SENIOR LIVING ON PROPERTY DESCRIBED AS
LOTS 1A, 1B, 2, AND 3, PARKER'S CORNER ADDITION, AND TRACT 2A02,
J. ALLEN SURVEY ABSTRACT NO. 18, AND LOCATED AT 300-684 DAVIS
BLVD., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT
ZONING: "RE5" RESIDENTIAL ESTATE DISTRICT AND "SF-1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT AND "TZD" TRANSITION ZONING DISTRICT. SPIN
NEIGHBORHOOD #11.
DENIED
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 8:08pm.
The following persons spoke in opposition to this request:
James Dwyer, 2401 Lower Brook Ct.
Henry Schneider, 2513 Park Grove Loop
Jason Wang, 721 Winding Ridge Trl.
Debi Schneider, 2513 Park Grove Loop
Christine Ross, 2521 Park Grove Loop
Laurie Brennan, 2528 Park Grove Loop
Dylan Holmes, 121 E. SH121, Suite 120, Coppell
Raman Arora, 2532 Park Grove Loop
Kathy Bethure, 2600 Park Grove Loop
Helen Wong, 409 Winding Ridge Trl.
The following persons spoke in support of this request:
Joe Coniglio, 814 Shorecrest Dr.
L. Nichols, 1017 W. Murphy, Colleyville
Dave Howell, 625 Southview Trl.
Jim Janowiak, 2812 Riverbrook
Roger Lehman, 920 S. Peytonville Ave.
Greg Melocik, 804 Carriage Ct.
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The following persons did not wish to speak, but wished to register their opposition to this
request:
Michael Polanchyck, 2505 Park Grove Loop
Erin and Jimmy Kissee, 2652 Park Grove Loop
Janet Polanchyck, 2505 Park Grove Loop
Kelly Risser, 2608 Park Grove Loop
Luis Arrieta & Sandra Joffe, 2649 Park Grove Loop
Christine Adams, 2512 Park Grove Loop
Villas of Hidden Knoll HOA, 732 Winding Ridge Trl
Villas of Hidden Knoll HOA, 610 Winding Ridge Trl
Villas of Hidden Knoll HOA, 601 Winding Ridge Trl
Villas of Hidden Knoll HOA, 600 Winding Ridge Trl
Villas of Hidden Knoll HOA, 528 Sunset Way
Villas of Hidden Knoll HOA, 524 Winding Ridge Trl
Joe Brennan, 917 Winding Ridge Trl
Elizabeth Jo Cummings, 121 Stony Brook Way
Van Su, 508 Winding Ridge Trl.
The following persons did not wish to speak, but wished to register their support to this
request:
Tim Wright, 587 Shady Oaks Dr
Theresa Wright, 587 Shady Oaks Dr
JoAnne Janowiak, 2812 Riverbrook Way
Kristi Cavrich, 1434 Waltham Dr.
Russ Blaewer, 1525 Hawthorne Ln., Keller
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
8:53pm.
Motion was made to DENY Item 7A, Ordinance Nos. 480-823 and 480-824, ZA24-0051,
1st Reading, Zoning Change and Site Plan and Zoning Change and Development Plan
for Forefront Senior Living on property described as Lots 1 A, 1 B, 2, and 3, Parker's Corner
Addition, and Tract 2A02, J. Allen Survey Abstract No. 18, and located at 300-684 Davis
Blvd..
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. The City Council adjourned for Executive Session at
9:02pm. Executive Session began at 9:04pm and concluded at 9:05pm.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 19, 2024
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RECONVENE
Mayor McCaskill reconvened the meeting at 9:14pm.
7B. ORDINANCE NO.480-825, ZA24-0059, 1ST READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR CARROLL CROSSING ON PROPERTY
DESCRIBED AS TRACTS 3D AND 3CO2, W. R. EAVES SURVEY ABSTRACT
NO. 500, AND LOCATED AT 1963 W SOUTHLAKE BLVD., AND 200 S.
PEYTONVILLE AVE. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT AND "0-1" OFFICE DISTRICT. REQUESTED ZONING: "TZD"
TRANSITION ZONING DISTRICT. SPIN NEIGHBORHOOD #10.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7B and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 9:36pm.
The following person spoke in opposition to this request:
W. Michael Carter, 1808 Native Dancer Place
The following person did not wish to speak, but wished to register their opposition to this
request:
Amanda Doran, 1917 Big Bend Cove
Barry Hickman, 811 Longhorn Hollow
The following person spoke in support of this request:
Gabriel Reynoso, 806 Windmere Ct.
The following persons did not wish to speak, but wished to register their support to this
request:
Joe Coniglio, 814 Shorecrest Dr
Raed Y Darwish, 505 Indian Paintbrush Way
Tim Wright, 587 Shady Oaks Dr
Theresa Wright, 587 Shady Oaks Dr
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
9:42pm.
Motion was made to approve Item 7B, Ordinance No. 480-825, ZA24-0059, 1st Reading,
Zoning Change and Development Plan for Carroll Crossing on property described as
Tracts 3D and 3CO2, W. R. Eaves Survey Abstract No. 500, and located at 1963 W
Southlake Blvd., and 200 S. Peytonville Ave., subject to the Staff Report dated November
12, 2024, and Development Plan Review Summary No. 2, dated November 1, 2024, and
noting the following:
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- Approving the zoning change and development plan from S-P-1 Detailed Site Plan
District and 0-1 Office District to "TZD" Transition Zoning District as presented.
- The applicant has agreed to present at 2nd reading a plan that would reduce the
lots to a maximum of 25 residential lots with Council's recommendation of 10,000
square foot lot size minimum.
- The applicant has agreed to remove the green space as presented from the island
resident section if warranted by the applicant.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
8. RESOLUTIONS:
8A. RESOLUTION NO. 24-040, CASTING VOTES FOR THE TARRANT
APPRAISAL DISTRICT BOARD OF DIRECTORS.
APPROVED
Motion was made to approve Item 8A, Resolution No. 24-040, casting votes for the
Tarrant Appraisal District Board of Directors, noting the following:
- Casting 32 votes for Mr. Mike Alfred
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
RESOLUTION NO. 24-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CASTING 32 VOTES FOR A CANDIDATE FOR APPOINTMENT TO THE TARRANT
APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN EFFECTIVE
DATE.
8B. RESOLUTION NO. 24-042, CASTING VOTES FOR THE DENTON CENTRAL
APPRAISAL DISTRICT BOARD OF DIRECTORS.
APPROVED
Motion was made to approve Item 813, Resolution No. 24-042, casting votes for the
Denton Central Appraisal District Board of Directors, noting the following:
- Casting 1 vote for Mr. Ray Martin
Motion: Williamson
Second: Talley
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Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
RESOLUTION NO. 24-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
CASTING 1 VOTE FOR A CANDIDATE FOR APPOINTMENT TO THE DENTON
CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS AND PROVIDING AN
EFFECTIVE DATE.
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV24-0011, SIGN VARIANCES FOR KIDSVILLE PEDIATRICS LOCATED AT
2813 W. SOUTHLAKE BLVD., SUITE 100.
DENIED
Director of Planning and Development Services Dennis Killough presented Item 713 and
answered questions from the Council.
Motion was made to DENY Item 9A, SV24-0011, Sign Variances for Kidsville Pediatrics
located at 2813 W. Southlake Blvd., Suite 100.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
9B. SV24-0014, SIGN VARIANCES FOR EXECUTIVE MEDICINE, LOCATED AT
2106 E. S.H. 114, SUITE 300.
APPROVED
Mayor Pro Tern Randy Williamson recused himself from this item due to a conflict of
interest.
Director of Planning and Development Services Dennis Killough presented Item 913 and
answered questions from the Council.
Motion was made to approve Item 9B, SV24-0014, Sign Variances for Executive
Medicine, located at 2106 E. S.H. 114, Suite 300, subject the Staff Report dated
November 12, 2024, and noting the following:
- Approving the sign variance allowing an upper -story attached building sign located
on a wall that is not congruent with the tenant's lease space.
Motion: Talley
Second: Torres-Lepp
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp
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Nays: None
Recused: Williamson
Approved: 6-0
9C. THIS ITEM LEFT BLANK INTENTIONALLY.
9D. SV24-0015, VARIANCE TO THE SOUTHLAKE TOWN SQUARE MASTER SIGN
PLAN FOR FLOWER CHILD, LOCATED AT 1239 MAIN STREET.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9D and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 10:44pm.
Tamara McMillan, 1023 Mission Dr., spoke on behalf of the Southlake Arts Council
regarding the proposed murals.
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
10:46pm.
Motion was made to approve Item 9D, SV24-0015, Variance to the Southlake Town
Square Master Sign Plan for Flower Child, located at 1239 Main Street, subject to the
Staff Report dated November 12, 2024, and noting the following:
- Approving the one attached wall sign labeled "Sign A", as presented.
- Approving the tagline letters, which do not meet the 2-inch thickness standard.
- Approving the visual art wall murals on the west elevation, as presented.
- Not allowing the visual art wall mural on the south elevation.
Motion:
Talley
Second:
Torres-Lepp
Ayes:
Talley, Robbins, McCaskill, Smith, Torres-Lepp, Williamson
Nays:
Scharli
Approved:
6-1
9E. MSP24-0004, AMENDMENT TO THE GRANITE PLACE MASTER SIGN PLAN
FOR THE GRANITE PLACE DEVELOPMENT, LOCATED AT 550 RESERVE
STREET.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9E and
answered questions from the Council.
Motion was made to approve Item 9E, MSP24-0004, Amendment to the Granite Place
Master Sign Plan for the Granite Place development, located at 550 Reserve Street,
subject to the Staff Report dated November 12, 2024, and noting the following:
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- Approving the or Alternate Plan as presented, for a total of (6) signs being (1)
additional upper -story sign located on the north elevation (Sign E) and (1)
additional first -floor signs located on the east elevation (Sign G).
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 11:02pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 3RD OF DECEMBER 2024.
Shawn McCaskill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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