1998-11-09
City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 November 9, 1998
5
6 MINUTES
7
8 Board Members Present - Vicki Johnson, Chair; Sherry Berman, Vice Chair; Cara White,
9 Secretary; Bobby Rawls, Robin Jones, Chris Miltenberger, Richard Anderson, James Glover.
10
11 Board Members Absent - Lisa Stokdyk.
12
13 Staff Members Present - Curtis E. Hawk, City Manager; Kevin Hugman, Director of Community
14 Services; Ben Henry, Park Planning and Construction Superintendent; Kathy Schaeffer,
15 Recreation Supervisor; Teddi R. Zonker, Administrative Secretary
16
17
18 WORK SESSION
19
20 Work Session began at 6:41pm.
21
22 During the Work Session, the Park Board agreed to move Consider Item 5-D, Ordinance No. 727,
23 revisions to Southlake City Code, Chapter 12, Article III, Sections 12-97 through 12-99, revising
24 number of members of Youth Park and Recreation Board, and Consider Item 5-E, Approval of
25 location of 30-foot pavilion at Bicentennial Park to the consent agenda.
26
27 Mr. Hugman introduced John Eaglen, the new Administrative Assistant.
28
29 Mr. Henry discussed Consider Item 5-A. Revision to Bob Jones Park Master Development Plan,
30 regarding the location of the proposed Nature Center.
31
32 The proposed location for the Nature Center is approximately south of the approved location
33 for the amphitheater, near the corner of City/COE land. The impacts of this proposed nature
34 center site to the approved Bob Jones Park Master Plan are:
35
36 • A possible reduction in the site area allocated to the amphitheater. Although the
37 amphitheater is still only a concept at this time, moving the nature center closer to that area
38 could cause the amphitheater to be reduced in size. There will still be an area of
39 approximately 2.2 acres for this facility however, graphically it was shown to encompass
40 5.7 acres on the approved plan. Staff feels that the reduced area is still adequate for an
41 amphitheater.
42 • Reduce the perimeter length of the first "loop" of the park road. This will essentially bring
43 it almost entirely within City-owned property, and should reduce the cost of this portion of
44 the road. It will also reduce the impact on the surrounding environment by allowing more
45 of the property to remain undisturbed physically and visually by a park road.
46 • The Nature Center will be located in closer proximity to the other "hard" structures planned
47 for Bob Jones Park. Although the concept has been to place it in more secluded areas, this
48 location will allow easier access to the facility from the planned loop road, but it can still be
49 visually secluded due to the existing wooded areas in that location.
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Mr. Anderson said that the location is quite attractive as there are a lot of trees; thus, a true nature
3 center. Mr. Henry said that staff will try to maintain a good stand of trees between the Nature
4 Center and the Ampitheater. Ms. Johnson said that this is a much better location for a Nature
5 Center.
6
7 The Park Board agreed to move Consider Item 5-A to the consent agenda and to allow Mr.
8 Glover to provide his JUC liaison report as he was leaving the meeting early for an In-line
9 Hockey rain-out game.
10
11 Mr. Glover provided his report on the October JUC Meeting. He said that the committee
12 expressed interest that the City Council and the Park Board consider the natatorium/gymnasium
13 as a possible joint-use natatorium/gymnasium. This interest would exist if the city had the
14 opportunity to review and provide recommendations with regard to the design of the facility, and
15 that the approximate percentage of city and school use be clarified. Mr. Glover stated that the
16 committee also expressed interest if equal (50150) use is available. He said that there was also an
17 interest in the stadium as a joint-use facility.
18
19
20 REGULAR SESSION:
21
22 Agenda Item No. 1, Call to order - The meeting was called to order by Chair Vicki Johnson at
23 7:00pm.
24
25 REPORTS:
26
27 Administrative Comments - Ms. Berman asked if there is an alternate procedure with regard to
28 Basketball registration as she has heard many complaints due to the long lines during Saturday
29 registration. She suggested using pre-printed registration forms with the information already on it
30 if they had participation in the program before. Mr. Hugman said that staff is looking at
31 purchasing a new recreation software program which will be more versatile than the current
32 software. Ms. Berman said if people can register during the week, that fact should be advertised
33 on the flier. Mr. Hugman said that he will review the advertising and agreed that the availability
34 of weekday registration should be advertised.
35
36 Ms. Berman thanked the city for their pickup of the wood during the Timber Lakes trail cleanup
37 and to KSB for the wildflower seeds. Mr. Glover apologized to the Board for leaving early due to
38 the In-line Hockey make up game scheduled for this evening.
39
40 Ms. Berman said that Girl's Select Softball has asked for first priority on the Bicentennial Park
41 ballfields. Mr. Hugman said that the scheduling is done through the league scheduler. The City
42 only allocates blocks of times and the league scheduler assigns specific times to the various
43 teams.
44
45 CONSENT AGENDA
46
47 A. Approval of minutes of the September 28, 1998 joint Park Board/SPDC meeting -
48
49 B. Approval of the minutes of the October 12, 1998 meeting - with changes as noted by Chair
50 Vicki Johnson.
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 The following consider items were moved to the consent agenda:
3
4 A Revision to Bob Jones Park Master Development Plan, regarding the location of the proposed
5 Nature Center -
6
7 D Ordinance No. 727, revisions to Southlake City Code, Chapter 12, Article III, Sections 12-97
8 through 12-99, revising number of members of Youth Park and Recreation Board -
9
10 The following consider item was moved to the consent agenda to be tabled:
11
12 C. Approval of Park Dedication for Chesapeake Place -
13
14 Mr. Glover left the meeting at 7:1 Spm
15
16 Motion was made to approve the consent agenda.
17
18 Motion: White
19 Second: Anderson
20 Nays: None
21 Ayes: Rawls, Jones, Miltenberger, White, Johnson, Berman, Anderson
22 Approved: 7-0
23
24 REGULAR AGENDA
25
26 Agenda Item No. 4, Public Forum - There was no public present to speak at Public Forum.
27 Public Forum was closed at 7:21pm.
28
29 CONSIDER AGENDA
30
31 B. Recommendation for City to participate in joint use natatorium/gymnasium center with
32 Carroll Independent School District -
33
34 Mr. Hugman said that this item is on the agenda this evening since Buddy Luce, President of the
35 CISD School Board approached the Park Board last month. Mr. Luce gave a presentation on the
36 school district's proposed natatorium/gymnasium and discussed the opportunities for this facility
37 to be a joint-use facility. This topic was in the context of the Park Board considering the 5-Year
38 Parks Capital Improvements Plan (CIP). The Park Board asked that this topic return as a separate
39 item to discuss the possibility that the Park Board would recommend to SPDC to allocate funds
40 for this joint-use facility. Mr. Hugman said that the Park Board is being asked to review this
41 facility from a design standpoint and a program standpoint to determine the feasibility and the use
42 time for the city. He said that the Park Board's involvement on these issues would form the basis
43 for participation by the City on this project. Mr. Hugman noted Mr. Luce's and Ms. Jones' letter
44 enclosed. He said that staff has begun gathering information to meet Ms. Jones' requests.
45
46 Ms. Jones asked what are the total SPDC/JUC expenditures for joint-use to date. She also asked
47 what the total SPDC dollars to date have been and what percentage they are compared to the
48 expenditures. Mr. Hawk handed out a summary sheet showing City expenses from FY1998/99
49 To present on joint use facilities. He noted that some expenditures have been from the Park
50 budget and some from park dedication fees.
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Mr. Miltenberger asked Mr. Luce to confirm the size of the pool. Mr. Luce said that one pool is a
3 50-meter pool and the second pool is a 25-meter warm up pool.
4
5 Mr. Luce introduced Mr. Brent Kline with TPM as available to answer questions from the Park
6 Board.
7
8 Ms. Jones asked what the total proposed cost is of the natatorium/gymnasium project. Mr. Luce
9 stated that the project is estimated to cost $7.5 million ($5.5 million for the natatorium and $2
10 million for the gymnastics facility).
11
12 Mr. Luce said that he would prefer having some type of joint meeting with members of the Park
13 Board, SPDC and JUC to avoid several separate meetings with each group. He said that this
14 group could explore options and get a feel for everyone's comfort level in terms of working
15 together to move past the perception in the community that the City and CISD are not working
16 together. Mr. Luce said that it is important for everyone to work together to show the
17 willingness, desire, good faith and trust is present. He said that realistically, he sees a 95%
18 success ratio with regard to joint-use scheduling based on the fact that this is still a fairly new
19 concept and that the bulk of the problems came about in the first year or year and a half and not in
20 the last year to two years. He said that he feels joint-use is worth pursuing.
21
22 Mr. Luce said that this project will be in the next bond issue. He said that it is highly likely that
23 this project will be separated as a proposition for a natatorium and a proposition for a gymnastics
24 facility.
25
26 Mr. Luce said that he heard that Mr. Hawk feels that a subcommittee should be formed in order to
27 review the design of the natatorium/gymnasium project. Mr. Hawk said that he feels the Park
28 Board or a subcommittee including members of the Park Board should be involved in design
29 discussion. He said that the subcommittee would also review the cost and joint-use time with
30 regard to this project.
31
32 Mr. Hawk said that in terms of the CIP budget, a gymnasium, not a gymnastics center, was
33 budgeted. He said that when the gymnastic center uses are reviewed, a gymnasium will be
34 needed as well because gyms are still needed even during normal school hours. He said that he
35 understands that the budgeted aquatics center may have been thought of as an outdoor center.
36 Mr. Hawk said that he did agree with Mr. Luce, if there is a need for an aquatics center, why
37 replicate it when CISD and the City could work together. However, a gym and a gymnastics
38 center are two different facilities.
39
40 Mr. Luce said that the next school board meeting is scheduled for November 30, 1998. He said
41 that this meeting will consist of discussion about the natatorium/gymnasium and stadium issues.
42 Mr. Luce invited Park Board members to tour other city facilities in the near future with the
43 school board.
44
45 Mr. Luce said that CISD wants to have the Park Board involved in the design of this project. He
46 said that the school board thinks that it is a good idea that CISD and the City work together on
47 this project. Mr. Hawk confirmed that Mr. Luce is asking only for a "discussion" commitment
48 from the Park Board, not a "funding" commitment. Mr. Luce understands that there are budget
49 constraints, but he would like the City to review the numbers and decide on a commitment for
50 future funding from the City. Mr. Luce said that Mr. Rawls expressed an interest in basketball
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* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 hoops along the side walls in the gymnastics facility. He said that he talked with Brent Kline
2 about this request who sees no potential problem with this type of use within the facility.
3
4 Ms. Jones said that a swimming facility is needed and would be utilized; however, she is
5 uncomfortable changing the CIP budget and delaying other projects to fund this facility. Ms.
6 Berman agreed that several items are on line in the CIP and she doesn't want to see this project
7 push other projects back. Ms. Johnson said that she has no problem working on this project to
8 determine the feasibility of possibly contributing, but she does not want to discuss concrete
9 numbers at this point. Mr. Miltenberger would like to review recreation programs that could be
10 included in this project.
11
12 Mr. Luce asked that Lou Ann Heath review the budget to determine if funds would be available
13 for a natatorium/gymnasium. He asked that the use arrangement and funding be reviewed at this
14 time. Mr. Miltenberger said that he knows a project of this type would be used, but he does not
15 know if such a luxurious facility is a high priority of the Park Board. Ms. Jones said that she
16 agrees, especially if an outdoor facility is passed up.
17
18 Ms. Berman asked about the time frame of this project. Mr. Luce said that a bond election would
19 be in early to mid-March and the estimated time of completion of the natatorium would be 2001.
20 Mr. Miltenberger asked where this project is placed with other projects such as the stadium and
21 schools. Mr. Luce said that the schools will be completed in 2000 and the stadium is still being
22 discussed. Mr. Luce said that there has been discussion of using the Carroll Middle School
23 Dragon Stadium as a site for the future stadium.
24
25 Mr. Luce said that City Council and anyone else is welcome to join the school board at their bond
26 work session, November 30, 1998. Mr. Miltenberger asked if the natatorium/gymnasium would
27 be located at Carroll High School. Mr. Luce said it would be.
28
29 Mr. Hawk said that joint-use was difficult when it first began and he thinks that the concept was
30 not called in to question of whether the City would cooperate. He said that the City recognized
31 that other community groups should be able to use each of the joint-use facilities. He said that
32 joint-use has been working much better lately when compared to the early years. Mr. Hawk said
33 that the Park Board should review this project in terms of funding and use. He said that a
34 subcommittee should be formulated with regard to use first and then funding. Mr. Hawk said
35 that there may be more funds than estimated, but the Park Board must keep in mind that current
36 projects may require additional funds or another project may arise also.
37
38 Ms. Jones made a motion to recommend that the City form a committee to determine the level of
39 participation in a joint-use natatorium/gymnasium with CISD.
40
41 Johnson said that there was not a second to this motion so the motion failed.
42
43 Ms. Berman recommended that the Park Board move forward in reviewing this project with the
44 school district, SPDC and JUC to become more educated in order to make a decision in the
45 future.
46
47 Mr. Hawk said that the subcommittee should include members of the Park Board.
48
49 Motion was made to table this item.
50
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Motion: Jones
2 Second: White
3 Ayes: None
4 Nays: Rawls, Jones, Miltenberger, White, Johnson, Berman, Anderson
5 Approved: 0-7, motion failed.
6
7 Mr. Hawk said that the recommendation may be to appoint a committee to work on this project.
8
9 Motion was made for the Park Board to form a committee to study the feasibility of participating
10 in the natatorium/gymnasium.
11
12 Motion: Miltenberger
13 Second: Berman
14 Ayes: Rawls, Jones, Miltenberger, White, Johnson, Berman, Anderson
15 Nays: None
16 Approved: 7-0
17
18 Miltenberger, White, Rawls and Glover will be the Park Board members on the subcommittee to
19 discuss the natatorium/gymnasium project.
20
21 DISCUSSION AGENDA
22
23 A. Liaison reports -
24
25 a. Youth Park and Recreation Board - Johnson - Ms. Johnson asked about March for Parks.
26 Ms. Schaeffer said that NCL declined this project.
27
28 b. Recreation/Special Events - Johnson, Jones - Mr. Miltenberger commended staff on the
29 Harvest Fest and Carnival. Ms. Jones reminded everyone about Holiday in the Park,
30 December 6, 1998. Ms. Jones asked that the Teen Center be added as a liaison. Mr.
31 Miltenberger inquired about the bounce house and Ms. Schaeffer said that weather is always
32 a consideration. Ms. Johnson said that she hopes for sufficient lighting at this year's Holiday
33 in the Park.
34
35 c. Community Relations - Berman, Anderson - Ms. Berman said that Mr. Henry is working
36 with Countryside Bible School Church with regards to possible use of their extra acreage for
37 practice soccer fields.
38
39 d. Youth Sports Associations - Miltenberger, Rawls - No report.
40
41 e. Community Groups - White, Stokdyk - Ms. White said that Larry Abernathy provided a
42 progress report on the Adventure Alley Pavilions. This progress report is an attachment to
43 the minutes.
44
45 f. SPIN - White - Ms. White said that there was a SPIN #1 meeting and the P&Z Academy
46 meeting is at the same time of the Teen Center Meeting.
47
48
49 g. SPDC - Jones - Ms. Jones said that Land Acquisition was discussed and the Bob Jones water
50 well contract was awarded.
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 h. JUC - Glover - Report provided during work session.
3
4 i. City Council Monthly Report - Mr. Rawls to report on Tuesday, November 17, 1998.
5
6 j. Nature Center Committee - White, Anderson, Stokdyk - No report.
7
8
9 Johnson reminded everyone of the Teen Center Meeting tomorrow at 7:00pm.
10
11 Agenda Item No. 7, Adjournment - Being no further business, the meeting was adjourned at
12 8:34pm
13
14 Jim Glover returned to the meeting at 8: 37pm.
15
16
17
18 Q 1c~bSt7M
19 Vicki Johnson
20 Chair
21
22
23
24
25 Cara Unite
26 Secretary
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