1998-10-26
City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
October 26, 1998
MINUTES
Board Members Present: President Scott Martin; Members: Ralph Evans, Robin Jones, Norm
Lyons, and Bethann Scratchard
Board Members Absent: Ronnie Kendall and Rick Stacy
Staff Present: City Manager Curtis E. Hawk, Assistant City Manager Shana Yelverton, Park
Planning and Construction Superintendent Ben Henry, Director of Finance Lou Ann Heath, Secretary
to the City Manager Kim Bush and Consulting Engineer Eddie Cheatham.
Agenda Item No. 1, Call to order. The meeting was called to order by President Scott Martin at
6:00 p.m.
Agenda Item No. 2, Executive Session.
President Martin announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 6:04 p.m.
SPDC returned to open session at 6:20 p.m.
Agenda Item No. 3. Reconvene.
There was no action necessary as a result of the Executive Session.
Agenda Item No. 4. PUBLIC FORUM.
There were no comments from the audience during Public Forum.
CONSENT AGENDA.
Item No. 5A. Approval of the meeting minutes.
Motion was made to approve the regular SPDC meeting minutes of September 28, 1998 at 6:00 p.m.
and the Joint SPDC and Park Board meeting minutes of September 28, 1998 at 7:00 p.m.
Motion: Evans
Second: Jones
Ayes: Evans, Jones, Scratchard, Lyons, Martin
Nays: none
Approved: 5-0
REGULAR AGENDA.
Agenda Item No. 6A. Approval of five-year Parks Capital Improvement Plan.
President Martin expressed his disappointment with the outcome of the revised five-year budget. He
had hoped SPDC would be able to do a lot more over the next five years.
Finance Director Lou Ann Heath explained that the $1.9 million for the purchase of park land was
left in the budget for fiscal year 98-99. She also commented that this budget gives us a good start on
the top priority projects. Ms. Heath noted that the Park Board met on October 12 and adjusted
further some of things that were discussed at the joint meeting with SPDC on September 28. Those
adjustments are incorporated into the five-year plan being presented tonight.
President Martin commented that construction on a road of some kind at Bob Jones Park may need to
be moved up in order to facilitate being able to access the other areas in the park to be developed i.e.,
the day camp area, the amphitheater with parking. Mr. Martin hoped that it could be done soon
before the current grant expired in two years. Parks Planning and Construction Superintendent Ben
Henry explained that the City has three years on the current grant. He stated that staff was trying to
get it done in two years so that as circumstances came up the City would have the third year as a
cushion.
President Martin asked that staff continue to work on finding a way to fund some kind of road even if
it had to be temporary as long as it was an all-weather road in order to have access to construct the
projects.
Motion was made to approve the five-year Parks Capital Improvement Plan as presented in Draft 2.
Motion: Lyons
Second: Scratchard
Ayes: Lyons, Scratchard, Jones, Evans, Martin
Nays: none
Approved: 5-0
Robin Jones commented that she wanted to make sure the Board read the Park Board
minutes in reference to a request made by School Board Member Buddy Luce.
Agenda Item No. 6B. Award of Bid to J.J. Biffle Company for Construction of Water
Well at Bob Jones Park.
Parks Planning and Construction Superintendent Ben Henry explained that staff re-bid the
construction of the water well at Bob Jones Park with an extended construction period in the
hopes that more bids would be received. Mr. Henry commented that staff made every effort to
solicit more bids and had sent out bid packages to companies who had expressed an interest in
bidding on the project, but were not aware of the bids being taken the first time in August.
There were still only two bids received this time, however, with the low bid only slightly
lower than the lowest bid received in August.
President Martin commented that the well is needed so that the irrigation can be set up and sod
planted.
Motion was made to accept the low bid of J.J. Biffle Company in the amount of $89,433.00.
Motion: Evans
Second: Lyons
Ayes: Evans, Lyons, Jones, Scratchard, Martin
Nays: none
Approved: 5-0
Agenda Item No. 7. Monthly Financial Report and Budget.
Finance Director Lou Ann Heath explained that the monthly report is in the same format as the
multi-year plan. Ms. Heath commented that SPDC has spent $2.335 million this fiscal year
and to date approximately $4 million. Ms. Heath informed the Board that sales tax collected
for the fiscal year was $1,260,929 which is approximately 4 % below what was budgeted, but
is still 33 % higher than what was collected last year. Ms. Heath expects that we should be on
target with our sales tax collections for the upcoming fiscal year with the addition of the
opening of Town Center.
Ms. Heath commented that staff will be putting together a bond sale package for SPDC soon.
She also informed the Board that the ratings of Al and A+ by Moody's and Standard and
Poors have been confirmed. Ms. Heath commented that the five-year period Crime Control
District bond issue was sold at 3.85%. Ms. Heath stated that the bond rating agencies have
indicated that they want to physically tour the City and get an update. Staff will be arranging
this soon.
Mr. Lyons questioned staff on the reasons for the decrease in the sales tax collection. Ms.
Heath commented that there are a number of reasons that could have caused the decrease in the
anticipated collection i.e., the number of business that did or did not open or just the cut off
date on the collection of the taxes by the comptroller's office.
Ralph Evans had to leave the meeting at 6:45 p.m.
Agenda Item No. 7B. Status Report.
President Martin asked that Ben Henry report on the status of Bicentennial Park Phase II. Mr.
Henry commented that the earth work is substantially complete, placement of utilities have
started and should be completed within the next 2-1/2 - 3 weeks, and forming for the parking
lot should start Monday. He commented that installation of the utilities is the only thing
keeping the contractors from being able to start on the tennis facilities, and that he believes
plans are on schedule.
President Martin questioned the completion of the pipe rail fence at Bob Jones Park and asked
that staff give the contractor a call to see when it will be finished.
Agenda Item No. 14. Adjournment.
Motion was made and carried to adjourn the meeting at 7:00 p.m..
President Scott Martin
ATTEST:
Lm-
Kim B sh
Secret ry to the City Manager
Beach Addi*ti*on
West
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