1998-07-13
City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 July 13, 1998
5
6 MINUTES
7
8 Board Members Present: Vicki Johnson, Chair; Cara White, Secretary; Bobby Rawls, Robin
9 Jones, James Glover, Sherry Berman
10
11 Board Members Absent: Chris Miltenberger, Richard Anderson
12
13 City Staff Present: Curtis E. Hawk, City Manager; Ron Harper, City Engineer; Ben Henry, Park
14 Planning and Construction Superintendent; Teddi R. Zonker, Administrative Secretary
15
16
17 Agenda Item No. 1, Call to Order - Chair Vicki Johnson called the meeting to order at 6:36pm.
18
19 Agenda Item No. 2, Administrative Comments - Berman inquired about the construction of
20 Continental Trail and the prioritized budget items given to SPDC.
21
22 Henry stated that the grade transitions limits have been identified for the ultimate widening of
23 Continental Blvd. Any construction of the trail will honor the established limits. With regard to
24 the budgeted estimates, Curtis E. Hawk stated that the estimates were acquired in 1990, so staff is
25 currently discussing this issue with Council members. Berman inquired about the right-of-ways
26 and Harper stated that 99% of the right-of-ways have been acquired. Berman asked that staff
27 continue to update the Board with regard to Continental Trail improvements.
28
29 Henry stated that budget items will be discussed during the SPDC/Park Board Meeting in August.
30
31 Johnson reminded everyone to submit work orders to staff if there are any park maintenance
32 issues that they would like addressed by staff. Johnson asked Zonker to include a few copies of
33 blank work orders in each Board packet.
34
35 Agenda Item No. 3, Public Forum - There were no comments during Public Forum. Public
36 Forum was closed at 6:47pm.
37
38 Consent
39
40 Agenda Item No. 1, Approval of Minutes for June 8, 1998 Regular Park Board Meeting -
41
42 Johnson stated that more thorough identifiers, such as "Road, Avenue, etc." in the minutes would
43 be appreciated.
44
45 Motion was made to approved the minutes for June 8, 1998 Regular Park Board Meeting.
46
47 Motion: Jones
48 Second: Berman
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 1 of 8
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City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
2 Nays: None
3 Approved: 6-0
4
5 Agenda Item No. 2, Park Dedication for Creekside Office Building -
6 Henry stated that as per the Park Board's guidelines regarding park dedication fees, this item has
7 been placed on the consent agenda since it is a commercial development of less than five acres.
8 The developer has requested to pay fees of $800 per acre for the 1.963 acre development. The
9 total required fees would amount to $1,570.
10
11 Motion was made to accept the Park Dedication Fees for Creekside Office Building.
12
13 Motion: Rawls
14 Second: Jones
15 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
16 Nays: None
17 Approved: 6-0
18
19 Agenda Item No. 3, Request by Just Java for donation of services - Henry stated that the owners
20 of Just Java, a recently opened business in Southlake, approached staff about the possibility of
21 providing free soft drinks to the patrons of the Movies in the Park events. They have provided a
22 similar service in other cities in which they have opened establishments, and felt the movie night
23 was a good match for their desire to provide something to the community. Staff has also indicated
24 to them that other events, such as the Music Madness (Formerly Concerts in the Park), might also
25 provide the type of event that they would be interested in. Given that this entails a donation of
26 goods and services, staff is bringing their request to the Board in accordance with the Donation
27 Policy.
28
29 Berman inquired if the tent required needs to be purchased and Henry stated that the Parks and
30 Recreation Department has tents, which may be used by Just Java.
31
32 Motion was made to approve the request by Just Java for donation of services.
33
34 Motion: Jones
35 Second: Berman
36 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
37 Nays: None
38 Approved: 6-0
39
40 Agenda Item No. 4, Amending Ordinances No. 646, Park and Recreation Board, relating to
41 appointments of the Youth Park Board - Henry stated that appointments are currently made by
42 Council and staff is recommending the appointments to be made by the Parks and Recreation
43 Board.
44
45 Motion was made to approve the amendment to Ordinance No. 646.
46
47 Motion: White
48 Second: Glover
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 2 of 8
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City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
2 Nays: None
3 Approved: 6-0
4
5 Consider
6
7 Agenda Item No. 1, Park Dedication for Pine Tree Estates/Evergreen Estates - Developer Art
8 Clayton was present. Henry stated that although this development meets the criteria the Board set
9 for placement on the consent agenda (less than 20 lots), staff has placed this item on the agenda
10 as a consider item because the developer has requested credit towards his required fees. He is
11 requesting credit for a six-foot trail, which he intends to construct along the western portion of his
12 development, adjacent to Kimball Avenue. The development is east of Kimball Avenue.
13
14 Johnson stated that the Trail System Master Plan depicts the trail on the west side of Kimball
15 Avenue.
16
17 Jones inquired about the south end of the development and Henry stated that there will possibly
18 be a situation of having trails on each side of the road. Jones stated that she is in favor of a trail
19 connection, but not trails on each side of the roadway. Jones stated that the Trail System Master
20 Plan delineates the side of the roadway for trails and the Board should approve items with regard
21 to the Trail System Master Plan.
22
23 Henry stated that the developer is dedicating right-of-way for Kimball Avenue and currently the
24 right-of-way will support a trail on one side of Kimball Avenue. Henry stated that the trail be
25 located with regard to the consideration of the future width expansion of Kimball Avenue.
26
27 Art Clayton, Developer, 3129 Lake Drive, Southlake - stated that an alternate option would be
28 six-foot sidewalk along the south side of Shady Lane and north side of Yeargain Court and a six-
29 foot walk in the utility easement near lots 1, 8 and 9. Clayton stated that a four-foot sidewalk for
30 developments is required; however, he is submitting a six-foot sidewalk.
31
32 Berman verified that Kimball Avenue will be a five-lane roadway and stated that she does like
33 the idea of a sidewalk near Kimball Avenue.
34
35 Henry stated that the westside of Kimball Avenue was chosen for the location of a sidewalk to
36 avoid multiple cross over on Kimball Avenue.
37
38 Henry stated that the Trail System Master Plan will be up for review in 1999 and staff will begin
39 reviewing this item this fall and will evaluate the Sidewalk Ordinance as it relates to the Trail
40 System Master Plan and Park Dedication Worksheets.
41
42 Johnson inquired about how much of the sidewalk is required. Henry stated that a four-foot
43 sidewalk along Yeargain Court and Shady Lane is required.
44
45 Henry inquired about whether this trail would be private or public. Henry stated that the concern
46 by staff would be maintenance issues. Jones stated that she is in favor of the additional two feet
47 for a "public" trail.
48
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 3 of 8
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City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Jones suggested that the additional two feet receive credit for the trail fronting Kimball Avenue
2 and Shady Lane, six feet for the trail within lot 1, 8 and 9 and no credit for the additional two feet
3 at Yeargain Court.
4
5 Glover verified that the additional two feet be given credit if the roadway is a major
6 thoroughfare.
7
8 Clayton stated that he would commit to a six-foot sidewalk to the north side of Yeargain Court
9 once credit is provided for the other sidewalks.
10
11 Motion was made that credit would be provided for two additional feet along Kimball Avenue,
12 Shady Lane and for six feet of sidewalk along the utility/pedestrian easement near lots 1, 8 and 9
13 with the understanding that the developer completes a six-foot sidewalk along Yeargain Court.
14
15 Motion: Glover
16 Second: Rawls
17 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
18 Nays: None
19 Approved: 6-0
20
21 Johnson requested that future Park Board agendas include the Sidewalk Ordinance, Trail System
22 Master Plan and the Expense Credit Worksheet for Park Dedication. Berman stated that Chris
23 Carpenter, Planner must be invited to the meeting which will discuss the Expense Credit
24 Worksheet for Park Dedication.
25
26 The Board agreed to move Discussion Item No. 1 up within the agenda.
27
28 The Board took a 5-minute break.
29
30 The Board returned at 8: OOpm.
31
32 Discuss
33
34 Agenda Item No. 1, Pavilion at Town Square Park - Brian Stebbins, Cooper Stebbins, showed
35 the Board various slides with regard to the Town Square development. Stebbins stated that the
36 buildings under construction at this time should open March 1999.
37
38 Stebbins stated that the sidewalks will be constructed between the lawn and benches so families
39 may observe their children play on the lawn. He stated that the bandshell/pavilion will measure
40 about 1,500 square and that he prefers a copper type of shingle for the roof. Stebbins stated that
41 the bandshell would sit above a stone wall, which will encompass the pond. Stebbins stated that
42 a stone wall around the pond is more forgiving in terms of the water level. He stated that there
43 will be two "bubbler fountains" on each side of the pond and a single "spray lighted fountain"
44 within the center of the pond. Stebbins stated that there will be Cotoneaster (plant material)
45 between the lawn and the pond to deter children from entering the pond. He stated that the pond
46 was created as a retention pond.
47
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 4 of 8
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City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Stebbins stated that the area north of the pond and bandshell would be constructed to hold 500-
2 2000 event participants. The hard surface north of the bandshell was construction with regard to
3 ADA standards, loading zones and the inclusion of lawn chairs for event viewing. He stated that
4 the two elms south of the pond, north of FM 1709 would be preserved. Stebbins stated that
5 native limestone will possibly be used for the stone wall between the bandshell and the pond and
6 that there will be ventilation in the ceiling of the bandshell.
7
8 Stebbins stated that they want the space to feel comfortable, relaxing and interactive. He stated
9 that the brick paving throughout Town Square would be the types of bricks purchased by
10 individuals who wish to have their name engraved on the brick.
11
12 Berman inquired about the change in acreage. Stebbins stated that there have not been any
13 changes in the acreage since approved.
14
15 Johnson stated that she likes Weeping Willows near ponds. Stebbins stated that in terms of
16 maintenance, Willows will be avoided. Berman inquired about the acreage of the parks and
17 Stebbins stated that the parks are nearly an acre each.
18
19 Glover inquired about the park name and Stebbins stated "Rustin Park" is the name for the park
20 south of the bandshell. Rustin is Ms. Fechtel's maiden name. Ms. Fechtel is the previous owner
21 of the land. Stebbins stated that the parks were donated by choice, not requirement.
22
23 Consider
24
25 Agenda Item No. 2, Election of Vice-Chair - White suggested Berman for the Vice-Chair
26 appointment. The Board agreed to Sherry Berman as Vice-Chair.
27
28 Agenda Item No. 3, Approval of design for Tennis Pro Shop for Bicentennial Park - The Board
29 discussed the elements of the proshop and inquired about the budget for this item. Henry stated
30 that the design would be within budget.
31
32 Glover inquired about whom will control the meeting/lounge and meeting/child care areas.
33 Henry stated that the lounge will be available for players to relax. Glover stated that non-tennis,
34 players such as those who walk the park should be able to utilize the lounge as well.
35
36 Henry stated that staff is working on the elevation and details of the building.
37
38 Motion was made to approve the tennis proshop design for Bicentennial Park, Phase 11.
39
40 Motion: Rawls
41 Second: Jones
42 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
43 Nays: None
44 Approved: 6-0
45
46 Curtis E. Hawk left the meeting at 9: 00pm
47
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 5 of 8
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City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Agenda Item No 4, Approval of materials palette for Bicentennial Park expansion, Phase II -
2 Henry showed the Board the materials with regard to the proshop structure and the color of the
3 roof. Johnson stated that she likes the "Spruce" green for the proshop roof.
4
5 Motion was made to approve "Spruce" green for the proshop roof palette with the understanding
6 that additional samples come to the Board.
7
8 Motion: Jones
9 Second: Rawls
10 Ayes: Johnson, White, Rawls, Jones, Glover, Berman
11 Nays: None
12 Approved: 6-0
13
14 With regard to the construction materials of the proshop, Jones stated that she liked the materials
15 for the Bob Jones Park Pavilion. She stated that she would like to see more color in the
16 Bicentennial Park Tennis proshop.
17
18 Motion was made to approve the construction materials (concrete masonry unit for walls with a
19 standing metal seam roof) for the proshop structure.
20
21 Motion: Glover
22 Second: White
23 Ayes: Johnson, White, Rawls, Glover, Berman
24 Nays: Jones
25 Approved: 5-1
26
27 Rawls left the meeting for a break at 9: 20pm.
28
29 Agenda Item No. 5, Approval of materials palette for pavilion at Bob Jones Park -
30
31 Motion was made to approve the material palette for the pavilion at Bob Jones Park.
32
33 Motion: Berman
34 Second: Jones
35 Ayes: Johnson, White, Jones, Glover, Berman
36 Nays: None
37 Approved: 5-0
38
39
40 Henry stated that staff is trying to maintain a "rustic/country" effect at Bob Jones Park. Henry
41 stated that Ron Hobbs, Ron Hobbs Architects, recommendation is Tundra Gray for the roof of the
42 Bob Jones Park pavilion. Henry recommended the "Slate Gray" to tie into the stone. Johnson
43 stated that she likes "Slate Gray".
44
45 Jones left the meeting for a break at 9:24pm.
46
47 Cara stated that she would like to see the actual material beside the cultured stone palette.
48
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 6 of 8
I.- Iparkrecl boards)minutes119981071398.doc
City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Motion was made to approve "Slate Gray" or "Tundra" depending upon the final examination of
2 the actual materials for the Bob Jones Park pavilion.
3
4 Motion: Glover
5 Second: White
6 Ayes: Johnson, White, Glover, Berman
7 Nays: Jones
8 Approved: 4-0
9
10 Discuss
11
12 Agenda Item No. 2, FY 1998-99 Budget - Henry stated that a draft of the Summary of New
13 Requests and the FY 1998-99 Budget, which was submitted to Finance, was enclosed within the
14 Board's packet. He stated that there has been no comment with regard to the budget from the
15 City Manager at this time.
16
17 Johnson stated that she supports the two new staff positions (Part-time Office Assistant and an
18 Administrative Assistant).
19
20 Liaison Reports
21
22 Youth Parks and Recreation Board - Johnson - No report.
23
24 Budget -No report.
25
26 Recreation/Special Events - Johnson, Jones - Jones stated that the idea of a Teen Center was a
27 large topic of conversation at the Recreation Liaison Meeting in June.
28
29 Johnson stated that she would like the topic of a Teen Center "task force" listed as a discussion
30 item at a future meeting. Johnson and Jones stated that this item is imperative due to the lack of
31 teen programs. The Board stated that they would like the Teen Center as a consider item on the
32 August 10, 1998 agenda.
33
34 Johnson stated that this item would take at least one hour to discuss and consider. The Board
35 stated that this consider item will include the consideration of the formation of a committee to
36 lead and to make a formal recommendation to form a Teen Center.
37
38 Community Relations - Berman, Anderson - No report.
39
40 Youth Sports Associations - Miltenberger, Rawls - No report.
41
42 Community Groups - White - White stated that Larry Abernathy is working on the Adventure
43 Alley Pavilions.
44
45 SPIN - White - Johnson stated that she did hear from her neighborhood SPIN representative,
46 Bob Walker.
47
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City of Southlake, Texas
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 White stated that there is a mandatory citywide water ration. Jones inquired about those on a well
2 and Henry stated that those on a well should consider the visibility of having the sprinklers on
3 during this mandatory ration. However, those on a well system are not affected.
4
5 SPDC - Jones - No report.
6
7 JUC - Glover - Glover stated that he did speak with Mr. Fawks and there has been some
8 discussion with regard to future joint use projects.
9
10 City Council Monthly Report - White to report at the July 21, 1998 City Council Meeting with
11 regard to the July 13, 1998 Regular Park Board meeting.
12
13 Nature Center Committee - White, Anderson - White stated that the equestrian people want to be
14 involved with the Nature Center Committee discussion.
15
16 White requested that the next agenda should contain a work session time period from 6:30pm-
17 7pm before the Regular Park Board Meeting.
18
19 Being no further business, the meeting adjourned at 9:47pm.
20
21
22
23
24
25
26 Vicki Johnson, h '
27
28
29
30 Cara White, Secretary
Parks and Recreation Board Regular Meeting, July 13, 1998 Page 8 of 8
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