1998-06-08
City of Southlake, Texas
RESOLUTION NO. 98-01
A RESOLUTION OF THE PARKS AND RECREATION BOARD
OF THE CITY OF SOUTHLAKE, TEXAS APPOINTING A
MEMBER TO THE JOINT UTILIZATION COMMITTEE;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Southlake, Texas formed a Joint
Utilization Committee to work with City and Carroll Independent School District staff
in developing and implementing joint use projects; and
WHEREAS, it has been established that the committee consists of one (1)
representative from the Parks and Recreation Board as selected by the Chair of the
Board; now,
THEREFORE, BE IT RESOLVED BY THE PARKS AND RECREATION BOARD
OF THE CITY OF SOUTHLAKE, TEXAS THAT:
Section 1. All of the above premises•are found to be true and correct and are
incorporated into the body of this resolution as if copied in their entirety.
Section 2. The Parks and Recreation Board Chair desires to appoint the following
member to serve on the Joint Utilization Committee for one (1) year:
V'
Section 3. This resolution shall become effective after its passage and adoption by
the Parks and Recreation Board.
PASSED AND APPROVED by the affirmation vote of the Parks and Recreation Board
on this the 8th day of June, 1998.
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD
Vicki Johnson, air
EST:
Cara White, Secretary
City of Southlake, Texas
■ * * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 June 8, 1998
5
6 MINUTES
7
8 Board Members Present: Vicki Johnson, Chair; Doug Fierce, Vice-Chair; Cara White,
9 Secretary; Robin Jones, James Glover, Sherry Berman
10
11 Board Members Absent: Bobby Rawls, Chris Miltenberger
12
13 City Staff Present: Kevin Hugman, Interim Director of Parks and Recreation; Ben Henry,
14 Park Planning and Construction Superintendent; Kathy Schaeffer, Recreation Supervisor;
15 Teddi R. Zonker, Administrative Secretary
16
17
18 Agenda Item No. 1, Call to Order - Chair Vicki Johnson called the meeting to order at
19 6:40pm.
20
21 Agenda Item No. 2, Administrative Comments - No comments.
22
23 Agenda Item No. 3, Public Forum - Lynn Jumper, 418 SouthRidge Lakes, Southlake,
24 President Southlake Tennis Association - Jumper stated that the STA's new name is
25 NE Tarrant Tennis (NETT) due to the fact that nearly 45%+ of their 1,000 membership
26 are non-residents. Jumper stated that she is present to encourage the Board to complete at
27 least 12 tennis courts, pro shop and a restroom facility within the Tennis Center at
28 Bicentennial Park, Phase II by March 1999.
29
30 Jones inquired about recommending this request to City Council and Hugman stated that
31 these requests have been funded. Hugman stated that Phase II, Bid Package #2 will
32 include the courts and Bid Package #3 is the pro shop and restrooms. Hugman stated that
33 staff met Friday with MESA Design and the pro shop elevations should come to the
34 Board in July. Staff expects to request authorization to bid packages #2 and #3 in July
35 and award in August. He also stated that staff is working towards a construction
36 completion date of mid-February 1999 in order to meet the NETT schedule.
37
38 Bob Seebeck, 480 West Highland, Resident since 1977 - Seebeck stated that he is
39 present to support the equestrian trails at Fox Hollow/Raveneaux for his daughter, Doreen
40 Bruton of Ride with Pride.
41
42 Jean Patton, 1612 Mockingbird Lane, Resident since 1984 - stated that she is present
43 to support the equestrain trails as well due to the rapid growth of the City of Southlake.
44
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* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Anderson arrived at 6:49pm.
2
3 Public Forum closed at 6:51pm.
4
5 A. Consent
6
7 Consent Agenda Item No. 1, Approval of Minutes for May 11, 1998 Regular Park Board
8 Meetin -
9
to Consent Agenda Item No. 2, Park Dedication for Georgetown Park, Phase IV -
11
12 Consent Agenda Item No. 3, Park Dedication for Napa Valley, Phase II -
13
14 Consent Agenda Item No. 4, Trail System Master Plan with Guidelines, designating side
15 of roadway to locate off-road trails -
16
17 Johnson stated that staff has included within their packets the updated Trail System
18 Master Plan with the recommended changes from the Board at the May 11, 1998 Regular
19 Park Board Meeting. Hugman noted the minor changes staff is suggesting from the
20 version Park Board approved in May.
21
22 Hugman stated that with regard to Park Dedication for Napa Valley, lot 11 is a re-plat and
23 the developer has previously paid $500, which was the dedication requirement at that
24 time.
25
26 Johnson suggested that Consent Agenda Item No. 4 be moved to a consider item.
27
28 Motion was made to approve Consent Items No, 1, 2 and 4.
29 Motion: Fierce
30 Second: Glover
31 Ayes: Jones, White, Johnson, Fierce, Glover, Anderson
32 Nays: None
33 Approved: 6-0
34
35 Motion was made to approve the Park Dedication for Napa Valley, Phase II with
36 consideration of lot 11 re-plat which he has previously paid $500, new fees would be
37 $3,500.
38 Motion: Jones
39 Second: Glover
40 Ayes: Jones, White, Johnson, Fierce, Glover, Anderson
41 Nays: None
42 Approved: 6-0
43
44 B. Consider
45
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* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Consider Agenda Item No. 1, Park Dedication for Versailles, Phase II - Hugman stated
2 that this is a new Phase for Versailles. Hugman stated that in 1995, Versailles dedicated
3 5 acres (currently Noble Oaks Park). The requirement at that time was 1 acre per 50 lots.
4 Phase I was 102 lots; therefore, 2.04 acres were required. Presently, the requirement is 1
5 acre per 40 lots (1.04 acres required).
6
7 John Dickerson, representing Don E. Allen of Carter Burgess, stated that he is asking for
8 credit for the 5 acres provided in Phase I and is asking that the Board accept fees in the
9 amount of $42,000 in lieu of requiring additional dedication of land.
10
11 Jones stated that Phase I is a separate issue from Phase II.
12
13 Fierce stated that the concern for the community is lack of open space. Jones stated that
14 the developer has exceeded what the Board requires. Dickerson stated that this is the
15 smallest community with a pool. White inquired about the accessibility of Noble Oaks to
16 Phase II. Dickerson stated that there is currently construction to complete Carroll Road
17 which will tie into Brumlow Avenue and there will eventually be a second entrance to the
18 park.
19
20 Fierce noted that residents of this phase would have access to Noble Oaks Park and to the
21 park at Town Square. Dickerson stated his desire is to pay $42,000 for the lots within
22 Phase II.
23
24 Motion was made to accept the fees of $42,000 for Versailles, Phase II.
25 Motion: Glover
26 Second: Jones
27 Ayes: Jones, White, Johnson, Fierce, Glover, Anderson
28 Nays: None
29 Approved: 6-0
30
31 The Board welcomed New Park Board Member, James Glover.
32
33 Consider Agenda Item No. 2, Resolution No. 98-01, Appointing Park Board
34 representative to Joint Utilization Committee - Johnson said that Glover has expressed an
35 interest in JUC. White stated that she has an interest in serving on JUC as well.
36
37 Hugman stated that he does not have a set date for the future meetings, since there will be
38 a number of new members. The regular meeting date had been the second Tuesday of
39 each month.
40
41 Fierce stated that he and White have been sharing SPIN duties and she and the Board
42 should take this into consideration.
43
44 Johnson appointed James Glover to the Joint Utilization Committee.
45
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* * OFFICIAL MINUTES
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Consider Agenda Item No. 3, FY 1998-99 Budget - Hugman stated that this item is on
2 the agenda for the Board to review and recommend any changes and/or additions to the
3 priority list as had been established at their work session on Monday, June 1.
4
5 Hugman stated that there is no definite cost for the in-line hockey court roof and he stated
6 that a 45kW portable generator is $34,000. He said that rental fees were significantly less
7 than this cost and suggested the Board may want to lower the priority or delete it from the
8 list. Jones stated that the generator should be deleted from the budget list. Johnson asked
9 if everything should be moved up or should something be placed within this spot. Fierce
1o asked what size generator does staff rent and Schaeffer stated that currently, staff rents a
11 45kW-50kW. Hugman stated that the $2,600 spent on generators in 1997-98 includes
12 more than one generator.
13
14 Jones stated that item #2 (Wood rail fencing; Fox Hollow Equestrian Trail; Trail Head
15 parking lot) and #17 (Install sun screens on Bicentennial Park ballfields, except #2, #6)
16 are truly SPDC items and they may be recommended for SPDC funding. Jones stated
17 that SPDC items should be recommended through a consider item at next months agenda
18 for SPDC to fund these items.
19
20 Berman arrived at 7:31pm
21
22 Hugman stated that the Board may want to list potential SPDC items separately, but still
23 maintain the priority order.
24
25 Hugman stated that items #8, 12, 15, 19, 20, 21, 22, 23 are possible SPDC items as well.
26
27 The Board discussed whether or not to list the potential SPDC items within the Parks and
28 Recreation Budget priority list.
29
30 Fierce inquired about these items remaining on the Parks and Recreation Budget
31 Priorities as well as go forward to SPDC. The Board agreed. Hugman said that the
32 budget process will involve several reviews and changes. These items which are
33 unfunded through the general fund may then be looked at by SPDC, such as what
34 occurred this budget year.
35
36 The Board stated that the SPDC Priority Items should be as follows:
37
38 #2 -Wood rail fencing, Fox Hollow Equestrian Trail, Trail Head parking lot
39 #5 -Install roof for in-line hockey court at Bicentennial Park, Phase II
40 #12 -Signage for on-road bike trails - ($100/sign for on-road bike signage-staff to
41 decide cost estimate total)
42 #15 -Install concrete pads for Bicentennial Park ballfield bleachers
43 #17 -Install sun screens on Bicentennial Park ballfields, except #2, #6
44
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* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Hugman stated that Schaeffer informed him that the Southlake Softball Association wants
2 to donate $2,000 for sun screens on Fields #1 and #3.
3
4 Motion was made to approve the budget with exception of item #10 (portable generator)
5 and send the five items as stipulated to SPDC.
6
7 Motion: Fierce
8 Second: Jones
9 Ayes: Jones, White, Johnson, Fierce, Glover, Anderson, Berman
10 Nays: None
11 Approved: 7-0
12
13 C. Discuss
14
15 Discuss Agenda Item No. 1, Bob Jones Park Update - Henry provided an update on the
16 pavilion.
17
18 Fierce inquired about grass and Henry stated that, although the initial intent was to have
19 half of the fields available by Fall 1998, Henry stated that the current plan is to have all
20 fields available by Fall 1998.
21
22 Henry asked if the Board has any concern about the pipe rail fence and parking lot and
23 the Board stated that there were no further comments or questions. White inquired about
24 possible future construction of North White Chapel Road near Bob Jones Park. Hugman
25 stated that he will provide an update.
26
27 Discuss Agenda Item No. 2, Bicentennial Park, Phase II Update - Henry stated that the
28 frontage alone the Brunson Property remains open and staff is currently working on a
29 plan to stagger the basketball courts and install a pond to assist with visibility. Henry
30 stated that the pond will remain as a detention pond as well. Glover inquired about
31 completion of Bicentennial Park, Phase II and Hugman stated mid-February, 1999.
32
33 D. Liaison Reports
34
35 Youth Parks and Recreation Board - Johnson - Johnson stated that she is pleased that the
36 Youth Parks Board will be working toward March for Parks.
37
38 Glover stated that he is aware that the athletic recreation program age cut-off is 14 and
39 there should be more high school aged programs. Glover stated that staff should consider
40 more activities for 14 and up; at least offer more programs as he understand that staff has
41 presented some programs for such an age group which have never come to fruition.
42
43 Jones inquired about some type of survey for this age group interested in participating in
44 "intramural sports" through the Parks and Recreation Department. Schaeffer stated that
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' * * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 the Youth Parks Board conducted a survey and learned that this age group does not want
2 structured athletics but they would like a Teen Center where they can play pick up games.
3
4 Johnson stated that there does need to be serious discussion with regard to a Teen Center.
5 Jones requested that staff put together about five programs with regard to teen intramural
6 and mail a survey to see how the interest would develop. Schaeffer agreed.
7
8 Budget - Fierce - No report.
9
10 Recreation/Special Events - Johnson, Jones - Congratulations to Teddi R. Zonker for the
11 National Grand Award obtained for the Southlake Scene.
12
13 Community Relations - Berman, Anderson - No report.
14
15 Youth Sports Association - Miltenberger, Rawls - No report as Rawls and Miltenberger
16 not present.
17
18 Community Groups - White - White stated that she will obtain updates with regard to the
19 pavilion covers.
20
21 SPIN - Fierce, White - Fierce stated there were questions with regard to Royal and Annie
22 Smith Park at their last meeting. Fierce requested that the appropriate SPIN members be
23 contacted with regard to any changes/update on Royal and Annie Smith Park.
24
25 Johnson stated that she has NOT received any information from her SPIN #16 member.
26 Johnson stated that her neighborhood does have an issue and she would like to hear from
27 someone.
28
29 SPDC - Jones - Jones stated that SPDC is currently discussing land acquisition.
30
31 JUC - Glover - No report.
32
33 City Council Monthly Report - Jones - Staff to update this item on the agenda with the
34 proper Board member who should report.
35
36 Nature Center Committee - White, Anderson - Jones stated that she will provide
37 information to White with regard to a living nature center.
38
39 Miscellaneous - Hugman stated that staff is presenting the Board with Maintenance Work
40 Orders for their use.
41
42 Hugman stated that Zonker provided an index of the Parks and Recreation Board minutes
43 from 1989-present.
44
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* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Fierce stated that due to a job transfer, he will be resigning from the Board. Johnson and
2 the Board thanked Fierce for his commitment.
3
4 Being no further business, the meeting adjourned at 8:22 p.m.
5
6
7
8
9 Vicki Johnso , hair
10 ?
11
12
13 Cara White, Secretary
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