2024-10-22 CEDC MinutesCITY O'
SOUTHLAI(E
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: Tuesday, October 22, 2024
LOCATION: The Marq Southlake
Legends Hall — Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6.00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT:
Board President, Martin Schelling
Board Vice President, Mike Pazera
Board Secretary, Craig Sturtevant
Member, Eric Wang
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT:
Member, Jeff Wang
Member, Bob Mundlin
STAFF PRESENT:
Director of Economic Development & Tourism, Daniel Cortez
Deputy Director of Economic Development & Tourism, Robert Briggs
Deputy Director of Community Services, Ryan McGrail
1. Call to order:
Board President, Martin Schelling, called the meeting to order at 6.00 p.m.
2. Consider approving the minutes from the July 23, 2024, Community
Enhancement and Development Corporation meeting:
A motion was made to approve the minutes from the July 23, 2024, CEDC meeting.
Motion:
E. Wang
Second:
C. Sturtevant
Ayes:
M. Schelling, M. Pazera
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
October 22, 2024 CEDC Minutes
3. Review the Implementation of the CEDC Strategic Priorities for FY 2025.
Director Cortez reviewed the work outlined for the CEDC in FY2025 and FY2024
accomplishments. FY2025 priorities include:
i. Reviewing and providing feedback on the Business Recruitment Program
ii. 2025 Business Climate Survey
iii. Review 2017 Tourism Master Plan
iv. Commercial Center Site Assessments
v. Vacant Land Site Assessments
vi. Quarterly Economic and Hospitality Reports
vii. Business Engagement Opportunities
4. Economic Development:
a. Review and Provide Feedback on the Business Recruitment Program
i. Director Cortez provided an update to the board regarding the Economic
Development and Tourism Department's progress with the Business
Recruitment Program. FY24 work focused on budget and initial planning. The
project officially kicked off on October 1, 2024, and the vendor, Medium Giant
immediately began with the research and analysis phase of the project. City
staff also met with the vendor on October 22, 2024, to assist with the
development of the project's strategy. Additional updates will be provided to
the board at future meetings. The board will also be engaged in the future for
developing a lead vetting and prioritization process.
b. Quarterly Economic Development and Hospitality Reports
Deputy Director Briggs briefed the board on the City's FY24, Q4 Economic
Development and Hospitality landscape advising the local economy remains strong
overall. Deputy Director Briggs also highlighted:
i. Economic Development
The occupancy rates for both commercial and retail both remain high. At
the request of the board, staff began reporting on industrial occupancy rates
as well explaining the 30% dip in industrial occupancy rates was due to the
nearly 900,000 square feet of new space that came online in the past year.
Staff fully expect this rate to steadily recover as the new spaces are leased
to new businesses.
ii. Hospitality
The Southlake hospitality landscape continues to perform well, and hotels
are beginning to lean into hosting events and gathering tailored to the local
community.
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October 22, 2024 CEDC Minutes
5. Consider approval of the annual CEDC expenditure with Tactical Systems
Network LLC for security guards at the Marq Southlake in an amount not to
exceed $214,594.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Tactical Systems Network LLC for security guards at
the Marq Southlake in an amount not to exceed $214,594.
A motion was made to approve the annual CEDC expenditure with Tactical Systems
Network LLC for security guards at the Marq Southlake in an amount not to exceed
$214,594.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
6. Consider approval of the annual CEDC expenditure with Southlake Leasing and
Management, dba Regent Services, for janitorial services at The Marq Southlake
in an amount not to exceed $162,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Southlake Leasing and Management, dba Regent
Services, for janitorial services at The Marq Southlake in an amount not to exceed
$162,000.
A motion was made to approve the annual CEDC expenditure with Southlake Leasing
and Management, dba Regent Services, for janitorial services at The Marq Southlake
in an amount not to exceed $162,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
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October 22, 2024 CEDC Minutes
7. Consider approval of the annual CEDC expenditure with Davidson
Reconstruction Inc., dba ORI Construction, for facility construction, remodel,
and repair services at The Marq Southlake in an amount not to exceed $120,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Davidson Reconstruction Inc., dba ORI Construction,
for facility construction, remodel, and repair services at The Marq Southlake in an
amount not to exceed $120,000.
A motion was made to approve the annual CEDC expenditure with Davidson
Reconstruction Inc., dba ORI Construction, for facility construction, remodel, and
repair services at The Marq Southlake in an amount not to exceed $120,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
8. Consider approval of the annual CEDC expenditure with Sunbelt Pools Inc. for
aquatic equipment maintenance and replacement at The Marq Southlake in an
amount not to exceed$125,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Sunbelt Pools Inc. for aquatic equipment maintenance
and replacement at The Marq Southlake in an amount not to exceed$125,000.
A motion was made to approve the annual CEDC expenditure with Sunbelt Pools Inc.
for aquatic equipment maintenance and replacement at The Marq Southlake in an
amount not to exceed$125,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
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October 22, 2024 CEDC Minutes
9. Consider approval of the annual CEDC expenditure with Advanced Healthstyles
Fitness Equipment, dba Advanced Exercise for the purchase and maintenance
of fitness equipment at The Marq Southlake in an amount not to exceed
$165,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Advanced Healthstyles Fitness Equipment, dba
Advanced Exercise for the purchase and maintenance of fitness equipment at The
Marq Southlake in an amount not to exceed $165,000.
A motion was made to approve the annual CEDC expenditure with Advanced
Healthstyles Fitness Equipment, dba Advanced Exercise for the purchase and
maintenance of fitness equipment at The Marq Southlake in an amount not to exceed
$165,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
10.Consider approval of the annual CEDC expenditure with Nick Barrows, dba
Bowmen Sports for youth programming services at The Marq Southlake in an
amount not to exceed $100,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Nick Barrows, dba Bowmen Sports for youth
programming services at The Marq Southlake in an amount not to exceed $100,000.
A motion was made to approve the annual CEDC expenditure with Nick Barrows, dba
Bowmen Sports for youth programming services at The Marq Southlake in an amount
not to exceed $100,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
k,
October 22, 2024 CEDC Minutes
11.Consider approval of the annual CEDC expenditure with ML Trust Management
LLC, dba AM Linen for linen pick up, laundering, and delivery services at The
Marq Southlake in an amount not to exceed $60,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with ML Trust Management LLC, dba AM Linen for linen
pick up, laundering, and delivery services at The Marq Southlake in an amount not to
exceed $60,000.
A motion was made to approve the annual CEDC expenditure with ML Trust
Management LLC, dba AM Linen for linen pick up, laundering, and delivery services
at The Marq Southlake in an amount not to exceed $60,000.
Motion: M. Pazera
Second: E. Wang
Ayes: M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
12.Consider approval of the annual CEDC expenditure with Yvonne Slider dba
Gemini Fitness for personal training services at The Marq Southlake in an
amount not to exceed $70,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Yvonne Slider dba Gemini Fitness for personal training
services at The Marq Southlake in an amount not to exceed $70,000.
A motion was made to approve the annual CEDC expenditure with Yvonne Slider dba
Gemini Fitness for personal training services at The Marq Southlake in an amount not
to exceed $70,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
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October 22, 2024 CEDC Minutes
13.Consider approval of the annual CEDC expenditure with Leslie Jones for
personal training services at The Marq Southlake in an amount not to exceed
$90,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Leslie Jones for personal training services at The Marq
Southlake in an amount not to exceed $90,000.
A motion was made to approve the annual CEDC expenditure with Leslie Jones for
personal training services at The Marq Southlake in an amount not to exceed $90,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
14.Consider approval of the annual CEDC expenditure with Heather Bittinger for
personal training services at The Marq Southlake in an amount not to exceed
$60,000.
Deputy Director McGrail presented this item to the board, seeking approval of the
annual CEDC expenditure with Heather Bittinger for personal training services at The
Marq Southlake in an amount not to exceed $60,000.
A motion was made to approve the annual CEDC expenditure with Heather Bittinger
for personal training services at The Marq Southlake in an amount not to exceed
$60,000.
Motion:
M. Pazera
Second:
E. Wang
Ayes:
M. Schelling, C. Sturtevant
Nays:
None
Abstain:
None
Vote:
4-0-0
Motion Carried — APPROVED
VA
October 22, 2024 CEDC Minutes
15. Staff reports:
a. Financial Reports
The Marq Southlake financial highlights and membership sales report
Deputy Director McGrail reported that the Marq Southlake is performing well
and now that there is several years of data that can be interpreted, post
COVID, staff expects to be able to develop very accurate cost recovery goals
for the operation. Most specifically, they are now able to identify seasonal
membership trends with the consecutive years of data in which they have to
evaluate now.
Sales tax report
Deputy Director McGrail reported year to date, considering the audit
adjustment required earlier in FY24 of about $350,000, the sales tax rate is
holding steady.
b. Economic and development activity report
Director Cortez provided an update to the board regarding the Dakota Steakhouse
project noting that the previous location on Kimball Avenue had been withdrawn
from the permitting process. Another site in Southlake is being considered.
16.Adjourn
a. Board President, Martin Schelling, adjourned the meeting at 6:50 p.m.
Martin Sche g, Board President
Community Enhancement and Development Corporation Board
Craig S rtevant, Board Secretary
Community Enhancement and Development Corporation Board