1998-01-12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 January 12, 1998
5
6 MINUTES
7
8 Board Members Present: Bobby Rawls, Robin Jones, Chris Miltenberger, Doug Fierce, Vicki
9 Johnson, Cara White, Carol Lee Hamilton, Richard Anderson and Sherry Berman.
10
11 Board Members Absent: None.
12
13 City Staff Present: Kim Lenoir, Director of Parks and Recreation; Kathy Schaeffer, Recreation
14 Supervisor; Teddi R. Zonker, Administrative Secretary; Ben Henry, Park Planning and
15 Construction Superintendent; Clayton Millsap, Maintenance Crew Worker; Kevin Hugman,
16 Community Service Manager.
17
18 The meeting was called to order at 6:42 p.m. by Chair Vicki Johnson.
19
20 Agenda Item No 2, Approval of the Minutes of December 8. 1997 Regular Board Meeting -
21 Johnson stated that on Page 10, Line 1 should read ...City Council "in" writing.
22
23 Motion was made to approve the minutes of December 8, 1997 as amended.
24
25 Motion: Hamilton
26 Second: Anderson
27 Ayes: Rawls, Jones, Miltenberger, Fierce, Johnson, White, Hamilton, Anderson,
28 Berman.
29 Nays: None
30 Approved: 9-0
31
32 Agenda Item No. 3. Administrative Comments - Berman inquired about the schools being able to
33 purchase trees through the Tree Sharing Program. Lenoir stated there may be other options for
34 schools to purchase trees. These trees are designated for residential use through the program.
35
36 Jones asked that Rawls and White be placed on the attendance sheet.
37
38 Berman inquired about the Christmas Tree Recycling Program, stating that a flier should be
39 released to the schools and details be placed on the marquee to inform the community that the
40 City does provide a drop-off sight. The Board inquired about the response to Janet Murphy's
41 letter regarding the trails at Bicentennial Park. Lenoir stated that a new trail was requested in
Parks and Recreation Board Regular Meeting, January 12, 1998 Page I of 12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 the SPDC budget, but was cut. Lenoir stated that staff is pricing repairs and confirmed that the
2 trail will be reconfigured within a few years. Berman stated that SPDC should be approached
3 with prices for and authorization to repair the trail or build a new one, "especially if it is a safety
4 hazard."
5
6 Fierce recognized the Safety Committee staff has formed and stated that the Committee should
7 look into developing standards for securing the "blow up" recreation supplies (Bubble Bounce
8 House, Winston the Whale, etc.).
9
10 Anderson stated that he saw an article which referred to a possible delay of Bob Jones Park.
11 Lenoir stated that park design should not be delayed and this issue may be further disucussed
12 during the SPDC liaison report.
13
14 Youth Park Board Report
15
16 Matt Berg stated that the Youth Park Board discussed the three letters enclosed in their packet
17 and the Park Board packet. Berg stated that the Board likes the idea of sidewalks on FM1709.
18
19 [Letters requested FM 1709 sidewalks, BMX Park and cleaning of City ponds].
20
21 Berg stated that the Board discussed: beginning community service projects such as reading
22 stories to children at the After School Program; touring teen centers (Arlington, Plano, Fort
23 Worth and Lancaster); increase promotion for new Board members; extending Board terms from
24 May to May to coincide with the school year.
25
26 Berman inquired about the acreage needed for a BMX park. Berg stated that it should require a
27 few acres. Berg stated that the Board will interview individuals in the community to obtain an
28 idea of their interest in a BMX park.
29
30 Berman asked if a teacher asked the children to write the letter or if they wrote the letters on their
31 own. Berg stated that he thought this was a school project for children of Carroll Intermediate.
32
33 Agenda Item No. 4, Public Forum - Jim Munch, 1402 Meadow Lane, Southlake, President of
34 the Southlake Girl's Softball Association approached the Park Board with his idea of a fund
35 raising proposal (1998-2000) which would provide money to upgrade the girls' equipment and
36 improve the fields and concession stands. The fund raiser would consist of placing "sturdy vinyl
37 banners" on the field fencing from area businesses to raise $100,000. Munch stated that the
38 association would have the signs replaced each year to avoid "worn" signs being displayed.
39
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 2 of 12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Munch stated that last years' registration was about 400 girls and with current funding, the
2 association breaks even but they believe they need re-occurring finances to grow and improve
3 equipment. Munch stated the average cost per participant is $70 or $250 per team.
4
5 Berman inquired about the size of the signs and Munch stated 4'x 6'; enough to cover one panel
6 of fencing. Berman stated there are up to 80 signs in their proposal and Munch stated that he
7 envisions all three fields being used.
8
9 Jones asked if Munch was familiar with Community Matching Funds and stated that the Parks
to Department could match funds with the association if the association will be completing a
11 specific project. Munch stated that he believes his project has a good long term potential and he
12 believes businesses will be willing to provide funds.
13
14 Fierce stated that the Board can not decide on this issue at this meeting and Fierce encouraged
15 Munch to approach Schaeffer with additional specific details.
16
17 Anderson inquired about the City allowing this type of signage and Johnson stated that there is a
18 strict City sign ordinance. Lenoir stated that staff will check into the details of the Sign
19 Ordinance. Hamilton inquired about the color of the signs and asked if they could all be green.
20 Munch stated that it may be an issue with some businesses. Miltenberger stated that he would
21 not want the panels to appear graffiti-like with multiple colors. The Board stated that Munch
22 should obtain additional details and discuss this issue with Schaeffer.
23
24 June Haney, 400 Brock, Southlake, SPIN 15 Representative, stated that the neighborhood is
25 looking forward to the Royal and Annie Smith Park. She stated that the Board should consider
26 four (4) tennis courts instead of two (2) at the Park. Haney stated that the community currently
27 plays at locations which are not convenient for league play. Jones confirmed that four (4) courts
28 are needed for league play.
29
30 Berman inquired about the Bicentennial Park, Phase II Tennis Center being sufficient for such
31 league play and Haney stated that she does want four (4) courts at Smith Park. Hamilton stated
32 that Haney may speak with staff in regard to this subject, attend future Park Board Meetings and
33 obtain minutes of the meetings in regard to the development of the Smith Park.
34
35 Public Forum was closed at 7:14 p.m.
36
37 Agenda Item No. 5. Consider: Election of Officers for 1998 - Johnson stated that the Chair, Vice
38 Chair and Secretary are to be elected at this meeting.
39
40 Motion was made to elect Vicki Johnson, Chair for 1998.
41 Motion: Berman
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 3 of 12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Second: Anderson
2 Ayes: Rawls, Jones, Miltenberger, Fierce, Johnson, White, Hamilton, Anderson,
3 Berman
4 Nays: None
5 Approved: 9-0
6
7 Motion was made to elect Doug Fierce, Vice-Chair for 1998.
8 Motion: Berman
9 Second: White
10 Ayes: Rawls, Jones, Miltenberger, Fierce, Johnson, White, Hamilton, Anderson,
11 Berman
12 Nays: None
13 Approved: 9-0
14
15 Motion was made to elect Cara White, Secretary for 1998.
16 Motion: Jones
17 Second: Miltenberger
18 Ayes: Rawls, Jones, Miltenberger, Fierce, Johnson, White, Hamilton, Anderson,
19 Berman
20 Nays: None
21 Approved: 9-0
22
23 Agenda Item No. 6, Consider: Facility Usage Agreements with Youth Associations -
24 Miltenberger stated that he abstain from voting because he has reviewed the agreement on behalf
25 of the soccer association. John Campbell, 495 Love Henry, Southlake, Love Henry Court
26 resident, was scheduled to speak during this agenda, but had to leave the meeting. Lenoir stated
27 that Campbell wanted to confirm that the lights at Bicentennial Park would remain on the same
28 schedule as last year. Campbell also stated that he will not approve any changes to the lighting
29 schedule until the berm is in place.
30
31 Berman asked if there were any complaints from the Love Henry Court neighbors last year and
32 Schaeffer stated there have been none. Schaeffer stated the neighborhood knows that they can
33 call dispatch if there are any lighting problems, Schaeffer will be paged and she will come to the
34 park and turn the lights off. Lenoir stated that one time this year, the electricity went off which
35 reset the lights; one resident from Oak Hills did come to the park facility to inquire about the
36 system the next morning. Berman stated that she is happy that the lighting issue has been
37 resolved.
38
39 Ed Agnew, 1001 Meadow Court, Southlake, Southlake Baseball Association (SBA) stated that
40 president Jim Thomas is out of town. Agnew introduced Nolan Berg. Agnew stated that this
41 year's agreement is similar to that of last year and SBA does approve the agreement.
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 4 of 12
City of Southlake, Texas
**OFFICIAL MINUTES**
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Agnew stated that the association will have about 90+ teams this Spring which will make over
3 700 games; 100 games per week on seven fields.
4
5 Si Rickman, 455 Love Henry Court, stated that he appreciated the staff and Boards action in
6 regard to fixing the lighting issues.
7
8 Rickman stated that he understands the lighting schedule to be Sunday-Thursday, lights on until
9 11:00 p.m., games until 10:30 p.m.
10
11 Friday and Saturday, lights would remain on until 12:00 a.m., games would last until 11:30 p.m.
12 Rickman stated that the neighborhood will not agree to any changes to the lighting schedule.
13
14 Rickman stated that he would like to be an alternate contact for Love Henry Court when
15 Campbell can not be reached.
16
17 Fierce stated that the following comments relate to all three agreements (baseball, softball and
18 soccer). Fierce referred to Field Inspection and Notification and inquired about the start time of
19 games on the weekend and Munch stated 8:00 a.m. - 9:00 a.m. Fierce stated that he understands
20 the field conditions are posted at 9:00 a.m. and stated that this is an unacceptable position to
21 place participants and parents in.
22
23 Fierce stated that a decision in regard to field conditions should be made by 7:00 a.m. and the
24 information should be placed on the telephone line by 7:30 a.m. Schaeffer stated that the time to
25 call games and/or provide field conditions is an association issue. Schaeffer stated that 9:00 a.m.
26 is the latest time to call a game and the call depends on the severity of field conditions.
27 Miltenberger agreed that the time for canceling games needed to be up to the associations.
28
29 Fierce inquired about cleaning the litter and Schaeffer stated that there has been significant
30 improvements provided by the association. Johnson stated that the penalty clause was not
31 necessary as the associations are maintaining litter control.
32
33 In regard to Baseball, Berman inquired about the Southlake Baseball Association furnishing the
34 Field Manager. Berman referred to Giffins' comments regarding someone being onsite during
35 practice/games. Berman stated that there is no clarification of who the Field Manager is and the
36 public needs to know. Berg stated that everyone must speak with their Coach and the Coaches
37 know the league officers. Berman inquired about the Field Manger wearing a "red" hat or
38 something to distinguish them. Agnew stated that he will speak with the SBA Board in regard to
39 this matter.
40
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 5 of 12
City of Southlake, Texas
**OFFICIAL NUNUTES**
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 In regard to Soccer, Fierce stated that play should stop by dark. Schaeffer stated she will make
2 the change on the agreement.
3
4 In regard to Southlake Girl's Softball Association (SGSA), Schaeffer stated that the City shall be
5 responsible for all public scoreboards and the lines leading to the scoreboards and that SGSA
6 shall maintain and provide any repairs and pay for replacements of the controllers if misplaced or
7 lost by SGSA. Control boxes shall be kept and stored by SGSA throughout the year.
8
9 The City will buy its own control box to use during City use of the fields. Schaeffer stated that
10 the wording will be changed to read that the association will "make every effort possible to not
11 schedule 8 and under and 10 and under play on Field 1." The game schedule must be approved
12 by the Recreation Supervisor before their games are scheduled on this field. The SGSA realize
13 the unnecessary wear and tear that is caused on the grass apron of Field 1 when under age youth
14 play on this larger field.
15
16 On behalf of the Board, Fierce thanked the associations for stopping play in a timely fashion to
17 maintain satisfaction among the neighbors.
18
19 Motion was made to accept the agreements with the previous amendments discussed.
20 Motion: Jones
21 Second: White
22 Ayes: Rawls, Jones, Fierce, Johnson, White, Hamilton, Anderson, Berman
23 Nays: None
24 Abstain: Miltenberger
25 Approved: 8-0-1
26
27 Agenda Item No. 7. Discuss: Bicentennial Park Ballfield Maintenance - Johnson stated that the
28 Board should discuss the drainage problems on Fields 6 and 7. Henry stated that he surveyed the
29 fields in the rain and the drainage issue is in the baselines. Henry stated that with field
30 maintenance to raise the baselines it will help. Henry stated the turf areas are crowned, Field 6
31 definitely and Field 7 is sufficient.
32
33 Henry stated that Schaeffer confirmed any game calls were due to the baselines being too wet.
34 Berman inquired about how often dirt would have to be placed on the infields. Millsap stated
35 that this will have to be maintained every few weeks which is general maintenance.
36
37 Fierce inquired about the number of games which have been re-scheduled due to the field
38 conditions. Berg stated about 120 out of 400+ games were re-scheduled last year. Agnew stated
39 two weekend games were canceled on Field 6. Agnew stated that baseline only needs to be
40 brought up.
41
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 6 of 12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Johnson stated that the Board does not need to get involved with the scheduling of maintenance
2 and games.
3
4 Rawls stated that Giffin noted that water cannot escape from the home plate area and Henry
5 stated that there is no problem that he noted. Henry stated that drainage does go away from
6 home plate and more crowning may provide the opposite effect in forcing water into home plate.
7
8 Millsap stated that they work with the quick dry and have incorporated more sand with the clay
9 to assist in quicker drying.
10
11 Lenoir stated that Giffin's other issues are addressed by staff in the Board's memo and she will
12 be happy to answer any questions.
13
14 Hamilton suggested that the general public may feel that they should not contact 911 in a non-
15 emergency situation. Lenoir stated that extension 720 is dispatch and the community may
16 contact them and they will contact a staff member. Berman stated that staff should put a number
17 on the sign for after hours non-emergency contact.
18
19 Berman inquired about weekend staff being a request in the March budget and Lenoir stated that
20 this issue must have Council approval. Berman inquired about the Board discussing this budget
21 need at the retreat. Berman stated that she would like to have a weekend staff person to line
22 fields and do other necessary weekend work. Johnson stated that this is a mid-year budget
23 request. Hamilton stated that she would like to endorse the concept of a weekend staff member
24 as recreation is not a Monday-Friday item and weekend staff is needed. Johnson stated that
25 Koalaty Park and Bob Jones Park will soon be open and weekend staff is desperately needed.
26 Berman agreed that new parks are coming along and this employee is needed and this is what the
27 Board is requesting; weekend staff.
28
29 Miltenberger asked about staff time invested into field maintenance and Millsap stated that 70%-
30 80% of their time, in the summer, is dedicated to field maintenance (line, drag, water, etc.).
31 Hamilton inquired about the man hours for one man on one field and Millsap stated preparing a
32 field consists of about 1-2 hours depending on the field conditions.
33
34 White inquired about restrooms and Lenoir stated that the crew checks the restrooms daily.
35 Hamilton stated that the problem will not go away, but the presence of officials (staff) will deter
36 the various problems; thus, weekend staff should be on site. Schaeffer stated that even with
37 Youth Basketball, there are issues that could possibly develop, but due to staff being on site at
38 each gym, problems are eliminated. Berman inquired about the high school students
39 volunteering; Johnson stated that using volunteers sounds great but getting it to work is the
40 problem as they are not an "authority figure." Fierce stated that weekend staff is needed and this
41 issue needs to be directed to the City Council. Berman inquired about the associations stating
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 7 of 12
City of Southlake, Texas
**OFFICIAL MINUTES**
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 this need to the Council and Agnew stated that they will continue to push for City weekend staff
2 as they agree.
3
4 Johnson inquired about the water fountain at Adventure Alley and Millsap stated that the
5 problem has been solved until someone clogs the drain. Millsap stated sand and paper are being
6 put into the drain by park users and once it is removed, there is no problem. He is currently
7 doing a weekly inspection.
8
9 Hamilton asked if there could be a way to require more force to turn on the fountain to deter
10 them from turning it on and off constantly. Millsap stated that he will check into it, but stated
11 that the problem is clogging. Berman inquired about a screen/grate. Millsap stated that there is a
12 grate and that is what clogs. Jones reiterated that staff is doing a weekly inspection.
13
14 Agenda Item No 8 Discuss: Game Field Usage - Miltenberger requested staff to alter the field
15 use sign to read "week to week basis by calling 481-5581, extension 756." Lenoir stated that the
16 citizens interest in using the fields will continue at our fields and at Bob Jones Park and signage
17 should be submitted as this is what other cities currently enforce. Lenoir stated that the sign
18 could flip to read "Fields Are Closed Today." Berman stated to add the dispatch extension for
19 use after hours.
20
21 Miltenberger stated that a family does not cause much damage to a field and some fields should
22 be open on Sunday afternoons. Johnson stated that there are many private fields and Berman
23 will look into additional available fields at other churches. Johnson stated that it is not that
24 Sunday is not a good idea, but the fields should be able to recuperate. Johnson stated that large
25 open play practices will lend to the maintenance problems. Jones stated that detailing other field
26 locations at other schools and parks is a good idea.
27
28 The Board stated that once the word gets out that fields are open to practice/play, other cities
29 may begin using the fields. Johnson inquired about the signage referring to other practice/play
30 areas working to push the community to other fields and the Board agreed. Jones stated that the
31 fields available outside of Bicentennial Park should also be listed on the cable channel, City
32 brochure, etc. to publicize more and get the word out.
33
34 Jones inquired about Lonesome Dove Park and Lenoir stated that there are no backstops. Rawls
35 stated that Lonesome Dove Park is an excellent location for "pick up" games. The Board asked
36 that Lenoir review the original agreement.
37
38 Agenda Item No. 9. Liaison Reports - Youth Parks and Recreation Board - Johnson - No report.
39
40 Budget - Fierce - Fierce stated that in regard to budget, weekend staff at Bicentennial Park and
41 staff for Bob Jones Park and a computerized lighting system are the Board's priorities.
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 8 of 12
City of Southlake, Texas
**OFFICIAL MINUTES**
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Recreation/Special Events - Johnson, Jones - No report.
3
4 Community Relations - Berman, Anderson - Berman asked if anything was mailed out to
5 residents in regard to Koalaty Park/Carroll Elementary. Lenoir stated that the employee in
6 charge of GIS is booked up and the SPIN representative has picked up maps. Lenoir stated that
7 staff will do the mailing soon. Berman asked if Leslie Pulp, PTO, contacted staff in regard to the
8 school. Henry stated that staff could show parents at the next parent meeting. Berman inquired
9 about staff contacting someone who completes the school newsletter.
10
11 Youth Sports Associations - Johnson, Jones - No report as agreements approved
12
13 Community Groups - Hamilton - No report.
14
15 SPIN - Fierce - Fierce stated that there is a plethora of new people and they are on a learning
16 curve and representatives are currently learning about their positions.
17
18 SPDC - Jones - No report.
19
20 JUC - Hamilton - No report as there was no meeting in December.
21
22 City Council Monthly Report - Hamilton - Hamilton will attend the January 20 meeting.
23
24 [Miltenberger inquired about the Tree Farm project and Lenoir stated that the location is
25 currently being planned at Continental Road-Public Works Center].
26
27 Nature Center Committee - No report. White to take over this report.
28
29 Agenda Item No. 10 Discuss: Royal and Annie Smith Park Master Plan - Henry referred to the
30 tennis courts being cut to two (2) courts due to this being a neighborhood park.
31
32 Johnson inquired about removing the hill for visibility when exiting on Johnson Road. Henry
33 stated the hill can be shaved back and no harm will result to the trees. Henry stated there are
34 several issues that Board must still consider. Fierce inquired about more access off of Johnson to
35 the south of the park and Henry stated that such an entrance would not be desirable. He would
36 recommend separating the active and passive access points to the park
37
38 Berman inquired about hard/soft trails. Henry stated that the hard trails will be for more fast
39 paced visitors and the soft trails for more passive visitors. Berman inquired about length of trail
40 and Henry had no exact figure at this time. Henry stated that he would like the hard/soft trails to
41 intermingle.
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 9 of 12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Berman asked Jones about the tennis situation. Jones introduced the Smiths' (son of Royal Smith
3 and his wife) to the Board and staff. Jones stated that she agrees that there should be four (4)
4 courts so two teams may conduct league play. Henry stated that the courts could be placed to the
5 east; thus Pinto Field would be eliminated. Henry stated that this park will focus on baseball, not
6 soccer as St. Martins-in-the-Fields is so near the Smith Park. Jones stated that she would not
7 want to cut out a baseball field for tennis. Rawls inquired about the baseball field being placed at
8 the lower corner of the park. Lenoir inquired about the school not having back stops in their
9 playground yard. Henry stated that there are currently no backstops in the school playground.
10
11 Fierce stated that other schools have walks with native plants and he would encourage staff to
12 contact the science department in working with the trees and plants to allow a nice flow from the
13 school to the nature area on the park. Anderson inquired about equestrian activity and Smith
14 stated that it is a rare phenomenon.
15
16 Smith stated that there are about 60 new homes in Ridgewood who have many small children
17 who attend Florence Elementary. He stated that a hard trail on Johnson should branch off into
18 Florence near the future library and the Board agreed. Henry stated that his plan may be altered
19 to accommodate the community and the schools.
20
21 Lenoir stated no facilities will be lighted and asked about non-lighted tennis courts. Smith stated
22 lighting these courts should cause no problems as the location of the tennis courts are at a
23 distance from residents. Lenoir stated there will be futures homes across the street and the
24 master plan proposal is to NOT light anything at the facilities. Jones stated that league play may
25 exist up to two nights each week. Lenoir stated that what is and what is not lighted needs to be
26 determined. Jones stated that the 20' poles that face down could be used. Miltenberger stated
27 there should be a lighted basketball court if anything. The Board wanted the plan to reflect
28 lighted tennis and basketball courts to see what the residents thought.
29
30 The Board inquired about the smaller house on the site and Smith stated that his parents rented
31 the house in order to make the payments on the farm. Jones inquired about using the well and
32 Smith stated that the Southlake Historical Society may contribute a wind mill to that well and it
33 should be made child safe. The Board inquired about the concrete foundation on site and Smith
34 stated that it is remnants of an old chicken house.
35
36 The Board stated they are happy with the plan and Henry stated that staff will continue to contact
37 all interested parties and the maintenance crew will continue to work to have the house usable for
38 meetings.
39
40 Jones inquired about phasing this park and Lenoir agreed and stated that a public hearing in
41 regard to Smith Park and Koalaty Park master plans will be in February.
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 10 of 12
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Agenda Item No. 11, Discuss: Park Board Retreat - February 28, 1998 - The Board stated that
3 this date is still good, Lenoir stated the time would be from 9:00 a.m. - 4:00 p.m.
4
5 The Board agreed to possible retreat locations at Garrett Creek, Trophy Club, DFW Hilton or
6 Lonesome Dove Ranch.
7
8 Lenoir stated that the following items will be on the agenda for the Park Board Retreat: Trail
9 Master Plan, Tree Ordinance, Sidewalk Ordinance, mid-year budget, Nature Center and the
10 survey of the ballfields.
11
12 [Miltenberger stated that the other City practice fields should be named and mapped].
13
14 Berman inquired about the athletic field count at build out. Schaeffer stated that we had the
15 participant projections and that staff needed to convert to fields needed.
16
17 Johnson inquired about the West Beach Addition map. Lenoir stated there are many processes in
18 acquiring the park property and staff is looking at an alternate plan with Parks and Wildlife
19 which would be from Bluebird north in first year with first phase of the grant in year one. Year
20 two will pass Bluebird to the end of the tracts and this is fine with the Parks and Wildlife.
21 Berman inquired about the green tract and Lenoir stated this is Tucker property and this will be
22 traded for the other green tract.
23
24 Miltenberger reiterated that the recreational facilities need to be kept up so they are first class;
25 thus, we need weekend staff.
26
27 Agenda Item No. 12. Discuss: Liaison Positions - The following positions were discussed and
28 assigned:
29
30 Youth Parks and Recreation Board - Johnson
31 Budget - Fierce
32 Recreation/Special Events - Johnson, Jones
33 Community Relations - Berman, Anderson
34 Youth Sports Associations - Miltenberger, Rawls
35 Community Groups - Hamilton, White
36 SPIN - Fierce, White
37 SPDC - Jones
38 JUC - Hamilton
39 Nature Center - Anderson, White
40
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 11 of 12
City of Southlake, Texas
**OFFICIAL NUNUTES**
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Lenoir asked that the Board chose their SPIN neighborhoods on the map provided and the Board
2 asked staff for an updated SPIN representative list.
3
4 Being no further business, meeting was adjourned at 9:41 p.m.
5
6 ,
7
8 Vicki Johns, C it
9
10 C~\ - -
11 '
12
13 Cara White, Secretary
14
15
Parks and Recreation Board Regular Meeting, January 12, 1998 Page 12 of 12