1997-11-10
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 November 10, 1997
5
6 MINUTES
7
8 Board Members Present: Robin Jones, Chris Miltenberger, Doug Fierce, Ronnie Kendall, Carol
9 Lee Hamilton, Richard Anderson and Sherry Berman.
10
11 Board Members Absent: Vicki Johnson.
12
13 City Staff Present: Kim Lenoir, Director of Parks and Recreation; Kathy Schaeffer, Recreation
14 Supervisor; Teddi R. Zonker, Administrative Secretary; Ben Henry, Park Planning and
15 Construction Superintendent; Kevin Hugman, Community Services Manager.
16
17 The meeting was called to order at 6:37 p.m. by Vice Chair Ronnie Kendall.
18
19 Agenda Item No 2 Approval of the Minutes for October 13, 1997 Regular Board Meeting -
20 Motion was made to approve the minutes for October 13, 1997.
21 Motion: Berman
22 Second: Anderson
23 Ayes: Miltenberger, Fierce, Kendall, Anderson, Berman
24 Nays: None
25 Approved: 5-0
26
27 Agenda Item No. 3, Administrative Comments - Kendall informed the Board in regard to
28 Goldstein's resignation due to his moving out of the City limits. Anderson stated that he
29 appreciates all of Goldstein's efforts in regard to Bob Jones Park. Fierce stated that the legacy of
30 Goldstein's early days with the Park Board will be missed.
31
32 Fierce stated that he will fill Goldstein's place during the November City Council Meeting.
33
34 Kendall asked that any item at the end of an agenda that is tabled should be moved up within the
35 agenda. Kendall stated that she would like to see the discussion items before the liaison reports.
36 Berman stated that liaison reports may take precedence over discussion items at times Anderson
37 stated that the layout should be discussed with the Chair and Lenoir confirmed.
Parks and Recreation Board Regular Meeting, November 10, 1997 Page 1 of 14
City of Southlake, Texas
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Agenda Item No. 4, Public Forum - Vice Chair Ronnie Kendall opened the public forum at 6:43
3 p.m.
4
5 Lisa Stokdyk of Keep Southlake Beautiful (KSB), 720 North Peytonville, Southlake stated that
6 KSB has raised $7,000 for the waterscape project and they will soon be approaching the Board
7 for additional matching funds. Stokdyk stated that the start date for the waterscape is December
8 18, 1997 and they hope to have at least one volunteer day preceding the start date. Stokdyk
9 stated that the Board may contact her or Darcey Imm, City Liaison at ext. 759 if they should have
10 any questions.
11
12 Fierce confirmed with Lenoir that $5,000 was originally matched. Kendall stated that she felt
13 this item would be placed on the next agenda if SPDC wants direction from the Park Board.
14
15 Berman inquired about the trees at Bicentennial and Stokdyk stated that the crepe myrtle's and
16 some of the crowded trees will be moved within the park. Stokdyk stated that she is comfortable
17 with the moving of these trees.
18
19 Jones and Hamilton enter the Council Chambers.
20
21 Public Forum was closed at 6:47 p.m.
22
23 Agenda Item No. 5, Consider: Town Center Park Fee Credits - Frank Bliss, Cooper & Stebbins,
24 1362 Lakeview Drive, Southlake presented the Board visuals to present the park dedication
25 requests.
26
27 Bliss stated that he understood the park dedication requirement to be one (1) acre for every fifty
28 (50) acres of development or a fee may be paid at $800 per acre.
29
30 Bliss stated that he has 42 acres in his Phase I development and of this, the dedication
31 requirement amounts to about .84 acres of dedicated land for parks or a fee of $33,610. Bliss
32 stated that he is asking the Board for approval that the park dedication meets and possibly exceed
33 the requirement. Bliss referred to the visuals and stated that there are two (2) parks that are the
34 "cornerstone" for Phase I. There is a .8 acre park that is for the formal town square and a second
35 at .9 acres which will be the bandshell pavilion park. Bliss stated that in terms of credit of park
36 fees they are seeking the value of the donation of the land for these parks. Bliss stated that they
37 are NOT seeking credit for the improvements that will be done to these parks. Bliss stated that
Parks and Recreation Board Regular Meeting, November 10, 1997 Page 2 of 14
City of Southlake, Texas
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 the land dedication for the two parks comprises of about 1.755 acres; thus, they believe they
2 comply with the dedication requirements. Bliss stated that there will be significant improvement
3 done to the parks with the assistance of TIF and other methods of public financing to allow the
4 project to go to a higher level to allow this area to become a proper downtown for Southlake.
5
6 In terms of dedication requirements, Bliss stated that the 1.755 acres does exceed the minimum
7 requirement by about .9 acres. Bliss stated that they are requesting that they may carry the .9
8 acres as a credit for future phases as they build future phases. Bliss stated that this .9 acres will
9 be sufficient to support another development of about 45 acres or to pay a fee credit of about
10 $36,000.
11
12 Bliss stated that there are various projects within the Phase I that they are NOT seeking credit.
13 Among those, there will be a tie in to the Trail System Master Plan. Bliss referred to an 8'
14 pedestrian access easement, which will connect to the property to the east and with the Carroll
15 Avenue ROW. The easement will be subject to public safety as to how it is constructed for
16 bicycle traffic. Bliss stated that his development will construct this trail as the project is
17 constructed.
18
19 Bliss stated that they cognizant to the existing Tree Preservation Ordinance and the revisions of
20 a potential new ordinance. Bliss stated that they have hired an arborist, Sandy Rose, for the site
21 and they will preserve trees as they can, but due to the introduction of streets, trees will be lost.
22 Bliss stated that they have calculated through a tree survey that as the site is built out over time,
23 they will lose about 1200 trees, but as the streets are construction, street trees will be planted in
24 the sidewalks and along the streets. Bliss stated that coincidentally they will be adding 1200
25 trees to the site through this planting. These trees will be placed into environments where they
26 are designed to grow and flourish which will hopefully make them more productive trees for the
27 site.
28
29 Bliss stated that they have identified and tagged 89 trees on the site and about 50 will be able to
30 be relocated and will for the most park be placed in the two parks that are in Phase I.
31
32 Bliss stated that they are NOT seeking credit for these actions but only wanted to make the Board
33 aware of these actions.
34
35 Jones stated that the project looks great and the Board is very excited about it. She inquired
36 about the trail improvements being completed by Cooper & Stebbins and Bliss stated that they
Parks and Recreation Board Regular Meeting, November 10, 1997 Page 3 of 14
City of Southlake, Texas
**OFFICIAL MINUTES**
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 WILL be making those improvements. Bliss stated that the trail is NOT one of the items that
2 they are requesting public financing.
3
4 Berman inquired about Bliss' statement of only being able to relocate about 50 of the 89 trees.
5 Bryan Stebbins, 904 Independence Parkway, Southlake stated that the other 39 trees will NOT be
6 discarded and stated that the tree canopy requires formerly arranged trees which requires removal
7 of some of the clusters of trees for which attempts will be made to salvage and transplant
8 whatever trees possible to an alternate location at the project. Stebbins stated that the bandshell
9 area will be more informal due to the drainage and various civil engineering considerations.
10
11 Stebbins stated that they are also dedicating another "6-ish" acres and "5-ish" acres of parkland
12 and the remaining 39 trees may be placed within these areas so they are NOT discarded.
13 Stebbins stated that Rose stated that he may be able to save 90-95% of the trees tagged, but they
14 would like to have some replacement trees in case some that are moved do die.
15
16 Berman inquired about the types of trees and Bliss stated that two types are Crepe Myrtle's and
17 Cedar Elm. Miltenberger inquired about some of the trees being given to someone to save them
18 and Stebbins stated that they could, but it will be very costly and there is a very high degree of
19 maintenance as these are established, large trees. Stebbins stated that he has no problem with
20 moving them if there is interest and financing.
21
22 Berman inquired about the size of the planters and Stebbins stated 4 feet x 8 feet. Stebbins stated
23 that there will be a drainage developed for each tree so the roots do not become saturated and a
24 drip irrigation system will be designed. Bliss stated that some of the future phase trees will be
25 moved into Phase 1.
26
27 Berman inquired about Phase I time frame and Stebbins stated it will begin January 11, 1998 and
28 will turn over to tenants on November 1, 1998.
29
30 Berman inquired about Phase II and Stebbins stated that it may be a slower build out. He also
31 stated that the school district is considering the Phase II for the football stadium.
32
33 Berman inquired about the next time Cooper & Stebbins will be returning to the Park Board.
34 Bliss stated that they do not anticipate that they will need the full credit for 45 acres, but they
35 would like to opportunity of carry over. Bliss stated that they have about 13 acres of park land
36 out of 130 acre development; thus, 10% is set aside for open space. Stebbins stated that they will
37 not step away from the future planned 5 and 6 acre parks.
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City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
i Fierce inquired about Cooper & Stebbins coming to the Board with pieces. Stebbins stated that
2 the two parks in Phase I will be first and the second set of parks will be in future phases so he felt
3 they should only consider Phase I and the two parks at this time and move forward in sequence.
4
5 Kendall inquired about how Cooper & Stebbins NOT being involved in the improvements of the
6 parkland of Phase I. Bliss stated that in regard to the developer agreement, the land will be
7 dedicated with public parks and a portion of the payment for improvements will come from
8 public financing AFTER the construction and improvements are complete an accepted by the
9 City.
10
11 Berman inquired about the effect of the 6 acre park if the stadium does enter this development.
12 Stebbins stated that 21-23 acres will be needed for the parking and 4 acres for the stadium.
13 Stebbins stated a parking deck may be more feasible, but a parking deck may exist as a TIF
14 object. Stebbins stated that this parking lot may also exist as overflow for the town center.
15
16 Stebbins stated that the stadium would come up two stories from the view of the street due to the
17 hill and location of the park. He stated that the sidewalk and streetscape would be preserved and
18 the land use would be minimized. He also stated that this stadium would have to be a joint-use
19 stadium. Bliss stated that the 6 acre park should NOT become smaller, but he does not know
20 what CISD is planning.
21
22 Miltenberger inquired about how the stadium came about and Stebbins stated that the school
23 board approached Cooper & Stebbins. Stebbins referred to the TIF as being the payment method
24 for this stadium. Fierce inquired about the 6 acre park being platted and Stebbins stated that this
25 is a preliminary plat. Phase I will be final platted soon. Bliss stated that any amendment to the
26 plat would have to be signed off by City Council.
27
28 Motion was made to approved 100% credit for the Cooper & Stebbins Phase I project and that
29 full credit for the .9 acres would carry over into a future phase.
30
31 Motion: Berman
32 Second: Jones
33 Ayes: Jones, Miltenberger, Fierce, Kendall, Hamilton, Anderson, Berman
34 Nays: None
35 Approved: 7-0
36
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City of Southiake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Hamilton inquired about the amount of parking spaces and Bliss stated that Phase I, 42 acres will
2 contain 2,000 parking spaces to support about 128 acres of development. The total development
3 may contain 7,000-8,000 parking space and subject to joint-use, the number may come down to
4 6,500.
5
6 Stebbins stated that in regard to bus parking if a stadium is implemented, a street that is not used
7 often may be available for bus parking in order to avoid parking areas designated for buses.
8
9 Youth Park Board enters the Council Chambers for their report at 7:32 p.m.
10
11 Sara Brannan stated that the Youth Board discussed their ideas for a Teen Center and that during
12 January and February they will be visiting teen centers in the Dallas area. They discussed
13 volunteer opportunities and decided that each month they will visit day cares and do projects
14 with the kids and they will continue to submit articles in the school newspapers to recruit more
15 teens for the Youth Park Board.
16
17 Kendall inquired about the location of the teen center and Brannan stated that she did not have an
18 idea. Kendall inquired about the video tape (Public Service Announcement) and Brannan stated
19 that the item will be on the next agenda.
20
21 Agenda Item No. 6, Consider: Timarron Park Fee Credits for Village and Wyndsor Creek
22 Phase II - Representing Steve Yetts, J. David Rhoades, Carter-Burgess Landscape Architect,
23 7950 Elmbrook Drive, Dallas, stated that he has been the landscape architectural consultant for
24 Timarron since 1990. Rhoades stated that he is asking for Wyndsor Creek, Phase II and Village
25 "J" park credit consideration.
26
27 Rhoades presented the Board with Master Plan boards of Timarron, 1200 acre (1650 home
28 sites/lots), master planned community. Rhoades stated that the dark yellow on the map is what is
29 left to be developed.
30
31 Rhoades began speaking about Wyndsor Creek, Phase II and submitted a revised expense credit
32 worksheet to the Board. Rhoades stated that Wyndsor Creek, Phase II is 23 acres/lots which per
33 the requirements for park credit equals $23,000 credit as each lot is worth $1,000.
34
35 Rhoades stated that the developer had decided on two (2) types of open space;
36 natural/unmaintained and improved. Rhoades stated that the natural area is 2.18 acres and falls
37 within a floodplain area and the proposed value of $21,800 is based on a value of floodplain
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City of Southlake, Texas
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1 property than ranges from $10,000-$15,000. Rhoades stated that Timarron has directed him to
2 utilize the $10,000 cost for the acreage which equates $21,800. Rhoades stated that since it is
3 private open space it would receive half of the credit so he requested $10,900 of credit.
4
5 Rhoades stated that they will be considering .23 miles of 6 foot trail which will stretch to the
6 North side of old Carroll. Rhoades stated that the Trail Master Plan is currently run on the south
7 side of Continental Boulevard to a lower area near the course trail. Rhoades stated that there will
8 be a crossing built which will not exist when development is complete due to Continental
9 construction. Rhoades stated that after discussion with Lenoir who requested that the trail does
1o cross at Continental and join with the future park side to the east. Rhoades stated that they are
11 considering a gravel trail connection in the floodplain due to future road construction in this area.
12 Lenoir inquired about the trail crossing being over or under grade. Rhoades stated that is was
13 undetermined at this time, but stated that from a public safety stand point, the grade should be
14 below grade if possible.
15
16 Rhoades stated that the .23 miles utilizing a unit price of $2.75 per square foot which equals
17 $19,800 that they are requesting to dedicate as a public trail as part of the Trail System Master
18 Plan so they may receive a 1.2 multiplier credit equating $23,760.
19
20 Rhoades stated that there is .4 ACRES of improved open space that follows the southern
21 boundary of Wyndsor Creek project that the trail will reside within and a "finger" of improved
22 open space which will connect the nature common area to the community. This area will be
23 private for the Timarron residents.
24
25 Miltenberger inquired about the width of the open space along the trail and Rhoades stated that
26 the proposed trail easement for Timarron trails is a 20 foot pedestrian easement. Rhoades stated
27 that the ROW is about 14 feet and they dedicate another 30-40 feet.
28
29 Hamilton inquired about the land that the trail is on being included and Rhoades stated that the
30 land and the trail are included.
31
32 Rhoades referred again to this .4 acres and stated that the proposed value for developable land
33 within the City ranges from $30,000-$35,000 per acres and he has been directed to use the
34 $30,000 per acre which equates $12,300 at a.5 value multiplier since it is a private facility which
35 equals $6,150. Therefore the total credits allocated for Wyndsor Creek, Phase II is $40,810.
36
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City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Rhoades stated that Timarron is one subdivision and hopes to carry over any credit to Village
2 "J "
3
4 Miltenberger inquired about Rhoades receiving credit for open space along the trail and the trail
5 as open space and Rhoades stated that they are counting the area as improved open space because
6 it is both private and public. Rhoades stated that part of it has to be public which will provide
7 more credits, but he places both together and suggests that it is private and receiving less credit.
8 Rhoades stated that he is receiving credit for the trail construction, not the space dedicated for the
9 trail and the land as a private open space.
10
11 Lenoir stated that the City buys park land and then pay to build on it, Rhodes is then making the
12 improvements. Lenoir stated that Rhoades' process is normal as this is how the other
13 Continental trails were developed and approved by the City.
14
15 Kendall inquired about how much the easement is and Rhoades stated that the land area which is
16 improved open space is .41 acres.
17
18 Lenoir stated that the only construction item which is considered unimproved open space would
19 be a trail. Lenoir stated that Rhoades is not "double dipping," but buying land and making the
20 improvements to the land.
21
22 Jones inquired about the overall park fee credit requested and Rhoades stated $40,810.
23
24 Fierce stated that the Board's intent in regard to open space improved and maintained was NOT
25 for trails, but simply mowed opposed to a natural area. Jones stated that the improved open
26 space credit should be cut in half because a trail will exist on half and they will maintain this
27 area.
28
29
30 Fierce inquired about meandering trails and Rhoades stated that it will be slightly meandering.
31
32 Hamilton verified details of the acreage and the trail. Rhoades stated that the trail will be a
33 public access trail which will be dedicated to the City. Rhoades stated that the cost to construct
34 the elements of the trail will be $19,800. Hamilton inquired about that the approved open space
35 of .41 acres as existing as trail plus land area. Rhoades stated that the area is a buffer/common
36 area that the trail resides within. Rhoades stated that this is an access easement and Berman
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City of Southlake, Texas
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1 confirmed that the City only pays for the repairs and Rhoades pays for the water maintenance,
2 etc. Rhoades confirmed and stated that the width of the easement is determined by the City.
3
4 Rhoades moved to Village "J" stating that there are 50 lots within this development. Rhoades
5 stated that the dark green common area shows an acreage of improved open space and one along
6 Club Drive. Rhoades stated that there are also future open space and common areas adjacent
7 which will be improved or less natural. Rhoades stated that there will be trail from the
8 neighborhood center into the community along the common area which is .28 miles and they do
9 NOT want credit for this since it is a private facility.
10
11 Lenoir stated that she did correct this to read that they WILL receive a 50% credit of $11,962.
12
13 Rhoades stated that the item they are seeking credit for is the improved open space area of .44
14 acres; $30,000 per acres which equals $13,200 and they will receive 1/2; $6,600 so the total is
15 $18,562.50. Rhoades stated that in terms of improved, this land will be irrigated grass turf open
16 space.
17
18 Rhoades stated that they are looking for credits to be considered of $40,810 minus half of the
19 open space improved which equals $37,965 for Wyndsor Creek, Phase II and the $14,965 excess
20 to be carried over to Village "J" which will be added to the requested $18,562.50 for Village "J".
21
22 Hamilton confirmed with the Board the definition of open spaces, one being completely
23 "unimproved"; natural and the other being "improved"; which may be improved to he point that
24 it may be used for something. Jones stated that the Board neglected to address buffer zones.
25 Hamilton stated that improved should be more that just mowed.
26
27 Jones stated that she was surprised that benches have not been considered. Rhoades stated that
28 he wants to have dedicated areas for patrons to use this private, maintained piece of land.
29
30 Lenoir asked that the Board, beginning with Wyndsor, go item by item and stated that according
31 to the ordinance, the fee is $40,000 per acre. Rhoades stated that the open space in Wyndsor is
32 very accessible an contains a private trail.
33
34 Lenoir stated that the 2.118 acres calculated at $40,000 per acres provides a value of $87,200 and
35 asked the Board to decide if this is less than or at a 50% value. Rhoades stated that unmaintained
36 natural area/floodplain area would be $10,000 and Lenoir stated that the City does not assign a
37 difference to floodplains, but they may calculate the floodplain at 10% value. Hamilton stated
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City of Southlake, Texas
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1 that it should be recorded as a proposed value of $87,200 but note that the value multipliers
2 represent maximums that the Board can recommend. The Board decided that they will use the
3 value of the land that the developer proposed at $10,000 multiplier.
4
5 Jones proposed that a line be added under open space/unmaintained natural in the expense credit
6 worksheet for floodplain at 12.5% or 10%. Kendall stated that revising the worksheet will be on
7 the next agenda.
8
9 Lenoir stated that in this meeting, the Board may consider only the total credit column.
1o Hamilton stated that the ordinance refers to the fair market value of land, making no distinction
11 between the type of land so she considers the $40,000 and receives the $87,200 and if up to .5
12 credit may be provided for unimproved land in a floodplain which may not be usable all the time
13 she derived at $24,800 as it is .25 of the value of the land. Lenoir stated that half of .50 is
14 $21,800. Hamilton stated that she does not want to use half since it is a floodplain. Kendall
15 stated that the Board may disagree of the $10,900 and the Board moved forward.
16
17 Lenoir stated that the trail itself is .23 miles of public trail taking the 1.2 multiplier which results
18 in $23,760. The open space improved/maintained at .41 acres where Rhoades is asking for half
19 of the acreage which halves the dollar amount at $40,000 per acre provides a total of $8,200.
20 Berman and Jones inquired about adding benches and Rhoades agreed to include four (4)
21 benches at $1,000 cost with a 25% credit for a total of $250 credit.
22
23 Berman stated that in regard to the gravel connection at Continental it should be Timarron's
24 responsibility and NOT the City's to put that bridge in.
25
26 The summary for Wyndsor Creek Phase II is as follows:
27 2.18 acres of natural (unmaintained) open space at 40,000 per acre which results in $87,200 x
28 .125 = $10,900; $23,760 for the public trail; improved maintained open space of .205 acres at
29 $40,000 = $8,200 x .375 = $3,075 and (4) benches at $250 each at .25% = $250 for a grand total
30 of $37,985.
31
32 Lenoir detailed the values of each for Village "J", as .28 miles of private trail construction x
33 $2.75 per square foot = $23,925 x .5 private multiplier = $11,962; improved maintained open
34 space of .22 acres x $40,000 per acre = $8,800 x .375 (private) = $3,300 and benches at $250
35 each with a .25% credit = $250 for a grand total of $15,512.
36
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City of Southlake, Texas
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Rhoades stated that he does want the credits as discussed and the carry over from one (Wyndsor)
2 to the other (Village "J") = $14,985 carry over and $19,503 will be paid by the developer.
3
4 Motion was made to approve the park dedication expense worksheet for Wyndsor Creek, Phase
5 II and Village "J" as previously detailed.
6
7 Motion: Jones
8 Second: Berman
9 Ayes: Jones, Miltenberger, Fierce, Kendall, Hamilton, Anderson, Berman
10 Nays: None
11 Approved: 7-0
12
13 The Board took a five minute break at 9: 00 p. m. and returned at 9:05 p. m.
14
15 Agenda item No. 8 was moved up within the agenda.
16
17 Agenda Item No. 8, Discuss: Trail System Implementation Plan - Berman stated that she noticed
18 that by the year 2001, the City needs to have 45 miles of linear trail. Berman stated that the
19 Board needs to look at their goals and priorities and develop a plan to meet this goal or reassess
20 the goal. Berman stated that based on the City survey, this goal is a great desire.
21
22 Fierce stated that the completion of the Trail System Master Plan is 20+ years and Lenoir
23 concurred at least 25 years.
24
25 Berman inquired about funding outside of SPDC and Fierce stated that to some degree it is
26 possible. Fierce stated that some trails will come in with the 114 expansion and the state will
27 participate with funding.
28
29 Fierce stated that the majority of the trails need to be completed and reconstructed. Hamilton
30 stated that efforts should be made on Bob Jones Park. Anderson inquired about a prioritized list.
31 Hamilton stated priority is where schools and children are. Lenoir stated that within the next
32 year or two, new road projects must be reviewed and future trails may be reviewed.
33
34 Lenoir stated that the City is at the end of the road bond and within the next year or two the city
35 will be looking into a new project and this could be an option for trails. Lenoir reminded the
36 Board about the opportunity of applying for a grant in regard to ISTEA.
37
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City of Southlake, Texas
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Kendall asked the Board if this discussion can be reserved for the retreat and the Board agreed to
2 do so and to let the Youth Park Board review these plans.
3
4 Agenda Item No. 9, Liaison Reports - Youth Parks and Recreation Board - Johnson - Schaeffer
5 stated that the Youth Board would like to review other sites and they want to be sure the teen
6 center is "cool." Schaeffer stated that she is encouraging them to get their name out there into the
7 community as a "Youth Park Board" and to get into the view of the public. The group is going to
8 try to recruit two (2) more members so as to be a nine (9) member board. Schaeffer stated that
9 they will soon be working on news articles in regard to promoting the Youth Board.
10
11 Budget - Fierce - Fierce stated that the mid-year budget is voted on in March and encouraged the
12 Board to start reviewing their needs. Fierce stated that items not marked SPDC were unfunded.
13 Lenoir stated that the staff priorities are the maintenance workers and the crew cab.
14
15 Recreation/Special Events - Johnson, Jones - Schaeffer stated that Basketball registration is at
16 1,040 (35% increase) and there are enough coaches. Miltenberger inquired about practice gyms
17 and Schaeffer stated a half court will be provided. Lenoir stated that Rockenbaugh Gym has
18 been added and Schaeffer stated that the 14 and under division did make this year unlike last
19 year.
20
21 Hamilton inquired about intramural sports at the Middle School and Schaeffer said this league is
22 being discouraged due to limited gym use and the coaches feel the players would receive more
23 instruction if they are in the Recreation league as the gym use would be increased. Schaeffer
24 stated that 60-70% of the kids last year dropped out of the intramural league as they have no
25 interest in the program and wanted a more structured league.
26
27 [Lenoir introduce Kevin Hugman to the Board as the staff person covering for her as she is on
28 maternity leave].
29
30 Community Relations - Berman, Kendall, Anderson - Anderson gave appreciation to Ben Henry
31 in regard to his discussion at SPIN #1 meeting. Anderson mentioned the radio tower and Lenoir
32 stated that the park is being considered as an optional site. Kendall stated that they are waiting to
33 hear from equestrians in regard to the equestrian sites.
34
35 Youth Sports Associations - Johnson, Jones - Schaeffer stated that staff met with Baseball,
36 Football and Softball and they will have agreements for the Board's review in December.
37 Schaeffer stated that she still needs to talk with soccer. Kendall inquired about changes and
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City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Schaeffer stated that the associations are hoping for an easier way of working with the lights and
2 gates. Fierce inquired about the working with the timing of calling the fields. Schaeffer stated
3 that the associations prefer a later time of 4:00 p.m. Miltenberger inquired about weekend calls
4 and Schaeffer stated that a staff person does come out to call the game on weekends. Fierce
5 stated that Love Henry Neighborhoods should be informed of all ballfield issues when it come to
6 Park Board.
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s Schaeffer stated that she is working with the association to receive their practice schedules so the
9 fields may be available to other groups. Fierce stated that the associations should be reminded
10 that they may lose the practice time if they do not update their practice schedule since someone
11 may rent the field at that time.
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13 Community Relations - Hamilton, Goldstein - Hamilton mentioned Stokdyk's concerns as to
14 undoing volunteer work at the Bicentennial Park tree planting and she stated that she feels KSB
15 is happy with the decision.
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17 Kendall inquired about historical buildings being placed at Royal and Annie Smith. Henry stated
18 that the Historical Commission would like someone onsite in the building, but the facility would
19 be available for rental. Kendall inquired about the space being adequate and Henry stated that if
20 they acquire more structures then it will not be enough room. Henry stated that Aloha Payne
21 would like historical structures on Royal and Annie Smith. The Board inquired about this space
22 existing as an office. Lenoir stated that there will be a proposal brought to the Board. Henry
23 stated that the they are considering a decor similar to the historical era. Kendall inquired about
24 the log cabin being placed at Smith Park and Henry stated that it was mentioned by the Historical
25 Commission..
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27 SPIN - Fierce - Fierce stated that the Nature Center came in as second in the SPIN vote. Fierce
28 stated that the land use is still ongoing and they gained some ground on items that will effect
29 trails, etc. Fierce stated that he feels the changes will be positive. Anderson complimented
30 Ronnie on the Nature Center video production.
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32 SPDC - Kendall - Kendall discussed the TPWD grant item priority list from the worksheet in the
33 packet.
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35 JUC - Hamilton - Hamilton stated that this stadium could be used as an excellent source of a
36 joint-use item. Hamilton asked the Board to let her know of other items being brought up at a
37 JUC meeting. Lenoir stated that there will be no indoor soccer at any of the schools. Hamilton
Parks and Recreation Board Regular Meeting, November 10, 1997 Page 13 of 14
City of Southlake, Texas
"OFFICIAL MINUTES"
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 inquired about Rockenbaugh and Lenoir stated Coach Ledbetter does want any indoor soccer in
2 any school gyms.
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4 City Council Monthly Report - Fierce will give report to City Council.
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6 Nature Center Committee - Kendall - Committee will meet again in January.
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8 Being no further business the meeting was adjourned at 10:30 p.m.
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14 Chair, Vicki Jo son
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20 Secretary Dou ierc
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Parks and Recreation Board Regular Meeting, November 10, 1997 Page 14 of 14