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1997-09-25 CITY OF SOUTHLAKE SPIN/Joint Park Board Meeting Thursday, September 25, 1997 White's Chapel Room - Bicentennial Park SPIN Representatives present: David Baltimore, Chair; Al Morin, Vice Chair (#10), Cara White, (#1), Martin Schelling (#2), Milan and Mary Georgia for Joe Mast (0), Janet Murphy (#4), Jan Francis (#5), Doug Fierce for Tom Ward (#6), Darrell Faglie (#7). Pattie Minder (#8), Laura Miklosko (#9), Roger Hutton (#11), Barry Friedman (#13), Wayne Haney (#15), Linda Wilder (#16) Staff Present: Nona Whitehead, Community Services Representatives absent: Doug McKelvey (#14), Katie Holzgraefe. The meeting was called to order at 6:30 p.m. by David Baltimore. Milan and Mary Georgia were introduced as representing Joe Mast. Agenda Item No. 2. City Manager's Report Mr. Hawk was unable to attend the meeting and there was not a report presented. Agenda Item No 3 Approval of the 8/25/97 Standing Committee Minutes. Wayne Haney made a motion to approve the minutes. It was seconded and approved unanimously. Agenda Item No. 4. Administrative Comments David Baltimore called the calendar to the attention of the committee noting the date of the Executive Committee, the next Standing Committee meeting, and upcoming neighborhood meetings. Mr. Baltimore noted that SPIN was asked to sponsor two information meetings related to the upcoming election on a Crime Control/Prevention District. Patti Minder agreed to host the meeting on October 14, and Cara White will host the October 27 meeting. Mr. Baltimore thanked the Wilders and Katie Holzgraefe for making the September SPIN Reports and reminded Cara White and Martin Schelling that they were scheduled for October. The October Standing Committee meeting will be a review of goals and self-evaluation. Nona will send a survey to help prepare for the self-evaluation and future goal setting. Mr. Baltimore also announced the birth of a son to Doug Mckelvey and a daughter to Shana Yelverton. Agenda Item No. 5, Summit Update Al Morin gave an update on the Summit. He asked for volunteers and reminded the committee that the objective is to get SPIN in front of the public. Mr. Morin noted that the Summit is on the front of this month's Southlake in Review, and publicity is getting out about SPIN. The secondary objective is not necessarily a large attendance but to identify a project that the gathered leaders will support through their various groups. It is believed that Dr. Richard Cole, Dean of the College of Public and Urban Affairs, and the Dean of the Graduate School of Social Work from UTA will be the moderator. AI Morin will work with the moderator to implement the program and will work with David Baltimore to make follow-up calls to confirm which projects are going to be advocated. There are 20 panelists, but not all are presenters. David Baltimore and Mayor Stacy will not present projects. Cara White is heading up the reception. Tom Ward is working on the facility and technical assistance, and Barry Friedman is helping with publicity and marketing. agenda Item No. 6. flap Boundary David Baltimore reminded the committee that SPIN is charged, by ordinance, to yearly review the map and recommend changes to City Council for approval. It is hoped that the recommended change to using master thoroughfares for boundaries will eliminate the need to make many future adjustments. The proposed new SPIN map with several boundary changes was presented. Janet Murphy reiterated to the group that it was her suggestion that SPIN #4 does not warrant having a separate Representative. She said that in her entire term, she has only had two phone calls. Linda Wilder shared that she and John have added new responsibilities and need to resign their positions as SPIN Representatives. She expressed the feeling that the move to combine SPIN #15 with SPIN#16 would work well for that area and that they had would be available to help Wayne Haney with issues that affected their neighborhood. David Baltimore called for a motion to approve the changes. Janet Murphy made the motion to approve, and Cara White seconded the motion. The motion was approved unanimously. Agenda Item No. 7. Micro PAVER Project David introduced Chuck Ewings to explain the Micro PAVER project. Mr. Ewings explained that this project would help at Budget time. SPIN could be involved in visual evaluation of the actual pavement. He asked SPIN to help procure volunteers to do the visual inspection. The data would be fed into a computer to help prioritize where maintenance is needed. Mr. Ewings said that Micro PAVER is an efficient and objective program for evaluating which streets need maintenance. Every City Street would be included in the survey. David Baltimore asked, "How active does SPIN want to be in this project?" Mr. Morin said that his neighborhood was responsive to helping with this project. Nona Whitehead said that she understood that . the idea is not-for SPIN Reps to do the actual inspection, but to find volunteers through their liaisons and block captains who would be interested in taking the training for the program. The training will involve learning how to identify types of pavement stress. Patti Minder suggested that the timing for the class would be better after the holidays. Mr. Ewings suggested that a wide window time frame would help his schedule, and that he might offer a class in November and again in January. Doug Fierce mentioned that several streets are undergoing resurfacing due to sewer construction and asked for a map on the mandatory streets that needed repair. Mr. Morin stated that he would need a definite date to advertise for the classes in both November and January, with a list of definite streets that need assessment. SPIN's job is to get people out to a training session. The pavement indexing will be done yearly or biyearly. Mr. Ewings will let Nona know about the dates for the training meetings. Agenda Item No. 8. Crime Control District David Baltimore gave an explanation of the purpose of a Crime Control District to build the public safety facilities needed to adequately protect the citizens. He explained that the date of the election will be November 4, 1997 -agenda Item No. 9. Neighborhood Reports SPIN #1: Cara White said that SPIN #1 was quiet. The parkland is being graded. Work seems to be finished under the creek. There seems to be an issue with a traffic light. The timer has been changed. SPIN #2: Martin Schelling said there was not a report for SPIN #2. SPIN #3: Mary and Milan Georgia were present to give a report for Joe Mast. They said that in SPIV #3 their road had been widened. David Baltimore asked how many neighbors are actually hooked up to sewer. The answer was not known. SPIN #4: Janet Murphy reported that that she would offer her services as a Liaison to SPIN #5, but had no final report. SPIN #5: Jan Francis said that she talked with her neighbors about hooking onto the sewer. Her neighbors felt that they were promised that they would not have to hook up. She felt that they were upset about any future changes that might affect their cost for the neighborhood sewer program. SPIN #6: Doug Fierce was present for Tom Ward. An October meeting is scheduled for SPIN #6. Doug said that sewers are coming, but easements are still being obtained. SPIN #7: Darrell Faglie said that a joint meeting for SPIN #7 & #8 will be held on Monday at the City Council Chamber. Representatives will be present from the school district to discuss the proposed stadium. Darrell said his neighborhood is pushing for the stadium to be located in the industrial area on South Kimball. SPIN #8: Patti .14inder reiterated that Curtis Hawk, Rick Stacy, Bob Whitehead, and representatives from the school district would be at her neighborhood meeting. Brian Stebbins from Town Center will also be there. The water tower and the stadium are the main issues. The location on South Kimball seems promising as a stadium location. SPIN #9: Laura Miklosko said that SPINs #10, #9, & #14 held a meeting about the Courtyard at Timarron, a Richard Myers proposal for 6 office buildings at the southeast corner of White Chapel and Continental. She said the plan looks good, and was generally well received. It should be zoned for C1. The meeting was well attended. Laura reported that the drainage problems in Dominion are ongoing. The ponds are tilling with silt and the fountains are plugging. SPIN #10: Al Morin said that SPIN # 10 had two meetings about sewer and timetables. A Neiahborhood council meeting regarding sewer construction was also held. The Foxbourah residential development is progressing, and a two-story office building was denied by City Council because of the driveway and the height of the structure. SPIN #11: Roger Hutton no report SPIN #12: David Baltimore said a joint meeting with SPIN # 13 was planned for the Southridae Center development proposal. SPIN #13: Barry Friedman also mentioned the joint SPIN #12 & #13 meeting on Sept. 30 regarding proposed development on the corner of 1709 & Peytonvillee. Barry said that he has received about 160 responses to his survey. The stadium issue has added a lot of responses to the survey. Traffic and other development issues generate the most responses. SPIN #14: No report due to the birth of baby McKelvey SPIN #15: Wayne Haney reported that he and Linda Wilder were at the water tank dedication at the intersection of Pearson and FM 1709. He reported that Linda Wilder gave a speech about her SPIN neighborhood and their abiity to work with the City to resolve the water tank issues. There is a joint 15 & 16 meeting set for October 15, to discuss a proposed Retirement Campus across from West Jellico. It is not known, at this time, how the proposal will be received. SPIN #16: Linda Wilder said that it has been fun to be a SPIN Representative. She is happy to see her neighborhood find alternatives that allowed the water tank. She and John will serve as liaisons for Wayne Haney in the new SPIN #15. Meeting was adjourned at 7:55 p.m. c~2i6 dn~, Joe ivIast, SPIN Secretary Attest: CITY OF SOliTHLAhE Joint SPIN/Parks & Recreation Board Sleeting Thursday, September 25, 1997 White's Chapel Room - Bicentennial Park SPIN Representatives present: David Baltimore, Chair; Al Morin, Vice Chair (#10), Cara White, (#1), Martin Schelling (#2), Milan and Mary Georgia for Joe Mast (#3), Janet Murphy (1'74), Jan Francis (#5), Doug Fierce for Tom Ward (#6), Darrell Faglie (#7), Patti Minder (0), Laura Miklosko (#9), Roger Hutton (#11), Barry Friedman (#13), Wayne Haney (#15), Linda Wilder (#16) Staff Present: Kim Lenior, Director of Parks and Recreation; Nona Whitehead, Community Services Coordinator SPIN Representatives absent: Katie Holzgraefe, Youth Representative Park Board Members Present: Vicki Johnson, Ronnie Kendall, Richard Anderson, Chris Miltenberger, Carol Lee Hamilton, Sherry Berman, Doug Fierce Park Board Slembers Absent: Robin Jones, Larry Goldstein Guests Present: Hugh & Maryann Holley Vicki Johnson called the meeting to order at 8:05. Ms Johnson opened the meeting by stating that the style of the meeting would be informational. It was intended to allow conversation so members of both committees could become acquainted, since the Park Board members are each designated as liaisons to various SPIN neighborhoods. Agenda Item No. 2, the Need for Future Neighborhood Parks Kim Lenoir introduced the Parks, Recreation and Open Space 1waster Plan for the next 5 years. Director Lenoir showed that the plan includes data from the 1996 survey, showing a need for open space, neighborhood parks, trails and access to Lake Grapevine. Neighborhood parks have come to the forefront of the priority list and land acquisition is critical. Ten (10) zones have been identified that need parks. There are currently four (4) neighborhood parks. The Park Board is in the process of Master Planning the new neighborhood parks. A major thrust is to acquire more land for the needed neighborhood parks. Vicki Johnson indicated that the Park Board is searching for 5 acre parcels for those types of parks, but smaller parcels are also useful. Al Morin asked what the criteria are for finding parkland. Doug Fierce said that there are a variety of parks needed, including just open space that is transitional to the trail system. Vicki Johnson said that some passive park space is also needed. The park area in Town Center is park dedication land. Sherry Berman said that the Park Board is trying to work closer with the developers as land is developed. She indicated that the Park Board would like SPIN to contact their park liaison to work closer with them when development meetings are held. Jan Frances mentioned that she has observed that SPIN 5 and SPIN 6 do not have any neighborhood parks. Doug Fierce said that the Joint Use committee has technically made school land useable as park facilities to a certain degree. Mrs. Mary Georgia asked if there was a plan to link the parks with a trail Kim Lenoir said that 6-ft wide concrete trails were planned to follow the master thoroughfare with trails that link the parks and schools. Hike and bike trails are to be concrete; nature and equestrian trails will be a different surface. Doug Fierce explained that the funding is multi-sourced as the different entities participate with their share of various projects. There appeared to be confusion regarding the trail system along Byron Nelson, as to where the maintenance responsibility lies. There was discussion concerning whether the sidewalk trail is public, or is it to be maintained by the homeowners association. David Baltimore expressed frustration over money spent on planning verses the actual construction. Vicki Johnson said the pieces of land for the trails are hard to come by, but that pieces are being acquired. It was explained that easements and right of ways are often difficult to obtain. Agenda Item No. 3. Update on Park Construction Projects Kim Lenoir showed the Master Plan for Bicentennial Park and gave an update on related projects. 1999 should open the next phase of development, which will include eight of twelve new concrete tennis courts and a tennis center. Director Lenoir said that Bob Jones is having about 50 acres graded for soccer fields and parking lots. Grass will be added in the spring along with irrigation. A recently acquired half million dollar grant will bring more outdoor recreation facilities with other phases of development to follow over the next 20 years. Agenda Item No. 4. Park Dedication Ordinance Kim Lenoir explained that the ordinance has just been updated. The park dedication fees have been doubled. Southlake is the only city in Texas with commercial park dedication fees. It is not a big amount compared to the monies generated by the 1/2- cent sales tax. In response to the concern over the slow rate of land purchase for trails, Director Lenoir shared that there is not an organized voice for the trail users. The organized groups lobby for the funds and get results due to their numbers. The SPDC really oversees the use of the funds that are allocated to the Park projects. The possibility of a citizens' group forming a non-profit organization to solicit funds was discussed: also the possibility of phased development was discussed. If the sidewalk ordinance passes, the developers will have to add sidewalks. Doug Fierce explained once again how many entities are involved in each of these issues, from developers, the City, and even the Corps of Engineers, when you are discussing land acquisition and development. Wayne Haney asked about the Park Board's commitment to the Nature Center. Ronnie Kendall said that a committee is visiting Nature Centers and that they are not ready to bring forward the project to the SPIN Summit. It was discussed that a phase of a project could be presented, without the total package. Vicki Johnson adjourned the meeting at 9:15 p.m. Joe last, SPIN Secretary Vicki Johnson, Chao Park and Recreation Board Approved 10/13/97 07~v At est: