1997-08-04
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 August 4, 1997
5
6 MINUTES
7
8 Board Members Present: Larry Goldstein, Doug Fierce, Vicki Johnson, Ronnie Kendall, Carol
9 Lee Hamilton and Richard Anderson.
10
11 Members Absent: Gary Berman and Robin Jones.
12
13 City Staff Present: Kim Lenoir, Director of Parks and Recreation; Teddi R. Zonker,
14 Administrative Secretary; Kathy Schaeffer, Recreation Supervisor; Ben Henry, Park Planning
15 and Construction Superintendent; Shelli Seimer, Community Service Coordinator and Darcey
16 Imm, Assistant to City Manager.
17
18 The meeting was called to order at 6:39 p.m. by Chair Vicki Johnson.
19
20 Item 5 was moved next in the agenda.
21
22 Agenda Item No 5 Consider: Town Center Park Development - Brian Stebbins, Cooper &
23 Stebbins; Frank Bliss, Associate; Alicia Fechtel and Sandy Rose, Arborist presented and
24 addressed the Board in regard to the planning of the Southlake Town Center which consists of
25 130 acres which Cooper & Stevens has master planned over the past two years.
26
27 Stevens stated that Phase I (located at North Carroll and FM 1709) consists of 41 acres and will
28 house the new City Hall will also contain two city parks, one 5 acres and one 6 acres. The 6
29 acres on FM1709 contains a heavy amount of hills and trees and will be dedicated to the city as a
30 park that will not require a heavy amount of maintenance due to the plans to use Buffalo grass
31 which does not have to be heavily irrigated and the idea of it being a more native park with
32 jogging and hiking paths. The 5 acre park will also be dedicated to the City.
33
34 Stebbins stated that the design is based on a "Savannah-esk", Savannah, Georgia type of design
35 which focuses on water features (fountains), formal and informal "people spaces" for the
36 community, to gather and a band shell within two grassy plots which are nearly one acre each.
37
38 Stebbins stated that his group is present tonight to inform the Board of what they are working
39 toward and to gain an understanding of the park dedication process.
40
Parks and Recreation Board Minutes, August 4, 1997 Page 1 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Stebbins continued to present the design of the Town Square to the Park Board, detailing the
2 design structure and types of tenants. The streetscape was described as containing street lighting
3 and signs, benches, 4 foot sidewalks and street trees. Stebbins noted that the corners that lead
4 into the street will contain planters in order to slow traffic less than 25 miles per hour.
5
6 The center piece of land will exist as public space which will be used for public events and street
7 closings will be possible. Stebbins stated that this band shell area will exist more as, a park than
8 as an event area, but events will be planned and conducted throughout the year.
9
10 Stebbins stated that construction of Phase I will take about one year. Stebbins introduced the
11 background of Sandy Rose, Arborist and informed the Board that they want street trees to be
12 protected. Their hopes are to transplant trees to the band shell area.
13
14 Frank reminded the Board of the P&Z meeting Thursday night to seek approval for the
15 development plan, site plan and preliminary plat and then to City Council.
16
17 Berman inquired about a future phase showing three buildings near the pond/park area and
18 Stebbins stated that this area may be a restaurant facility area and it would be architecturally
19 controlled.
20
21 Anderson inquired about the type of street trees which will be onsite and Rose stated that the
22 Live Oak or Red Oak is a strong consideration and that they are still exploring other trees which
23 will not be susceptible to Oak Wilt or other diseases.
24
25 Goldstein inquired about Phase I within the groups investment and inquired about selling their
26 portion. Stebbins stated that he has not entered this development with the plan to sell, but to hold
27 and if they do sell it will be sold with architectural control. Frank stated that the PUD addresses
28 the future development.
29
30 Fierce inquired about the parks involvement with the band shell area and Stebbins stated that the
31 Board will be very involved and continued to speak about the band shell and tree organization to
32 ensure great use of shade. Stebbins stated that the streets will be asphalt and the sidewalks will
33 be concrete since the design concentration will be on street trees and architecture.
34
35 Berman inquired about Stebbins knowledge of the Master Trail System and accommodations for
36 bicycle use. Stebbins stated that he is aware of the system and through the course of
37 development, he can see bike accommodations for riding and parking.
38
39 Kendall asked if Board comments should be for the entire Town Square development or only
40 Phase I. Lenoir stated that entire phases may be commented upon as far as parks are concerned
41 as this is the first time a developer has come to the Park Board before P&Z.
Parks and Recreation Board Minutes, August 4, 1997 Page 2 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1
2 Kendall asked Stebbins the validity in the parks remaining as such indefinitely or becoming
3 developed upon when the developer chooses. Stebbins and Frank stated that parks will remain as
4 parks dedicated to the City.
5
6 Kendall also inquired about public event space and expressed her concern in regard to the band
7 shell allowing enough room for a large community event. Kendall also inquired about the
8 implementation of an amphitheater at this site. Stebbins stated that for large events, the streets
9 can be closed and an amphitheater/pavilion may be on site at one of the 5 or 6 acre parks instead
10 of the band shell as there are only 2 acres available at the band shell area.
11
12 Stebbins mentioned the TIF in regard to this project and stated that the available money would be
13 put toward making parks, street lamps and street furniture (benches) better. Johnson inquired
14 about parks being developed before dedicated to the City. Stebbins agreed but stated that a better
15 park can be developed with the use of the TIF.
16
17 Berman inquired about the sidewalks revealing brick and Stebbins stated that they are looking at
18 bricks being purchased with possibly citizens of the community names and business names that
19 will surround the central fountain.
20
21 Kendall inquired about Phase II input from the Board and Stebbins stated that input on future
22 phases will be accepted.
23
24 Kendall provided her recommended that the City should have the option of closing the street for
25 special events.
26
27 Hamilton inquired about the town square name and the Stebbins stated that due to the Fechtel
28 family donating some of the land, they are being very respectful of the Fechtel family wishes
29 when naming the square, streets and the parks.
30
31 Fechtel stated that they would like to have a memorial to their parents and the Board encourages
32 conversation with the family to personalize the square.
33
34 Fierce inquired about the storage of the Fechtel House on another location of the development.
35 Stebbins stated that a vacant house will be a liability and stated his concern for placing the house
36 on the developing land due to possible trespasser injuries; therefore, liability must be considered.
37
38 Berman recommended that as developers move forward they be consistent with Master Trail
39 Plan including a bike trail.
40
Parks and Recreation Board Minutes, August 4, 1997 Page 3 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Goldstein recommended that the specific park sites remain as parkland even if some future land
2 is sold off. Stebbins stated that the park land will remain as such due to the PUD zoning
3 requirements.
4
5 Anderson recommended that the band shell be moved closer to 1709, if possible.
6
7 Motion was made that the Master Trail Plan be reviewed throughout the plan and that every
8 attempt be made to maximize placement of bicycle trails through the Town Center Development.
9 Motion: Berman
10 Second: Hamilton
11 Ayes: Goldstein, Berman, Fierce, Johnson, Kendall, Hamilton, Anderson
12 Nays: None
13 Approval: 7-0
14
15 Item No. 8 was moved up to be considered next.
16
17 Agenda Item No 8 Consider: Fechtel House Donation as Park Propertv - Lenoir stated there was
18 a tour of the house that morning with staff, Board and Archi Texas out of Dallas. Archi Texas is
19 faxing their comments on the house and Lenoir stated some of those comments which were
20 received verbally. Archi Texas felt that the house was in relatively good shape and that it does
21 have potential for community use. Further comments were that the house was probably a 1919
22 with original flooring, paneling, most windows and that the second story was added by the
23 Fechtel's 45 years ago and at that time the kitchen was enlarged and restrooms added. The cost
24 to move the house to a storage location and then to Bob Jones would be $25,000-$30,000 total.
25 Lenoir stated Archi Texas's quote on renovating the house at $100,000-$200,000. Renovations
26 would include a new roof, removal of the asbestos siding, new siding, new plumbing, new
27 electrical, new heating and cooling, new sheet rock, fireplace/chimney repairs, kitchen
28 renovations and new accessible restrooms.
29
3o Lenoir stated that if this house is sentimental enough to the citizens to keep the house then the
31 City needs to look into doing so. Also, if the Board hopes to move forward with the concept of a
32 historical village then the Master Plan for Bob Jones Park should be reworked to find a location
33 for such a village.
34
35 The Board asked Ms. Fechtel her thoughts. Fechtel stated that she was surprised that the City is
36 interested in the house because they are planning on stripping and demolishing the house.
37
38 Johnson inquired about the family's feelings of the house being destroyed. Fechtel stated that
39 they have no sentimental attachment to the house. The family does support the renovation of the
40 house, but they do have a problem with the house being located on the property as it would
41 interfere with future plans for the development.
Parks and Recreation Board Minutes, August 4, 1997 Page 4 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1
2 Anderson inquired about further significance and historical facts regarding the house and Fechtel
3 stated that the Board should approach McPherson for those facts.
4
5 Goldstein stated that he does not see tremendous historical significance in the house to merit
6 spending over $200,000 to preserve the house. Fierce inquired about the number of homes from
7 this period are in Southlake and Kendall stated that the Historical Survey states that there are
8 eight and only three are available, but she is not sure that the Fechtel House is one of those three.
9
10 Goldstein made a motion that the Board refer this item to the Historical Society to find a place
11 and funding for the house and if they can not then let the developer move forward with their
12 plans. Amendment by Fierce was accepted by the Board that the Historical Society do
13 everything possible to preserve the house, if not physically at least document the house in print
14 and pictorially.
15 Motion: Goldstein
16 Second: Kendall
17 Ayes: Goldstein, Berman, Fierce, Johnson, Kendall, Hamilton, Anderson
18 Nays: None
19 Approved: 7-0
20
21 Agenda Item No 2. Consider AVproval of Minutes for July 14 1997 Regular Board Meeting -
22 Hamilton stated that Item 14, line 33 which refers to the task force formation, should be
23 reworded for clarification of what the task force will be doing.
24 Motion was made to approve the minutes as amended for July 14, 1997.
25
26 Motion: Hamilton
27 Second: Goldstein
28 Ayes: Goldstein, Berman, Fierce, Johnson, Kendall, Hamilton, Anderson
29 Nays: None
30 Approved: 7-0
31
32 Agenda Item No. 3. Administrative Comments - Johnson asked the Board if they read Aloha
33 Payne's letter to the editor and several members stated that they have read it. Hamilton stated
34 that she left a message for Payne regarding tonight's Agenda Item discussing the Fechtel House.
35
36
37 Hamilton stated that she prefers not to receive the news clippings in her packet, but she would
38 like to see a copy. The Board agreed to route two copies of all the news clippings at the meeting,
39 but to include important letters or articles in their packet.
40
Parks and Recreation Board Minutes, August 4, 1997 Page 5 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Fierce inquired about certified letters that Community Development forwards and stated that the
2 certification is a waste of money and they are not received them in a timely fashion anyway since
3 they may not have time to go to the post office. Staff will check on other options.
4
5 Johnson inquired about the article featuring her and Lenoir's comments in the Grapevine Sun.
6 Lenoir stated that it was in the previous packet, but she would give Johnson an additional copy.
7
8 Anderson stated that the City Secretary be notified that his address is Roanoke, not Southlake.
9
10 Hamilton and the Board stated their appreciation to Ben Henry regarding his organization of the
11 Fechtel House tour.
12
13 Agenda Item No. 4. Public Forum- Chair Vicki Johnson opened the public forum at 8:31 p.m.
14 There were no comments. Public forum was closed.
15
16 Agenda Item No. 6, Hockey Court Renovations - Henry stated that the court may not be onsite
17 within one year and repairs may be completed for nearly $5,000-$5,500.
18
19 Anderson inquired about the future use of the area and Lenoir stated that the CISD bus barn,
20 band hall or a trade with a developer may expand to the site.
21
22 Kendall stated that the coaches and committee are upset, to learn that this court could be lost.
23 Staff explained that the CISD staff felt a slab may be constructed at an alternate location and
24 suggested that the relocated facility not be lost.
25
26 Kendall stated that throughout conversations with coaches, there is a need for two courts of the
27 same size that could be added in the future to Bicentennial Park Phase II. Lenoir stated that a
28 new court would be $100,000-$150,000.
29
30 Goldstein inquired about the amount of use and Schaeffer stated that games, open hockey and
31 rentals occupy the court all year. Kendall stated the issue is that the hockey committee may not
32 have a court. Johnson stated that they only need to spend the minimum on the existing court
33 since the court may no longer remain at this site.
34
35 Motion was made to recommend that the staff spend $5,000 Joint-use repair budget to complete
36 the short term repairs to the hockey rink.
37 Motion: Fierce
38 Second: Goldstein
39 Ayes: Goldstein, Berman, Fierce, Johnson, Kendall, Hamilton, Anderson
40 Nays: None
41 Approved: 7-0
Parks and Recreation Board Minutes, August 4, 1997 Page 6 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1
2 Motion was made that the Board request that Joint Use and CISD be aware that there is a great
3 need for hockey facilities and if they choose to do something else on the property, the Board
4 would like a timely advanced warning as well as an alternate site until the one rink is complete in
5 Bicentennial Park Phase II.
6
7 Hamilton inquired about the timing on the installation of a new court and Lenoir stated Spring
8 1999.
9 Motion: Fierce
10 Second: Berman
11 Ayes: Goldstein, Berman, Fierce, Hamilton
12 Nays: Kendall, Johnson, Anderson
13 Approved: 4-3
14
15 Motion was made to have two rinks in the Master Plan of Bicentennial Park Phase II and that the
16 rinks be at the top of the agenda.
17 Motion: Berman
18 Second: Anderson
19 Ayes: Goldstein, Berman, Fierce, Kendall, Johnson, Hamilton, Anderson
20 Nays: None
21 Approved: 7-0
22
23 Agenda Item No. 7, Consider: Revisions to Park Use Policy, Building and Athletic Facility
24 Reservation Procedures - Lenoir reminded the Board of the discussion at the last meeting to
25 extend the reservations from six months to one year and that the staff reviewed and made some
26 additional changes. Lenoir stated that a weekly schedule is created and one copy forwarded to
27 dispatch for their ability to release a key.
28
29 Kendall inquired about the wording that the City has authority to bring in priority functions
30 which may necessitate the removal of activities previously scheduled. Lenoir stated that we try
31 to accommodate each group. Hamilton stated that if the City takes advantage of this reservations
32 would decrease.
33
34 Johnson inquired about teen parties being held only in the Lodge and Lenoir stated that carpet in
35 the Community Center was usually the main damage during teen parties and that the wooden
36 floor in The Lodge stood up better to such use.
37
38 Kendall stated that park use policy should state that those with reservations have priority;
39 otherwise, if no reservations exist, use of the facilities are on a first come first serve basis.
40
41 Motion was made that the policies be approved with revisions.
Parks and Recreation Board Minutes, August 4, 1997 Page 7 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Motion: Goldstein
2 Second: Berman
3 Ayes: Goldstein, Berman, Fierce, Kendall, Johnson, Hamilton, Anderson
4 Nays: None
5 Approved: 7-0
6
7 Board breaks at 9:10 p. m. and returns at 9:20 p. m.
8
9 Agenda Item No. 8, Liaison Reports - Youth Parks and Recreation Board-Johnson - Fierce
10 inquired about open Board positions and Lenoir stated that they will advertise to fill the two open
11 positions once school starts.
12
13 Johnson inquired about PSA and Schaeffer stated that the video was taped and audio will soon be
14 added
15
16 Budget- Fierce - Fierce stated that Item No. 10 will detail this item.
17
18 Recreation/Special Events - Johnson, Berman, Jones - Lenoir stated Schaeffer compiled a
19 summary which details 1993-1997 number of classes, participants, refunds, etc. Johnson noted
20 that class numbers have jumped from 202 to 18,000 throughout four years.
21
22 Hamilton stated that these figures show that the Department does care for the seniors and
23 recommended that something be submitted on a Public Relations stance reflecting our increase in
24 all programs, especially Seniors.
25
26 Community Relations-Berman, Kendall, Anderson - Anderson inquired about the location of the
27 ground breaking and Lenoir stated that tents will be set up at the northern location of the land.
28
29 Anderson stated that he is spreading the word about the construction and the issue of concern is
30 in regard to the parking lot associated with the soccer fields in Phase I. There is neighborhood
31 concern that even though the lot was originally planned as a paved lot, SPDC is apparently not
32 willing to spend the money for this plan. Anderson stated that the Board should ask SPDC to
33 spend the money for a parking lot as designed.
34
35 Anderson stated that there was discussion of a gravel based and he stated that if this is used then
36 there will be days, if not weeks, at a time before the gravel based lot can be used.
37
38 Berman stated that if we are moving toward a "premier city" we should speak only about a paved
39 parking lot.
40
Parks and Recreation Board Minutes, August 4, 1997 Page 8 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Goldstein stated that if not paved, we don't want the visitors locating alternative parking areas in
2 the neighborhood.
3
4 Johnson compared a non paved lot situation to Grapevine and stated that they have been muddied
5 out and parking would be moved to the marina. Johnson stated that the Grapevine soccer field
6 parking is inadequate.
7
8 Kendall informed the Board that the City would not be following their own requirements they
9 insist everyone to follow.
10
11 Henry stated that a memo from Greg Last in 1992 read that the surface must be an all weather
12 surface which was later changed to a dust free surface. Henry stated that Cheatham may provide
13 a top coat surface which based on these facts it does not meet our ordinances.
14
15 Johnson stated that it has been master planned and approved as paved parking and should meet
16 our ordinances.
17
18 Lenoir stated that the intent of the plan was a paved lot and Berman reminded the Board that the
19 lots are a big concern by the residents until they were informed that it would be paved. Anderson
20 stated that the residents of Southlake will not want to park their expensive cars in the mud.
21 Anderson stated that the lot as gravel will be a big problem.
22
23 Fierce stated that the budget is available. Lenoir stated that some SPDC members would move
24 this money into the landscaping or turfing of the soccer fields. Hamilton stated that if the gravel
25 is not maintained it becomes unleveled. Fierce stated that it can not be stripped so the maximum
26 space is not achieved.
27
28 Hamilton inquired about spaces and Henry confirmed 530 spaces which would service all 14
29 soccer fields at 35 spaces per field.
30
31 Johnson stated there has been a plan presentation to the public and the Board and SPDC
32 approved a budget with particular items. Johnson stated that she was not comfortable with
33 making changes now.
34
35 The Board discussed the approved budget and Lenoir stated that parking was allotted about
36 $300,000 and now the cost is up to $500,000. The Board continued to discuss cutting back
37 possibly on curbs and gutters.
38
39 Berman stated that the Bob Jones neighbors trust the Board and City and since this is a long term
40 project and everyone should try to work with the original plan.
41
Parks and Recreation Board Minutes, August 4, 1997 Page 9 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Kendall suggested that everyone slow down and do each thing proper to ensure quality even if it
2 takes longer.
3
4 Johnson stated that if things are rushed, everyone will have to come go back and redo things in
5 the future. So spend the money now or spend the money later.
6
7 Goldstein stated that more money is coming in and if there is a guarantee that if gravel is placed
8 cars can continue to enter the park when it is wet and not use alternate parking, then use gravel.
9 Johnson stated that it can not be guaranteed.
10
11 Goldstein stated that since there is no guarantee then the lot should be constructed correctly the
12 first time in order to not create more problems in the future that would be resolved, by spending
13 the additional $200,000 on asphalt.
14
15 Johnson stated that there is enough money and Kendall stated that cuts have been made.
16
17 Goldstein stated that something should be done to do this project right the first time. Johnson
18 reminded the Board that in doing so, we are trying to please the citizens and user groups of
19 Southlake who attended the public meetings.
20
21 A motion was made to put forth a resolution to SPDC that they spend the extra money to pave
22 the parking as the Board is concerned about neighborhood parking problems and the Board hopes
23 to adhere to the Master Plan as accepted by the citizens of Southlake.
24 Motion: Goldstein
25 Second: Anderson
26 Ayes: Goldstein, Berman, Fierce, Kendall, Johnson, Hamilton, Anderson
27 Nays: None
28 Approved: 7-0
29
30 Youth Sports Associations - Berman -Goldstein inquired about Southlake's idea of a Pee Wee
31 Football Association and asked if there are available fields. Schaeffer stated that they will be
32 using Carroll Elementary for practice fields.
33
34 Community Groups- Hamilton, Goldstein - Goldstein inquired about how KSB was doing in
35 regard to raising money for their waterscape project. Lenoir stated that bids have come forward
36 and KSB is moving forward. Kendall stated that she has joined the Nature Center Committee
37 and she suggested adding this item to the agenda. The Board and Lenoir agreed to add as a
38 separate liaison report group.
39
40 SPIN-Fierce - Fierce reminded the Board of the upcoming group meeting.
41
Parks and Recreation Board Minutes, August 4, 1997 Page 10 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 SPDC-Kendall - Kendall stated that she and Goldstein met with the landowner to discuss the
2 purchase of future acquisition land at Bob Jones Park. Kendall stated that the land is about
3 $22,000 per 37 acres. Kendall stated that the owner knows someone who would finance this land
4 for the City.
5
6 Goldstein stated that the owner has a note on this property and the president of the bank stated
7 that he would offer financing. Goldstein stated that because this property would have long range
8 use for the Board and this property has a lot of beach front the Board could not take money for
9 land that would not be used for a lot time. However, the bank decided that they could do long
10 term financing that seems feasible for the City.
11
12 Goldstein stated that this issue should go through the City Manager if we recommend that we
13 would like some of this property. The issue is that we have the option of obtaining 37 acres at
14 today's dollar for future use.
15
16 Kendall stated that even is there is a down payment required, SPDC has a reserve fund for such
17 payments if needed.
18
19 Johnson stated that this property was in the Master Plan as future acquisition and would be some
20 great park land.
21
22 A motion was made to recommend the City Manager to proceed with negotiations as discussed
23 in regard to this long term financing.
24 Motion: Fierce
25 Second: Goldstein
26 Ayes: Goldstein, Berman, Fierce, Kendall, Johnson, Hamilton, Anderson
27 Nays: None
28 Approved: 7-0
29
30 JUC- Hamilton - No meeting at present; no report. Johnson inquired about the talks between
31 Hawk and Carroll Middle School. Lenoir stated that there have been discussions on the process
32 and procedures regarding changing facilities out and stated that Joint Use may talk about this
33 item.
34
35 Carroll Middle School needs the activity room for only one year and then it will be returned to
36 the City. Currently, CMS will ask us to move out and the room will possibly be available to the
37 City in the summer. Johnson stated that the City did paid 100% for this room and the outcome of
38 these talks must be provided to the City in writing. Hamilton stated that the request for facts to
39 be in writing will be brought up at the Joint Use Meeting.
40
41 City Council Monthly Report - Berman - No report.
Parks and Recreation Board Minutes, August 4, 1997 Page 11 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1
2 Kendall referred to the zoning map enclosed in the packet and stated that there are not many
3 white spaces available and stated that the Board work toward buying and accepting donations of
4 these white spaces which refers to land available and asked that a form letter be forwarded to
5 landowners to do so. Lenoir stated that the land must be reviewed and identified as desirable
6 park space by the Board and staff. Kendall asked all Board members to review the map in their
7 respective SPIN areas and bring forward future parkland acquisition sites.
8
9 Agenda Item No 10. Discuss: Budge FY 1997-97 - Lenoir presented what Council received as
10 the City Manager's budget recommendations and the non-funded items. Lenoir stated that Hawk
11 stated that most of the money on these non-funded items be derived from SPDC. Johnson asked
12 about alternative funding for items the Board is strongly in favor of. Lenoir stated that the Board
13 may attend the upcoming Council budget work session which will discuss these park items.
14
15 Hamilton inquired about computer programs approved and Lenoir was unclear about which half
16 was approved and which half was declined. Hamilton stated that the registration system is a
17 necessity.
18
19 Johnson stated that she would want to be notified of all public hearings and Lenoir stated that
20 Council will be looking for the Board's recommendations. Hamilton stated that she would like
21 clarification on which half of the computer systems was accepted.
22
23 Lenoir stated that Hawk did not argue that some non-funded items were not important, but that
24 there was some could be in SPDC funding and additional personnel will be review mid year.
25
26 Agenda Item No. 11, Discuss: Joint Meeting with SPIN. September 25. 1997 - Fierce stated that
27 this meeting will be on a Thursday and that P&Z is meeting with SPIN and a report will be
28 provided.
29 Agenda Item No. 12. Discuss: Park Dedication Evaluation For Private Park Credits - Lenoir
30 referred to Page 12-3, list of items to consider from park development changes and asked the
31 Board for their thoughts on updating the criteria and scoring system.
32
33 Berman stated her preliminary ideas are in regard to the zones. She stated that the committee
34 would review this list and possibly give credit based on priority.
35
36 Hamilton stated that a list of criteria be created and given to the developer to return to us with a
37 project description so information the Board needs is submitted in advance. Hamilton stated that
38 our percentage rate could be a 20%, 35%, 50% range instead of 1%-100%. The developer should
39 know what we are looking for and how much credit will be received.
40
Parks and Recreation Board Minutes, August 4, 1997 Page 12 of 13
City of Southlake, Texas
"OFFICIAL MINUTES APPROVED BY BOARD"
1 Berman clarified that we would provide the developer with a criteria list which would refer to the
2 zone and Hamilton agreed. Hamilton stated that the closer the developer is to the citizen's need
3 and top priority, the more credit would be provided.
4
5 Fierce inquired about the necessity of a point system. Johnson stated that this system was
6 developed to make everything equal to all developers so they receive the same information.
7
8 Johnson stated the developer should be informed of the credit considered, not what credit will be
9 given.
10
11 The Board agreed to figure a percentage range which will be provided to the developer with a list
12 of needs which will assist the developer in obtaining the most credit. Johnson stated that this
13 item would be revisited on the next agenda.
14
15 Being no further business, the meeting was adjourn at 10:57pm.
16
17
18 II nn
19
20 Ronnie Kendall, Vice Chair
21
22
23 )
24 Vicki Johns n, C Nair
Parks and Recreation Board Minutes, August 4, 1997 Page 13 of 13