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1997-03-10 City of Southlake, Texas CITY OF SOUTHLAKE PARKS AND RECREATION REGULAR BOARD MEETING March 10, 1997 MINUTES Board Members Present: Larry Goldstein, Vicki Johnson, Bethann Scratchard, Carol Lee Hamilton, Ronnie Kendall, Sherry Berman and Doug Fierce. Board Members Absent: Gary Beyer City Staff Present: Director Kim Lenoir The meeting was called to order at 6:39 p.m. by Chair Vicki Johnson. Agenda Item No. 2 Consider: Approval of Minutes for February 3 1997 Regular Board Meeting and Febru 22, 1997 work session. Change the agenda item five motion to, made by Fierce. The JUC report should end after "...indoor soccer." Motion was made to approve the minutes for February 3, 1997, as corrected. Motion: Goldstein Second: Hamilton Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein Nays: none Approved: 6-0 Ronnie Kendall noted that she was not a budget liaison. Motion was made to approve the minutes for the work session on February 22, 1997, as corrected. Motion: Hamilton Second: Goldstein Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein Nays: none Approved: 6-0 Agenda Item No 3. Administrative Comments Chair Vicki Johnson reminded the Board of the Tuesday, March 11, 6:30 pm dedication of the Softball Field renovations at Bicentennial Park and that it is the first district game for the CHS Softball Team. Parks and Recreation Board Meeting on March 10, 1997 Page 1 of 6 City of Southlake, Texas Ronnie Kendall told the Board that she will be meeting with Ron Harper, City Engineer, to begin work on the sidewalk ordinance. Agenda Item No. 4. Public Forum Dick Anderson, 4553 N. White Chapel - brought pictures to show the Board of the flood waters at Bob Jones Park and on the Corps of Engineers property. He said all equestrian trails were closed due to the flood waters of Lake Grapevine. Agenda Item No. 5. Consider: Donation of Batting Cage - Southlake Girl's Softball Association Debbie Orzech told the Board in February that this item would come before the Board at the next meeting. No information was available. Board took no action. Aizenda Item No. 6. Consider: Construction of Baseball Field - Southlake Baseball Association - Jim Thomas, President of the Southlake Baseball Association, presented a request to build a T-ball field south of field #4 and west of field #5, due to the large increase of teams in this age category. Baseball registrations have increased from 750 in 1996 to 850 this Spring. This field is not on the master plan for Bicentennial Park. SBA is also requesting matching funds from SPDC. Initial estimates for total costs range from $6500 to $7500. SBA felt this request would meet their needs for more two years, then lights may need to be added to Field #4 and Field #5. Board members discussed optional locations and options for T-ball league play. Due to poor condition of grounds at other city sites and the lack of parking and restroom facilities the Board agreed to SBA's request. The Board noted that the field would be only temporary and that in two years another facility for the small ballfields needed to be available. The Board requested that SBA and SGSA work together to determine the needs of the younger age players and return to the Board with recommendations in the near future. Motion was made to recommend construction of a temporary T-ball field at Bicentennial Park as proposed by SBA and that SPDC consider matching funds for the project up to $3750. Motion: Hamilton Second: Berman Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein Nays: none Approved: 6-0 Agenda Item No. 7. Consider: Project - Southlake Garden Club - Carol Lee Hamilton and staff have been working with the Southlake Garden Club to locate a garden project the Club would like to do in Bicentennial Park. Lois Mussrallah explained what project her club is proposing. She had a photograph of the "Texas" shaped hardscape proposed in the 20'x 20' native garden project. The Board asked her to determine the exact location and to return with the design for the Board to consider. Parks and Recreation Board Meeting on March 10, 1997 Page 2 of 6 City of Southlake, Texas Motion was made to table until April 14, 1997. Motion: Hamilton Second: Fierce Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein Nays: none Approved: 6-0 Agenda Item No. 8. Consider: Phase 11 Construction of Bicentennial Park - Laura Suarez, President of the Southlake Tennis Association commented that the 800 members of the Southlake Tennis Association need 8 to 12 public courts with a 1500 square foot pro shop and restrooms. She said tennis is a lifetime sport and Southlake has the demographics for such lifetime sports. She requested that the Board construct the tennis courts in Bicentennial Park per the master plan. She stressed that the 12 court tennis center would be self-supporting with court fees charged to the users to cover operational costs. David Tejeda, owner of Dobbs Tennis Courts - Explained to the Board that the Texas Tennis Association and the USTA would not sanction tournaments for less than 12 courts. Scott Martin - Requested that the Board recommend to SPDC the construction of the tennis courts for the Phase II construction of Bicentennial Park. Ronnie Kendall read a letter from Robin Jones Requesting tennis Courts (letter attached). The Board reviewed the Bicentennial Park Master Plan budget. The Board discussed a recommendation to SPDC for the upcoming Phase Il construction plan for Bicentennial Park. Motion was made to recommend to SPDC the following items for the Phase 11 construction project of Bicentennial Park: land acquisition, north berm with landscaping, additional trees throughout the park, the mile loop hike and bike trail, teen area (basketball, in-line hockey and sand volleyball courts), 12 lighted tennis courts, a combined restroom/storage building between the teen and tennis court areas, a pro shop and an appropriate number of parking spaces for the added facilities. Motion: Berman Second: Goldstein Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein Nays: none Approved: 6-0 Agenda Item No. 9. Consider: Projects for 1997 - Master Planning Neighborhood Parks Trails( this item followed item number 10) Scott Martin - Addressed the Board as a citizen and member of Keep Southlake Beautiful, who explained the need for a concept plan of an educational nature center at Bob Jones Park. (Attached Parks and Recreation Board Meeting on March 10, 1997 Page 3 of 6 City of Southlake, Texas is information he distributed to the Board). The Board agreed that SPDC should fund a concept plan for the educational nature center at Bob Jones Park. The consultant will need to work with the KSB/ Educational Nature Center committee to determine the concept. The Park Board also discussed other items to be considered by SPDC for future projects. The Board recognizes a need to master plan three neighborhood parks this year. Three sites needing master planning are the undeveloped five acre park (donated by Country Walk developers) in conjunction with Carroll Elementary School grounds, Florence Elementary school grounds and adjacent parkland acquisition now underway, and the undeveloped five acre park donated by the Versailles developers. The estimated budget for surveying and design of all three is $25,000. Bethann Scratchard arrived at the meeting at 9:07 p.m. Sherry Berman asked the Board to consider planning for the Continental Trail from White Chapel Road to Davis Blvd., due to the road design now underway with the City. The Board also discussed the need to renovate the "Eubank's House" for a Senior Center. Motion was made to recommend that SPDC consider funding of three neighborhood park master plans ($25,000), planning for the hike and bike trail along Continental Road from White Chapel Road to Davis Blvd, renovation of the existing "Eubank's House" for a Senior Center, and funding of a concept plan for the educational nature center at Bob Jones Park ($20,000). Motion: Fierce Second: Berman Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein, Scratchard Nays: none Approved: 7-0 Agenda Item No. 10. Consider: Name of Neighborhood Parks (moved to follow item 8) - Matt Bickford, President of the Youth Parks and Recreation Board, presented recommendations for naming the neighborhood parks. (Attached is a spreadsheet of all the nominated names for the parks). The Youth Board recommended Lonesome Dove Park for the park in Lonesome Dove Subdivision, Koalaty Park for the park next to Carroll Elementary and Noble Oaks Park for the park donated by Versailles developers. The Board liked their suggestions and thanked them for their work on reviewing the names. Motion was made to recommend to City Council the names of the neighborhood parks as presented by the Youth Parks and Recreation Board. Motion: Kendall Second: Hamilton Parks and Recreation Board Meeting on March 10, 1997 Page 4 of 6 City of Southlake, Texas Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein Nays: none Approved: 6-0 Agenda Item No. 11. Consider: Park Board Goals Retreat 1997-98 - The Board reviewed the goals discussed at the retreat. Motion was made to approve the Board goals as presented. Motion: Hamilton Second: Scratchard Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein, Scratchard Nays: none Approved: 7-0 Agenda Item No. 12. Consider: Revisions to Subdivision Ordinance - Park Dedication Section - The Board reviewed the ordinance. The Board discussed the need to send a letter to the City Council to address non-residential PUD's and for the City Council to consider a 20 acre linear open space to be dedicated in the current non-residential PUD (Timarron) that is now under review by City Council. Chair Vicki Johnson will work with staff to write a letter. Doug Fierce will report this request to City Council Tuesday, March 18. Motion was made to recommend to P&Z and City Council the revisions to the Subdivision Ordinance - Park Dedication Section as presented. If the City Attorney had substantive changes to the ordinance it would be returned to the Park Board for reconsideration. Motion: Berman Second: Scratchard Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein, Scratchard Nays: none Approved: 7-0 Agenda Item No. 13. Consider: Election of Chair of the Parks and Recreation Board - Vicki Johnson opened the floor for nominations. Motion was made to nominate Vicki Johnson for Chair. No other nominations were made. Motion: Goldstein Second: Kendall Ayes: Kendall, Hamilton, Berman, Johnson, Fierce, Goldstein, Scratchard Nays: none Approved: 7-0 Parks and Recreation Board Meeting on March 10, 1997 Page 5 of 6 City of Southlake, Texas Agenda Item No 14 Liaison Reports: - Ronnie Kendall requested that the job description for the Community Relations position be more specific as to the Board Member's duties. Staff will make the changes. Youth Parks & Recreation Board - Johnson reported that the Board was off to a good start. Budget - Scratchard, Fierce - No report. Recreation/Special Events - Johnson, Beyer - Johnson reminded the Board about Celebration Southlake, May 4 and that we should do a booth with the Youth Park Board. Community Relations - Berman, Kendall - Kendall reported that she had a video tape of the flood waters at Bob Jones Park. Youth Sports Associations - Beyer - No report. Community Groups - Hamilton had been working with the Southlake Garden Club. Goldstein heard that the owner of the 30 acre tract of property designated for land acquisition at Bob Jones Park was willing to sell. The Board agreed that the City needed to move forward to negotiate acquisition of the site. SPIN - Fierce reported on an upcoming SPIN training meeting and that he will talk about the reorganization of the Board to assist SPIN reps. SPDC - Hamilton and Kendall told the Board that the work tonight will help the SPDC finalize its budget at the next meeting. JUC - Scratchard reported that the options of the road at Durham was discussed at the last meeting. Agenda Item No. 15. Discuss: Mid-year Budget FY 1996-97 and Budget FY 1997-98 - Mid-year budget requests will be considered by the City Council March 18. The Board reviewed the Parks and Recreation Department requests. There being no further business the meeting was adjourned at 10:29 pm. . (0 Vicki Johnson, hair ATTEST: k Gary Bey r, cre a Parks and Recreation Board Meeting on March 10, 1997 Page 6 of 6