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1996-10-14 City of Southlake, Texas CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING October 14, 1996 MINUTES Board Members Present: Bethann Scratchard, Carol Lee Hamilton, Robin Jones, Ronnie Kendall, Larry Goldstein, Sherry Berman, Gary Beyer and Rod Johnson. Board Members Absent: Vicki Johnson City Staff Present: Director Kim Lenoir The meeting was called to order at 6:30 p.m. by Chairman Rod Johnson Agenda Item No 2 Consider: Approval of Minutes for September 9 1996 Regular Board Meeting Carol Lee Hamilton corrected wording in a sentence on page 3, agenda item 5. Motion was made to approve the minutes on September 9, 1996 as corrected. Motion: Hamilton Second: Kendall Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Agenda Item No 3 Administrative Comments. (,Note that this item followed item number 7 during the meetingl. Director Lenoir reported that the City Manager Curtis E. Hawk planned to visit with the Board at the joint council meeting about Larry Goldstein's request for clarification on the budget process by the Board. The Board asked if staff had heard any comments from the Board's letter to Bob Ledbetter asking the CISD to reconsider the indoor soccer at Durham Elementary. The staff had not. Ronnie Kendall had several questions about the recreation program, Southlake Saturday Night. The Board asked that the recreation program liaisons, Carol Lee Hamilton, Vicki Johnson and Ronnie Kendall meet with Kathy Schaeffer, Recreation Supervisor, to discuss the issues. Meeting was set- up for Friday at 4:00 pm. Parks and Recreation Board Meeting on October 14, 1996 Page I of 7 City of Southlake, Texas Agenda Item No. 4. Public Forum (note that this Item followed item number 6 during the meeting). Chairman Rod Johnson opened the Public Forum. No comments. Rod Johnson closed the Public Forum. Agenda Item No. 5. Bob Jones Park Master Plan. Public Hearing. Director Lenoir presented the changes to the master plan as discussed during the Thursday, October 10, work session of the Park Board. Chairman Rod Johnson opened the public hearing. Donald L. Osley, 4380 Saddle Ridge Road - Spoke in favor of the revised master plan as presented. Bob Rice, 455 Brooks Court - Concerned about lake access to the far east end of the park going down Bob Jones Road. The plan called for two other access roads to the east end of the park which he wanted to be sure were included. Susan Scott, 9 Sam Bass - Spoke in favor of the revisions to the master plan. She asked if the Park Board was going to consider removing the hike & bike trail from the Trail System Master Plan? She has requested that it be removed. Chairman Rod Johnson asked that the item be on the Board's November agenda for consideration. Cara White, 84475 Homestead Drive - Spoke in favor of the revisions to the master plan. She asked that the lights on the fields and parking lots be put on timers so as not to stay on all night. Bud Schoultz, 4721 N. White Chapel - Asked the Board how the parking lot at the end of White Chapel would be managed? He requested that a phone be installed for emergencies. Bill Moore, 4383 Soda Ridge - He thanked the Board for listening to the neighbors and that the revisions to the plan looked good. He asked what were the stages of construction and time line? Ray Ellinger, 225 Sam Bass Ridge Road - He spoke in support of the revised master plan. He liked the idea of the City platting the park and thanked the Board and the planners for looking at the property so closely. Terry Gable, 225 E. Bob Jones - Spoke in support of the revised master plan. Thanked the Board and said he appreciated all of their time and help in designing this park. He asked the Board about the plans to use water wells for irrigation. Chairman Johnson explained that utilities will be detailed during the first construction phase. Parks and Recreation Board Meeting on October 14, 1996 Page 2 of 7 City of Southlake, Texas Lenora Schoultz, 4721 White Chapel - She opposed the plan to light the parking lot at the end of White Chapel. (The Board addressed her concerns in the motion.) Marilyn Miles, 5609 Hensley Drive, Fort Worth - She is related to the park's namesake Bob Jones. She owns land near Bob Jones Park that is land locked. She is petitioning Commissioner's Court in November for road access through the park to get to her land. She was opposed to the road shown on her property and will not sell her property to the City as depicted on the master plan. She stated that she is filling two buses to attend the January 23, Texas Parks and Wildlife Commission Meeting to protest the grant application for this park. (The Board addresses her concern about the road in their motion.) Bill Sawchuk, PO Box 1895 - Spoke in opposition to the master plan. He did not want to see any development of roads or facilities in the Corps of Engineer's Walnut Grove Park area. Richard Anderson, 4552 N. White Chapel - Spoke in favor of the master plan, except he did not want any lighting or paving at the parking lot at the end of North White Chapel. Chairman Johnson closed the public hearing. Motion was made to approve the revisions to the Bob Jones Park Master Plan adding buffers to the North White Chapel parking lot, building all buffers first, ensuring that any lights on parking lots be low density/high cut off, that the fishing pier return to the plan, that the three tracts designated as acquisitions not be obtained by eminent domain, that the road on the Miles' property be moved further south and not be on her property, and that the Board will have liaisons and citizens working with the Board in the design and construction of all phases of the park construction and management. Motion: Jones Second: Kendall Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Chairman Johnson noted that Vicki Johnson was not able to attend the meeting but that she had asked that her support for the revised master plan be noted. Cara White, SPIN #1 representative, thanked the entire Board, especially the Bob Jones liaisons, Sherry Berman and Ronnie Kendall. She stated that she was very excited about the park and thought it was going to be beautiful. She also want the Soccer Association to know the SPIN #1 would provide the gatorade for opening day of the new soccer fields. Parks and Recreation Board Meeting on October 14, 1996 Page 3 of 7 City of Southlake, Texas Agenda Item No. 6. Bicentennial Park Master Plan. Public Hearing. Director Lenoir presented the changes to the master plan as discussed during the Thursday, October 10, work session of the Park Board. Chairman Rod Johnson opened the public hearing. Allan Coon, 240 Green Oaks Lane - In favor of most of the revisions to the master plan. The new ballfield replacing the Community Center was closest to his house. He requested that a buffer be placed between his back fence to the new ballfield equal distance for the current ballfield. MESA Design determined that the current ballfield was 100' from his back fence. Chairman Johnson closed the public hearing. Motion was made to approve the revisions to the Bicentennial Park Master Plan adding a minimum of 75' buffer and 100' if feasible to be constructed before the development of the new ballfield. Motion: Hamilton Second: Goldstein Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Agenda Item No. 7, Parks. Recreation and Open Space Master Plan Update. Public Hearing. Director Lenoir presented the changes to the master plan update as discussed during the Thursday, October 10, work session of the Park Board. Chairman Rod Johnson opened the public hearing. John Levitt, President of the Grapevine/Southlake Soccer Association explained that the Association has been talking about the need for soccer fields for years including four different Park Boards. GSSA is in desperate need for an under 12 field by next Fall. He asked that the City look into developing more fields at Durham until the Bob Jones fields are available. Chairman Johnson closed the public hearing. The Board wanted "tennis courts" to be listed apart from "multi-use courts" in the neighborhood park zones list of facilities. Parks and Recreation Board Meeting on October 14, 1996 Page 4 of 7 City of Southlake, Texas Motion was made to approve the Parks, Recreation and Open Space Master Plan Update as revised. Motion: Goldstein Second: Scratchard Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Aaenda Item No. 8, Consider: Timarron Park Fee Credits Timarron asked the Board to reconsider their request for 50% credit of park fees for Village "F." The Board had recommended a 10% credit at the September meeting. Carol Lee Hamilton and Robin Jones, development liaisons met with Steve Yetts last week to discuss his issues. No one on the Board felt the additional information provided by Timarron changed their mind about their earlier recommendation. Chairman Johnson called for a motion. No motion was made. Recommendation to City Council from the September meeting remains unchanged. Agenda Item No. 9. Consider: Amendment to Pepsi Contract for Three Scoreboards for Bicentennial Park. Gary Beyer, liaison to youth associations, reported that the Girls Softball Association would install wiring of each of the new scoreboards for Field #1, #2, and #3, and sell sponsorships on the scoreboards, just like the Southlake Baseball Association had done. There would be no cost to the City. Motion was made to recommend the contract to the City Council as discussed by Gary Beyer, noting that the City would not incur any cost for installation. Motion: Jones Second: Scratchard Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Agenda Item No. 10, Consider: After-school Program Procedure Motion was made to table this item until Kathy Schaeffer, Robin Jones and the City Attorney could meet and discuss. Parks and Recreation Board Meeting on October 14, 1996 Page 5 of 7 City of Southlake, Texas Motion: Jones Second: Berman Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Agenda Item No. 11, Consider: March for Parks Carol Lee Hamilton reported that KSB would help co-sponsor this event. A committee of Board members will work with Kathy Schaeffer to put on the event - Carol Lee Hamilton, Vicki Johnson and Sherry Berman volunteered. The event will be held on Earth Day in April 1997. The Board felt that the promotion and "cause" for the fund raising project could be to develop the nature trail on the COE property. The committee will consider the route of the "march" and project to be funded. Motion was made to hold a "March for Parks" event in Southlake during April 1997, co-sponsored by KSB and the Parks and Recreation Department. Motion: Hamilton Second: Scratchard Ayes: Kendall, Hamilton, Goldstein, R. Johnson, Berman, Jones, Beyer, Scratchard Nays: none Approved: 8-0 Agenda Item No. 12. Discussion: Neighborhood Park Names and Signs The Board asked that this item be on the next agenda and that names from the last "name the park" project for the now Bob Jones Park be sent to all members for review. Agenda Item No. 13, Discussion: Work Session with the City Council Chairman Rod Johnson told the Board that the joint meeting for October 22 needed to be postponed. The Board expressed the desire to have a joint meeting/reception with the City Council, possibly December 9 or 10. Agenda Item No. 12. Liaison Reports Liaison Reports: Budget - Bethann Scratchard had no report to present. Publicity - Robin Jones commented on the good publicity for the Southlake 40th Birthday Party. Recreation - Carol Lee Hamilton will met with Kathy Schaeffer on the Saturday Night Live program and the Board wanted a copy of Tara Hutchin's resume, since she is the coordinator of the after- Parks and Recreation Board Meeting on October 14, 1996 Page 6 of 7 City of Southlake, Texas school program. Future Facility Development - Larry Goldstein and Robin Jones are looking at properties and plan to meet with the Mayor again. Bob Jones - Ronnie Kendall and Sherry Berman were glad that most of the neighborhood was pleased with the plan and would be present at P&Z and City Council. Youth Sports Association - Gary Beyer wanted cost estimates to upgrade the practice fields at Country Walk. SPDC - no report JUC - Bethann Scratchard reported that JUC requested that the three ballfield fences at Bicentennial be replaced, that the parking lot at the CMS be constructed and they determined that 50 acres was needed for a joint-use multi-use recreation facility to include stadium, natatorium, gym/ fitness center and tennis complex. KSB - no report Development - Robin Jones and Carol Lee Hamilton reported that they had a good meeting with Timarron. Rod Johnson requested a "boiler plate" letter to go to developers that are coming to Southlake about public park needs. There being no further business the meeting was adjourned at 10:20 p.m.. Rod Jo son, Chairman ATTEST: Carol Lee Hamilton, Secretary Parks and Recreation Board Meeting on October 14, 1996 Page 7 of 7