1996-02-12
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
February 12, 1996
MINUTES
Board Members Present: Vicki Johnson, Carol Lee Hamilton, Robert Bledsoe, Robin Jones, Janet
Murphy, Bethann Scratchard, and Margie Zielke.
Members Absent: Rod Johnson
City Staff Present: Director Kim McAdams and Kathy Schaeffer, Recreation Supervisor
The meeting was called to order at 7:30 p.m. by Secretary Carol Lee Hamilton.
Agenda Item No. 2. Construction Terms - Ron Harper. City Engineer
City Engineer, Ron Harper reviewed with the Board the capital construction process as a training
program requested by the Board. He reviewed the process from concept to design to bid to final
acceptance. Special thanks to Mr. Harper for taking the time to meet with the Board.
Agenda Item No. 3. Approval of January 8. 1996 Regular Meeting Minutes
The Board members noted some clarification of the public comments that needed correcting. In
Laura Suarez's comments change "they" to "STA" and add "Only" outdoor courts would be needed
in the first phase. In Doreen Bruton's comments replace "was permitted" with "has a special use
permit." In John Levitt's comments clarify that the immediate and future field needs were for
"game" fields.
Motion was made to approve the minutes as corrected for January 8, 1996.
Motion: Murphy
Second: Hamilton
Ayes: V. Johnson, Hamilton, Jones, Murphy, Zielke, Scratchard, Bledsoe
Nays: none
Approved: 7-0
Agenda Item No. 4. Administrative Comments.
• Administrative calendar and news clips were reviewed. The Board asked that we get some
more publicity when we install the plaque at the CMS gym.
• Becci Rollins has resigned from the Board. The Board asked that focus group participants
be notified of the opening and told how to apply.
• Vicki Johnson asked when the Board's reference books were going to be ready. McAdams
explained that with the move and the time involved to do the project, staff has not been able
to get to it. Vicki Johnson and Carol Lee Hamilton recommended that the Board set-up a
work day to get the reference books done. The Board decided on Saturday, February 24, 8:30
a.m. to meet to put the reference books together.
Agenda Item No. 5. Public Forum.
Robin Jones asked that the next agenda have a discussion topic for preserving these trails. This was
requested last meeting but was not put on this agenda. Kim McAdams apologized for this oversight.
Agenda Item No. 6. Consider Donation from Ba lor SportsCare for the Indoor Soccer Program
Kathy Schaeffer reviewed with the Board the proposal from Baylor SportsCare. Baylor SportsCare
would donate $750 for the Indoor Soccer program. For this donation Baylor requested to put up a
sign at the program, give literature to the participants of the program about physician referrals, offer
athletic trainer coverage for special events and wanted profile sheets on all participants. There was
considerable discussion from the Board if this was within the guidelines of the donation policy or
if this was a sponsorship proposal.
Motion was made to reject the donation of $750 because it was quid quo pro and outside the realm
of the Donation Policy.
Motion: Hamilton
Second: Zielke
Ayes: V. Johnson, Hamilton, Zielke
Nays: Jones, Murphy, Scratchard
Abstained: Bledsoe
Vote: 3-3-1
Motion was made to accept the $750 omitting profile sheets, signage must be approved by staff and
paid for by Baylor, and physician referral information could be distributed.
Motion: Scratchard
Second: Zielke
Ayes: V. Johnson, Hamilton, Zielke, Jones, Murphy, Scratchard
Nays: none
Abstained: Bledsoe
Approved: 6-0-1
Agenda Item No. 7. Consider Donation from SBA for Scoreboards
McAdams explained that the Southlake Baseball Association now wanted the City to enter into a
seven year agreement with Pepsi-Cola in exchange for donation of six scoreboards for the new fields
at Bicentennial Park.
Motion was made to accept the donation. The Board discussed that this did not fall under the
Donation Policy.
Motion: Hamilton
Second: Scratchard
Ayes: Scratchard, Zielke
Nays: Jones, Murphy, Hamilton, V. Johnson, Bledsoe
Failed: 2-5
Motion was made to recommend that the City enter into an agreement with Pepsi-Cola.
Motion: Hamilton
Second: Murphy
Ayes: V. Johnson, Hamilton, Zielke, Jones, Murphy, Scratchard, Bledsoe
Nays: none
Approved: 7-0
Agenda Item No. 8. Consider Facility Usage Agreements with Youth Associations
Schaeffer reviewed and answered questions from the Board on the Facility Usage Agreements with
the Southlake Baseball Association, Southlake Girl's Softball Association, Southlake Select
Baseball, Grapevine-Southlake Soccer Association, and the Southlake Athletic Soccer Club. Janet
Murphy requested that on the soccer associations we change umpires to referees.
Motion was made to recommend the Facility Usage Agreements to the City Council as corrected.
Motion: Scratchard
Second: Hamilton
Ayes: V. Johnson, Hamilton, Murphy, Zielke, Scratchard, Bledsoe
Nays: none
Approved: 6-0 (Robin Jones left the meeting)
Agenda Item No. 9. Consider "March for Parks" Fundraiser.
Amy Martin presented to the Board her idea for Southlake to participate in the nationwide Earth Day
program "March for Parks." She is targeting Sunday, April 21 for a 3 to 5 mile walk. A committee
needed to be formed with Parks, KSB, and local schools. The Board recommended charging a $10
fee to each participant which would include a t-shirt.
Motion was made for the Southlake Parks and Recreation to be a sponsor of the Southlake "March
for Parks."
Motion: Scratchard
Second: Hamilton
Ayes: V. Johnson, Hamilton, Murphy, Zielke, Scratchard, Bledsoe
Nays: none
Approved: 6-0
Agenda Item No 10, Discussion of Park Master Plan Update Progress
The Board discussed the success of the focus groups and thanked Margie Zielke for her outstanding
work on facilitating the meetings. The Board wanted to meet Thursday, February 29 to discuss the
Board's priorities for the Southlake Parks, Recreation and Open Space Master Plan Update.
Agenda Item No 11 Discussion of Gates at Bicentennial Park
The Board discussed the pros and cons of gating Bicentennial Park during the closed hours of 12
midnight to 6 a.m. The Board concluded that with the numerous access points for kids and vandals
to go into the park, that locking the gates would keep the police from driving in the park to check
closely on the facilities. The Board asked that the Public Safety Department be contacted to patrol
the park more often. Therefore it was decided that at this time it would be better to allow the police
access to drive through the park than locking gates to keep out vehicles but not pedestrians.
Agenda Item No. 12, Liaison Reports.
Budget - no report
Publicity - Janet Murphy reported that the "Name Your Newest Park" campaign was underway.
Recreation - Janet Murphy reported that 86 people participated in our first parent/child Valentine
Dance and Fun Time Live is growing with over 300 participants.
SPDC - Janet Murphy reported that SPDC discussed the new potential sale tax businesses expected
to build in Southlake, more bonds will be sold at the end of the year. Future projects included
Durham Gym, parking at CMS, and the Brunson land at Bicentennial Park.
JUC- Bethann Scratchard reported that JUC will meet Tuesday.
KSB - Carol Lee Hamilton reported that KSB needs more Board members, membership was up, Feb
24 would be a work day on the Wildscape.
There being no further business the meeting was adjourned at 10:15 p.m.
Vicki Johnson, is -Chair
ATTEST:
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Carol Lee Hamilton, Secretary
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