2000-10-09
* * OFFICIAL MINUTES * *
APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD
3
4
5 October 9, 2000
6
7 MINUTES
8
9 Board Members Present: Sherry Berman, Chair; Chris Miltenberger, Vice-Chair; Cara White,
10 Secretary, Mary Georgia, Lisa Stokdyk, and Michael Nelson
11
12 Board Members Absent:
13
14 Staff Members Present: Kevin Hugman, Director of Community Services; Chris Carpenter,
15 Senior Parks Planner; Meredith Parrish, Administrative Secretary.
16
17 Regular Session:
18
19 Agenda Item No. 1 Call to Order. The meeting was called to order by Chair Sherry Berman at
20 7:00p.m.
21
22 Agenda Item No 2 Administrative Comments.
23 l
24 Mr. Hugman said that he had no administrative comments. Mr. Hugman introduced Mr. Moore
25 who would be giving a report on the Recreation activities.
26
27 Mr. Moore reported that Southlake Saturday Night on October 7, 2000 went well. The event was
28 held at Durham Middle School. Ms. Berman commented that the event appeared well attended
29 and well organized.
30
31 Mr. Moore reported that adult sports are still not doing as well as we would like, but this is
32 mainly because of lack of facilities. Mr. Moore reported that in-line hockey is going well with
33 over 200 participants. He reported that staff is looking at hosting a hockey tournament through
34 TAAF in December. He also said that the City will be hosting the T.A.A.F. regional basketball
35 tournament in March, 2001.
36
37 Mr. Moore reminded the Board that HarvestFest would be October 28`b from 6-8pm. He
38 expressed that he would like to see Board members at HarvestFest.
39
40 Ms. Berman thanked Mr. Moore for his report. She commented that Deputy Director, Steve
41 Polasek did a good job with organizing the clean up at Bob Jones Park on October 71. Ms.
42 Berman reminded the Board that the TRAPS conference would be in Arlington on November 2,
43 2000. Ms. Berman also commented that Steve Polasek and Ben Henry did a good job with
44 Consent Item 3B, Lonesome Dove Park loop trail alignment, in working with the neighborhoods
45 to come to a consensus on the project.
46
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Consent:
2
3 Agenda Item No 3A Approval of the minutes from the September 11, 2000 meeting.
4 Agenda Item No 3B Proposed Lonesome Dove Park loop trail alignment.
5 Agenda Item No 5A VoiceStream PCS antenna location at Bicentennial Park.
6 Agenda Item No 5C Request from Town Square Inc for $5,000 in matching grant funds.
7
8 Ms. Berman stated that the Board had discussed during their work session about moving
9 Agenda Item 5A and SC to consent
10
11 Motion was made to move Agenda Items 5A and 5C to consent agenda.
12
13 Motion: Miltenberger
14 Second: White
15 Ayes: Berman, Miltenberger, Georgia, Nelson, Stokdyk, White
16 Nayes: None
17 Approved 6-0
18
19 Additional Information on Consent Items:
20
21 Agenda Item No 3B Proposed Lonesome Dove Park loop trail alignment.
22
23 The loop trail is part of the planned park improvements from the approved SPDC CIP.
24 Staff worked with the neighborhoods to come to a compromise solution on the planned
25 trail, and are now bringing this forward for approval. The estimated cost of the trail is
26 approximately $59,850, without the amenities that have been requested by the
27 neighborhood. These will be included in the bid specifications as alternates. Parks Board
28 is being asked to approve the alignment of the trail as recommended by staff and agreed
29 upon by the neighborhoods.
30
31 Agenda Item No. 5A VoiceStream PCS antenna location at Bicentennial Park.
32
33 Since the water tower at Bicentennial Park is at capacity for wireless antennas,
34 telecommunication firms are now approaching the City to place antennas within
35 Bicentennial Park property. Staff worked with VoiceStream to come to a solution that
36 will provide benefit to the City as well as to VoiceStream. This item is to consider for
37 approval the proposed location of the antenna. City Council will consider a lease
38 agreement in the near future. Staff recommends this location for the reasons cited, and
39 feels it is the most unobtrusive manner to accommodate the antenna, while also providing
40 immediate and future benefit to users of ballfield #2, and a source of revenue to the City.
41
42 Note also, that City ordinances for telecommunications towers, antennas and ancillary
43 buildings, "encourages the location of towers in non-residential areas, the joint use of
44 new and existing tower sites through co-location, [and] encourages users of towers
45 and antennas to locate them in areas where adverse impact on the community is minimal
46 (e.g., pre-existing buildings or structures such as water towers, church steeples, bell
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 towers, clock towers, and lighting stanchions or on municipal-owned properties and
2 facilities)..."
3
4 Agenda Item No 5C Request from Town Square Inc for $5,000 in matching grant funds.
5
6 This matching grant would allow the City and Town Square, Inc. to purchase and install
7 speakers in the park areas. These speakers would greatly enhance the ability of crowds to
8 hear and enjoy musical performances and other events in the Town Square Parks.
9
10 Ms. White commented that she was concerned with the height of the lighting for the
11 VoiceStream antenna.
12
13 Mr. Hugman said that the lights would be at the same height as current lighting. The antenna
14 array would be approximately 10 feet higher. The benefit of the antenna is that it will allow for
15 better lighting on the ball field. The pole will not move when the field is reoriented, which will
16 allow for less lighting to be installed at the time the field is reoriented.
17
18 Mr. Nelson asked that native plants be used in the landscape for the VoiceStream antenna. Mr.
19 Nelson said that he would like to see staff investigate other options for the Town Square
20 matching grant funds sound system.
21
22 Ms. White asked who would maintain the sound system. Mr. Hugman said that the Parks
23 division would be responsible. Mr. Hugman stated this is a needed item in the Town Square
24 park.
25
26 Motion was made to approve Consent Items 3A, 3B, 5C and 5A.
27
28 Motion: Miltenberger
29 Second: White
30 Ayes: Berman, Miltenberger, Georgia, Nelson, Stokdyk, White
31 Nayes: None
32 Approved: 6-0
33
34 Public Forum:
35
36 Ms. Berman opened the Public Forum at 7:10.
37
38 Ms. Berman closed the Public Forum at 7:11. No one from the public spoke.
39
40 Consider:
41
42 Agenda Item 5B Recommendation of park dedication requirements for Lot 2 through 13, Block
43 1. Dove Road Estates.
44
45 Mr. Carpenter stated that the developer is proposing twelve residential lots. With the park
46 dedication requirements at $1500 per dwelling unit, this would result in a total of $18,000. The
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 developer will install a six-foot wide trail that is required by the trail master plan. The trail will
2 be on the northern side of Dove Road into the subdivision. Total length of the trail is .26 miles
3 with total cost estimating to be $33,318.96. Mr. Carpenter introduced the developer, Art Clayton.
4
5 Mr. Clayton, 3129 Lake Drive requested that credit be given for the sidewalk area he will build
6 be in lieu of fees. Mr. Miltenberger stated that he did not agree with this as the sidewalk is a
7 requirement under ordinance. Mr. Clayton offered to continue the sidewalk through the adjacent
8 property and connect the sidewalk at the school site at Carroll and Dove Road. Mr. Clayton
9 estimated the cost to be at $16,000.
10
11 Mr. Miltenberger said that he would like to see a park bench added at the cul de sac. Mr.
12 Clayton said that he would consider this idea in the concept plan for the entrance to the sub-
13 division.
14
15 Motion was made that if the developer adds the additional sidewalk as mentioned this would
16 satisfy the park dedication fee requirements.
17
18 Motion: Miltenberger
19 Second: Berman
20 Ayes: Berman, Miltenberger, Georgia, Nelson, Stokdyk, White
21 Nayes: None
22 Approved: 6-0
23
24 Agenda Item 5D Recommendation of contract with Kelly Miller circus for event on March 29,
25 30 2001.
26
27 Mr. Hugman said the Kelly Miller circus has approached the City about holding the circus again
28 in Southlake. Last year's circus was very successful. The circus would like to do two days in
29 2001. They are looking for the City to sponsor the event since the previous sponsor, the
30 Women's Division of the Southlake Chamber of Commerce, was no longer in existence. Staff
31 has considered this request and feels it would be a good service to provide to the citizens, as well
32 as earn some revenue for the City. Mr. Hugman said that staff has discussed the possibility of
33 partnering with another group and splitting the revenue. The co-sponsor would assist in the
34 advance ticket sales and publicity.
35
36 Ms. Berman asked whom the City would look to partner with. Mr. Hugman said one idea is the
37 Friends of the Southlake Library. Ms. Berman asked how this would affect baseball games. Mr.
38 Hugman said that last year there were games going on as well, and there was no problem.
39
40 Mr. Hugman said the circus stated that a sponsor typically makes between three and four
41 thousand dollars. Mr. Hugman said that he contacted the women's group that sponsored the
42 circus in Southlake last year and they made $7,000 last year after expenses for a one-day event.
43 This would be a two-day event. Mr. Hugman said the circus was well received by the public last
44 year.
45
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Ms. Stokdyk asked if the money would go into the Parks and Recreation fund. Mr. Hugman said
2 that has not been determined yet.
3
4 Ms. White suggested the PTO as a sponsor for the circus. Mr. Hugman said that staff prefers to
5 have a City related sponsor, such as Friends of the Southlake Library.
6
7 Ms. Berman asked if the sports associations had any problems with this.
8
9 Bill Stroup, President of the Southlake Baseball Association, said that he saw no problem with
10 the circus as the performances would be in the evening. He asked that the circus would reclaim
11 the grounds after performances are over. Mr. Hugman said they did this last year and this would
12 be done again.
13
14 Motion was made to approve the circus. The City is to look for a sponsor, but if one is not found
15 the City is to proceed with the circus.
16
17 Motion: Miltenberger
18 Second: Georgia
19 Ayes: Miltenberger, Georgia, Nelson, White
20 Nayes: Berman, Stokdyk
21 Approved: 4-2
22
23 Agenda Item 5E Proposed fee schedule changes related to Community Services activities.
24
25 Mr. Hugman said that every year the fee schedule is reviewed by City Council. Mr. Hugman said
26 that the changes for the Community Services schedule are what is being reviewed tonight. Mr.
27 Hugman said that he had additional changes that were not reflected in the current fee schedule:
28 (1) Page 5E-3, is to be changed to where a security deposit is needed for pavilions only if
29 a group of 40 or more is utilizing the facility.
30 (2) Page 5E-4, regarding the tennis center court usage fees. Annual memberships for
31 adult individual will be $200 for residents, and $225 for non-residents. Family
32 memberships would be $375 for residents and $425 for non-resident.
33
34 Ms. Stokdyk asked if staff has considered charging the associations a fee to use park facilities.
35 Mr. Hugman said this has been considered, and something the staff would consider for the
36 spring. Mr. Hugman said many cities do this and it would be a usage fee, and is typically a $5-
37 $7 fee per person per season.
38
39 Ms. Georgia requested that staff talk with the sports associations to get their feedback and then
40 present it as a discussion item at the November or December meeting.
41
42 Motion was made to approve the fee schedule changes as amended.
43
44 Motion: Georgia
45 Second: Miltenberger
46 Ayes: Berman, Miltenberger, Georgia, Nelson, Stokdyk, White
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Nayes: none
2 Approved: 6-0.
3
4 Discussion:
5
6 Agenda Item 6A Recreation Center siting; for Bicentennial Park.
7
8 Mr. Carpenter presented a concept plan for a recreation center to be situated on the "hill" in
9 Bicentennial Park to the Board. Mr. Hugman stated that construction would not start until 2002,
10 however, staff is wanting to proceed with plans. He stated that in developing the concept plan for
11 the site on the "hill," staff had three major objectives:
12
13 (1) To keep the Waterscape/Wildscape area - not only have we kept this site, but will
14 incorporate it into a featured landscape aspect of the park entry.
15 (2) To keep as much "natural" feel as possible, especially being considerate of the pine tree
16 area to the south - we have been able to break up parking into pockets with landscape
17 islands, and will leave much of the pine tree area undisturbed.
18 (3) To provide as much landscape buffer as possible to the neighborhoods east of White
19 Chapel - the closest parking area is more than 100' from White Chapel and the area will
20 be heavily landscaped and include the multi use trail and trail rest stop amenity.
21
22 Mr. Hugman asked for the Board's thoughts and opinions.
23
24 Ms. Stokdyk stated that she is not happy with the site and that she feels the plan is not conducive
25 for natural wildlife, etc. Ms. Stokdyk stated that she would like to see more passive areas.
26
27 Mr. Hugman responded that Bicentennial Park is not a passive park. Staff feels this is the best
28 site for a recreation center because Bicentennial Park is the hub for recreational activity for the
29 City.
30
31 Mr. Al Morin, 1012 Diamond Boulevard, stated that he is concerned with the plan. Mr. Morin
32 stated that families in neighboring communities utilize the hill where the recreation center would
33 potentially go. Mr. Morin asked the Board to consider the long-term impact the recreation center
34 would have at this site. Mr. Morin requested that before staff proceeds with plans that there be
35 SPIN meetings. Mr. Hugman said that staff planned to meet with the SPIN neighborhood, but
36 wanted to discuss the plan with the Park Board first to get their input.
37
38 Mr. Miltenberger stated that he like the proposal.
39
40 Ms. Georgia said that she would like staff to investigate other areas, specifically, the Timarron
41 property. She agreed with Mr. Hugman that Bicentennial is not a passive park and that Bob Jones
42 would be a better focus for natural wildlife.
43
44 Ms. White said that she would like to talk to the SPIN area adjacent. Ms. White suggested the
45 Board investigate other sites.
46
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Mr. Nelson stated that he prefers the Timarron site, but feels that from a cost stand point the
2 Bicentennial Site may be the best plan at this point. Mr. Nelson stated that he agrees with the site
3 plan for Bicentennial Park.
4
5 Ms. Stokdyk said that she does not like this site and would like other sites to be considered
6
7 Mr. Glover arrived at 9: OOpm
8
9 Agenda Item No. 6B, Liaison Reports.
10
11 Youth Parks and Recreation Board - Ms. Berman stated that staff is working to help the Youth
12 Park Board become more successful.
13
14 Recreation and Special Events - No report.
15
16 Youth Sports Associations - Mr. Miltenberger had nothing to report. Ms. Berman asked about
17 the City offering scholarships for children who cannot afford to participate in sports. Mr.
18 Hugman stated that law prohibits the City from using public funds for private benefit. Mr.
19 Miltenberger stated that he would talk with the sports organizations about offering scholarships.
20
21 Community Groups - Ms. White stated that early voting will begin on October 23.
22
23 SPIN - Ms. White stated the next meeting will be on October 12.
24
25 SPDC - Ms. Berman stated that SPDC had approved the addition of two new maintenance
26 workers.
27
28 NC - Mr. Glover stated that the October meeting has been cancelled.
29
30 Equestrians - Ms. White stated that the equestrian trail is not ready to be used yet.
31
32 Traffic Management Bond Steering Committee/Portal Committee- Ms. White reported that the
33 Trail Cleanup went well and that a lot was accomplished.
34
35 Motion to adjourn.
36
37 Motion: Georgia
38 Second: Stokdyk
39 Ayes: Berman, Georgia, Glover, Miltenberger, Nelson, Stokdyk, White
40 Nayes: 0
41 Approved: 7-0
42
43 Chair Sherry Berman adjourned the meeting at 9:20 p.m.
44
45
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
2 Sherry Berman, air
3
4
w-
5
6 Cara White, Secretary
7
8
9
10
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