2000-07-10
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD
3
4
5 JULY 10, 2000
6
7 MINUTES
8
9 Board Members Present: Sherry Berman, Chair; Cara White, Secretary; Mary Georgia, Chris
10 Miltenberger, Lisa Stokdyk, and Michael Nelson.
11
12 Board Members Absent: Jim Glover
13
14 Staff Members Present: Kevin Hugman, Director of Community Services; Steve Polasek, Deputy
15 Director of Community Services; Ben Henry, Parks Planning and Construction Superintendent;
16 John Eaglen, Assistant to the City Manager, Meredith Parrish, Administrative Secretary.
17
18 Regular Session:
19
20 Agenda Item No. 1, Call to Order. The meeting was called to order by Chair Sherry Berman at
21 8:50 p.m. following the joint SPDC/Park and Recreation Board meeting.
22
23 Reports:
24
25 Agenda Item No. 2, Administrative Comments.
26
27 Mr. Hugman informed the Board that John Eaglen who had been Administrative Assistant in the
28 Community Services department, had been promoted to the Assistant to the City Manager
29 position. He congratulated John on being selected from a highly qualified field of six internal
30 applicants, and expressed his appreciation for the work John had done in Community Services.
31
32 Consent:
33 Agenda Item No. 3A Approval of the minutes from the May 8, 2000 meeting.
34 Agenda Item No. 3B Approval of the minutes from the June 12, 2000 meeting.
35 Agenda Item No. 3C Recommendation of park dedication requirements for the J.W. Hale survey.
36 Abstract No. 803, Lots 1 through 10 (Worthing Addition).
37
38 As per previous Parks Board direction, this item was placed on Consent agenda since it is
39 regarding a residential development of less than twenty (20) dwelling units, and the request is to
40 pay park dedication fees.
41
42 Agenda Item No. 3D Recommendation of park dedication requirements for the Kimball/1709
43 Addition, Lot 4, Block 1 (KFC/Taco Bell/Pizza Hut Express).
44 This item was placed on Consent agenda since it is regarding a non-residential development of
45 less than five acres and the request is to pay park dedication fees.
46
Parks and Recreation Board Regular Meeting, June 12, 2000 Page I of S
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Agenda Item No. 3E Grapevine-Southlake Soccer Association (GSSA) donation of slicer/aerator.
2
3 Per the Parks and Recreation Policies and Procedures Manual, staff is bringing this item forward
4 for approval.
5
6
7 Chair Sherry Berman asked the Board if there were any objections to moving Agenda Item
8 No. 5C to Consent. There were no objections.
9
10 Agenda Item 5C Recommendation of park dedication requirements for Southlake Presbyterian
11 Church, Lot 3, Block 6, Southridge Lakes (Southlake Presbyterian Church).
12
13 The petitioner, Southlake Presbyterian Church, submitted a request to consider park dedication
14 credit for the construction of four hundred and twenty-five (425) linear feet of public sidewalk,
15 including the public value multiplier, totaling $7,191.00.
16
17 Motion was made to approve Agenda Items 3A-E and Agenda Item 5C.
18
19 Motion: White
20 Second: Miltenberger
21 Ayes: Berman, Nelson, Miltenberger, Georgia, Stokdyk, White
22 Nayes: 0
23 Approved: 6-0
24
25
26 Consider:
27
28 Agenda Item 5A SPDC Capital Projects Budget.
29
30 The Board discussed the proposed additions to FY 2000-2002 SPDC Capital Projects budget.
31 The Board expressed their desire to continue the matching grant funding in the CIP and
32 suggested adding it to the list.
33
34 Motion was made to recommend a prioritized list to SPDC for potential addition to the FY
35 2000-2001 CIP as follows:
36 1. Move three (3) Parks Maintenance workers to SPDC.
37 2. Matching grant funding (100, 000. 00).
38 3. Bob Jones Park bleachers ($35,000.00)
39 4. Volleyball Court Improvements at Bicentennial Park ($30, 000.00)
40 5. Chesapeake Park pond aeration system ($14,000.00)
41 6. Chesapeake Park pavilions ($45,000.00).
42
43 Motion: Georgia
44 Second:
45 Ayes: Georgia, Miltenberger, White, Berman, Stokdyk, Nelson
46 Nayes: 0
Parks and Recreation Board Regular Meeting, June 12, 2000 Page 2 of 5
NAParks & Recreation IBOARDSIPKBOARDIMINUTES12000107102000.doc
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Approved: 6-0
2
3 Agenda Item 5B Approval of materials palette and design of Bob Jones Park components.
4
5 This item was addressed in the joint SPDC and Parks Board meeting immediately preceding
6 the Parks Board meeting.
7
8 Agenda Item 5D Recommendation of park dedication requirements for Gateway Plaza Phase II,
9 Tracts B and C (Gateway Plaza Phase II).
10
11 Terry Wilkinson from Wilkinson and Associates made a presentation to the Board regarding
12 park dedication fees. Mr. Wilkinson said that based on his calculations a total credit amount of
13 $33150.00 should be granted.
14
15 Mr. Wilkinson discussed his proposal of receiving credit for 565 linear feet of eight foot wide
16 trail along Phase II of his project, and credit for 83,237 square feet of private open space that
17 exceeded his required landscape islands and buffergaurds.
18
19 The Board discussed their reluctance to credit the private open space. Mr. Wilkinson discussed
20 his proposed Phase II, Gateway Plaza and suggested he put in a trail along its frontage and
21 receive credit for it also. Calculation of his required fees for Phase II and III would total $30,048
22 ($800/acre for a total of 37.56 acres.) Receiving credit for a total of 1,275 linear feet of eight foot
23 wide trail at $2.50 per square foot would result in a cost to the developer of $33,150.00.
24
25 Mr. Nelson said he would like a commitment from Mr. Wilkinson to maintain the 83 acres on the
26 property. Mr. Wilkinson agreed to this.
27
28 Motion was made to accept credit for construction of 1275 linear feet of trail at 8'width for
29 Gateway Plaza Phases II and III as meeting the required park dedication..
30
31 Motion: Miltenberger
32 Second: White
33 Ayes: Berman, Miltenberger, White, Georgia, Nelson, Stokdyk
34 Nayes: 0
35 Approved 6-0
36
37 Agenda Item 5E Adoption of Registration Policy-Waivering of Fees.
38
39 Mr. Moore stated that in an effort to compensate volunteer coaches, staff was proposing waiving
40 registration fees for children whose parents are coaching them on a recreation team. Ms. Berman
41 asked if this was just for recreation or if this included select programs as well. Mr. Moore said it
42 did not include select programs and only applies to the recreation programs sponsored by the
43 City, i.e., basketball, swimming, hockey.. Ms. Stokdyk asked if this would be for head coaches
44 only or for assistant coaches as well. Ms. Stokdyk stated that she saw a potential problem if it
45 was not specified who is granted the waiver of fees. Mr. Moore said it should be for head
46 coaches only and that it would be worded as such.
Parks and Recreation Board Regular Meeting, June 12, 2000 Page 3 of 5
N.Warks & Recreation IBOARDSIPKBOARDIMINUTES12000107102000.doc
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 Motion was made to accept the Registration Policy and Waiving of Fees, with wording to
3 reflect the waiver is for Head Coaches only.
4
5 Motion: Miltenberger
6 Second: White
7 Ayes: Miltenberger, White, Berman, Stokdyk, Nelson, Georgia
8 Nayes: 0
9 Approved: 6-0
10
11 Agenda Item 5F Election of Vacant Officers.
12
13 Motion was made to elect Chris Miltenberger for the vacant vice-chair position.
14
15 Motion: White
16 Second: Georgia
17 Ayes: Miltenberger, Berman, White, Georgia, Stokdyk, Nelson
18 Nayes: 0
19 Approved: 6-0
20
21 Discussion:
22
23 Agenda Item No. 6B, Liaison Reports.
24
25 Youth Parks and Recreation Board - No report from the Parks and Recreation Board members.
26
27 Recreation and Special Events - No report from the Parks and Recreation Board members.
28
29 Teen Center - Ms. Berman stated the adult survey has been completed and that teens should be
30 surveyed within the next two weeks.
31
32 Youth Sports Associations - No report from the Parks and Recreation Board members.
33
34 Community Groups - Ms. White said that there will be a Trail Clean-Up on the 23rd.
35
36 SPIN - Ms. Georgia stated that SPIN had a good response to the table set up at the Stars and
37 Stripes event on July 3ra
38
39 SPDC - No report from the Parks and Recreation Board members.
40
41 JUC - No report from the Parks and Recreation Board members.
42
43 Equestrians - No report from the Parks and Recreation Board members.
44
Parks and Recreation Board Regular Meeting, June 12, 2000 Page 4 of 5
N.-Warks & Recreation IBOARDSIPKBOARDIMINUTES12000107102000.doc
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Traffic Management Bond Steering Committee/Portal Committee- Ms. Georgia said that the bid
2 package would be going out soon. Ms. Georgia stated that with discussion from the joint SPDC
3 and Parks Board meeting that changes may be pending.
4
5 Motion to adjourn.
6
7 Motion: White
8 Second: Georgia
9 Ayes: Berman, White, Miltenberger, Stokdyk, Nelson, Georgia
10 Nayes: None
11 Approved: 6-0
12
13 Chair Sherry Berman adjourned the meeting at 10:00 p.m.
14
15
16 ~
17 Sherry Berman, ha'
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19
20
21 Cara White, Secretary
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N.IParks & Recreation IBOARDSIPKBOARDIMINUTES12000107102000.doc