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1999-12-13 * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 CITY OF SOUTHLAKE 2 PARKS AND RECREATION BOARD MEETING 3 4 December 13, 1999 5 6 MINUTES 7 8 Board Members Present: Sherry Berman, Chair; Richard Anderson, Vice-Chair; Cara 9 White, Secretary; Mary Georgia; James Glover; Chris Miltenberger; Bill Kemp; Lisa 10 Stokdyk 11 12 Board Members Absent: None 13 14 Staff Members Present: Kevin Hugman, Director of Community Services; John Eaglen, 15 Administrative Assistant; Judy Russeau, Administrative Secretary. 16 17 18 Regular Session: 19 20 Agenda Item No. 1, Call to order. The meeting was called to order by Chair Sherry 21 Berman at 7:00 PM. 22 23 Reports: 24 25 Agenda Item No. 2.A. Administrative Comments. 26 Kevin Hugman informed the Parks and Recreation Board that the Youth Park Board and 27 SYAC will be touring the Grapevine Recreation Center January 12, 2000. Mr. Hugman 28 asked the board members if they would also like to tour the facility January 12, 2000. 29 Board members were asked to confirm with Teddi Zonker or Judy Russeau. 30 31 Consent: 32 33 Agenda Item No. 3.A. Approval of the minutes for the November 8, 1999 meeting. 34 35 Agenda Item No. 3. B. Removal of member of the Youth Parks and Recreation Board, and naming 36 a replacement. Staff requests the removal of Ms. Anne Hollander from the Youth Parks and 37 Recreation Board for non-attendance at meetings, and naming Ms. Elizabeth Dillon as a 38 replacement. Park Board Chair Sherry Berman has reviewed her application with Recreation 39 Specialist Teddi Zonker, staff liaison to the Youth Board, and concurs with this action. 40 41 James Glover made a motion to include the following Consider Agenda Items to the Consent 42 Agenda. 43 44 5.A. Approval of location for proposed batting cages in Bicentennial Park and authorization for 45 future lighting. Approval for the proposed location for the girls' softball batting cages and batting Parks and Recreation Board Regular Meeting, December 13, 1999 Page I of 10 N.•IParks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 cages for the Southlake Baseball Association is requested. SBA and SGSA have requested the 2 Park Board consider allowing the batting cages to be lighted at some future time. Staff concurs 3 with this proposal, however, funds are not currently available for lighting. If Park Board approves 4 this concept, staff will work with the associations in design and installation if and when funding 5 becomes available. 6 7 5. B. Authorization to seek Proposals (RFP's) for the provision of soft drinks at Bicentennial Park. 8 The item is being brought before the board to seek new concessions' agreements for Bicentennial 9 Park. The current contract with Pepsi Cola does not expire until February 7, 2006. However due 10 to expanded park facilities and the increased number of visitors and park users, the current 11 contract may not be as beneficial to the City as a new contract. The contract allows for 12 cancellation and buy-out of the current contract, and staff is requesting the board's concurrence to 13 seek proposals from the major soft drink vendors. 14 15 5. C. Recommendation of a professional services agreement with Shrickel, Rollins and Associates 16 for consulting services with regards to the update of the Parks, Recreation and Open Space Master 17 Plan and the Bicentennial Park Schematic Design. This agreement will allow the city to move 18 forward with review and update of the Parks, Recreation and Open Space Master Plan, as well as 19 review of the Bicentennial Park master development plan. A review of the Trail System Master 20 Plan (TSMP) and the Parks Master Plan will coincide with this effort. The review and update of 21 the Parks Mister Plan will: 22 23 • Survey citizens to establish park and recreation needs and desires, 24 • Establish goals and objectives regarding Southlake's park system, 25 • Provide an updated inventory of current park and joint use facilities, 26 • Make Master Plan recommendations and suggest implementation strategies, 27 • Recommend conceptual plans for city, community and neighborhood parks, including open 28 space and environmental preservation. 29 30 Staff feels it is necessary to again review the Bicentennial Park schematic design plan, updating it 31 with as-built conditions, and planning for future facilities. There are a number of issues staff 32 wants to review in this plan, i.e., traffic patterns and internal roads, future ballfield planning, and 33 planning for other future facilities and amenities. 34 35 Staff recommends the selection of Schrickel, Rollins and Associates for these two plans. The 36 expected fees are within the budgeted amount allocated in the Parks and Recreation division 37 budget. 38 39 5 D. Phasing of Bob Jones Park Components. Staff had previously developed a proposed scope of 40 work and estimated costs for planned park components at Bob Jones Park in the next phase of 41 construction. Many of the items are projects that are part of the grant awarded by Texas Parks and 42 Wildlife, but many other projects are necessary to finish this portion of Bob Jones Park. Staff 43 proposed $2,810,000 in FY 2001 to complete these projects (in addition to the $832,500 44 unexpended in the FY 1999 budget). SPDC reduced the $2,810,000 in November to $1,810,000. 45 At its December 6 meeting, SPDC approved $1,810,000 in FY 2001, and reinstated the 46 $1,000,000 in funding by allocating $500,000 in FY 2002 and $500,000 in FY 2003. 47 Parks and Recreation Board Regular Meeting, December 13, 1999 Page 2 of 10 N: (Parks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 City Council approved the long-range Parks Capital Improvements Plan with the funding as 2 approved by SPDC. City Council also approved an amendment to the contract with Cheatham 3 and Associates for architectural and engineering services relating to the proposed improvements at 4 Bob Jones Park. Mr. Cheatham's contract is based on the construction budget, which must be 5 provided by the City. Since the funding is now phased over three years, staff has reviewed the 6 proposed improvements and recommends the phasing of components to be included in the FY 7 1999-2001 phase. Board approval of a scope of work will allow design work to begin on the next 8 phase of Bob Jones construction. The desire is to begin construction summer of 2000. 9 10 Lisa Stokdyk stated that the Nature Center had been vandalized and plastic was put on the 11 windows. Ms. Stokdyk asked Mr. Hugman about the $100,000.00 in the Year 2000 Budget for 12 the Phasing of Bob Jones Park components and if there were any plans to repair the Nature Center 13 out of this budget. Mr. Hugman said that repairs would be done as the budget and time allow and 14 will be paid for out of the operating budget. The building will be secured and weatherproofed as 15 much as possible. Mr. Anderson stated that the roads were closed to the Nature Center and this 16 would help prevent any further vandalism. Ms. White added that there had been motorcycles 17 riding out there recently and the police were contacted in an attempt to stop them. 18 19 Motion: Glover 20 Second: Anderson 21 For: Ms. Berman, Mr. Anderson, Ms. White, Ms. Georgia, Mr. Glover, Mr. 22 Miltenberger, Mr. Kemp, Ms. Stokdyk 23 Against: 0 24 Approved 8-0 25 26 Regular: 27 28 Agenda Item No. 4, Public Forum. 29 Ms. Berman asked if there were any requests to speak during the Public Forum. There 30 were no requests. Public Forum was closed at 7:05 PM. 31 32 Discussion: 33 34 Agenda Item No. 6.A. Revisions to Park Use Policy regarding fundraising events. 35 36 Mr. Hugman said that the item was discussed at the November 8, 1999 Park Board Meeting with a 37 couple of requests from organizations requesting fundraising events at Bicentennial Park. At that 38 time the Board directed staff to research this issue and develop proposed revisions. Mr. Hugman 39 said that the Park Use Policy does not address fundraising and staff does not have a clear 40 consensus of the Board's direction on this issue. Most of the surrounding cities do not address this 41 issue and do not have a written policy. There a number of legal issues involved on how to address 42 this and consistency is an important factor. The staff's recommendation is to permit only city 43 sponsored events as fundraising events such as Harvest Fest. Mr. Hugman said that the Board had 44 expressed some interest in allowing other fundraising events and he would like clarification on 45 what types of groups the Board is looking at. 46 47 Mr. Glover asked if there was a reason that the surrounding cities did not have a policy/procedure 48 on fundraising events. Mr. Hugman said that some cities address the issue through a policy that is Parks and Recreation Board Regular Meeting, December 13, 1999 Page 3 of 10 N.•IParks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 not written and do not allow any type of fundraising events. Cities that have fundraising events 2 are those that typically have a Convention Center and a facility that groups are allowed to use. In 3 these cases the city also takes a percentage of the profits. The City of Southlake does not have a 4 facility of this type at this time. 5 6 Mr. Anderson asked if there is a procedure in place in determining how events become city 7 sponsored. Mr. Hugman said that there is not a policy/procedure at this time and the only events 8 that are city sponsored are the annual events such as Harvest Fest and the Kite Festival with Sister 9 Cities. Other events that the city would want to sponsor would be brought before the Parks Board 10 for consideration. 11 12 Mr. Miltenberger asked if would be possible not to take any action and handle this on a case by 13 case basis. Ms. Stokdyk said that this issue was addressed in the Department of Community 14 Services Policies and Procedure Manual, (page 6A-6 of handout), I.B., The park facilities are not 15 available to for-profit or for commercial uses. The community facilities are available for public 16 uses, community benefits and not-for-profit uses, unless otherwise restricted. Non-residents may 17 use the facilities on an as available basis. 18 19 Ms. Stokdyk said that the Softball Association is raising money on the Pepsi sales and asked if it 20 would be consistent to say that the Mother's of Multiples or the Humane Society would not be 21 allowed the opportunity to tap the public through the park facilities, as the policy states that the 22 parks are for not-for-profit usage. 23 24 Mr. Glover said that he agreed that the concessions conducted by the Softball Association were 25 really fundraising functions conducted by a non-profit organization for the benefit of the 26 organization which, in-turn, benefits the community. Mr. Glover asked how the determination is 27 made that SBA qualifies as a non-profit and another organization such as the Humane Society 28 does not qualify? Mr. Miltenberger said that SBA puts the money back into the parks for 29 community use. Mr. Glover said that the community is the issue and most community non-profit 30 organization put something back into the community. 31 32 Mr. Hugman said that SBA is a city sponsored organization and there is a facility usage agreement 33 with them making the facilities available. Mr. Anderson said that SBA does not use park areas 34 other than what is specified for their use such as the Circus or other large events might use. Ms. 35 White cited the Harvest Fest as an example and asked who receives the profits. Mr. Hugman said 36 that the profits go to the individual organizations that sponsor the booths, and these groups include 37 city-sponsored organizations or commissions such as SYAC, KSB and SPIN. 38 39 Mr. Kemp asked how "non-profit" is defined in that not all organizations that are "non-profit" are 40 501 © 3 organizations. Mr. Anderson said that he thinks that city sponsored is a good criteria. 41 Mr. Kemp brought up the issue of whether the Klu Klux Klan should be allowed to hold events on 42 city property. The issue was discussed as to whether they were a non-profit organization. Mr. 43 Hugman said that the city needs to be cautious as to the organizations they want to sponsor. Ms. 44 Stokdyk asked again how the determination is made. Mr. Hugman said that some decisions are 45 made during the budget process and other requests are brought before the Board for 46 recommendation. The City of Dallas distinguishes between a city-sponsored event and a city- 47 supported event. Mr. Glover asked if the city could prevent any organization from grouping or Parks and Recreation Board Regular Meeting, December 13, 1999 Page 4 of 10 N:• Parks & Recreation OOARDSIPKBOARDIMINUTES119991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 rallying at a park facility or public area. Mr. Hugman said that the city could not prevent an event 2 of this nature from happening, but a facility would not be reserved. 3 4 Ms. Stokdyk said that she had received calls regarding scheduled events, parking issues and 5 planned usage and asked that these issues be included in the discussion and decisions being made 6 in the policy. Mr. Hugman said that these types of questions would be easier to answer if the 7 determination was made whether the events were city sponsored or not. The Circus was cited as 8 an example where these issues were addressed. Mr. Miltenberger asked if the Board is being 9 asked to adopt a language at this meeting. Mr. Hugman said that the staff is only asking for 10 direction and clarification. 11 12 Mr. Anderson said that the American Heart Association, American Cancer Association, American 13 Lung Association, or Susan G. Coleman Foundation could sponsor a "Fun Run" from Southlake 14 to Colleyville and start at Bicentennial Park. This would be an event that the City could sponsor 15 and block off the parking lot early in the morning for their use. Ms. White said that Special 16 Olympics also conducts these types of events. 17 18 Mr. Glover asked that if a distinction was made as to the size of the event or organization, citing a 19 "dog dipping" as an example, and could this cause a problem. Ms. White said that any 20 organization could use the park facilities. Mr. Kemp suggested adding to the end of paragraph I. 21 B., "Community facilities are available to non-profit organizations for funding activities provided 22 the event is sponsored by the City of Southlake." Ms. Stokdyk said that she has a concern with 23 this language in that it may discriminate against the smaller or less visible groups. Ms. Stokdyk 24 also had some concern as to what entity would be making the decision on allowing an event. Mr. 25 Miltenberger said that a request for an event in the parks should come before the board. 26 27 Ms. Georgia said that because the policy is in the Department of Community Services Policies and 28 Procedures Manual the language should define how an organization should be considered. Mr. 29 Miltenberger said that he does not support getting specific in the language. Ms. Georgia said she 30 would support guidelines of what should be assessed; planned usage, parking, impact on other 31 usage and maintenance. Mr. Hugman said that being somewhat vague allows for more flexibility. 32 Mr. Hugman said that staff tries to be as consistent as possible. Ms. Stokdyk asked why the term 33 "city sponsored" should be used. Mr. Hugman said that staff has been approached by many 34 groups that nave wanted to use the facilities for classes that are not sponsored by the City of 35 Southlake. The Parks and Recreation sponsors classes through the Rec Programming, however, 36 these programs are not business profit programs. Mr. Glover again asked how the determination 37 is made as to whether an event is a "city sponsored" event. Mr. Hugman said that the city should 38 be very selective on what events they would want to sponsor and give consideration to things like 39 benefit to the community as a whole, impact on facilities and users, cost to the City, etc. 40 41 Ms. Berman said that she had received several calls from softball parents regarding parking issues 42 when another event is scheduled. Ms. White said that scheduling is a key issue. Ms. Stokdyk said 43 that groups that meet the non-profit criteria should be given the opportunity to have an event and 44 be given a schedule. If the schedule does suit not the group, they could withdraw. Ms. White said 45 that large events scheduled simultaneously could cause parking and traffic issues. Overlapping 46 scheduling should not be done. Mr. Miltenberger said that baseball practice is not an issue, 47 practice could be rescheduled. 48 Parks and Recreation Board Regular Meeting, December 13, 1999 Page 5 of 10 N: (Parks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Mr. Hugman suggested taking the approach of whether the event is a city sponsored event with 2 some considerations as to when the event might be city sponsored. Ms. Georgia asked if there 3 would be some events that staff would want to recommend as city sponsored events and bring 4 before the Parks and Recreation Board for consideration. Mr. Hugman said staff may bring some 5 large event before the Board for approval. 6 7 Ms. Stokdyk said that she had some concern with the language of "city sponsored" and smaller 8 groups being excluded. Ms. Stokdyk said that she feels that any group that has ties to the 9 community should be given the opportunity to use public properties for events. Ms. White stated 10 that the Equestrian group is a new group, not very large, and is looking at using Bicentennial Park 11 for fundraising events to comply with matching grant funds criteria. Mr. Glover said that the 12 Equestrian group is a well represented and articulate group and if the City of Southlake is going to 13 be an elitist community, caution needs to be taken of whom to sponsor. Mr. Miltenberger said 14 that he does not support the discussion of claiming the allowance of elite groups or non-elite 15 groups. Ms. Stokdyk said there is a difference in looking at a group and an event. Mr. Hugman 16 stated it would be more appropriate for the City to sponsor a large event and to schedule a day for 17 several groups to participate in an event such as a community garage sale rather than "sponsoring" 18 individual groups. Ms. Georgia said that she agrees and that the Parks Board's responsibility is to 19 serve the community and encourage diversity in the use of our public spaces. This type of use 20 would encourage diversity. 21 22 Agenda Item No. 6. B. Park Board Retreat 23 24 Mr. Hugman said that typically the Parks Board has had an annual retreat in the February time 25 frame. Previous year's retreat agendas were included in the packet material. Staff is requesting 26 the Board's thoughts on a retreat for the upcoming year. 27 28 Ms. Berman said that she had spoken to Mr. Hugman about the Board doing a "Ropes" course, 29 which is a team building exercise. Mr. Miltenberger said that he would support doing this type 30 exercise, however he would not support going to another location for just a work session or 31 meeting. Mr. Anderson suggested the Beach Club if it is available. Mr. Hugman explained the 32 Ropes Course. There are two different types of courses, a low element and a high element. The 33 low element courses are typically team building and the high element courses are more individual 34 development exercises. 35 36 Mr. Miltenberger left the meeting at 7:40 PM. 37 38 SPIN has done the low element exercises. SYAC has done both elements, which is an all day 39 event. One element is usually a half-day event. Ms. White has participated in the low element 40 exercises with SPIN, and requested that there be no actual physical ropes activities. 41 42 Ms. Stokdyk asked what the cost of the Ropes Course would be. Mr. Hugman said that SYAC 43 paid $900.00 for a full day event. 44 45 Ms. Berman suggested doing the Ropes Course in the morning and having a work session in the 46 afternoon at the Beach Club or Salana. 47 48 Ms. Stokdyk said that she does not support spending $500 on the Ropes Course. Ms. White said 49 that the Ropes Course helps groups become more focused and help in communication skills. Mr. Parks and Recreation Board Regular Meeting, December 13, 1999 Page 6 of 10 N: (Parks & Recreation OOARDSIPKBOARDIMINUTESl19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Anderson said there will be a cost involved with having a meeting no matter where it is and that 2 the Ropes Course could be very beneficial. 3 4 Ms. George said that she supports the team building. It provides a structural element on a retreat 5 where goals and missions are being decided on. 6 7 Ms. Berman suggested that the Ropes Course be done in the morning and the Board meeting in 8 the afternoon to discuss goals and accomplishments. Mr. Hugman suggested that the group break 9 by mid-afternoon. 10 11 Mr. Kemp said that he recalls that the Subdivision Ordinance requires the Board to prepare an 12 annual report to be given to the City Council and the retreat would provide the opportunity to 13 accomplish this. Ms. Berman said that she does not recall this being done in the past. Mr. 14 Hugman said that the Park Board gives a monthly report to the City Council. If the Board wanted 15 to do something more in depth, the retreat could be used to do this. Ms. White asked what the 16 contents of the annual report is. Mr. Hugman said he would review the Subdivision regulation 17 language that Mr. Kemp was referring to and determine what the intent of the language was. 18 19 Ms. Georgia said that the retreat was designed for potential topics for discussion such as goals for 20 the upcoming year, not just team building. Although a report is received from SPDC on funding, 21 the Board should review the funding and how it fits with the Board's goals. The Board should 22 also review master plans. It's not often that a comprehensive view is taken on the 23 accomplishments and goals of the Board. Ms. White said that goals change and future prediction 24 is difficult. Mr. Kemp said that there are two different things to be done at the retreat. 1) "Review 25 an annual report of existing Park and Recreation Programs and Services", (Section 4-F); The 26 Subdivision Ordinance states "The Park Board shall annually recommend to the City Council a 27 summary of the character of dedicated park land most desirable in meeting the objectives of the 28 Parks, Recreation, and Open Space Master Plan. " Mr. Kemp said that the Board has not done 29 this. Ms. Stokdyk asked if this is not what Schrickel and Rollins is doing. Mr. Glover suggested 30 that the agenda for the retreat be reviewed. Ms. Berman said that from her experience the retreats 31 have taken a full day. Mr. Hugman suggested 9:00 AM - 12:00 noon for the team building and 32 12:00 PM - 3:00 PM with a working lunch for the meeting. Mr. Hugman said that perhaps the 33 review of the Park Ordinance issue could be discussed at a regular Board meeting. Mr. Hugman 34 said that he would talk to Chris Carpenter on the intent of the language in the ordinance. Ms. 35 White said that when looking at the design, these issues are addressed. Mr. Hugman stated that a 36 review of the park land will be done as part of the Master Plan review and update. 37 38 Ms. Stokdyk said she would like to see an overall view, with a map, of existing parks, etc. Ms. 39 Georgia agreed. Ms. Berman suggested that Mr. Hugman prepare an agenda for review at the next 40 Board meeting and talk to Chris Carpenter on the intent of the language of the ordinance. If this 41 does need to be done, it may take some time. 42 43 Agenda Item No. 6. C. Liaison Reports: 44 45 Youth Parks and Recreation Board - Ms. Berman attended the Youth Park and Recreation 46 Board Meeting. Ms. Berman said she talked to the members regarding the issues and types 47 of activities for a Teen Center discussed by the teens at the City Council meeting. The 48 Youth Board members were not interested in doing any of them. Ms. Berman said that in 49 this case a survey would be very beneficial. Ms. Stokdyk asked who would be reviewing Parks and Recreation Board Regular Meeting, December 13, 1999 Page 7 of 10 N.•IParks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 the content of the survey. Ms. Berman said there will be a committee comprised of Bess 2 Frost, Shelby Stengele, a Youth Board Member, Dr. Dottie, Ronnie Kendall and city staff. 3 Ms. Stokdyk asked if parents would be included. She had heard that most of the other cities 4 are building multi-age and multi-purpose centers with segregated areas. Ms. Berman said a 5 couple of parents; a Park Board member, SPDC or City Council would be included. 6 7 Recreation/Special Events - Currently there is not a Park Board liaison to the 8 Recreation/Special Events Committee. Ms. Berman the Board for a volunteer to serve as 9 liaison for this committee. Mr. Hugman explained that the liaison for Recreation/Special 10 Events is a Park Board member who has worked with the Recreation Group, Teddi Zonker 11 and Steve Moore, on programs. When the brochure was being developed the liaison would 12 meet with the staff to discuss the programs. Ms. Stokdyk accepted the liaison position. 13 14 Teen Center Update - Ms. White and Ms. Berman will serve on the Teen Center Update 15 Committee. 16 17 Youth Sports Association - No report. 18 19 Community Groups/Portal Committee - Cara White stated she had not gotten any meeting 20 notices for the Portal Committee, the members are waiting for a schedule from Chris 21 Carpentar. Mr. Hugman will follow-up with Greg Last on the Portal Committee. The KSB 22 Committee had their Christmas Party this week. 23 24 SPIN - The SPIN Orientation Meeting will be January 22, 2000, for all who would like to 25 participate. Cara White and Mary Georgia are working with Mr. Hugman on the Parks 26 Board's training. 27 28 SPDC - Ms. Berman said that a good compromise was reached with the teenagers. 29 $300,000 was approved for the construction of a Teen Center if the survey results show a 30 consensus in support of this facility. Ms. White said that the sixteen year and up age group 31 were the most vocal and wanted to be the most involved in the planning of the Teen Center. 32 The four (4) Year Budget was completed, $1 million was put back into Bob Jones. 33 34 JUC - Mr. Glover has been attending meetings on the Natatorium as well as the JUC 35 meetings. The swim parents were very committed to an expansive high school swim center. 36 The committee convinced the parents that a community swim center would be more 37 beneficial. Mr. Polasek attended a School Board meeting tonight scheduled to review the 38 conceptual design. The committee had insisted upon a second bulkhead that would separate 39 the swim areas. Staff has been working with the CISD on the Natatorium design team on 40 this project. Mr. Kemp asked if the practice pool would be combined with the team pool. 41 Mr. Glover said they would be combined with the bulkhead separation. Mr. Kemp stated 42 he had a problem with the pool temperature being too cold for recreational use if set for a 43 swim team. Mr. Hugman said that one of the criteria the City put forth was that the pool 44 temperature would be eighty (80) degrees. Mr. Kemp said that eighty (80) degrees would Parks and Recreation Board Regular Meeting, December 13, 1999 Page 8 of 10 N:• Parks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 be of little value to swimmers trying to practice for a swim team. Swim team practice pool 2 temperatures are typically seventy-two (72) degrees. Ms. Stokdyk asked if the pool 3 temperature could be changed when needed. Mr. Glover said there are some elements that 4 still need to be worked out before final approval is made. Ms. Stokdyk asked if there was a 5 thought to segregated usage. Mr. Glover said that if there is a swim event, it will typically 6 take the entire day and the pool would not be available to the public for use. 7 8 Ms. Berman said that she had talked to Mr. Hugman about having a joint JUC and Park 9 Board meeting. Mr. Glover said that JUC asked to see a proposed agenda. Ms. Berman 10 will work with Mr. Hugman on an agenda. 11 12 Mr. Glover said that the school had made some additional space available for basketball, 13 which allowed the accommodation of one hundred and fifty (150) children on the waiting 14 list. Space had been limited due to the renovation of the Carroll Middle School and the 15 closure of the gymnasium. A letter will be sent to the parents explaining the situation. Mr. 16 Glover suggested that the outdoor basketball courts next to the hockey rink be lighted to 17 allow usage for practice. 18 19 City Council Monthly Report - Monthly Parks and Recreation Board report to City Council 20 at 7:00 p.m. City Council will not be meeting again until January, 2000 21 22 Tennis Center - The Tennis Center will be removed from the liaison report on the agenda. 23 Mr. Hugman updated the Board on the status of the Tennis Center. The Tennis Center Pro- 24 Shop is not yet opened due to contractor problems. Mr. Hugman, Mr. Harper, Mr. Polasek 25 and other staff from Public Works met onsite with the bonding company and contractor. 26 Following the meeting, construction has advanced significantly with much more activity. 27 Final walk-through is expected this week with move-in hopefully before the end of the year. 28 Ms. Berman asked how Joe Snailum was doing with the Tennis Center. Mr. Hugman said 29 that Mr. Snailum had some concern regarding the delay in opening the Pro-Shop. His 30 memberships have not been where he expected them to be due to the Pro-Shop not being 31 open. 32 33 Traffic Management Trails Bond - Ms. Georgia reported that the committee met in 34 November. The planning and surveying for Southlake Blvd. and Kimball and Southlake 35 Blvd. and White Chapel are moving forward with cross sections planned and trail crossover 36 proposals. Work should start after the first of the year. Work will begin on FM 1709 and 37 then the north/south section to complete the piece. Ms. White said that the work will not be 38 stretched out and hopefully the trails will be expedited. Ms. Georgia said when cross 39 sections of the trail are done, trail elements are being done. Recommendations are being 40 made on different aspects, such as meandering, bench space. The group said they would 41 like to go with a more natural look. Design elements can be reused. Construction is 42 expected to take 2.5 years. 43 Parks and Recreation Board Regular Meeting, December 13, 1999 Page 9 of 10 N:- Parks & Recreation lBOARDSIPKBOARDIMINUTESI19991121399.doc * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Equestrian - The group is meeting to determine the type of charity funding they would like 2 to conduct. They are also trying to find donation sources for corrals, pens, supplies. The 3 archeological survey was submitted to the Texas Parks and Wildlife. Mr. Glover suggested 4 a funding source used in Carolina. The equestrians cut something out of the feedbag and 5 sent it to the company and received money for each piece that was returned. 6 7 Agenda Item No. 7, Adjournment. 8 9 Ms. Stokdyk made a motion to adjourn the meeting, Mr. Glover seconded the motion. 10 11 The meeting was adjourned by Chair Sherry Berman at 8:30 PM 12 13 14 Sherry Ber 15 C 16 7c~- 18 Cara White 19 Secretary 20 21 22 Parks and Recreation Board Regular Meeting, December 13, 1999 Page 10 of 10 N.-IParks & Recreation WOARDSIPKBOARDIMINUTESl19991121399.doc