1999-10-11
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 October 11, 1999
5
6 MINUTES
7
8 Board Members Present: Sherry Berman, Chair; Richard Anderson, Vice-Chair; Cara
9 White, Secretary; Mary Georgia; James Glover; Chris Miltenberger; Bill Kemp
10
11 Board Members Absent: Lisa Stokdyk,
12
13 Staff Members Present: Kevin Hugman, Director of -Community Services; Steve Polasek,
14 Deputy Director of Community Services; John Eaglen, Administrative Assistant; Judy
15 Russeau, Administrative Secretary.
16
17
18 Regular Session:
19
20 Agenda Item No. 1, Call to order. The meeting was called to order by Sherry Berman,
21 Chair at 7:05 PM
22
23 Reports:
24-
25 Agenda Item No. 2.A., Administrative Comments.
26
27 Mr. Miltenberger said that he had received complaints that the sprinkler heads at Bob Jones
28 Park were raised above the ground level. Mr. Polasek said that ground pressure lifts the
29 sprinkler heads and they will be fixed.
30
31 Ms. White said that she had concerns regarding having the Bicentennial Park, Phase II
32 expansion grand opening in January because the landscaping would not be as scenic. Mr.
33 Hugman said that evergreen shrubs and other landscaping would be in place. Ms. White
34 asked if the grand opening could be delayed one month or perhaps until March so the trees
35 would have leaves on them. Mr. Hugman said that even delaying until March would
36 probably not give the landscaping enough warm weather to fully sprout leaves, unless it was
37 a warm winter. Mr. Glover said that the In line Hockey would be starting in March.
38
39 Mrs Miltenberger asked if the basketball courts would be ready for the grand opening. Mr.
40 Hugman said that the courts were close to being ready and the site work was being done at
41 this time. Mr. Anderson asked if there would be much loss to landscaping at Bicentennial
42 Park due to the Tom Thumb construction. Mr. Hugman said that part of the land, into the
43 tree line, was now owned by Tom Thumb as part of a land trade with the City for property
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1 to the west of the Tom Thumb. Ms. White said that Tom Thumb is trying to save some of
2 the trees. Mr. Hugman said that the City was working with Tom Thumb representatives.
3
4 Ms. Berman informed the board that Ms. Robin Jones resigned from the Parks and
5 Recreation Board. Ms. Berman said that Ms. Jones had served five (5) years with the
6 Board and that her service was appreciated. Ms. Berman also extended congratulations to
7 Ms. Teddi Zonker for the 3CMA Savvy Award of Excellence that the Southlake Scene
8 received in the Publications Recreation Catalog Category.
9
10 Consent Agenda:
11
12 Agenda Item 3.A. Approval of the minutes for the September 13, 1999 meeting.
13
14 Ms. Georgia made a motion to move Agenda Items„ 5C, 5D, 5E, and 5F to the Consent
15 Agenda and to approve the Minutes for the September 13, 1999 meeting.
F
16
17 Motion: Mary Georgia
18 Second: Bill Kemp
19 r
20 Agenda Item No. 5C. Consider Amendment Number Three with Cheatham and Associates
21 for architectural and engineering services relating to the proposed improvements at Bob
22 Jones Park.
23
24. Agenda Item No. 51). Revisions to the Project and.Community Matching Funds Policy.
25
26 Agenda Item No. 5E. Consider naming a Parks and Recreation Board member to the
27 Traffic Management Bond Citizen Committee.
28
29 Agenda Item No. 5F. Consider naming a Parks and Recreation Board member to the
30 Portals Committee.
31
32 Discussion:
33
34 Ms. White said that she would like to discuss some issues regarding Bob Jones Park. Ms.
35 White said that she strongly feels that if changes are going to be made to the plans including
36 field changes, these should be presented to the Park Board. Mr. Hugman said until there is
37 a contract with Cheatham and Associates to do the site planning and engineering, the layout
38 is conceptual only. He said that as part of the design process, staff will go through the Parks
39 Board and meet with the neighborhoods as necessary. Ms. White said that the soccer fields
40 were re-organized without their knowledge. Ms. White said that she would like to know in
41 advance. Ms. White said that she did not have any opposition to the way the soccer fields
42 were re-done. Mr. Miltenberger asked what changes were made. Mr. Hugman said that
43 the only change to soccer field design was to the specific field placement within the
44 conceptual envelope. Mr. Miltenberger said that he did not feel that these types of changes
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i
1 need to come before the Park Board. Ms. White said she would just like to have knowledge
2 of the changes if more space is being used. Mr. Polasek said that staff works with the
3 Soccer Association on a seasonal basis to determine what size fields will be needed for a
4 particular season based on the ages of the children. At times, larger fields may need to be
5 changed into smaller fields to accommodate the small children, or vice versa the next year
6 but that the fields would still be contained in the specified space. Ms. White said that her
7 concern was more with the baseball fields discussed during SPDC, that it is assumed that
8 there are going to be six (6) baseball fields. Ms. White said that if there are six (6) fields,
9 those are two (2) more fields than originally planned, and there are parking issues that need
10 to be addressed along with an increase in people. Mr. Hugman said again that they will go
11 through the design process with the Park Board and City Council. Ms Georgia noted that,
12 as indicated in the letter from Cheatham and Associates to Mr. Polasek, final design item
13 three (3), they will be sending the final plans through the Park Board for approval. Mr.
14 Polasek said that the final conceptual design will go „through the Park Board and the City
15 Council.
16
17 For: Ms. Berman, Mr. Anderson, Ms. White, Ms. Georgia, Mr. Glover, Mr. Kemp,
18 Mr. Miltenberger
19 Against: None
20 Approved 7-0
21
22 Mr. Hugman said that, for clarification for the minutes, Item 5E - Cara White and Mary
23 Georgia are being named to the Traffic Management Bond Citizen Committee, and Item 5F
24 - Cara White is being named to the Portals Committee.
25
26 Regular Agenda:
27
28 Agenda Item No. 4, Public Forum.
29
30 Allen Mers 2950 Burney Lane, Southlake Mr. Mers is president of the Saints Athletic
31 Soccer Club based in Southlake. Mr. Mers said that they are a competitive club formed in
32 1993 to provide soccer at the next level above the Grapevine/Southlake Soccer Association.
33 (Handout attached)
34
35 Mr. Mers said that once the children move up from Southlake recreational soccer, many of
36 the players have to drive to Plano, Arlington, Keller and other cities around the area to play
37 select soccer. He said that they are a non-profit organization incorporated under IRS Code
38 Section 501 (c) 3, and have grown from one team in 1993 to four (4) teams of girls and
39 boys ages 11 through 17.
40
41 Mr. Mers said that the difference between recreational and select soccer is paid and salaried
42 coaches. There are currently three (3) coaches in the club, two (2) are ex-professional
43 players and one (1) is an ex-college coach. He said that 43 of the 67 players are sons and
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1 daughters of Southlake citizens, which accounts for about 150 Southlake people involved in
2 the soccer games as spectators or players.
3
4 Mr. Mers said that they have open try-outs every July, which is mandated by North Texas
5 Soccer. Mr. Mers said that try-out times and dates are published in various magazines for
6 soccer, as well as in local newspapers, and signs are posted. Mr. Mers said that teams are
7 formed based on the best of the available players that show up for try-outs with a maximum
8 of 18 members to a team. Mr. Mers said that they only turn players away if there is not
9 enough to make a team.
10
11 Mr. Mers said that the entire country is divided into soccer regions, theirs being North
12 Texas Soccer located in Carrollton, overseeing all soccer in the area.
13 `
14 Mr. Mers said that they are requesting a facilities usage agreement with the City of
15 Southlake and would need:
16 • Two (2) full size soccer fields for practice three (3) hours a day, each weekday,
17 except Fridays, year-round except June and December.
18 • Two (2) full size soccer fields reserved for three (3) games on four (4) Saturdays,
19 both spring and fall soccer seasons.
20 a Reservations for two (2) fields for try-outs from July 1 through July 14, from 6-9
21 p.m.
22 • Listing in the Southlake Parks and Recreation publications to draw more children to
23 select soccer.
24-
25 Mr. Mers said they are currently using the fields at Lonesome Dove, but that the fields are
26 not adequate for games and that one (1) team is playing in Arlington and one (1) team in
27 Keller. Mr. Mers said that they would like to have their home games in Southlake. He said
28 that this would bring in people spending money for gas and restaurants and boost local
29 businesses.
30
31 Mr. Mers said that the City staff approved the use of Bob Jones Park this past summer, but
32 there were no facilities such as restrooms built to use it for try-outs in July.
33
34 Mr. Glover asked for clarification on cutting children from the team. Mr. Mers said that
35 they had to let the last five (5) children to try-out go to another soccer club because they
36 only had enough children to make one (1) team. Ms. Berman asked if there were any rules
37 or regulations under Parks and Recreation regarding this issue. Mr. Hugman said that the
38 Parks Use Policy and Athletic Facility Use Procedure refer to the facility usage agreements
39 thatIthe Park Board and City Council approved giving the youth sports associations use of
40 the fields for practice and games during certain periods of the year. Mr. Hugman said the
41 policy states that during that time the fields are generally not available for use by other
42 groups. Mr. Hugman said that usage of the fields during other times of the year is looked at
43 per the normal reservation system, with consideration being given to maintenance issues as
44 well.
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1
2 Ms. Berman asked if the request by Mr. Mers conflicts with the Grapevine-Southlake
3 Soccer Association (GSSA) needs. Mr. Miltenberger said there is a conflict, but there is
4 nowhere else to play or practice. Mr. Miltenberger said there is also the issue that the
5 policy states that game fields should not be used as practice fields. Mr. Miltenberger said
6 that select clubs could go through more of screening process because they are not open to
7 the public other than during try-outs.
8
9 Mr. Hugman said that there has been a previous request from a select soccer club out of
10 Colleyville with about twenty (20) teams. He said that there is not a facility agreement with
11 select clubs and this route needed to be pursued. Mr. Hugman said that the only agreements
12 now are with the youth recreational sports associations baseball, soccer and softball. Mr.
13 Glover asked if there was a policy that restric&usage iro recreational associations only. Mr.
14 Hugman said that there is no policy of this nature, but he believes that it has been the Park
15 Board's philosophy to only make agreements with the recreational leagues because of the
16 limitations in facilities available.
17
18 Mr. Hugman said that a facility usage agreement will be brought before the Parks Board
19 next month for youth sports associations and this could also be done with select clubsi if the
20 Board desires.
21
22 Mr. Hugman said that girls' softball and baseball had a select/tournament division within
23 their organizations and basically the agreement was if they had a select division under them,
24: that was their decision. Mr. Hugman said the agreement was with the overall umbrella
25 association. Ms. White said that the Tennis Association functions the same with
26 tournaments with cities outside the City of Southlake. Mr. Glover asked for clarification on
27 whether the recreational program in place has a facility usage agreement with associations
28 with select programs.
29
30 Mr. Hugman said in the Facility Usage Agreement a block of time during the season is
31 allocated and the association does all their own scheduling for teams. Mr. Hugman said that
32 select teams practice under the auspices of that umbrella organization. Mr. Glover said that
33 the agreements now do not prohibit select teams under this umbrella. Mr. Hugman said that
34 this is true if the teams are under the sponsoring youth recreational organizations.
35
36 Ms. Berman asked what the next step would be for Mr. Mers to take. Mr. Hugman said
37 that Mr. Mers would (1) have to go under the GSSA agreement or (2) get an agreement as
38 an independent organization. Mr. Mers said that the Grapevine-Southlake Soccer
39 Association run by Mickey O'Brien has refused to talk to them. Mr. Mers said that
40 Grapevine told them that they have taken on the Challenge Soccer Club and do not wish to
41 accept any other organizations. Mr. Mers said that they cannot play or practice on any
42 fields in the city, including the school facilities. Mr. Mers said that at one time they had
43 been using the high school facilities. Mr. Mers said they would like to go with GSSA, but
44 they would not accept them. Mr. Miltenberger said that the game fields on Saturday would
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1 be an achievable request. Mr. Miltenberger said there will be two (2) adult fields in the
2 future and four (4) additional games could be added sometime on a Saturday. Mr.
3 Miltenberger said that the practice area is the issue that needs to be discussed because there
4 would be concerns if the Saints were to practice at night on the lighted fields because lighted
5 fields are preferred fields.
6
7 Mr. Glover said that under the circumstances, if this group has been denied the ability to go
8 through GSSA, the best next step is to bring an agreement to the Park Board. Mr. Glover
9 said that he would also like to suggest asking GSSA why they are supporting only one group
10 when Southlake is providing a lot of the fields, so that an informed decision can be made.
11 Mr. Miltenberger said that the Challenge Organization is open to anyone wanting to try-out,
12 not just Grapevine. Mr. Miltenberger said the teams are based on skills, not on location.
13 Mr. Glover said that if 65 % of the players are Southlake residents and they are denied use
14 of the fields, we should find out the reasoning before reviewing the facility usage
15 agreement.
16
17 Jerry Kegley - President of the Southlake Baseball Association. Mr. Kegley said that Mr.
18 Greg York, Shetland Commissioner, T-Ball Age Group and Dan Sharp, Field Manager
19 were joining him in representing the Southlake Baseball Association tonight in its request.
20 Mr. York distributed a presentation to all board members. (Handout attached)
21
22 Mr. Kegley said that the SBA has some issues to communicate to the Parks Board regarding
23 facilities for younger age groups at Bicentennial; Shetland - ages five (5) and six (6), and
24. Pinto - ages seven (7) and eight (8).
25
26 Mr. Kegley said that he had talked with Ms. Berman last week to determine the proper
27 procedure for communicating this information to the Board. Mr. Kegley said that at that
28 time Ms. Berman let him know that the Board was getting close to making a decision on
29 money to be spent for upgrading fields to game fields at Koalaty Park Park. Mr. Kegley
30 said that SBA would like (1) to communicate to the Board that they have some issues with
31 respect to the facilities at Bicentennial Park for the younger age groups, and (2) request that
32 the money ear-marked for Koalaty Park upgrading to game fields be re-directed to
33 Bicentennial Park.
34
35 Mr. Kegley said that SBA organizes baseball activities for 1,000 participants per season,
36 with 50% of the members in the Shetland and Pinto divisions. Mr. Kegley said that the
37 facilities are currently inadequate. Mr. Kegley said that with the SBA membership growing
38 at 10-15 % per year, this situation will continue to deteriorate. Mr. Kegley said he would
39 likeao discuss several issues.
40
41 Restrooms: A typical Saturday, approximately 1,500 Southlake residents (players,
42 coaches, parents and siblings) must share one "Porta-Potty" with no running water for
43 washing hands.
44
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1 ■ Lights: Their three (3) game fields, one (1) Shetland, two (2) Pinto do not have lights
2 and that adding lights to these facilities would extend the use of the existing fields.
3
4 ■ Concessions: SBA does not have a permanent concession facility in the Shetland/Pinto
5 area. A portable trailer has worked out reasonably well, however, there have been some
6 severe electrical problems that limit use.
7
8 ■ Parking: Construction for the Tom Thumb grocery store has eliminated the parking
9 used by the parents. The age group of these players (and siblings) requires parking in
10 close proximity to the fields.
11
12 Mr. Kegley stated the SBA's issues with Koalaty Park as follows:
13 `
14 1. Improvements at Koalaty Park would provide more game fields, but would not
15 address the restroom, lighting, parking or concession problems at Bicentennial.
16
17 2. Pinto and Shetland games would be split between Koalaty Park and Bicentennial
18 Park. Parents would have major shuttling between two (2) locations that are several
19 miles apart.
20
21 3. Noise created by games would be a problem with the neighborhood.
22
23 4. Lights would not be possible at Koalaty Park, limiting the return on investment at
24. Koalaty Park.
25
26 5. There would not be opportunities to host PONY tournaments at either location due to
27 the lack of lights.
28
29 Mr. Kegley next stated the following recommendations from SBA to the Board.
30
31 ■ Fields at Koalaty Park should continue to be designated as practice only fields.
32 ■ Capital improvements planned for Koalaty Park should be redirected to Bicentennial
33 Park, focusing on creating two (2) new permanent Pinto/Shetland game/practice fields at
34 Bicentennial Park and adding lights, bathrooms, concessions and additional parking at
35 Bicentennial Park.
36
37 Mr. Kegley said that, in talking with Mr. Polasek and Ms. Berman, this all would be
38 contingent upon making sure that this fits with the overall master plan for the location. Mr.
39 Kegley said that this would make better use of their money than to upgrade the fields at
40 Koalaty Park to game fields.
41
42 Ms. Berman said that she thought that they talked about three (3) fields. Mr. Kegley said
43 SBA would be happy with two (2), three (3) would be wonderful. Mr. Kegley said that it is
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1 a function of how much room is available and if three (3) could be built, this would be very
2 acceptable.
3
4 Mr. Glover said that this raises an issue and the Board had made a decision to spread out the
5 fields throughout the community to'service the various parts of the community. Mr. Glover
6 said that he agrees with Mr. Kegley's issue regarding noise. He said that the noise and light
7 problems at Bicentennial Park have not yet been addressed and taking this out to another
8 community is something that should be considered. Mr. Glover said that the larger issue is
9 should the fields be centralized as opposed to being spread out to a variety of locations?
10 Mr. Glover said that this should be determined before money is spent.
11
12 Ms. Berman said that, in talking with Mr. Kegley, the SBA has not been in the process of
13 planning these fields out. Ms. Berman said that Mr. Kegley asked her how they should go
14 about getting involved. Ms. Berman said that she disQussed with Mr. Kegley that the Board
15 would be discussing the CIP budget and tonight would be a good opportunity for SBA to
16 make their desires known to the Board. Ms. Berman invited Mr. Kegley to stay for the
17 discussion
18
19 Mr. Miltenbeger said that the fields at Koalaty Park had not been designated as f boys'
20 baseball fields. Mr. Hugman said that the Koalaty Park fields were intended to be T-ball
21 fields. Ms. Berman said that the fields were intended for the younger age group. Mr.
22 Miltenberger said that he thought that the younger girls could also play at the fields. Ms. A,
23 Berman said she did not think the fields were large enough for girls' softball. Ms. Berman
24, said that there is not enough room for all the fields, but Bob Jones Park would accommodate
25 some of the fields. Ms. Berman said that looking at the original Bicentennial Park Master
26 Plan, there is a tot-lot, waterscape where they are wanting to put the fields. Ms. Berman
27 said that there is more of a need for fields than tot-lot, etc.
28
29 Mr. Hugman said that the Master Plan for Koalaty Park was done almost two (2) years ago
30 and that it has always been staff's intention to revisit the master plan and make sure the
31 neighborhoods are involved. Mr. Hugman said that he has had meetings at Carroll
32 Elementary because of the parking problems and there are a number of people that do not
33 know about, nor have seen the plan and are surprised that game fields are being put there.
34 Mr. Hugman said that game fields in Bicentennial Park make a lot of sense, and probably
35 not something that should be in a neighborhood park. Mr. Hugman said that staff
36 recommendation is that before being asked to do any design work on baseball fields, if the
37 decision is to put them in Bicentennial, is to let staff do the master plan revision for
38 Bicentennial Park. Mr. Hugman said that it is in the budget for this year. Mr. Hugman
39 said that issues such as restrooms, parking and roads affect the master plan. Mr. Hugman
40 also recommended not allocating all of the budgeted money for Koalaty Park to fields in
41 Bicentennial, because (1) it would not be sufficient funding by itself for what is being
42 proposed at Bicentennial Park, (2) there are still some things that need to be done at Koalaty
43 Park development. Mr. Hugman said that there are parking issues because of the school.
44 Mr. Hugman said that staff recommends that some money be kept for Koalaty Park.
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1
2 Ms. Berman asked Mr. Kegley what the SBA priorities would be as far as new fields,
3 lights, restroom facility, concessions.
4
5 Mr. Kegley said that the initial need is new fields and that there are forty-four (44) teams
6 playing on three (3) fields. Mr. Kegley said that one option would be to add new fields.
7 Mr. Kegley said they are trying to create a couple of smaller fields or add a couple of fields
8 at Bicentennial Park that could be used for practice fields next year. Another option would
9 be to add lights to existing fields. Mr. Kegley said that SBA has invested in the fields in
10 the past and SBA has the funds to share costs with the City. Mr. Kegley said the next issue
11 would be the restroom facility and that parking would be a part of all this; that parking is
12 available, but it is difficult to get to the fields from the parking with toddlers. Mr. Hugman
13 said that they looked at the design of Tom Thumb when those plans first came in and staff
14 worked with them for parking. Mr. Hugman said that there will be parking in the back to
15 accommodate parents for games and that a lot of the parking problems are temporary due to
16 construction.
17
18 Ms. Berman asked what the timeline was for completion of construction. Mr. Miltenberger
19 said Spring of 2000.
20
21 Mr. Kegley asked for clarification on the location of parking behind Tom Thumb. Mr.
22 Hugman said that parking was designated to the west of the Tom Thumb.
23
24. Mr. Kegley asked that SBA be consulted during the master planning process of Bicentennial
25 Park.
26
27 Mr. Miltenberger asked the status on batting cages. Mr. Hugman said that an engineer is
28 working. on a design and staff is working within the timeline of SBA's spring season. Mr.
29 Kegley said that he was told that the cages would be ready for the spring season in March.
30
31 Ms. Berman closed public forum at 7:50 PM.
32
33 Consider:
34
35 Agenda Item No. 5.A., Consideration of park dedication fees and credits for Lowe's
36
37 Mr. Hugman said that the action being requested was for the Parks and Recreation Board's
38 consideration of park dedication fees and credits for Lowe's, a non-residential development.
39 ;
40 Mr. Hugman said that the requirements for Lowe's, per the ordinance, is a park land
41 dedication of one (1) acre for every fifty (50) gross acres and that the gross acreage for
42 Lowe's development is 14.726 acres, which requires 0.29452 acres.
43
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1 Mr. Hugman said that the alternative, per the ordinance, is fees of $800 per gross acre
2 totaling $11,780.80. Mr. Hugman said that Lowe's is required to build the trail cross-
3 section along FM 1709 on their property. Mr. Hugman said that this is a six (6) foot trail,
4 per the Trail System Master Plan. 'Since eight (8) foot trails are going to be built along FM
5 1709 as part of the Traffic Management Bond Issue, Lowe's has been asked to look at
6 building eight (8) foot trails. Mr. Hugman said that Lowe's agreed and is asking for a
7 credit for the additional two (2) feet of width in the amount of $3,605 and asking to pay the
8 balance in fees.
9
10 Marc J. Millis, POB 1111, N Wilkesbero, NC, 28656, representative of Lowe's. Mr. Millis
11 said that Lowe's did agree to the eight (8) foot sidewalk and is asking for credit to install.
12
13 Ms. Berman requested clarification on use of the open area along FM 1709.
14 Y
15 Mr. Duane Blackman, 6320 Copeland Rd., Tyler, TX 75073, representative of Lowe's.
16 Mr. Blackman said that the open area would be undisturbed efor landscaping requirements.
17
18 Mr. Anderson asked if the tree area would be along the entire Lowe's property or on one
19 side of the driveway. Mr. Millis said that the area is undisturbed and landscaping would be
20 put on the other side of the drive.
21
22 Mr. Miltenberger said that under the ordinance Lowe's could either dedicate land or money
23 and that the Board is requesting Lowe's to make the land as attractive as possible. Mr.
24 _ Millis said that Lowe's is being asked to put down more concrete with the wider trail. Mr.
25 Miltenberger asked Mr. Millis how to make the property look nicer. Mr. Millis said that
26 the landscape plans show attractive landscaping, preserving existing trees. Mr. Blackman
27 said that Lowe's has provided five (5) times the amount of landscaping as required by the
28 ordinance.
29
30 Ms. White asked whether Lowe's would be responsible for its upkeep. Lowe's
31 representative affirmed.
32
33 Mr. Miltenberger asked if there would be benches. Mr. Millis said there would be benches
34 in front of the store. Mr. Miltenberger asked if there would be benches along the trail.
35 Mr. Millis said they had no plans at this time.
36
37 Mr. Kemp asked if the existing trees would be retained. Mr. Millis said some of the
38 existing trees would be retained.
39 ;
40 Mr. Glover made a motion that the Board accepts the payment of fees in lieu of land
41 dedication in addition to giving Lowe's credit for the extra two (2) feet of concrete for the
42 trail.
43
44
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1 Motion: James Glover
2 Second: Mary Georgia
3
4 Discussion:
5
6 Mr. Anderson asked for clarification being the amount of $8,175.80 to be paid in fees, plus
7 the two (2) foot section of trail be given credit.
8
9 Ms. White asked Mr. Millis if there has been any consideration made to having benches
10 because of the property being so close to the trail. Mr. Millis said that the slope would
11 prevent any benches along the trail. Ms. White asked if benches could be put at the
12 entrance. Mr. Millis said that the entrance slopes and is lower than FM 1709. Ms. White
13 asked if Lowe's would raise the level of any of the property. Mr. Millis said that there are
14 means designed to collect the drainage. Mr. Miltenberger said that a master landscaping
15 plan for the trail would be developed in expectation that Gateway and Lowe's will comply.
16 Ms. Berman said that Lowe's would probably be completed before the plan is developed.
17 Mr. Miltenberger asked if Lowe's could commit now to comply with the landscaping plan.
18 Mr. Millis said that once the store is completed, the store manager is responsible for
19 activities that occur on the site and that Lowe's does promote interaction with ` local
20 communities. Mr. Miltenberger requested a commitment from Lowe's. Ms. White said
21 that Home Depot has not kept up with their commitment. Mr. Millis said that he could not
22 agree to something that is not in place or designed. Mr. Millis said that if the Board
23 reviewed the landscape plan, the Board would be impressed with the proposal. Ms. White
24. asked that the commitment request be passed on to the store manager or regional manager.`
25 Mr. Hugman said that the landscaping plan for the trail system has not been developed yet
26 and may be several months down the road. Mr. Hugman said that landscaping would not be
27 done along the entire length of the trail due to expense. He said that landscaping plans, per
28 site, may depend on topography. Mr. Hugman said that the city will work with them to
29 ensure that standards in place are followed if construction had not yet begun. Mr. Hugman
30 said that in talking with the engineers, it looks like Lowe's is pretty close to putting the
31 sidewalks in. Mr. Anderson asked if the concrete trail will conform to a master plan along
32 FM 1709. Mr. Hugman said that the trail would be within the right-of-way. Mr. Hugman
33 said that there is not a standard trail section yet, but the trail construction would comply
34 with existing construction standards.
35
36 For: Ms. Berman, Mr. Anderson, Ms. White, Ms. Georgia, Mr. Glover,
37 Mr. Kemp
38 Against: Mr. Miltenberger
39 Approved 6-1
40
41 Ms. Berman asked Mr. Hugman to talk to Chris Carpenter regarding the park dedication
42 ordinances and Mr. Kemp to talk to Mr. Carpenter.
43
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1 Agenda Item 6A, Discussion of Community Center/Teen Center Comparison was moved up
2 the Agenda.
3
4 Mr. Hugman said that the Teen Center had been an item on the project list for about two (2)
5 years. Mr. Hugman said that staff has been moving forward on this project for the past
6 several months and has moved into the phase of awarding a contract to an architect for the
7 design of the Teen Center. Mr. Hugman said that a Teen Center Committee had been
8 formed and had done some preliminary work. Mr. Hugman said there had also been
9 discussion of the Teen Center with SYAC and that an informal survey of SYAC produced
10 some information regarding the-desired uses in the Teen Center.
11
12 Mr. Hugman said that as the process moved forward, some questions were raised regarding
13 whether the facility being looked at was too specialized and would not support a variety of
14 uses. Mr. Hugman said that the City Council took no, action on approving the architect and
15 left the impression that they were not in favor of moving forward on a sole-use facility.
16
17 Mr. Hugman said that due to a joint meeting scheduled with the Park Board and SPDC,
18 information was requested regarding the intended uses in a Teen Center compared with
19 those uses available in a Community Center. An item was placed on the agenda to further
20 discuss the differences and similarities of a Teen Center and Community Center. The Teen
21 Center being proposed would be 5,000 to 6,000 square feet and a stand-alone facility at
22 Bicentennial Park; the Community Center would be 40,000 to 50,000 square feet. The
23 Community Center would host several activities such as, gymnasium, dance/exercise rooms,
24- class rooms, game rooms, youth activity rooms, etc. Mr. Hugman said that the memo also
25 showed the types of services that SYAC proposed with the informal survey. Mr. Hugman
26 said that this was very conceptual with them and when the architect was on board, would
27 meet with them and then meet with the Park Board. Mr. Hugman said that some of the
28 things SYAC said they would want were study rooms, practice rooms, gymnasiums, game
29 rooms, multi-use floor, stage, big screen TV, coffee house, cafe-style eating area, kitchen
30 area. Mr. Hugman said there are a lot of similarities in what the teens would want in a
31 Teen Center and what could be put in a Community Center. Mr. Hugman said that some of
32 the things are programming issues and these can also be addressed in a Community Center.
33
34 Mr. Miltenberger asked if the term "Recreation Center" and "Community Center" were
35 interchangeable. Mr. Hugman said they were.
36
37 Mr. Glover said that the impression he got from the survey was that the teens wanted a
38 place where there were not any adults. Mr. Glover said that, from his discussion and
39 individual observations of the "community/recreation" center in Grapevine, there were a lot
40 of moms, small children and adults, but no teens. Mr. Glover said that this could be a
41 programming issue as opposed to a venue itself. Mr. Glover said that the Teen Center
42 discussion began because the recreation programs offered by the City and offered by outside
43 organizations for the most part stop when children start high school. Mr. Glover said there
44 has been an effort to change this with some success. Mr. Glover said that the Teen Center
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1 was looked at initially as a solution to serve this particular group. Mr. Glover said that it is
2 felt that the teens could be served in a Community Center but that he has the undercurrent
3 feeling that the teens do not want this. Mr. Glover asked that all Board members think
4 about how best to serve the community. Mr. Glover said that the informal process of
5 asking neighbors what they want is not getting the City to the point of knowing what is
6 needed or what people want. Mr. Glover is requesting that research be put into making this
7 decision. He suggested using a marketing firm to conduct a survey of teens.
8
9 Ms. Berman asked what the cost of a survey would be.. Mr. Hugman said that it would
10 depend on the type of survey. Ms. White asked if there was going to be a survey in the city
11 similar to the ones done before. Mr. Hugman said that it is possible that a citizen
12 satisfaction survey will be conducted as part of the strategic planning process, but that what
13 is being requested tonight is something much more" specific and would not be obtained
14 through a citizen satisfaction survey. Mr. Miltenberger said that he did not think the
15 information could be obtained even from the neighborhoods but that country-wide research
16 is more productive. Mr. Glover said that Southlake is an elite community and that the
17 children need to be surveyed. He said that there are possibly other communities that
18 information could be obtained from and this information, combined with Southlake citizens
19 input, could help to make a decision as to the need for a Teen Center, however, right now
20 we need to look at the issue that we are not serving a group of the community with any type
21 of recreation programs directed by the City. Ms. White asked if anyone has gone to the
22 schools during large gatherings to question the children about a Teen Center. Mr. Hugman
23 said that youth were invited to join the advisory committee and the topic was discussed at
24. two (2) SYAC meetings. There were a number of SYAC members who felt that a
25 Community Center should be built instead of a Teen Center. Mr. Hugman said that there
26 were a lot of different opinions and feedback.
27
28 Ms. Berman said that she feels that all are in consensus that the project needs to move
29 forward with perhaps a survey. Ms. Berman made a recommendation that the City Council
30 set aside money for a survey on teen/recreation center. Ms. Georgia said there was an
31 informal proposal by Rick Stacy regarding the YMCA of North Texas approaching
32 Southlake for a facility. Ms. Georgia said she thinks this should be considered in the same
33 light as a Teen Center/Community Center because this organization would staff and
34 program activities and could target activities toward the teen population. Ms. Georgia said
35 she is concerned that we do not have the infrastructure to staff. Mr. Hugman said that
36 staffing is something that would be considered with any new facility, and that appropriate
37 staff would be hired to run the center successfully. Ms. White said that staff issue is not a
38 problem for the citizens, but a city issue. Mr. Hugman said that the YMCA would not
39 build the facility, but they could be the contract organization to run the programs. Ms.
40 Georgia asked if they could be considered for staffing the facility. Mr. Hugman said that
41 they could be considered but would ultimately be a decision for Park Board and City
42 Council. Mr. Hugman said that there are budget issues with advantages and disadvantages
43 on either side.
44
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1 Mr. Anderson said that what he thinks is being asked is to do some type of community
2 survey and compare it to demographic information with like communities. Mr. Polasek said
3 that he thinks it would be appropriate to talk to some professionals in the industry. Mr.
4 Polasek said that one of the things that was incorporated in the recreation center expansion
5 design in the City of Hurst was the youth activity room/area. Mr. Polasek said this allowed
6 utilization of a lot of the other facilities already existing. Mr. Polasek said that this also is
7 an advantage in the grant process with Texas Park and Wildlife by incorporating the youth
8 into the facility and having a designated area for them. Mr. Polasek said that also gives the
9 teens a feeling of a separate facility. Mr. Polasek said that he thinks that the survey will
10 convey that teens want a Teen Center of their own but also want all of the amenities you
11 would find in a recreation center. Mr. Glover said that the five (5) Year CIP had a Teen
12 Center and Recreation Center budgeted and we are now saying that we are not going to do
13 that. Ms. White attempted to clarify by stating that there have been a number of citizens
14 that questioned the need to spend the money for a separate 5,000 square foot facility for the
15 "teens only." Since there is that level of concern, it was obvious that we need more
16 community wide input. Ms. White stated that she was a member of the original Planning
17 Committee. Robin Jones and Ms. White both had stated that at several of the meetings
18 there were not a lot of participants.
19
20 Mr. Hugman asked the board what result they wanted to get from the survey and said that
21 the survey must be tailored to achieve the desired result. Mr. Hugman said that if the
22 survey asks what kind of activities are wanted, the result will be activities that can be put in
23 a Community Center, therefore not answering the question of a separate Teen Center. Mr.
24 Glover said that the issue that needs to be explored is whether the teens will use a facility
25 with other age groups or do they want a separate facility.
26
27 Mr. Glover said that this is the preliminary message received and this should be addressed.
28 Ms. White stated that the teens that were present at the August meeting indicated that they
29 would not use the Teen Center facility as it was currently being planned. Mr. Glover said
30 that if the teens will not use the Community Center maybe it should only be a forty thousand
31 (40,000) square foot facility saving money to be spent elsewhere. Mr. Glover said that
32 perhaps the building could be designed with separate entrances to address these issues and
33 that these are questions that need to be researched. Mr. Hugman said that when designing
34 the Community Center, as was done with the Teen Center, the client groups would be
35 approached and targeted and there would be citizen input for the design. Mr. Polasek made
36 comparisons with the proposed Southlake Library in that a consultant conducted a survey
37 with different segments of the population to determine the needs and wants. Mr. Hugman
38 said that an architect was also hired for the Library and that there is only so much that can
39 be done before an architect is on board. Trying to answer all possible questions about the
40 Community Center's facilities is not possible until an architect can listen to the needs and
41 design with that in mind.
42
43 Ms. Berman recommended that the board send to the City Council a request for a focus
44 group and research to determine the needs including both the Teen Center and Community
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1 Center and whether they should be combined or separate. Mr. Glover said that he thinks
2 that the survey should be conducted by a consultant. Mr. Glover said that the Board should
3 give the City Council a proposal from a consultant as to how much a survey would cost.
4 Mr. Glover said that he thinks the benefit of a survey would outweigh the cost. Ms. White
5 added that since she was a member of the original Programs & Activity Committee she
6 would also like to be included in the focus group.
7
8 The discussion on the Teen Center ended and Mr. Hugman asked to go back and allow him
9 to address Mr. Kemp's remarks regarding his park dedication proposals:
10
11 Mr. Hugman said that he and Steve Polasek, John Eaglen and Chris Carpenter met two (2)
12 weeks ago regarding Mr. Kemp's proposal on the ordinances. Mr. Hugman said they
13 looked at grouping the requested changes into three-different categories; (1) clarification
14 changes that can be done quickly, (2) more complicated changes requiring changes to other
15 ordinances and/or legal questions (Mr. Hugman said that he will try to get the City Attorney
16 to meet with the Board next month), and (3) items driven by the Master Plan revision that
17 must be changed as part of the Master Plan process which would then require ordinance
18 changes. Mr. Hugman said that these issues will be addressed at next month's meeting.
19
20 Mr. Glover said that he thought that landscape plans go to another committee and asked
21 whether the landscape plans need to come before the Park Board and what area does the
22 Board have to discuss with the developers. Mr. Miltenberger said that anything could be
23 discussed with the developer to ensure positive commitment from the developer. Mr.
24: Hugman said that landscaping ordinances are part of the development regulations and fall
25 under Planning & Zoning and City Council review. Ms. White suggested that the Park
26 Board have the opportunity to look at the landscaping plans clarifying that we obviously
27 wouldn't have input, but it could give us more of an idea of what the total concept is. Ms.
28 Berman-said that she thought that Lowe's was the only case where she thought it may have
29 been beneficial to view the plans, but normally on commercial development she has not seen
30 a need. Ms. White said that Gateway Plaza was unclear to the Park Board, particularly the
31 drainage areas. Ms. Georgia asked if there would be any concern with adding this
32 information as background information to the Park Board. Mr. Hugman said that he could
33 provide it, but that basically landscaping is part of the Planning & Zoning process and not
34 part of the park dedication process. He said an exception would be in cases such as Crown
35 Ridge where park dedications are being considered. In those instances, landscaping of the
36 proposed dedication is a consideration of the merit of the developer's proposal.
37
38 Ms. Berman called for a break at 8:40 PM
39
40 The meeting reconvened at 8:55 PM
41
42 Agenda Item No. 5. B. Parks Capital Projects Prioritization
43
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Mr. Hugman presented the Parks Capital Project Prioritization Comparison. Mr. Hugman
2 explained the prioritization exercise to be conducted; each project would be compared, one
3 to another and the Board would vote on each prioritization. Mr. Hugman said that projects
4 that were unfamiliar to any Board member would be discussed and that if the vote was close
5 there would be follow-on discussion. Mr. Hugman said that as the list is prioritized, the
6 funding would have to be looked at by year. Mr. Hugman said that if a large cost item is
7 put in the first year, it would obviously move out several smaller cost items, or vice versa.
8 Mr. Hugman said that the purpose of the exercise is to determine the projects for this fiscal
9 year and a plan needs to be developed for future projects. Mr. Hugman said that
10 approximately $5,000,000 is available every two (2) years on park projects.
11
12 Items discussed:
13
14 Community Center - Mr. Polasek said that more parks and recreation programs could be
15 offered through a Community Center than through a specific park. Ms. White said that the
16 focus has changed from just going out and purchasing property to finishing projects. Mr.
17 Miltenberger said that property should continue to be purchased. Mr. Hugman said that
18 Parks and Recreation is at the limit for programming due to facility availability and there
19 will continue to be difficulty with joint use facilities in that they can only be accessed "after
20 school hours. He also noted that there are many programs the City cannot offer now, or
21 expand other programs, because there are no daytime facilities available. The Board asked
22 for examples and Mr. Hugman gave examples such as more daytime recreation classes,
23 aerobics, senior exercise programs, parent/preschool programs, fitness center, etc. Mr.
24 , Miltenberger said these programs are being done by the private sector and there is no need
25 at this time to have to offer them through the City. Mr. Hugman said that the intention has
26 also been that Community Services offices would be housed at the Community Center, as
27 there are no plans to move to Town Hall.
28
29 Teen Center I had been changed to $10,000 Teen Center Study at the last meeting and put
30 in the order the Board recommended.
31
32 Noble Oaks Park - no conceptual plans at this time - currently planning for some
33 temporary parking. Staff has been in contact with Total Project Management overseeing the
34 bond for the school construction and will be working with the school on a conceptual layout
35 of the site.
36
37 Smith Park Planning - amount shown not full amount of conceptual plan.
38
39 Aquatic Facility - conceptual plan is for an outdoor leisure aquatics facility.
40
41 In Line Hockey Court Cover - An architect has been hired and the conceptual design is
42 being developed. Several options have been considered, barrel vault metal roof structure,
43 barrel vault structure with canvas roof, cable assisted structure with metal roof, cable
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 assisted structure with canvas roof, rigid frame metal building type structure. Cover will
2 add usage time and add to programming.
3
4 Lonesome Dove Park - proposed figure is for improvements to existing park. Lonesome
5 Dove Park currently has a playground, pavilion and parking lot and open space for soccer.
6 The playground needs improvement and is not ADA accessible.
7
8 Girls' Softball Complex - possible conversion of practice fields into softball game fields at
9 Bob Jones Park.
10
11 Koalaty Park, Phase II - need for restrooms are an issue. Ms. White and Mr. Glover
12 expressed concern regarding the restroom need. Mr. Polasek said that staff should be
13 contacted if temporary restrooms are needed, however-these would need to be anchored and
14 he is concerned that the neighborhoods may object to "Porta-Potties" in a neighborhood
15 park.
16
17 Sheltonwood Park, Phase I Improvements - There are no conceptual plans at this time.
18 Ms. Berman said that she feels there are too many unfinished projects that should be
19 completed before new projects are started. Ms. Hugman said that all the projects oh the
20 prioritization list are projects for the next five (5) - six (6) years. Mr. Hugman said that
21 this project is projected for year six (6). Mr. Hugman said that over the next two (2) years,
22 a good portion of the funds will be spent on Bob Jones Park improvements. Ms. Berman
23 said that she thinks Sheltonwood Park, Phase I Improvements should be pushed out to at
24 , least eight (8) years.
25
26 Mr. Miltenberger asked if an access road could be made and the area could be a natural
27 area. Mr. Hugman said that a road would need to be built and security and liability issues
28 are involved any time a public facility is made available to the citizens. These issues would
29 need to be adequately addressed.
30
31 Equestrian Facilities at Bob Jones Park - This facility would include a multi-use arena,
32 barns, pens, corrals, concessions, restrooms.
33
34 Game Fields at Bicentennial Park - adding three (3) fields. Mr. Polasek said that it would
35 cost approximately $500,000 to $600,000 for two (2) game fields, lights, concession,
36 restroom and parking. Mr. Miltenberger asked what the future projection is for the girls'
37 softball fields. Mr. Polasek said that, long-term, the projection would be to put the girls'
38 softball fields at Bob Jones Park. Mr. Hugman said that if they are not put in at Bob Jones
39 Park they could be put in Bicentennial Park, but this would require future acquisition of
40 land. Ms. Berman said that looking at the survey from the athletic fields' inventory, girls'
41 softball should be the number one priority. Mr. Polasek asked the Board's opinion of
42 putting girls' softball fields at Bob Jones Park along White Chapel. Ms. White said one
43 issue would be the lighting. Mr. Hugman said that there is a need for game
44 fields/improvements and the idea was to upgrade the practice fields to a complex at Bob
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Jones Park in the future. Mr. Hugman said that if the Board decides that this needed to be
2 done this year, further research would be needed. Mr. Glover asked if there could be a
3 quicker fix for the game fields that would help the SBA over the next year and would not
4 cost $500,000. Mr. Kegley said that $500,000 is something that should be considered down
5 the road, but that there is an intermediate step that is less costly which would be to add two
6 (2) fields and add lights to the existing fields. Ms. Georgia asked if the matching funds had
7 been expended for this year. Ms. Berman said that there are matching funds for the new
8 fiscal year. Ms. Georgia said that the recommendation should be revised and re-
9 prioritized.
10
11
12
13 After Completing the Exercise: `
14
15 1. Continental Trail Phase I and II ($320,000)
16 2. Bob Jones Trailhead Parking ($16,000)
17 3. Loop Trail Durham/CJHS/Bicentennial Park($230,000)
18 4. Nature Center Improvements ($100,000)*
19 4. Bob Jones Park Development (Additional $1,420,000)
20 4. Koalaty Park, Phase I Development ($390,000)
21 5. Teen Center Study ($10,000)
22 6. Smith Park Phase I ($175,000)
23 7. In Line Hockey Court Cover ($500,000)
24 8. Smith Park Construction ($800,000)
25 9. Girls' Softball Complex ($500,000)
26 10. Recreation Center Planning and Design ($500,000)
27 11. Recreation Center Construction ($5,500,000)
28 12. Koalaty Park, Phase II ($350,000)
29 13. Noble Oaks Park ($280,000)
30 14. Lonesome Dove Playground Improvements ($125,000)
31 15. Bob Jones Park Equestrian Facilities ($3,500,000)
32 16. Portals ($50,000)
33 17. Senior Activity Center Parking Expansion ($30,000)
34 18. Sheltonwood, Phase I ($300,000)
35 19. Aquatics Center Planning ($290,000)
36 20. Aquatics Facility Construction ($2,900,000)
37
38 * Judged by the Parks and Recreation Board to be equal in priority
39 }
40 Ms. Berman called for a break at 10:15 PM
41
42 The meeting reconvened at 10:20 PM
43
44 The results of the prioritization is as follows:
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1
2 After Park Board review of completed list and the inclusion of other miscellaneous
3 projects and some changes to the previous priority list,
4
5 1. Continental Phase I and lI ($320,000)
6 2. Bob Jones Trailhead Improvements ($16,000)
7 3. Teen Center Study ($10,000)*
8 3. Capping Wells at Bob Jones Park ($20,000)*
9 3. Bleachers ($11,000)*
10 3. Game Fields and Lighting at Bicentennial Park ($200,000)
11 4. Bob Jones Park Development (Additional $1,420,000 - $2,200,000)**
12 4. Nature Center Improvements ($100,000)**
13 4. Smith Park Planning and Phase IImprovements ($175,000)**
14 4. On road Signage ($10,000)** w
15 5. Loop Trail Durham/CJHS/Bicentennial Park ($230, 000)***
16 5. In Line Hockey Court Covering ($500, 000)***
17 6. Girls' Softball Complex ($500,000)
18 7. Koalaty Park, Phase I ($390,000)
19 8. Smith Park Construction ($800,000)
20 8. Recreation Center Planning ($500,000)"
21 9. Recreation Center Construction ($5,500,000)
22 10. Koalaty Park, Phase H ($350,000)
23 11. Noble Oaks Park ($280,000)
24 , 12. Lonesome Dove Playground Improvements ($125,000)
25 13. Equestrian Facilities at Bob Jones Park ($3,500,000)
26 14. Portals ($50,000)
27 15. Senior Activity Center Parking ($20,000)
28 16. Sheltonwood Phase I ($300,000)
29 17. Aquatics Center Planning ($290,000)
30 18. Aquatics Center Construction ($2,900,000)
31
32 All judged by the Parks and Recreation Board to be equal in priority.
33
34 Mr. Glover made a motion to accept the prioritization for the five (5) year plan.
35
36 Motion: James Glover
37 Second: Richard Anderson
38 For: ` Ms. Berman, Mr. Anderson, Ms. White, Ms. Georgia, Mr. Glover, Mr.
39 Miltenberger, Mr. Kemp
40 Against: None
41 Approved: 7-0
42
43
44
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Ms. Georgia made a motion that the Liaison Reports be moved to the November meeting.
2
3 Motion: Mary Georgia
4 Second: James Glover
5 For: Ms. Berman, Mr. Anderson, Ms. White, Ms. Georgia, Mr. Glover, Mr.
6 Miltenberger, Mr. Kemp
7 Against: None
8 Approved: 7-0
9
10 Agenda Item-No. 7, Adjournment.
11
12 Mr. Glover made a motion to adjourn the meeting.
K
t
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APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS
1 Motion: Mary Georgia
2 Second: James Glover
3 For: Ms. Berman, Mr.. Anderson, Ms. White, Ms. Georgia, Mr. Glover, Mr.
4 Miltenberger, Mr. Kemp
5 Against: None
6 Approved: 7-0
7
8 The meeting was adjourned by Chair Sherry Berman at 10:45 PM
9
10
11
12 Sherry Berm `
13 fir
14
15
16 Cara White
17 Secretary
18
19 r
20
;a.
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D ~
October 10, 1999 (
OFFICE OF CITY SECRETARY
The Honorable Mayor Stacy and
Members of the Southlake City Council COPY
1725 Southlake Blvd. _
Southlake, TX 76092
Dear Mayor Stacy and City Council:
It is with heartfelt reluctance that after 5-plus years of service on the Park
and Recreation Board, I resign my appointed position. Due to increasing
and ever changing family obligations, I am no longer able to devote the
time necessary to the Board.
Thank you for the opportunities in the past, to be such a constructive part
of shaping Southlake. From the Bicentennial Park Phase II project which
includes the tennis center, the Bob Jones Park Masterplan to the Royal and
Annie Smith Park acquisition and planning and a multitude of projects and
committees behind the scenes, I am blessed to have been such an integral
part of Southlake's growth.
I look forward with enthusiasm to staying involved in Southlake through a
variety of community projects.
Sincerely,
Robin Jones
Cc: Park & Recreation Board