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1999-02-08 City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 CITY OF SOUTHLAKE 2 PARKS AND RECREATION BOARD MEETING 3 4 February 8, 1999 5 6 MINUTES 7 8 Board Members Present: Chair Vicki Johnson; Vice-Chair Sherry Berman; Cara White, 9 Secretary; Robin Jones; Bobby Rawls; Chris Miltenberger; Richard Anderson; Lisa Stokdyk 10 11 Board Members Absent: James Glover 12 13 Staff Members Present: Kevin Hugman, Director of Community Services; Teddi R. Zonker, 14 Administrative Secretary; John Eaglen, Administrative Assistant. 15 16 17 REGULAR SESSION: 18 19 Agenda Item No. 1, Call to order - The meeting was called to order by Chair Vicki Johnson at 20 7:00 p.m. 21 22 2. REPORTS: 23 24 Agenda Item No. 2.A., Administrative Comments - Ms. Jones said that the tennis courts will 25 be completed in March/April and the proshop will be completed in June. She said that she is 26 concerned that the courts will be available for about three months before the proshop is open 27 and with no one to supervise the courts, damage may occur. She said that the Board should 28 consider allowing a trailer to be placed on site. Mr. Hugman said that NETT suggested that the 29 courts not be opened until someone is on site to oversee court operations. He said that the 30 proshop has been delayed and the courts are scheduled to open in March, so a temporary 31 facility for the tennis pro may be beneficial. Mr. Hugman said that the intent was to bring the 32 tennis pro to the site a couple of months before the proshop opened. He said that staff will 33 review the options and bring this to the Board if necessary. 34 35 Ms. Berman asked about the Monticello trailer that would be placed at Bob Jones as the Nature 36 Center building. Mr. Hugman said that cost and availability issues have come about with 37 regard to moving the trailer. The developer is working on hiring someone to move it. 38 39 Ms. Berman said that she has been working on the park dedication information and will bring 40 this to the Board soon. She said that she, Ben Henry and John Eaglen attended a Texas Trails 41 Symposium in Grapevine last week. She said that the meeting motivated her to begin thinking 42 about the Southlake Trail System Master Plan Update. 43 44 Mr. Hugman said that the Trail System Master Plan was discussed at the SPIN retreat this past 45 Saturday, February 6, 1999. He said that SPIN representatives were very interested in 46 becoming involved in the update process. Mr. Hugman said that when he spoke with the SPIN 47 representatives, he said that he envisioned the process being similar to Community 48 Development's Thoroughfare Plan Update process that utilized neighborhood meetings and city- Parks and Recreation Board Regular Meeting, February 8, 1999 Page 1 of 10 l: Iparkrec I boards Ipkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 wide meetings. He said that staff will review the consultant's report from when the plan was 2 first developed and then work with the Board on a process for updating the Trail System Master 3 Plan. Ms. Berman asked that staff provide her and Ms. White with the consultant report for 4 their review. 5 6 Mr. Anderson commended the staff for the work on the tree planting at Bob Jones. He asked 7 that Mr. Ben Henry oversee the planting of the trees closely in order to avoid air pockets, etc. 8 Mr. Anderson also asked for details on the methods for irrigating the trees. 9 10 Ms. Berman and Ms. Jones asked that more information be released to the public with regard to 11 the tree planting memorial which is available. 12 13 Mr. Hugman said that the City of Southlake won the "If You Build It" Merit Award at the 1999 14 Texas Trails Symposium on Friday, February 5, 1999 for recognition of outstanding 15 achievement in public/private partnerships for advancing trails. Mr. Hugman said that this 16 award reflects the public, private, and community group teamwork with regard to developing 17 and implementing the Trail System Master Plan. 18 19 CONSENT AGENDA 20 21 3. CONSENT: 22 23 Agenda Item No. 3.A., Approval of the minutes of the January 11, 1999 meeting - 24 25 Motion was made to approve the minutes of the January 11, 1999 minutes with the addition 26 submitted to Ms. Zonker by Ms. White. 27 28 Motion: Stokdyk 29 Second: White 30 Ayes: Jones, Rawls, Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 31 Nayes: None 32 Approved: 8-0 33 34 Agenda Item No. 3.B., Approval of park dedication for Lots 5, 6, and 7 of A. A. Freeman 35 Addition - Ms. Johnson said that the total park fees accepted would be $3,000 in lieu of park 36 land dedication. 37 38 The following consider items were moved to the consent agenda: 39 40 Agenda Item No. 5.D., Recommendation of request from Southlake Girl's Softball Association 41 for $5,000 in matching grant funds - On January 13, 1999 SGSA approved $5,000 of current 42 resources to propose the construction of two (2) batting cages as park improvements. They 43 request consideration of matching funds under the SPDC matching grant program. 44 45 Agenda Item No. 5.E., Donation of piano from Keith and Amy Zagar - Ms. Stokdyk said that 46 during the work session, the Board discussed placing the piano in the Bicentennial Park Lodge 47 and provide the seniors with the option of accepting this piano instead of the one that they 48 previously accepted. Parks and Recreation Board Regular Meeting, February 8, 1999 Page 2 of 10 l: Iparkrec I boards I pkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 2 Agenda Item No 5.G., Appointments to the Youth Park and Recreation Board to fill additional 3 lp aces - Ms. Johnson said that Samantha Ansley and Anne Hollander were interviewed this 4 evening before the meeting. She recommended that these two applicants be placed on the 5 Youth Park Board. 6 7 Agenda Item No 5.H., Approval of color scheme for dugout shade covers for ballfields at 8 Bicentennial Park - Ms. Johnson said that the color choices are black, green and deep red. The 9 Board agreed with the staff recommendation that the dugout shade covers be green for SBA 10 Fields 7, 8, and 9; deep red for SBA Fields 4, 5, 10 and black for GSSA Fields 1 and 3. 11 12 Motion was made to approve the consent agenda items with the names of Samantha Ansley and 13 Anne Hollander as the new members of the Youth Park Board and accepting the staff 14 recommendation with regard to the color scheme for dugout shade covers for ballfields at 15 Bicentennial Park. 16 17 Motion: Berman 18 Second: Stokdyk 19 Ayes: Jones, Rawls, Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 20 Nayes: None 21 Approved: 8-0 22 23 REGULAR AGENDA 24 25 Agenda Item No. 4, Public Forum - No public present. The public forum was closed at 26 7:26pm. 27 28 5. Consider: 29 30 Agenda Item No. 5. A., Approval of park dedication for Timarron Village "H," Huntly Manor, 31 Phase 2 - Mr. Hugman said that a representative of Westerra Development appeared before the 32 Board in December to request credit towards park dedication requirements for trails, improved 33 open space and park benches. The Park Board requested that the developer consider building a 34 trail from the development's east entrance, south along Brumlow Avenue, to provide a future 35 access to the planned Cottonbelt trail system. At that time, the representative did not feel he 36 could make that commitment on behalf of the developer. He said that Westerra is now coming 37 forward with what they perceive the Park Board's direction to have been, and are requesting 38 credits towards their park dedication requirements revising their previous dedication 39 requirements. 40 41 Mr. Hugman said that the current proposal contains six-foot wide trails totaling 0.53 miles 42 along the south side of Continental Boulevard and the west side of Brumlow Avenue. The 43 proposed value of this dedication is $50,476.32; open space totaling 1.11 acres with a proposed 44 value of $44,400 which is additional right-of-way as part of the trails and does not include the 45 interior open space; and two six-foot wide wood benches valued at $2,200 total. 46 47 David Hollander, Carter-Burgess, was present at the meeting. 48 Parks and Recreation Board Regular Meeting, February 8, 1999 Page 3 of 10 1: I parkrec I boards Ipkboard 1 minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Ms. Berman commented on the cost of the benches. Mr. Hollander said that the benches would 2 last a very long time and they are not proposing anything above and beyond what he would 3 expect from other developers. Ms. Stokdyk asked if the benches were mahogany as stated in 4 the paperwork that his staff provided. Mr. Hollander guaranteed that the benches are cedar, 5 not mahogany. 6 7 Mr. Anderson asked Mr. Hollander to clarify how the open space relates to the trail. Mr. 8 Holland said that the open space (1.11 acres) is the additional area that has been dedicated along 9 Continental Boulevard and Brumlow Avenue above and beyond the required right-of-way area 10 for road improvements. He said that the trail will meander in the same area and within the 11 right-of-way. 12 13 Ms. Berman asked Mr. Hugman to clarify the possibilities of accepting the land or the fees with 14 regard to this project. Mr. Hugman said that before the last revision, the Subdivision 15 Ordinance allowed the developer the option of land dedication or payment of fees. The last 16 revision requires land dedication and anything other than that, including the payment of fees, 17 requires the developer to come forward to the Park Board for consideration. 18 19 Ms. Jones asked Mr. Hugman if the developer has done everything that the Board requested at 20 the last meeting. Mr. Hugman said that it does appear that way. Ms. Berman asked if this is 21 Carter-Burgess' last project. Mr. Hollander said that they will be designing one more area. 22 Ms. Berman suggested that the developer consider one large open space area instead a several 23 small open space areas as this would provide more open space to the community. 24 25 Mr. Miltenberger asked Mr. Hollander what the reaction was to the Board's request of 26 additional open space. Mr. Hollander said that with the amenities at the location and the types 27 of open space and trails in the development, he feels that the development meets the 28 recreation/open space needs of the residents. He said that they would continue to consider open 29 space/natural areas which would not necessarily be areas that could be developed into soccer 30 fields for example. 31 32 Motion was made to approve the park dedication for Timarron Village "H," Huntly Manor, 33 Phase 2 - 34 Motion: Jones 35 Second: Rawls 36 Ayes: Jones, Rawls, Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 37 Nayes: Miltenberger 38 Approved: 7-1 39 40 Robin Jones recused herself during the following agenda item. She left the meeting at 7:39pm. 41 42 Agenda Item No. 5.B., Approval of park dedication for Chesapeake Place - Mr. Hugman said 43 that this item has returned to the Park Board since it was tabled from the November 9, 1998 44 meeting at the request of the applicant in order to address some P&Z issues. He said that the 45 developer has come to the Board with a revised plan which shows an open space area that they 46 are asking to dedicate as public park land at a total of 6.98 acres and a proposed value of 47 $40,000 per acre. Mr. Hugman said that staff recommended that the park land be located on 48 the east side since Keller Independent School District (KISD) has purchased property on that Parks and Recreation Board Regular Meeting, February 8, 1999 Page 4 of 10 l: Iparkrec I boards Ipkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 side and staff hoped that a park could be developed in conjunction with school property. He 2 said that KISD stated that they do not have any future plans at this time with regard to their 3 land. Mr. Hugman said that even if the land is sold as residential, then the City may be able to 4 obtain dedicated park land from that developer to combine into a larger park. 5 6 He said the developer of Chesapeake Place is proposing that the park land exist on the west 7 side. Mr. Hugman said that staff does recognize some benefit to this park land exist on the 8 west side, especially since it is located near St. Martins Church. The City has an agreement to 9 develop a practice soccer field at this site although we do not know the long range plans of the 10 church. He said that the only other staff issue with this park land is the drainage channel 11 through the middle of the park and the impact it has on useable area. He noted that staff has 12 discussed this with the developer. 13 14 Mr. Tom Matthews, Four Peaks Development, was present at the meeting. 15 16 Mr. Matthews clarified that there are no plans by the Keller Independent School District 17 (KISD) or Keller School Board to develop the land at this site. He said that the Keller has 18 decided to locate an elementary school at the Hidden Lakes subdivision and they have made a 19 determination of all future schools to be combined elementary/middle schools. He said that the 20 size of this location, 30-acres, is not large enough for their use. Mr. Matthews said that his 21 meetings with the KISD and the their superintendent verify that they will not build a school on 22 this property as it is, so they probably will eventually sell the property. 23 24 Mr. Matthews said that there is a drainage channel which runs through the park land area of the 25 site. He said that the land is extremely flat and to establish drainage for the property and for 26 the drainage basin, the developers must incorporate a drainage channel. He said that the 27 property has a 2% grade, which meets ADA standards, and is flat and usable to accommodate 28 the fields shown (basketball court and four soccer fields). He asked that in lieu of park fees, the 29 Board accept this area as a public park. Mr. Matthews said that the land is 6.89 acres at a 30 proposed value of $275,600. He said that the required fee would be $1,000 per lot for 92 lots 31 or 2.33 acres of dedicated land. Mr. Matthews said that in this case, this is a PUD and there is 32 10% required to be set aside by the PUD regulations, and they are setting aside 6.9 (12+%) 33 acres instead of the required 10% (5 acres). 34 35 Ms. Stokdyk asked about the depth and width of the drainage channel. Mr. Matthews said that 36 the drainage channel is 6-feet wide with a 6-inch curb. Mr. Levitt said that they would work 37 closely with staff upon construction of the channel. Ms. White asked about safety issues with 38 regard to the drainage. Mr. Levitt said that the water would be at almost 2-feet after a 39 "hundred-year flood." He said that the drain off is less than 4-feet per second which is not a 40 high velocity. Mr. Miltenberger asked who will maintain this land. Mr. Hugman said that if 41 the Board accepts this piece as public park land, the City will maintain it. 42 43 Mr. Matthews said that they are not adverse to placing soccer goals at this site. Mr. Levitt said 44 that at this time, they are simply trying to find out if the Park Board will accept this as a public 45 park. Ms. White asked if the City would allow parking on Chesapeake Lane. Mr. Levitt said 46 that the City would probably allow parking on one side of the street. Mr. Matthews said there 47 is also parking available on the land which will belong to the church site. Mr. Hugman said 48 that there has been an issue near Koalaty Park with regard to parking concerns in Country Parks and Recreation Board Regular Meeting, February 8, 1999 Page 5 of 10 1:I parkrec I boards I pkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Walk. Mr. Miltenberger said there is a school parking lot there, which may be utilized, but 2 here there isn't one. 3 4 Ms. Johnson asked about electricity and restrooms. Mr. Matthews and Mr. Levitt said they 5 could install sewer stub-outs along Chesapeake Lane. Ms. White suggested that benches be 6 placed at this site under some trees, which should be also placed on the site as there are no trees 7 present. 8 9 Ms. Johnson said that this is not a final park plan, the developers are only informing the Board 10 of their thoughts and she understands that the developers and staff will work together on this 11 project. She asked Mr. Matthews to verify that this is a preliminary plan and that the 12 developers are showing the Board what they want to do and are asking if the Board is interested 13 in this area as a public park. Mr. Matthews agreed. She asked him to verify that the 14 developers will work on this public land with staff to find out if electrical stub-outs, restrooms, 15 trees, benches, etc. are needed. Mr. Matthews agreed and said that this project is open to the 16 Board for their recommendations with regard to this piece of land. They are simply showing 17 possible uses to show that it is a useable piece of land if the Board is willing to accept it as 18 public park land. 19 20 Mr. Hugman noted that the staff had concerns about the drainage and the amount of usable 21 land. These issues have been discussed. He asked the Board to decide if 1) they are willing to 22 accept this land as a dedication to the City for public park land, 2) if so, is this the location the 23 Board wants it to be in, 3) credits can be reviewed later. 24 25 Mr. Matthews said as part of their dedication, they are dedicating almost 2-acres of land for 26 perimeter (35-feet for right-of-way) which will be graded and there will be an additional 10-foot 27 landscape buffer which applies to the right-of-way for Union Church. Ms. Berman asked if the 28 developers would consider including a trail within this area. Mr. Matthews said that he would 29 be concerned about including a trail due to the fact that the City will be doing road 30 improvements at this site. 31 32 Motion was made to accept this site as dedicated park land for a public park, subject to staff 33 working with the developers on the drainage issues, electrical stub-outs, restrooms, trees, 34 benches, etc. 35 36 Motion: Miltenberger 37 Second: White 38 Ayes: Rawls, Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 39 Nayes: None 40 Approved: 7-0 41 42 Ms. Johnson encouraged the developers to explore landscape opportunities. 43 44 Robin Jones returned to the Board meeting at 8:15 p.m upon recusing herself from the previous 45 agenda item. 46 47 Agenda Item No. S.C., Approval of park dedication for The Trailhead - 48 Parks and Recreation Board Regular Meeting, February 8, 1999 Page 6 of 10 I. -I parkrec I boards Ipkboard l minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Fred Joyce, Fred Joyce-Mary Myers Enterprises, Inc. was present at the meeting. 2 3 Mr. Hugman said that this item was brought to the Board for The Trailhead Subdivision which 4 is north of Johnson Road, adjacent to Ridgewood Subdivision. Mr. Joyce said that this 5 floodplain open space totals 2.053 acres at a proposed value of $63,643; a four-foot wide 6 private trail totaling .13 miles with a proposed value of $7,000; one playground with a 7 proposed value of $10,000; open space which is not located in the floodplain totaling .681 miles 8 with a proposed value of $21,111; two benches with a proposed value of $300 each and a six- 9 foot public trail along Johnson Road totaling .113 miles with a proposed value of $9,000. Mr. 10 Joyce detailed his percentage credit requests and stated that he hopes to transplant trees at this 11 site. He said that the existing pond will be enlarged and graded and they will install a sprinkler 12 system. 13 14 Ms. Berman said that the trail is designated on the south side of Johnson Road because of Royal 15 and Annie Smith Park and Florence Elementary. Mr. Hugman said that children from Ridgewood 16 are already crossing Johnson Road via a crosswalk at Royal Lane, providing access to a 17 temporary asphalt trail along the frontage of Florence and Royal and Annie Smith Park. This 18 crosswalk provides the necessary crossover point for a trail along the north side of Johnson. Ms. 19 Berman asked if Mr. Joyce would consider installing a trail behind the homes. She said that in 20 the long run, the lots with a trail would sell at a higher value. Mr. Joyce said that he would have 21 to speak to the other individuals involved as he does have a contract on this project. 22 23 Mr. Hugman said that the fee requirement for this subdivision is $27,000. He said that if the 24 Board approves all credits as requested with a private value multiplier (public value for Johnson 25 Road trail), the total credits received by the developer would amount to $33,630. Ms. Johnson 26 asked if this was over and above the fee requirement. Mr. Hugman agreed. 27 28 Motion was made to accept the park dedication for The Trailhead as presented. 29 30 Motion: Stokdyk 31 Second: Miltenberger 32 Ayes: Jones, Rawls, Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 33 Nayes: None 34 Approved: 8-0 35 36 Ms. Berman said that she would like to see a trail on the 20-foot drainage utility easement. Mr. 37 Joyce said that he would discuss this with the builders. Mr. Hugman noted that this was a utility 38 easement only, and would be within the property owners' fenced yard. 39 40 Agenda Item No. 5.F., Election of officers - Motion was made to re-elect the members as they 41 stand. 42 43 Motion: Miltenberger 44 Second: Jones 45 Ayes: Jones, Rawls, Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 46 Nayes: None 47 Approved: 8-0 48 Parks and Recreation Board Regular Meeting, February 8, 1999 Page 7 of 10 l: Iparkrec I boards Ipkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Agenda Item No. 5.I., Park Dedication Fee Justification - Mr. Hugman said that this item was 2 added upon discussion of park dedication fees at the director's retreat. He said that the City 3 Council asked that the Park Dedication Process be reviewed. Mr. Hugman said that the 4 Subdivision Ordinance currently reads that the raw acreage value would be reviewed annually 5 by completing a fair market value of raw acreage in Southlake. He said that the current 6 requirement is the dedication of land with fees as an option subject to approval by the Park 7 Board. He said that the current assessment for park dedication sets the raw acreage value at 8 $40,000 per acre based on the average land value one and one-half years ago. 9 10 He said that an appraiser has reviewed land values for the City of Southlake and based on this 11 report, $60,000 per acres is a reasonable assessment. Mr. Hugman said that Park Board could 12 recommend the raw acreage value be set at a higher value, and at the same time, staff and the 13 Park Dedication fee work group can look at the process also and make recommendations to 14 revise as necessary. 15 16 Mr. Hugman asked the Board for a recommendation to the City Council. Ms. Jones said that 17 she would like the park dedication requirements told remain as it is until this issue is revisited 18 in the future. Mr. Hugman said based on the appraisal information, the City of Southlake land 19 is undervalued by using the $40,000 per acre assessment. Ms. Jones said that more research 20 should be done and she would like to see what Ms. Berman presents. She asked that staff work 21 up a sample using the consultants proposal and Ms. Berman's proposal because it doesn't seem 22 fair to her to value an undeveloped lot and a developed lot if they will not be consistent. Ms. 23 Berman asked that the Board recommend using this consultant to explore a new system. Mr. 24 Miltenberger asked if staff has heard any complaints with regard to the current park dedication 25 fees. Mr Hugman said that he is not aware of any complaints. Ms. Berman said that she will 26 have her information completed by the next meeting. 27 28 Ms. Jones stated that she didn't know how the Board could vote on something they had not 29 reviewed, as the valuations had only been received five minutes before the meeting and had not 30 even been discussed. Ms. Jones pointed out that there was no consistency to the valuation 31 sheet. Some lots were raw acreage, some were developed. Some were one-acre, some were 32 half-acre. Some were in Carroll Independent School District and some were not. Ms. Jones 33 stated that she felt it would be irresponsible to make this recommendation without further 34 research and discussion. 35 36 Motion was made to table this item until next month. 37 Motion: Rawls 38 Second: Anderson 39 Ayes: Jones, Rawls, Anderson 40 Nayes: Miltenberger, White, Berman, Stokdyk 41 Abstain: Johnson 42 Failed: 3-4-1 43 44 Ms. Berman said that she would like to see the value per acre be raised to $60,000 until next 45 month when the Board has the chance to review this item. She said that she will have her 46 information available next month. Miltenberger, White and Stokdyk agreed. 47 Parks and Recreation Board Regular Meeting, February 8, 1999 Page 8 of 10 1: I parkrec I boards I pkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Motion was made to raise the fee to $60,000 and look at the entire park dedication process next 2 month. 3 Motion: Berman 4 Second: Stokdyk 5 Ayes: Miltenberger, White, Johnson, Berman, Anderson, Stokdyk 6 Nayes: Rawls, 7 Abstain: Jones 8 Approved: 6-1-1 9 10 Ms. Jones said that she calculates the average lot value to be $52,000 according to the valuation 11 sheet received that night. 12 13 6. Discussion: 14 15 Agenda Item No. 6.A., Parks and Recreation Board Retreat, Wednesday, February 17, 1999 - 16 Ms. Johnson asked that staff call/email the Board and remind them of the retreat meeting date. 17 The retreat will begin at 2pm at the Bicentennial Park Lodge. Mr. Hugman recommended the 18 following discussion items for the retreat: 19 20 • 1998 Accomplishments 21 • Goals for 1999 22 • Trail System Master Plan Update / Implementation Plan 23 • Fee Policy 24 • Town Square parks 25 26 Ms. White asked that staff provide information about the Thoroughfare Plan during the retreat. 27 The Board had no additions or changes to the retreat agenda at this time. 28 29 Agenda Item No. 6.B., Liaison reports - 30 31 (a) Youth Parks and Recreation Board - Johnson - Ms. Johnson said that the two 32 additional positions, due to approval of the Park and Recreation Board 33 Ordinance, have been filled. She said that Ms. Zonker and the liaisons will be 34 thinking of some ideas to promote additional interest, especially among the 35 Middle School youth. 36 37 (b) Recreation/Special Events - Johnson, Jones - Ms. Zonker, who was present at 38 the Sweetheart Dance, said that Mr. Steve Moore did an excellent job with the 39 event. 40 41 (c) Teen Center Update - Johnson, Jones - Ms. Johnson said that the joint 42 SYAC/Teen Center/Youth Park Board meeting was productive. Mr. Hugman 43 presented Ms. Johnson and Ms. Jones with a prioritized list compiled by the 44 committee members. 45 46 (d) Community Relations - Anderson, Berman - Mr. Anderson said that the 47 community near Bob Jones Park commends staff on the tree planting at the 48 park. Mr. Hugman said that Mr. Henry said the Grapevine and Colleyville Parks and Recreation Board Regular Meeting, February 8, 1999 Page 9 of 10 l: Iparkrec I boards Ipkboard I minutes 119991020899. doc City of Southlake, Texas * * OFFICIAL MINUTES * * APPROVED BY THE PARKS AND RECREATION BOARD MEMBERS 1 Park Boards have expressed interest in joint meetings with the Southlake Park 2 and Recreation Board. Mr. Hugman suggested that only two boards meet at a 3 time, not all three boards at one time. 4 5 (e) Youth Sports Associations - Miltenberger, Rawls - Mr. Miltenberger said that 6 baseball and soccer are searching for practice fields. They are very concerned 7 about the drainage issue at Durham Elementary/Intermediate School. 8 9 (f) Community Groups - Stokdyk, White - Ms. Stokdyk said that KSB will present 10 Andy Wasowski, freelance writer/photographer on March 1, 1999 at Johnson 11 Elementary. 12 13 (g) SPIN - White - Ms. White said that she did not attend the retreat. Mr. 14 Hugman said there were a number of people in the audience. He said that the 15 representatives had a lot of interest in trail implementation neighborhood park 16 development, the joint use natatorium, etc. 17 18 (h) SPDC - Jones - Ms. Jones said that the cover for the hockey court was 19 discussed and the hockey committee was assigned give input on plans. 20 21 (i) JUC - Glover - Ms. White said that the resolution is enclosed in the Board 22 packet. Ms. Johnson said that the natatorium is a proposition for the March 23 bond. Mr. Hugman said that a new joint-use gym with regard to the new junior 24 high school will be discussed at the Thursday, February 11, 1999 meeting. 25 26 (j) City Council Monthly Report - White to report on Tuesday, February 16, 27 1999. 28 29 (k) Nature Center Committee - Anderson, Stokdyk, White - Mr. Anderson said 30 that he met with Mr. Henry and the equestrian community two weeks ago to 31 review the site of the new Nature Center building due to the movement of the 32 trail. He said that the equestrian community agreed to the location and the 33 community will submit a letter of approval to the Army Corps of Engineers. 34 35 Agenda Item No. 7, Adjournment - The meeting was adjourned by Chair Vicki Johnson at 36 9:38p.m. 37 38 39 b(~~ 40 Vicki Johnson 41 Chair 42 , 43 44 45 Cara White 46 Secretary Parks and Recreation Board Regular Meeting, February 8, 1999 Page 10 of 10 l.• Iparkreclboardslpkboardlminutes119991020899.doc