2001-10-08
I CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 October 8, 2001
5
6 MINUTES
7
8 Board Members Present: Chris Miltenberger, Chairman; Frank Cornish, Bobby Rawls,
9 Lisa Stokdyk, Tim O'Connor, Cara White, Vice-Chair; Mary Georgia, Secretary;
10
11 Board Members Absent:
12
13 Staff Members Present: Kevin Hugman, Director of Community Services; Chris
14 Carpenter, Senior Park Planner; and Linda Carpenter, Administrative Secretary.
15
16 Regular Session:
17
18 Agenda Item No. 1. Call to Order
19
20 The meeting was called to order by Chair Chris Miltenberger at 6:58 p.m.
21
22 Agenda Item No. 2, Administrative Comments
23
24 There were no Administrative Comments at this time during the meeting; however, prior
25 to the conclusion of the meeting, Community Services Coordinator Emily Galpin briefed
26 the Board on upcoming events and handed out promotion flyers as follows:
27
28 Harvest Fest and Carnival / Arbor Day Celebration - October 27, 2001, 5:00 -
29 8:00 p.m. at Bicentennial Park. In addition to a Pumpkin Parade, Harvest Fest
30 will include community organization game booths, barnyard petting zoo,
31 magicians, singing cowboys, jugglers, hayrides, concessions and many inflatable
32 attractions.
33
34 Keep Southlake Beautiful (KSB) is working in partnership with the Community
35 Services Department's Harvest Fest celebration to kick off "Southlake Cares for
36 the Air" campaign. As part of the "Care for the Air" kickoff, the City will be
37 celebrating Arbor Day, which will include a proclamation, recognition of the
38 winners of the Fifth Grade National Arbor Day Poster Context and the Sixth
39 Grade Arbor Day Poetry Contest, tree plantings, promotion of the City's Street
40 Tree program, and encouraging citizens to plant a tree. KSB and the City will
41 distribute free Texas SmartScape CDs to the first 1,000 residents. For more
42 information about the Arbor Day Celebration and "Care for the Air" campaign,
43 contact Emily Galpin at Community Services, 817.481.1549.
44
45 Household Hazardous Waste Day - November 10, 2001, 9:00 a.m. to 1:00 p.m.,
46 667 North Carroll Avenue. Each year the City's DPS conducts two collection
October 8, 2001 Parks & Recreation Board Regular Meeting Page I of 16
I events of household hazardous waste. Residents can bring their hazardous waste
2 materials to the DPS at 667 North Carroll Avenue for proper disposal. Residents
3 will need to bring proof of residency. For more information, contact Dale Skinner
4 at 817.481.2957.
5
6 Care for the Air: Recycle - Southlake's Home Depot, November 17, 9:00 a.m. to
7 1:00 p.m. This event will bring recognition of Texas Recycles Day. A bike rally
8 is planned along with promotion of the City's curbside recycling program, a
9 household item recycling collection, an inkjet recycling program and educational
10 classes by Home Depot associates on topics such as composting and energy
11 efficiency. For more information, contact KSB at 817.481.1549. State sponsors of
12 the event are: Keep Texas Beautiful, TNRCC, Air & Waste Management
13 Association, Recycling Coalition of Texas, TxDOT, Texas Corporate Recycling
14 Council and Texas Water Foundation.
15
16 Teen Movie Night on the Hill - Saturday, October 13, 9:00 p.m. at Bicentennial
17 Park. Southlake Youth Action Commission (SYAC) and the Community
18 Services Department are co-sponsoring the event. There is no cost for the movie.
19 Drinks and concessions will be sold and a portion of the proceeds will go to help
20 victims of the September 11th tragedy. Everyone is invited!
21
22 CONSENT AGENDA
23
24 The Park Board agreed during Work Session to move agenda items 5-A, 5-B, 5-C, and 5-
25 D to the Consent Agenda section to be voted upon by one motion along with the other
26 consent items.
27
28 A motion was made to approve Consent Agenda items 3-A, 3-13, 3-C, 3-D (with the
29 deletion of the name Sheltonwood Park), 5-A, 5-13, 5-C, and 5-D.
30 Motion: White
31 Second: Cornish
32 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
33 Nays: None
34 Vote: 7-0
35
36 Motion carried.
37
38 ADDITIONAL INFORMATION ON CONSENT ITEMS
39
40 Agenda Item No. 3-A, Approval of the Southlake Parks and Recreation Board meeting
41 minutes of September 10, 2001. Approved as presented.
42
43 Agenda Item No. 3-B, Recommendation of park dedication requirements for 5 proposed
44 MF-1 zoned lots (10 dwelling units) and one SF-IA zoned lot (I dwelling unit) for a total
45 of 11 dwelling units for Kimball Park Addition.
46
October 8, 2001 Parks & Recreation Board Regular Meeting Page 2 of 16
I The Kimball Park Addition proposed location is at the southwest corner of the
2 intersection of North Kimball Avenue and Highland Street. See attached proposed
3 concept plan and expense credit worksheet for more details of the development.
4
5 According to Section 7.03(A)(1) of the City of Southlake Subdivision Ordinance, the
6 parkland dedication requirements for residential development for this addition, at 5
7 proposed MF-1 lots with 2 dwelling units per lot (10 total) and one undeveloped SF-lA
8 lot (one dwelling unit total), for and overall total of 11 dwelling units, would be to
9 dedicate 0.28 acres of park land, or pay equivalent in park dedication fees, at $1,500 per
10 d.u. (x) 11 d.u., of $16,500, according to Section 7.05(A)(1) of the Ordinance. The
11 applicant requested to pay the park dedication fee of $16,500 in lieu of park land
12 dedication and did not request credit toward the required fees.
13
14 The Park Board approved the applicant's request during Consent Agenda, by a 7-0 vote.
15 Public hearings are scheduled before the P&Z and City Council.
16
17 Agenda Item No. 3-C Recommendation of park dedication requirements for Lot 1, Block
18 61, Timarron Addition (First American Bank).
19
20 This proposed addition is located at the southwest corner of the intersection of Southlake
21 Boulevard and Byron Nelson Parkway. See attached proposed concept plan and expense
22 credit worksheet for more details of the development.
23
24 According to Section 7.03(A)(2) of the City of Southlake Subdivision Ordinance, the
25 parkland dedication requirements for non-residential development for this addition, at
26 1.4612 acres, would be to dedicate 0.03 acres of park land, or pay equivalent in park
27 dedication fees, at $800 per gross acre (x) 1.4612 acres, of $1,168.96, according to
28 Section 7.05(A)(2) of the Ordinance. The applicant requested to pay the park dedication
29 fee of $1,168.96 in lieu of park land dedication and did not request credit toward the
30 required fees. In addition the applicant has requested to escrow the construction cost of
31 the required 8' trail on F.M. 1709 at $31.00 per liner foot at the time of the developers
32 agreement with City Council.
33
34 The applicant currently has an approved concept plan, site plan and final plat for this
35 development. The Park Board approved the applicant's request during Consent Agenda,
36 by a 7-0 vote.
37
38 Agenda Item No. 3-D, Recommendation to City Council for the naming of new City
39 parks.
40
41 This item was on the agenda for the Park Board to make a recommendation to City
42 Council for the naming of three new City parks.
43
44 During the last three years, the City acquired two neighborhood parks and is in the
45 process of acquiring one athletic park. None of the three parks have been officially
46 named; however, they have been commonly referred to as Chesapeake Park,
October 8, 2001 Parks & Recreation Board Regular Meeting Page 3 of 16
I Sheltonwood Park and the Texas School of Baseball. Section 3 of the adopted procedure
2 for naming or renaming of park facilities states that a park may be named for any local,
3 state, or national geographic area, landmark, or event. Section 4 states that a park may be
4 named for a symbol or concept associated with the City of Southlake. See attached
5 memo dated October 2, 2001 from Deputy Director of Community Services Steve
6 Polasek for details about each of the three parks.
7
8 The Park Board voted 7-0 during Consent Agenda to make a recommendation to City
9 Council to name the new city parks as Chesapeake Park, and Southlake Softball
10 Complex, and to delete the name Sheltonwood Park. The Sheltonwood Park would be
11 named from community input and will be brought back to Park Board at a later date for
12 their recommendation to City Council.
13
14 Agenda Item No. 5-A Recommendation of park dedication requirements for proposed
15 Lots 1-4 Block 1, Gumm-Scifres Addition (including Bank One).
16
17 This addition is proposed for the south side of Southlake Boulevard, east of Westwood
18 Drive and across the street from Village Center Drive. See attached proposed concept
19 plan and expense credit worksheet for more details about the development.
20
21 According to Section 7.03(A)(2) of the City of Southlake Subdivision Ordinance, the
22 parkland dedication requirements for non-residential development for this addition, at
23 5.0075 acres, would be to dedicate 0.10 acres of park land, or pay equivalent in park
24 dedication fees, at $800 per gross acre (x) 5.0075 acres, of $4,006, according to Section
25 7.05(A)(2) of the Ordinance. The applicant requested to pay the park dedication fee of
26 $4,006 in lieu of park land dedication and did not request credit toward the required fees.
27
28 The applicant currently has an approved concept plan and final plat for this development,
29 as well as an approved Site Plan for Bank One on Lot 2. The Park Board approved the
30 applicant's request during Consent Agenda, by a 7-0 vote.
31
32 Agenda Item No. 5-B, Recommendation of park dedication requirements for proposed
33 Lots 1 and 2, Greenway-Carroll Addition.
34
35 This addition is proposed for the southeast corner of the intersection of SH 114 and North
36 Carroll Avenue. See attached proposed concept plan and expense credit worksheet for
37 more details about the development.
38
39 According to Section 7.03(A)(2) of the City of Southlake Subdivision Ordinance, the
40 parkland dedication requirements for non-residential development for this addition, at
41 10.559 acres, would be to dedicate 0.21 acres of park land, or pay equivalent in park
42 dedication fees, at $800 per gross acre (x) 10.559 acres, of $8,447.20, according to
43 Section 7.05(A)(2) of the Ordinance. The applicant did not request credit toward
44 required fees. In lieu of park land dedication, the applicant requested to pay the park
45 dedication fee of $8,447.20 and to escrow the equivalent of the construction costs of the
46 off-road trails on Carroll Avenue and SH 114 required by the Southlake Pathways Trail
October 8, 2001 Parks & Recreation Board Regular Meeting Page 4 of 16
I Master Plan at the time of the developers agreement with City Council. That escrow
2 amount would be calculated by the length of the trail times $31.00 per linear foot. The
3 exact length to be determined during the site planning and staff review phases yet to
4 come during the development of the two lots.
5
6 The applicant is currently under staff Development Review Committee review and will
7 soon be taking the plat forward for public hearings. The Park Board approved the
8 applicant's request during Consent Agenda, by a 7-0 vote.
9
10 Agenda Item No. 5-C, Facilities Utilization Agreement with the Southlake-Carroll
11 Lacrosse Association (SCLA).
12
13 This item was on the agenda for the Park Board to consider and make a recommendation
14 to City Council for the approval of the Facility Usage Agreement with the Southlake
15 Carroll Lacrosse Association (SCLA).
16
17 In general, the facilities utilization agreement addresses such issues as practice dates,
18 insurance requirements, hours of practice, field maintenance, and field requirements, etc.
19 This agreement also includes the general field requirements for SCLA use of the
20 Southlake Softball Complex (formerly known as Texas School of Baseball), fields 1-3.
21
22 The Agreement was reviewed by the Southlake Carroll Lacrosse Association and SCLA
23 made no significant changes to this agreement.
24
25 The Park Board voted 7-0 during the Consent Agenda to make a recommendation to City
26 Council to approve the Facility Utilization Agreement with the Southlake-Carroll
27 Lacrosse Association.
28
29 Agenda Item No. 5-D, Proposal by Cingular Wireless for clock tower/entry feature with
30 enclosed telecommunications equipment in Bicentennial Park.
31
32 This item was presented to the Park Board for their consideration of the proposed
33 location of the antenna and for direction prior to moving forward with a formal
34 development request. City Council will consider a lease agreement and Specific Use
35 Permit in the near future. See attached schematic and location map for proposed tower
36 location and design rendering.
37
38 The Community Services Department was approached by a consultant representing
39 Cingular Wireless about the proposed stand-alone telecommunications tower in the
40 southern sector of Bicentennial Park. Staff indicated to the consultant that the southern
41 end of the park is a main entry point and visible to travelers on FM 1709 and if any stand-
42 alone equipment were to be located there, it must be developed with a high level of
43 aesthetic appeal and should also probably serve a functional purpose for the park.
44
45 A SPIN meeting was advertised (200 notices were sent to neighbors all around the park)
46 and held on Thursday, October 4 at Town Hall. There were no citizens in attendance.
October 8, 2001 Parks & Recreation Board Regular Meeting Page 5 of 16
I And thus far, neither the staff SPIN contact nor Community Services department staff
2 have received any inquiries about the proposal.
3
4 The Park Board voted 7-0 during Consent Agenda to approve the proposal by Cingular
5 Wireless for clock tower/entry feature with enclosed telecommunications equipment in
6 Bicentennial Park.
7
8 Any development request (construction) will require public hearings at the Planning and
9 Zoning Commission and City Council for a revised site plan for Bicentennial Park and a
10 specific use permit for the telecommunications use.
11
12 REGULAR AGENDA
13
14 Agenda Item No. 4, Public Forum
15
16 Chairman Miltenberger asked if anyone present would like to speak during the Public
17 Forum.
18
19 Laurie Starks, 307 Timber Lake Way, Southlake, Texas, president of NETT (Northeast
20 Tarrant Tennis), spoke extensively about the tennis center management, Agenda Item 5-
21 F, following Public Forum, and her comments are found under that item.
22
23 Public Forum was closed.
24
25 Agenda Item No. 5-F, Proposed Guidelines for Proposals (RFP) for Tennis Center
26 management contract.
27
28 Director of Community Services Kevin Hugman presented the Guidelines and explained
29 that input was needed from the Park Board on the composition of the proposed
30 Guidelines to take to City Council, which would assist in soliciting proposals from
31 prospective contractors for management of the Southlake Tennis Center.
32
33 The proposed FY 2001-02 Budget included funding for the City to manage and operate
34 the Southlake Tennis Center. Staff proposed that a Tennis Center manager to oversee the
35 business operations and marketing, and the shop staff be City employees, with the
36 teaching professionals be contracted employees. The City Council expressed concern that
37 projected revenues were less than projected expenditures, resulting in an operating loss
38 for the City. Although the budget was approved as submitted, Council directed staff to
39 move towards another management agreement similar to the previous agreement.
40
41 The set of guidelines, developed by staff, delineate the Contractor's financial
42 responsibilities and the City's financial responsibilities. They will be used to develop a
43 Request for Proposals (RFP) from prospective contractors that will allow each RFP to be
44 submitted on the same basis of understanding. Proposals will be reviewed by staff and a
45 management agreement negotiated with the best suited contractor. The guidelines are a
October 8, 2001 Parks & Recreation Board Regular Meeting Page 6 of 16
I basis for an equitable evaluation and comparison of candidates. Proposals may take
2 exception to any guidelines.
3
4 Laurie Starks, 307 Timber Lake Way, Southlake, Texas, president of NETT (Northeast
5 Tarrant Tennis) presented information to the Board.
6
7 Ms. Starks provided a brief history of NETT and said they were the largest user of
8 the Southlake Tennis Center. League play continues year-round. She said a big
9 emphasis is placed on the junior programming. NETT worked very closely with
10 staff during the last manager recruitment period and developed a concept of what
11 NETT considered the best qualifications needed by the individual to manage the
12 facility. Ms. Starks said she was in the process of conducting independent
13 research of nine tennis facilities in Texas and handed the Park Board a summary
14 of the five facilities she had contacted thus far. Those contacted include: 1) Rose
15 Park Tennis Center (Lubbock), Mr. David Davis (an independent contractor), 2)
16 Richland Tennis Center, 3) Arlington Tennis Center, 4) Oakcreek Tennis Center
17 and 5) Hurst Tennis Center. (See the hand-out attached to these minutes for
18 comparison.)
19
20 Ms. Starks presented her views on the way the tennis center should be staffed. She
21 said the important thing to recognize was that the typical tennis center was not a
22 money-maker. She commented that NETT, as an organization, was very happy to
23 have the Tennis Center - that it was very well thought of within the USTA, Texas
24 section.
25
26 Ms. Starks said that typically the average tennis pro is not the best manager of
27 details and talked about how various tennis centers are run. The Richland Tennis
28 Center tennis pro is now a city employee and acts as the director of tennis. Other
29 facilities with city employed managers/director of tennis that receive benefits,
30 salary, receive compensation from the lessons given by the pros under their
31 supervision, are Arlington Tennis Center, Oakcreek Tennis Center, and Hurst
32 Tennis Center. She said that in those cases, 100% of the court fees go back to the
33 City.
34
35 She talked about the viewpoint given by David Davis, an independent contractor
36 with Rose Park Tennis Center in Lubbock. Mr. Davis was a former city employee
37 (10 years), but now operates as an independent contractor. Ms. Starks mentioned
38 that Rose Park has a much lower membership fee schedule and hours of operation
39 than Southlake.
40
41 Ms. Starks said her primary concern with the proposed Southlake RFP for tennis
42 management contract was the payback by the contractor to the City of the utility
43 fees. She said to expect the contractor to pay out of his pocket the electrical cost
44 (which run about $12,000 year) would be very, very difficult.
45
46 Her second concern was that computers were not being used at the Tennis Center.
October 8, 2001 Parks & Recreation Board Regular Meeting Page 7 of 16
1
2 Ms. Starks talked about the drawbacks to the City because NETT conducts and
3 administers the tennis leagues, instead of having the tennis center manager do so.
4
5 As Ms. Starks presented her ideas, Park Board members sought her opinion about various
6 parts of the proposed RFP guidelines being reviewed and offered their suggestions to
7 staff.
8
9 Mr. Miltenberger asked if NETT would want to turn the administration of the leagues
10 over to the tennis pro? Ms. Starks explained the service that NETT provides for the
11 leagues and responded "no."
12
13 Ms. Starks talked about tournaments and how valuable tennis is in the
14 community. She said that NETT would like to continue to help the Southlake
15 Tennis Center to be a first-class facility.
16
17 Ms. Starks talked about the benefits of having a husband-wife team run a tennis
18 facility and mentioned the success had by LB Houston in Dallas, which is
19 managed by husband and wife.
20
21 Mr. Hugman explained about having a separate "head pro" and that the head pro was
22 responsible for the teaching staff and putting all the teaching programs together. Mr.
23 Hugman delineated the responsibilities of the tennis pro and the tennis manager.
24
25 Mr. Miltenberger quoted page 5F-6, of the RFP draft, Fees and Compensation section,
26 part 2, saying "Contractor will retain all fees and revenues associated with Tennis Center
27 programs and operations, including court fees and memberships, pro shop sales, lessons,
28 leagues..." and said that he believed that if NETT runs all the leagues, then that would
29 take away a major portion of the contractor's income. In order for the contractor to make
30 money, he would have to run the leagues and charge for that.
31
32 Ms. Starks said there was an enormous amount of work involved in administering
33 the leagues.
34
35 Ms. Stokdyk asked Ms. Starks if she thought the City should pay a retainer fee (make the
36 manager a city employee) to help subsidize the contractor and make it a success for the
37 contractor? Ms. Starks responded she wasn't sure about that direction as she did not have
38 any idea of what it cost to run a facility.
39
40 Ms. Stokdyk questioned if the stipulation for the contractor to stock $20,000 in
41 merchandise would be a burden to maintain? Ms. Starks said that previously Mr. Snailum
42 had an arrangement with his other shop in Abilene and that he rotated merchandise that
43 didn't sale at the two sites. Ms. Starks said very little money is made from the sale of
44 clothes or on the shop, but that the Pro Shop is a service that people come to expect when
45 they come to a tennis center. At least basic tennis equipment should be required.
46
October 8, 2001 Parks & Recreation Board Regular Meeting Page 8 of 16
I Mr. Miltenberger had concerns about the $20,000 merchandise requirement as well and
2 asked why the contractor would be required to have $20,000 in merchandise on hand?
3 Mr. Hugman responded that the intent was to have a stocked pro shop and explained how
4 Mr. Snailum operated items on consignment. Mr. Hugman said the $20,000 figure was a
5 recommendation from tennis people a few years ago to ensure that the shop would be
6 well stocked.
7
8 Ms. Starks talked about people's expectations of the tennis center. She said the
9 key to running a successful tennis center, is to get someone to manage it who is
10 entrepreneurial in nature and has the business head to manage the business side of
11 the center. It is not an easy job and it takes a certain temperament and disposition
12 to handle it. She said that a "partnership" relationship, such as husband-wife, has
13 been very successful at other centers and mentioned the fine reputation that Steve
14 and Leah Poorman have in the tennis community. She favored the team approach.
15
16 Members discussed the 20-hour lesson limitation, the hours of operation, membership
17 fees, monthly reports and computer software record keeping provisions in the RFP
18 guideline.
19
20 Ms. Georgia questioned the hours of operation and the limitation of the number of
21 hours the contractor could provide lessons. She asked Ms. Starks if Mr. Davis,
22 from the Rose Park Tennis Center, had similar stipulations? Ms. Starks replied he
23 did not. Ms. Starks felt the RFP provision inhibits the contractor's ability to make
24 money.
25
26 Mr. Hugman gave the history of the current membership fee schedule. He said the
27 City set the court use fees, but that the membership fee was left open to the
28 contractor to set.
29
30 Ms. Georgia felt that that if the contractor is expected to provide monthly reports,
31 manage the business, report on expenditures and revenues, court usage, hours of
32 instruction, etc., then the RFP should be changed to say Contractor or staff, and
33 leave it up to Contractor to provide reports to the City and manage their business?
34
35 Mr. Miltenberger stressed how important it was that the City obtain bookkeeping
36 information about the Tennis Center expenses and revenues. He felt it would be
37 beneficial to the City to provide accounting software for management of Tennis
38 Center to enable good record keeping.
39
40 Ms. White talked about the record keeping responsibilities and said that a
41 bookkeeper could be hired, just like other businesses do, to keep up with all the
42 accounting.
43
44 Referring to the required monthly reports by the Contractor, Mr. Rawls said it had
45 been discussed previously about having a computer with a "swipe card" that
46 provides the report. He asked that the RFP require that the Contractor have a
October 8, 2001 Parks & Recreation Board Regular Meeting Page 9 of 16
I computerized report system. Mr. Hugman said the cost of the swipe-card system
2 would be a very significant capital item for a contractor to supply and mentioned
3 that the one used by the City of Hurst cost about $20,000.
4
5 Ms. Starks commented on how important a computerized system is to the
6 functioning of the tennis center to keep up with the league accounting. Software is
7 available and it may be possible that NETT would agree to pay a one time yearly
8 fee of $10 per person to pay for such software. Mr. Miltenberger added if the
9 utilities were omitted from the contractor's agreement and NETT charged its
10 members $10 fee each to get software package so that all the accounting
11 information could be kept, would that be an incentive for a pro to be able to make
12 it? The Contractor would not be paying utilities and they would have a good
13 software program to manage the programs. Ms. Starks agreed to talk to NETT
14 about the software issue.
15
16 Mr. Hugman said he would recommend leaving the RFP open ended and say that
17 software be provided at their recommendation.
18
19 Mr. Hugman told the Board the City wants someone that can come in and bring the
20 Tennis Center up and make it the facility it can be. That means that person will have to
21 spend time marketing and developing the programs with the expectation that they will
22 receive revenues from it. If the City wants it run as a revenue mutually profitable center,
23 then the contractor has to be able to run it as a business.
24
25 Mr. Hugman said the RFP guidelines were as a starting point and were meant to establish
26 the base rules to begin with, but that those guidelines were still open to negotiation or
27 consideration as the City moves through the process.
28
29 The RFP guidelines will be presented to City Council at their next meeting to receive
30 Council direction on what guidelines they wish to move forward with.
31
32 Payment of utilities as outlined in the RFP guidelines were discussed.
33
34 Ms. White asked Ms. Starks if Mr. Poorman was interested in running the Tennis
35 Center? Ms. Starks said she thought he was interested, but didn't know if he could
36 make it work with the requirement that the utilities be paid by the Contractor and
37 the court fee or monthly rental lease fee. She said he knows enough about the
38 business side to know where the revenue comes from and understands how many
39 hours he would have to work. She thought his main concern was specifically
40 about the utilities.
41
42 Ms. Stokdyk suggested deleting the utilities provision and come up with a
43 workable usage rental fee. Would that give an incentive to keep the programs
44 moving and going?
45
October 8, 2001 Parks & Recreation Board Regular Meeting Page 10 of 16
I Ms. Starks suggested giving the Contractor and incentive if the electricity bill was
2 under a certain amount each month.
3
4 Mr. O'Connor asked if there was a graduated fee for night-time play? The City
5 does not have one at this time, but could look into it a prime-time and non-prime
6 time fee.
7
8 Ms. Starks concluded her presentation with a comment about how the Tennis Center is
9 viewed. She said the City needs to decide if the Tennis Center is going to operate as a
10 recreational opportunity for its citizens or if it is to be a money-maker. She said that most
11 municipal tennis facilities feel that if they recoup 75% of their outlay, they are considered
12 successful. As far as the type of person to run the facility, Ms. Starks said you "get what
13 you pay for" and stressed that if the Contract is set so that it must be run as a business,
14 that person will cut every expense possible to make it profitable for themselves which
15 means it will not be a nice facility. She said we must get the right person, give them
16 incentives and that NETT will work with them as an organization and continue to work
17 with staff and the City.
18
19 Mr. Miltenberger recommended removing the 20-hour lesson restriction, striking the
20 lights provision, which he said can be negotiated in the rent. He said the rent can be
21 decided by the City. He suggested including a provision that the City will provide some
22 software for scheduling, etc.
23
24 Mr. Hugman also noted that NETT Treasurer Lynn Jumper had recommended some type
25 of fee escalation be included in the contract.
26
27 A motion was made that the Guidelines for Prospective Tennis Center Contractor be
28 changed as follows: Page 517-5, "Ancillary Items, Facility," 1(b) be deleted; delete the 20
29 hours per week of tennis lessons stipulation under "Ancillary I, Personnel" ; change
30 the wording under "Ancillary Items, Merchandise," (1) to say that the pro shop will be
31 fully, well-stocked with merchandise to suitably serve customer needs instead of a dollar
32 amount.
33
34 The motion was not seconded or voted upon.
35
36 Discussion followed. Mr. O'Connor recommended that "Agreement" section, part (4),
37 include wording of (30) days notice, with cause, ninety (90) days otherwise." He
38 also asked the Board to consider the requirement for posting a fidelity bond. Mr.
39 Miltenberger offered that if the contractor does not pay rent, the contract would be
40 terminated instantly. Mr. Hugman said there would be language included in the
41 Guidelines that would protect the City's interest, whether it be a bond or some other
42 action.
43
44 Ms. Georgia said that under Page 517-5, "Ancillary Items, Facility," move part (d),
45 computer software... down to section "2. CITY will be responsible for:" making it part
46 (e), stating that the "City will provide software for reporting purposes." Ms. Georgia also
October 8, 2001 Parks & Recreation Board Regular Meeting Page I I of 16
I recommended that same section, under part (d) be changed to read, "Payment of
2 electricity, natural gas, water and sewer utilities."
3
4 A motion was made by Mr. Miltenberger stating, "I make a motion that we delete
5 the 20 hours, we tell them that it will be an appropriately stocked Pro Shop, we
6 don't require them to pay the utilities, we provide software, we pay the lights, we
7 leave the amount of the rent blank and then we authorize Kevin to make the
8 appropriate changes in his document to accomplish those purposes."
9 Motion: Miltenberger
10 Second: Rawls
11 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
12 Nays: None
13 Vote: 7-0
14
15 Motion carried.
16
17 Agenda Item No. 5-E, Resolution No. 01-01, Establishing a Nature Center Development
18 Committee and making appointments.
19
20 This item is a reconsideration of a Park Board resolution to establish a Nature Center
21 Development Committee. The Committee would work to develop a concept plan for a
22 proposed Nature Center at Bob Jones Park. At the February 16, 2001 Park Board
23 meeting, a resolution was presented and revisions were recommended for the
24 composition of the committee. Resolution No. 01-01 reflects those changes and
25 additional staff recommendations. The Committee will be a sub-set of the Parks &
26 Recreation Board.
27
28 Mr. Hugman presented this item for consideration and responded to Board member
29 questions.
30
31 Ms. Stokdyk questioned whether there were other user groups appointed in the
32 same manner as the proposed Nature Committee and what were the benefits? Mr.
33 Hugman said he was not aware of any other committee and gave an explanation
34 of why the committee was being formalized in the current manner.
35
36 Ms. Stokdyk also had concerns about the "Ex-officio members" section of the
37 resolution and noted she did not understand why the limitations were being set on
38 four areas of employment or expertise.
39
40 Chairman Miltenberger asked Park Board members whether they wanted to move
41 forward with a resolution establishing a Nature Center Committee?
42
43 Ms. White responded that part of the dilemma was that the money has been taken
44 away. She said they are planning with $10,000 to spend, and that there is no
45 money in the CIP budget for the next five years, so the frustration is that they may
46 be planning for something that there may be no money to work with. She said it
October 8, 2001 Parks & Recreation Board Regular Meeting Page 12 of 16
I had not been established yet whether the City would keep the triple-wide that was
2 donated to the City or if they would use Marilyn Tucker's house.
3
4 Mr. Miltenberger recalled that because there had not been a decision made, SPDC
5 asked the Park Board to bring them their recommendations. That was the impetus
6 for the Park Board's decision to appoint a Nature Center Committee to look into it
7 and make recommendations.
8
9 Carol Lee Hamilton, resident, Southlake, Texas, was present and offered her views about
10 the composition of the Nature Center Committee. Ms. Hamilton recommended that the
11 approach be somewhat exploratory at this point - send out a call for anyone interested in
12 the Nature Center and see what the response is. She said to think about toning down the
13 representation directly from the Park Board. Ms. Hamilton recommended having only
14 two Park Board members with the other five positions open to see who applies.
15
16 Ms. Georgia suggested the Resolution be changed to say one Park Board member with an
17 alternate to be provided should the Park Board member not be able to attend the Nature
18 Committee meeting.
19
20 A motion was made to approve [Resolution 01-011 with the following changes:
21 Page 5E-2, regarding membership, change Section 1 (b) to be "one member
22 of the Park & Recreation Board";
23
24 Section 1(c), 1(d), and 1(e) - insert for (c) "one member of Keep Southlake
25 Beautiful, or citizen-at-large (in keeping with the spirit of involving those
26 committees, but accepting a citizen at large if a member of KSB is not
27 available);
28
29 Section 1 (d) - change to "one environmental science teacher, lay person with
30 environmental background, or citizen-at-large
31
32 Section 1 (f) change to "four members from the general public..." (which
33 constitutes a committee of seven); and
34
35 Page 5E-3, Section 4 - strike the title of the Section, "Ex-officio members"
36 and rewrite the paragraph to read simply, "Other persons may be invited to
37 participate at the request of the committee. These individuals may include
38 the following: (keep the list as it is)..."
39
40 Motion: Georgia
41 Second: Rawls
42
43 Discussion: Ms. Stokdyk felt there should be two members from Keep Southlake
44 Beautiful so that there would be another person from Keep Southlake Beautiful to give a
45 counter viewpoint of what they heard, three at-large citizen. Mr. Miltenberger and Ms.
46 White said they were happy with two Park Board members and two KSB members, or
October 8, 2001 Parks & Recreation Board Regular Meeting Page 13 of 16
1 one Park Board and one KSB member. Ms. Georgia said she thought it was fine - to
2 limit to one Park Board and two KSB, but keep the wording to say "or citizen at-large" to
3 keep the involvement in the community and if another Park Board member wanted to
4 attend the meetings, there is no prohibition of that.
5
6 The motion on the table was amended to read, one Park Board member, two Keep
7 Southlake Beautiful or citizens-at-large members, one environmental science
8 teacher or citizen-at-large member, and three members from the general public.
9
10 Second: Rawls (re-stated his "second" vote)
11 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
12 Nays: None
13 Vote: 7-0
14
15 Motion carried.
16
17 Applications to the Nature Center Committee will be advertised in the usual method by
18 placing an ad in the newspapers (Southlake Journal and Fort Worth Star-Telegram) as
19 well as advertised on the City's cable network and solicited in KSB.
20
21 The revised portions of Section 1 of Resolution No. 01-01 will read:
22
23 (a) One member of the Park & Recreation Board, appointed by the Park
24 Board.
25
26 (b) Two members of Keep Southlake Beautiful or citizens-at-large, appointed
27 by Keep Southlake Beautiful Board of Directors.
28
29 (c) One environment science teacher or lay person with environmental
30 background, or citizen-at-large, appointed by the Park & Recreation
31 Board.
32
33 (d) Three members from the general public, appointed by the Parks &
34 Recreation Board.
35
36 Section 4 will read:
37
38 Section 4: Others: Other persons may be invited to participate at the request of the
39 committee. These individuals may include the following:
40
41 (a) One professional from the U.S. Corp of Engineers
42 (b) One professional from the Texas Forest Service
43 (c) One professional from the Botanical Research Institute of Texas
44 (d) One professional from the Nature Sciences Division of a
45 University
46
October 8, 2001 Parks & Recreation Board Regular Meeting Page 14 of 16
I The deteriorating condition of the Nature Center and direction given by SPDC to staff to
2 not continue preservation of the building was talked about by Ms. Stokdyk, Ms. White,
3 Ms. Georgia, Mr. Rawls and Mr. Hugman. Ms. Stokdyk expressed her displeasure that
4 the building was not going to receive any renovation or use and that she had not heard
5 that SPDC was not proceeding with future plans for the building. Ms. Stokdyk requested
6 that the cupola on the Nature Center be boarded up to protect the building from the rain
7 and winter elements. Ms. Georgia recommended that the City try to get use out of the
8 building as is and move on.
9
10 Agenda Item No. 7, Liaison reports
11
12 Board members reviewed the following:
13
14 (a) Recreation/Special Events - See Administrative Comments section of
15 minutes for information.
16
17 (b) Youth Sports Associations - (Miltenberger/Cornish) No report this month.
18
19 (c) Community Groups - Rocky Top Riding Club will have a trail ride
20 (wagon or horse) October 20 at Chisholm Trail Ranch to benefit the
21 Rocky Top Therapy Center. October 27, 2001 there will be a "Walk, Run
22 and Ride" event at Bob Jones Park to come up with matching funds
23 needed to build the proposed bridge at the north end of Lake Grapevine.
24 Donations will be accepted. Contact Cara White for more details.
25
26 (d) SPIN - (White) - Joint SPIN/City Council meeting will be held October 9,
27 2001 at 6:30 p.m. at Town Hall.
28
29 (e) SPDC - (O'Connor/Rawls) - On September 18, 2001 SPDC approved the
30 FY 2001-02 Capital Projects budget and 5-Year Capital Improvements
31 Plan.
32
33 (f) JUC - (Rawls) - CISD representatives met with JUC members to discuss
34 the inclusion of the new gymnasiums into the Joint Use Agreement. Next
35 JUC meeting will be held in Thursday, October 11, 2001 at 6:00 p.m. in
36 TH 3-D, Town Hall.
37
38 (g) City Council Monthly Report - Mary Georgia will provide the Park Board
39 Report at the October 16, 2001 City Council meeting.
40
41 (h) Equestrians - (White) - No report at this time.
42
43 (i) Traffic Management Bond/Portal Committee - No report at this time.
44
45 Ms. Galpin made a presentation to the Board about upcoming community events as noted
46 in the Administrative Comments section of the minutes.
October 8, 2001 Parks & Recreation Board Regular Meeting Page 15 of 16
1 Agenda Item No. 7, Adjournment
2
3 A motion was made to adjourn the meeting at 8:57 p.m.
4 Motion: Rawls
5 Second: White and Georgia
6 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk and White
7 Nays: None
8 Abstention: None
9 Vote: 7-0
10
11 Motion carried.
12
13
14
15
16
17 j
18 6r1 s iltenberger
19 Parks & Recreation B and Chair
20
21 I
22 Mary Georgi
23 Secretary
24
25
26 Attachments: Item 3-13, Park Dedication - Kimball Park Add. - concept plan, worksheet, park location map
27 Item 3-C, Park Dedication - First American Bank Add. - concept plan, worksheet, park location map
28 Item 3-D, Naming of three parks - cover memo dated 10/2/01
29 Item 5-A, Park Dedication - Lots 1-4, Blk 1, Gumm-Scifres Add. Including Bank One - concept plan
30 worksheet, park location map
31 Item 5-13, Park Dedication - Lots 1 and 2, Greenway-Carroll Add. - concept plan worksheet, park location map
32 Item 5-D, Cingular Wireless Tower in Bicentennial Park proposal - schematic drawing and location map
33 Item 5-F, RFP guidelines for Tennis Center Contract - Ms. Stark's research document
34
35
36 N:\Parks & Recreation\BOARDS\PKBOARD\MINUTES\2001\091001.doc
September 10, 2001 Parks & Recreation Board Regular Meeting Page 16 of 16
City of Southlake, Texas
4
MEMORANDUM C,~ttc~vwa,r,_
October 5, 2001
TO: Kevin Hugman, Director of Community Services `
FROM: Chris Carpenter, Senior Park Planner
SUBJECT: Recommendation of park dedication requirements for five proposed MF-1 zoned
lots (10 dwelling units) and one SF-1A zoned lot (1 dwelling unit) for a total of
11 dwelling units for Kimball Park Addition
Action Requested: Approval of park dedication requirements for Kimball Park Addition.
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(1) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for residential development
are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every forty
(40) residential dwelling units.
■ This addition, at 5 proposed MF-1 lots with 2 dwelling units per lot
(10 total) and one undeveloped SF-1A lot (one dwelling unit total), for
an overall total of 11 dwelling units, would be required to dedicate
0.28 acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(1) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment
of fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee
for residential development at $1500 per dwelling unit.
• The equivalent in park dedication fees for this addition, at $1500 per
d.u. (x) 11 d.u., is $16,500.
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
3B-1
t Kevin Hugman, Director of Community Services
October 5, 2001
Page 2
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
• The applicant is requesting no credit toward the required fees
Financial
Considerations: Acceptance of parkland or fees and credits as previously described.
Citizen Input/
Board Review:
• The applicant has held SPIN meetings and has scheduled public hearings
before the P&Z and Council.
Legal Review: Not Applicable.
Alternatives: Acceptance of credits and fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ A letter from the applicant
■ An expense credit worksheet for Kimball Park Addition, including a park
location map
■ A reduction of the proposed concept plan
Staff
Recommendation: Park Board approval of fee payment in lieu of park land dedication.
3B-2
Four Peaks Development, Inc.
October 2, 2001
Mr. Chris Carpenter
Community Services Department
City of Southlake
Southlake, Texas 76092
RE: Kimball Park
Park Dedication Requirements
Dear Chris:
Please accept this as our formal request to be placed on the earliest possible Park Board meeting for the
purpose of requesting that we be allowed to pay lot fees in lieu of park dedication. This is a very small
development containing only 7 lots and there is no area available for park dedication.
Please let me know when we will be able to present our request to the Park Board Thank you for your
attention to this matter.
Sincerely,
David McMahan
726 Commerce St., Ste. 109 Southlake, TX 76092 (817) 329-6996 Fax (817) 481-4074
Park Dedication Worksheet
Project Information
A. Project Name:
B. Project Park Service Area Type (see Plate 2, 2001 Park Master Plan):
(i) Existing Proposed (ii) Neighborhood Park Community Park City Park
C. Project is Residential (go to line D) or Non-residential (go to line E)
D. Residential: umber of new dwelling units -LE
E. Non-residential: Number of gross project acres
F. Credit for land dedication, physical improvement, or amenities requested?
Yes (fill out both line G (i) or (ii) and worksheet below) -)e- No (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units acres OR
dwelling units x $1,500 per dwelling unit = project fees due
(ii) Non-residential: 1 acre per 50 gross acres = acres OR
acres at $800 per gross acre = $ project fees due
Expense Credit Worksheet A B C D E F G H
Current Joint Current Proposed Proposed Private? TOTAL
Item Units Inventory Use' Deficiency Units Value (50% max.) CREDIT
Land Dedication
1. Neighborhood Park Land Dedication acres 52.3 19.7
2. Community Park Land Dedication2 acres 0 144
3. Linear Parks acres 10.2 25.8
4. Open Space3 acres 396 132
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint Use shown for informational purposes
2The acreage shown is needed assuming no "community park" facilities such as lighted sports complexes, concession/restrooms, etc., are constructed on existing park property
'Number can be inclusive of acreage amounts shown in items above
Facilities/Amenities
5. Aquatics center facility 0 1
6. Batting cage (stall) stall 6 3
7. Baseball diamond (practice)" diamond 7 9 9
8. Baseball diamond (game)4 diamond 0 10
9. Baseball diamond (game - lighted)' diamond 7 3
10. Basketball court (outdoor) court 3 3 4
11. Bench each 44 28
12. Recreation center facility 0 1
13. Fishing pier/dock pier/dock 2 2
14. Horseshoe pit each 1 3
15. Inline hockey rink (lighted )5 rink 1 0.3
16. Lacrosse field field 0 4
17. Pavilion each 9 5
18. Picnic shelter each 10 2
19. Picnic table each 47 25
20. Playground each 4 5
21. Soccer field (practice )4 field 6 11 8
22. Soccer field (game)4 field 13 11
23. Soccer field (game - lighted )4 field 0 13
24. Softball diamond (practice)4 diamond 5 3
25. Softball diamond (game)4 diamond 0 4
26. Softball diamond (game - lighted)4 diamond 3 1
27. Tennis courts court 15 9
28. Trail (hiking, equestrian) mile 1 2.6
29. Trailhead each 2 1
30. Trail (nature, soft or interpretive) mile 0.5 3.1
31. Trail (paved, multi-use) mile 3.4 3.8
32. Sand volleyball court court 0 2
33. Other (specify): value
34. TOTAL CREDIT REQUESTED' (Sum of right column above)
35. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section) " Z
36. BALANCE (Excess only credited to other projects at Board and Council discretion)
4Standards are based on game and practice fields being mutually exclusive of each other. Fields which may be lighted and/or used as practice and game fields will lower overall numbers.
5Standard is 1:25,000 population. Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bicentennial Park per Master Plan.
"Total value of credit for private dedications Column "G" cannot exceed 50% of "Required Fee" Line 35)
LEGEND
PUBLIC PARK a.Y\~
UNDEVELOPED PUBLIC PARK
'+"~-T, x 4-
® LINEAR PARKS AND TRAILS
US ARMY CORP OF ENGINEERS PROPERTY
ISD PROPERTIES 3) r'
CISD JOINT USE PROPERTY
CISD PROPERTY
y F_,.. BO6. I
UNDEVELOPED CISD PROPERTY
KELLER I50 JOINT USE PROPERTY
l
Y,ETLER ISO PROPERLY (UNDEVELOPED) I T~A< ~ ~ f -
za I)
PARK
SERVICE ZONES
`m -UNNG NEIGIBORHOOD PARK DEVELOPED
&
UNDEVELOPEFLOPED r F✓<"",. '~j/y ~
w~ PROPOSED NEIGHBORHOOD PARK
EXISTING SCHOOL (NEIGHBORHOOD PARK FACILITIES) y
PROPOSED SCHOOL (NEIGHBORHOOD PARK FACILITIES)
r - -
PROPOSED COM
MUNI
PAN: 1
rL
EKISTING FACILITIES DEVELOPED _
COMMUNITY PARK
- I EI I .li a~ ~r
k - ~
1-7
_,~--°THIGH
ORENCE RD ti
I
z _
L.I.J~i
UMON CHURCH RD 9 : I ~ ~
KI 1.. L.. ER
6•E~
PUBLIC PARK LAND SCHOOLS
1905 JONES PARK s CARROLL MIDDLE
3. LONESOME. DOVE PARK 6 JOHNSON ELEMENTARY
i BICENTENNIAL PARK c CARROLL INTERMDIATE
4 RUSTIN/FAMILY PARK d. DURHAM EIFMENTARYANTERMEDNATE
S. CHESAPEAKE PARK Q. CARROLL JUNIOR HIGH
6. SHELTONV✓OOD PARK I. FLORENCE ELEMENTARY
7. COKER PROPERTY S. CARROLL HIGH
& ROYAL and ANNIE SMITH PARK h ROCKENBAUGH ELEMENTARY
9. KOAIATY PARK L MIDDIEANTERMEDIATE City of Southlake
10L NOBLE OAKS PARK JL SHADY GROVE ELEMENTARY
T. KIRKWOOD•SABRE LINEAR PARK k CARROLL ELEMENTARY
11 SENIOR CENTER L ELEMENTARY •5
m ELEMENTARY 06
2001 Parks, Recreation and
NORTH Open Space
0 1500 3000 6000 Master Plan
I -I PLATE 2
GRAPHIC SCALE IN FEET EXISTING & PROPOSED PARKS
"I U1
HILL ADDITION
I { ~O_✓M_ ,3d°-159 , RAGc 96 I ~ I a'
F.R. T f. T. 1 I ^
BLOCK 1
j Car J rAi Fc,F~J~ON
FA S77NG ZONING LocAnav
SF-1A" t, e ~a
21 tar v ! EX/S11NG L.U.D
'LawDENSRYRESIDEN77AL'
HIGHUIv STREET
-thloµ E mina..rt •n X11. I••^ p1o401 i
( 176.84' I i i~y J
7:3.95' -1j
,-ors; ---10' UT,L z Tt- LOCATION MAP i;rIT
A I w BLIIDING~"R7~14r~y:~.
V
PROPERr! DESWTlDN
I ~
P 5 ~ROPOSED
ree! W IoM tlWatad h the T. YAXAN SURV£1. ABSTRACT N0.71?N and be
.0
ROE MYDRAN' y y
~.7 aaa t dwvbM M drd to Sd- N. MPM- a
of lend
U = I 1 -md in vtluer IOa48
, Pay.
T'_ County, Teaa• eaa 1257 von greet of land being man pstiaAWY =ebbed
point h n. own -1-1-1 IM R EAR Hlgnlond Sleet (o eHaOb Width
1Mtan N02T72'S5'E a dlalana of 15.21 feet end S59'WOC'E, a d.tand of
1 `(f ! : Than the narvteet tans of Let 1. T. N10hoh No. 1049 AddRbn an addRlan to the City of
V t 1 rrvnt Canty, Trae ac-ding to the plat Hoarded h Cobhwt A. Slid. 3583. Plot Raers,
2 I b7 ty, Tees
tr7 ` ~C
\ h Z I I k-t he Bang the eht Nfite, -fay the of el a -Coot cfHly line Street t H gin of Street
W A t - hl to rsmM a< LM hlseetbn of the coMM rghtal- of mid - t HgNtand Street
L .ipte-ef-.ay Me of North N1mbm A- (e Wt h the h right-et-fay}
2'l YW, amq the feet right-af-.ay the of -W North Rinbo9 A-s, a distance of 555.19
rvV f ..1: I ht fa miner',
I j al 19'06'11f. M q the foot right-of-foy Ile of mW North XhtbA A.atae and Ming the
1 / m ;.at 1. Hanna Additbn, s addKW to the City of 5wthia.s. Turret County, Taco oecordhg
'T I ._.I n Volume 388-202 Pegs 11. Piet 1-1, T-,1 Cannty, Ave a "t-, e/
5' UTIL ESM I5,
99J SO. FT of to a paint W mrn
I ~ ni 40'71'[ Ma.tnq iMKeAh the of va u< 7, Nenrte Adtlitbn, a dLta,c4 of 351.56 feet to
_:7- 4A'K IC' UTIL ESM"= BEGINNING and aunt-1:,g 142291 eyrie feet s 3.257 Oae of land.
~I PROPOSED ZONINd
a i '-1 A"
ISF
I j BLOCK 2 SITE DATA ?'"AM
~
tr W' BUILDING SETSAO EXIST ZDNING IS 'AG'
`
-J PROPOSED =ONING 35 'F-1
w w O ~ ~ ~ i I I f LA rk 3"GC.AS:
15' ORAMGF N7 '
\
UTiL;TT _SN'T PROPOS:^v LOTS - 5
U Q I - - - - ~I - EXISTING L.U.J - MEDIUM DENSITY RESIDENT:AL
CROSS AREA - 142,297 50. FT. /3.267 ACRES
755.9c.9C, W
+G~ I
m I i NET AREA - 125.709 SO. FT ./2. Bd5 ACRES
tj Q I I 15' DRXNAGE ESM DEVELOPMENT SCMEDU.E - JANUARY 2002
'~1 I 4C' --IN- $ETBACX 77 DUPLEX WITS - 10
I I I EX/SANG ZONING r>~ BUFFERYMDS - 10' TYPE •A• ALONG STREET FRONTAGE
S' TYPE •A' ALONG SOUTH LINE OF LOT 5
10, TYPE 'F-1' KONG BACK Of LOTS
~y I I' AG' ~~£J 3
S' TYPE 'A' KONG INTERIOR LOT LINES
III `~1t t Jf}i IWWERVI OUS COVERAGE - LOT 1, 5.'1.12 50.F T.. 30.81
I dT~f~a l~~' LOT 2. 9.607 SO. R., 39.51
~ J LCT 3, Ss so.FT.. 38.3X
LCT 1, 9,356 SO.FT.. 37.91
I I ,YAr' LDT S, 7.451 SO.FT., 30.IX
N, I O `j SCREENING - SCREENING ALONG N. X: NBALL AND E. HIOWID
f T WILL K THAT WHICH IS REWIRED BY THE
BUFFERYARDS.
Ex 5' u72 ESv'7~ 51,955 SOFT
C~ I I
2C II
' a 15' ORNNAGE ESM'T-
t~3 3' DTIL ESMT
C (1 ` 40' BI11L XNG SETBACX -
I FENCE F KAf
t FENCE
I S' U71L ESM"
I'I XEFT PLAN FOR MF-1 ZONING REQUEST
, r _X 7.5' unt C_W'r H.A:VA ADD
KIMBALL PARIS ADDITION
- y I t/OL -ME add-202 , ON TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
;SITUATED IN THE T. MAHAN SURVEY, ABSTRACT NO. 1049
I EX/S77NG Z!JLY 2001 3.267 ACRES
AG' OWNER, ENGINEER,
EX/S71NC L U.0 A//. SCHON M. McMANUS WELCH ENGINEERING. INC.
109 2149 E. HIGHLAND STREET 4109 CAGLE DRIVE, SUITE D
SOUTHLAKE, TEXAS 76092 NORTH RICHLAND HILLS, TEXAS 76180
72-Li1771 a ± _ (8.I7~ 264-1175
City of Southlake, Texas
r
MEMORANDUM
October 5, 2001
TO: Kevin Hugman, Director of Community Services
FROM: Chris Carpenter, Senior Park Planner
SUBJECT: Recommendation of park dedication requirements for Lot 1, Block 61, Timarron
Addition (First American Bank)
Action Requested: Approval of park dedication requirements for Lot 1, Block 61, Timarron
Addition (First American Bank).
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(2) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for non-residential
development are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every 50
gross commercial acres.
■ This addition, at 1.4612 acres, would be required to dedicate .03
acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(2) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment
of fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee
for non-residential development at $800 per gross acre.
■ The equivalent in park dedication fees for this addition, at $800 per
gross acre (x) 1.4612 acres is $1,168.96.
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
3C-1
1
Kevin Hugman, Director of Community Services
October 5, 2001
Page 2
• The applicant has requested no credit for the required fees. In
addition the applicant has requested to escrow the construction cost of
the required 8' trail on F.M. 1709 at $31.00 per linear foot at the
time of the developers agreement with City Council.
Financial
Considerations: Acceptance of parkland or fees and credits as previously described.
Citizen Input/
Board Review: The applicant currently has an approved concept plan, site plan and final plat
for this development.
Legal Review: Not Applicable.
Alternatives: Acceptance of credits and fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ A letter from the applicant
■ An expense credit worksheet for Lot 1, Block 61, Timarron Addition
(First American Bank), including a park location map
■ A reduction of the approved site plan
Staff
Recommendation: Park Board approval of fee payment in lieu of park land dedication.
3C-2
WELCH ENG G, INC.
E, CONSUL TING ENGINEERS
September 27, 2001
Mr. Chris Carpenter
City of Southlake
400 N. White Chapel Blvd.
Southlake, Texas 76092
Re: First American Bank Site - Southwest corner of F.M. 1709 and Byron Nelson Parkway
Dear Mr. Carpenter:
On behalf of First American Bank, the owner of a 1.4612 acre tract at the southwest corner of F.M.
1709 and Byron Nelson Parkway, we would like to request to appear before the park board at the
next scheduled meeting of October 8, 2001. At that time, we would like to request that the park
board accept our fee of $800. per acre in lieu of dedication of park land. In addition, we are aware
that there is a required 8' hike and bike trail that fronts our site along F.M. 1709. We would prefer
to escrow the money for the construction of this trail by the City of Southlake.
Please call and let me know if our request to appear at the Oct. 8' meeting is granted.
Sincerely,
W 1 1* *ne 1 * g, C.
-7
Bruce F. Dufine, P.E.
Enclosure
C:\parkbrdltr.wpd
D C-
D
4109 Cagle Drive, Suite D • North Richland Hills, TX 76180 • 817-284-1175 • Fax 817-589-0990 • Metro 817-589-2900
Park Dedication Worksheet
Project Information
A. Project Name:
B. Projec ark Service Area Type (see Plate 2, 2001 Park Master Plan): }
(i) Existing Proposed (ii) Neighborhood Park Community Park City Park ~ s
C. Pr ect is Residential (go to line D) or - Non-residential (go to line E)
D. Residential: Number of new dwelling units ~y/_
E. Non-residential: Number of gross project acres ~ `7-t (
F. Credit for land dedication, physical improvement, or amenities rested?
Yes (fill out both line G (i) or (ii) and worksheet below) o (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units = acres OR
dwelling units x $1,500 per dwelling unit = $ project fees due
(ii) Non-residential: 1 acre per 50 gross acre = ' acres OR
I. j acres at $800 per gross acre = $ n ` project fees due
Expense Credit Worksheet A B C D E F G H
I Current Joint Current Proposed Proposed Private? TOTAL
Item Units InventoryUse' Deficiency Units 1/alue (50% max.) CREDIT
Land Dedication
1. Neighborhood Park Land Dedication acres 52.3 19.7
2. Community Park Land Dedication' acres 0 144
3. Linear Parks acres 10.2 25.8
4. Open Space' acres 396 132
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint Use shown for informational purposes
'The acreage shown is needed assuming no "community park" facilities such as lighted sports complexes, concession/restrooms, etc., are constructed on existing park property
'Number can be inclusive of acreage amounts shown in items above
Facilities/Amenities
5. Aquatics center facility 0 1
6. Batting cage (stall) stall 6 3
7. Baseball diamond (practice)' diamond 7 9 9
8. Baseball diamond (game)' diamond 0 10
9. Baseball diamond (game - lighted)' diamond 7 3
10. Basketball court (outdoor) court 3 3 4
11. Bench each 44 28
12. Recreation center facility 0 1
13. Fishing pier/dock pier/dock 2 2
14. Horseshoe pit each 1 3
15. Inline hockey rink (lighted)5 rink 1 0.3
16. Lacrosse field field 0 4
17. Pavilion each 9 5
18. Picnic shelter each 10 2
19. Picnic table each 47 25
20. Playground each 4 5
21. Soccer field (practicefield 6 11 8
22. Soccer field (game )4 field 13 11
23. Soccer field (game - lighted)' field 0 13
24. Softball diamond (practice)' diamond 5 3
-77 25. Softball diamond (game)' diamond 0 4
26. Softball diamond (game - lighted)' diamond 3 1
27. Tennis courts court 15 9
28. Trail (hiking, equestrian) mile 1 2.6
29. Trailhead each 2 1
30. Trail (nature, soft or interpretive) mile 0.5 3.1
31. Trail (paved, multi-use) mile 3.4 3.8
32. Sand volleyball court court 0 2
33. Other (specify): value
34. TOTAL CREDIT REQUESTED6 (Sum of right column above)
35. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section)
36. BALANCE (Excess only credited to other projects at Board and Council discretion)
t
'Standards are based on game and practice fields being mutually exclusive of each other. Fields which may be lighted and/or used as practice and game fields will lower overall numbers.
'Standard is 1:25,000 population. Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bicentennial Park per Master Plan.
sTotal value of credit for private dedications (Column "G"1 cannot exceed 50% of "Re°uired Fee" (Line 35)
LEGEND
PUBLIC PARK
UNDEVELOPED PUBLIC PARK `11
® LINEAR PARKS AND TRAILS
j US ARMY CORP OF ENGINEERS PROPERTY
ISD PROPERTIES 61
' CISD JOINT USE PROPERTY _I.
CLSD PROPERTY RJ
I B~
UNDEVELOPED CISD PROPERTY
KELLER ISO JOINT USE PROPERTY
KELLER ISD PROPERTY (UNDEVELOPED) 1 Imo,
PARK. y:AaRF
SERVICE ZONES
fl(ISTING NEIGHBORHOOD PARK DEVELOPED
& UNDEVELOPED
PROPOSED NEIGHBORHOOD PARK ' ..'.r ti ~jq L } u
U-
FMSTINC SCfiOOt (NEIGHBORHOOD PARK FAC&RIB) ' ~
w ~°0 PROPOSED SCHOOL (NEIGHBORHOOD PARK FACILITIES) -
PROPOSED COMMUNITY
V
PARK
4
EXISTING FACILITIES DEVELOPED )
COMMUNITY PARK
Sr T
I
r I
v_
-OLORENCE RD
_ a-
'
- iJ
t
I
7
LMNO CHURCH RD
PUBLIC PARK LAND SCHOOLS
1 BOB JONES PARK a CARROU MIDDLE
2 LONESOME DOVE PARK h JOHNSON ELEMENTARY
3 BICENTENNIAL PARK
c GIRROLL WTERMDINE L
A RUSTINFAMILY PARK d DURHAM ELEMENTARYANTERMEDLATE
5. CHESAPEAKE PARK a CARROLL JUNIOR HICK
6 SHELTONWOOD PARK I. FLORENCE ELEMENTARY
7. COKER PROPERTY g. CARROLL HIGH
& ROYAL and ANNIE SMITH PARK I, ROCKENBAUGH ELEMENTARY sss°°° LL4++~~
9. KOALATY PARK L MIODLEANTERMEDIATE City of Southlake
M NOBLE OAKS PARK } SHADY CROVE ELEMENTARY
TL KIRKWOOD•SABRE LINEAR PARK k CARROLL ELEMENTARY -
12. SENIOR CENTER L ELEMENTARY f5
m ELEMENTARY 06
Z~N ~_u 2001 Parks, Recreation and
NORTH Open Space
Master Plan
0 1500 3000 6000
G- PLATE 2
GRAPHIC SCALE IN FEET D EXISTING & PROPOSED PARKS
APPI omw PRam TRY PUT
LOT 9, ix" 3 i
DIA410W L6IICLE Ls ws „-yg.>II.•r: zavlm-' "C £X
ZA 99-OJ7 crS.24C; CUP C•wMEµ"':.eC"' ':k"5'ibvG
HIGHLAND ST.
s
A ~ S
a n
Lw2
p~or SOUTHLAKE 8
2wl
PRO,cCT
LW OCA 770A I
2Wyaaa~~~---
...,,...x.-_d
. ~r a
r - - - - - - m
r-
i CONTINENTAL BLw
7
Y. ABSTRACT NO. LOCATION MAP
- `to the City of
";obinet A. Slide
d being more
yW 1
lewrd (F.M. 1709)
i i 1, said point also
j r'nvuvw+x'a
Make Boulewrd, a
r- -ems
I `'--~Id Southloke
. 7AWARRON ADD117LW ""I f
CAB A , al,?E 5841 1 h"Jt right-of-way line
I P.R T.C. T. III- rnx', st 1
BLOCK 61 Nelson Parkway, a
sus` Lot 1, Block 61,
I~ I zsnns tt:a $kT7P ;/itaVM2~r7AC' oIT- County,
i snsWG z:avvdc 1, Black 1, city of
ErsrNla n-r!c2 ea~Frvr. ecords, Torrent
Nelson Parkway
r _,,n Nelson Parkway
a
point oleo being
'*"•Y 'I distance of
F g ,f _ 1 ,r _ ^`'4re feet or 1.461
I k
-NO.693-B
i
„r.
INANCE.
OCATION
-----°y -S DIES.
0
EX7
rr„rnc
SITE SIGN SCHEDULE
MARK ELEV. MAID: /MODEL DESCRIPTION COLOR MOUL
S-t - BEST LIFO/ 24• x 24• - ALUMINUM WHITE LETTERS POLE
SS65A STOP SIGN RED BACKGROUND 07rT7T ALAN
BEST MFG / 12• x le" ALUMNUM BLACK LETTERS ►lll~
5-2 - 5516 ONE WAY (PONT TG RIGHT) WHITE BACKGROUND POLE
LOT 1, BLOCK 61
BEST MFG / 12• = 19• ALUMINUM BLACK LETTERS
S-3 - 5S1e ONE WAY :(PORT TO LEFT) WHITE BACKGROUND PORE TIMARRON ADDITION
BEST MFG / 12• x 19• ALUMINUM BLACK LETTERS
SSOI RESERVED PARKING (NO ARROW) WHITE BACKGROUND SEE F
S-` POLE AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
SP 21 BEST MFG / 5541 WMNING9 ME 50- 200 SLAG( LETTERS
L ST 5552 5552 - 1r = B• VAN ACCESSIBLE WHITE BACKGROUND AND BEING SITUATED IN THE O.W. KNIGHT SURVEY, ABSTRACT NO. 899
BEST MFG. / 12• z 19• ALUMINUM BUCK LETTERS POLE
SSG, RESERVED PARKNG (NO ARROW) WHITE BACKGROUND
S-5 - BEST MFG. / 12• = 9• FINE $50-5200 WARNING BUCK LETTERS POLE JUNE 2001 1 LOT 1.461 ACRES
5544 WHITE BACKGROUND _
S-6 _ BEST MFG. / ACCE 155.31= Fl/L.CE WHITE LETTERS WALL MER: ru~tur~/APPLGANT:
5559 PaNT TO BLUE BACKGROUND NTURION EAGLE, INC.. TRUSTEE WELCH ENGINEERING, INC.
BEST MFG / 24' x 24• -ALUMINUM JWHITE LETTERS 4109 CAGLE DRIVE. SUITE D
s T - 55e7A DO NOT ENTER RED BACKGROUND POLE 201 MERIT DRIVE. SUITE 170 NORTH RICHLAND HILLS, TEXAS 76180
BEST MFG. / S, TEXAS 75251
JO" x 30• x 30• -ALUMINUM s-a - WHITE LETTERS 617 589-2900
ssse nlw RED BACKGROUND POLE M 991-4600
BEST MFG / 12) 991-7500 (FAX) 1817 589-0990 (FAX)
12" x 9' - ALUMINUM WHITE LETTERS
CUSTOM MADE POLE
4-WAY RED BACKGROUND ANDSCADC A~RCHITECT•
TrwTECT:
CK W. CUMPTON AND ASSOGATES, INC. IMAGESCAPES OF TEXAS, INC.
03 SOUTH TEXAS AVE., SUITE 202 514 RIVERSIDE COURT
IYAN, TEXAS 77802 ALLEN, TEXAS 75013
79 846-3771 (972) 396-9669
C !79) 846-3772 (FAX)
-...,...,ems
City of Southlake, Texas
MEMORANDUM
October 2, 2001 r •a.
5\R `'to-n,
TO: Kevin Hugman, Director of Community Services
FROM: Steve Polasek, Deputy Director of Community Services
SUBJECT: Recommendation to City Council for the naming of new City parks
Action Requested: Parks and Recreation Board recommendation to City Council for the naming
of new City parks.
Background
Information: During the last three years, the City has acquired two neighborhood parks
and will acquire one athletic park. While none of the three parks have been
officially named, they have commonly been referred to as Chesapeake Park,
Sheltonwood Park, and the Texas School of Baseball. Effective February 18,
1996, the City adopted a procedure for naming or renaming park facilities.
Section Three of the guidelines states that a park may be named for any local,
state, or national geographic area, landmark, or event. Section Four states,
in part, that a park may be named for any symbol or concept associated with
the City of Southlake.
Chesapeake Park is a neighborhood park, approximately twelve acres in size,
and located in the Chesapeake Place sub-division on Chesapeake Lane. The
park is identified in the 2001 Parks, Recreation and Open Space Master Plan
as Chesapeake Park. Based on Section Three of the guidelines, as stated
above, maintaining the name Chesapeake Park would meet the parameters as
set forth in the procedures.
Sheltonwood Park is a seventeen acre, heavily wooded, and undeveloped
neighborhood park located on Dove Road. The park was part of the Chivers
survey and purchased approximately two years ago from former property
owner John Shelton. The site was once considered for a residential
development to be named Sheltonwood and as a result has been referred to by
this name since. The park is identified in the 2001 Parks, Recreation and
Open Space Master Plan as Sheltonwood Park. Again, Section Three of the
guidelines for naming parks allows for geographic areas or landmarks to
serve as the basis for naming a park.
The Texas School of Baseball was previously operated as a baseball park and
training facility for select baseball. With the purchase by the City, the site is
now slated to become the future home of the local softball program. As
such, the former name is no longer appropriate. A more suitable name might
be the "Southlake Softball Complex". As mentioned, Section Four of the
3D-1
Kevin Hugman, Director of Community Services
October 2, 2001
Page 2
guidelines states, in part, that a park may be named for any symbol or
concept associated with the City of Southlake.
Financial
Considerations: Not applicable.
Citizen Input/
Board Review: Staff has not solicited citizen input for the naming of the new parks due to the
previous general adoption of the neighborhood park names.
Legal Review: Not Applicable.
Alternatives: Alternatives may include:
■ Parks Board input on the proposed park names.
■ Park Board request for citizen input.
Supporting
Documents: Copy of the Naming and Renaming of Park Facilities Procedures.
Staff
Recommendation: Park Board recommendation to City Council of the naming of new City parks
(Chesapeake Park, Sheltonwood Park, and Southlake Softball Complex).
3D-2
Parrs and Recreation Department
Policies and Procedures Manual
Procedure: Naming and Renaming of Park Facilities Procedures
Source: Parks and Recreation Board/City Council
Category: Administrative
Effective Date: February 18, 1996
Revised Date: December 9, 1996
Statement of Purpose
The purpose of this policy is to provide parameters for the naming and renaming of park facilities.
Procedure
In the naming and renaming of park facilities in the City of Southlake the following guidelines
shall be used:
1. May be named for any deceased individual(s) or group(s) who have served the
community.
II. May be named for any deceased local, state, national or international figure(s).
III. May be named for any local, state or national geographic area, landmark or event.
IV. May be named for any symbol or concept associated with the City of Southlake,
the State of Texas or the United States of America.
Note: When advertising for input from the residents, separate forms need to be returned
for each park name submitted.
I.d., Naming and Renaming of Park Facilities Procedures, Page 1 of 2
~-5 'Xb
SUBMISSION FORM FOR PARK NAME
(PLEASE PRINT)
Name to be Submitted:
Please include a brief explanation (on a separate sheet of paper if necessary) to support your
recommendation.
Submitted by: Date:
(name required)
Address:
Telephone: (Home) (Office)
Please submit your suggestions to: City of Southlake Parks and Recreation Department
400 North White Chapel, Southlake, Texas 76092
SUBMITTALS MUST BE POSTMARKED BY
Please contact the Parks and Recreation Department at 817-481-5581, Ext. 756 if you have any
questions. THANK YOU FOR YOUR INTEREST.
I.d., Naming and Renaming of Park Facilities Procedures, Page 2 of 2
City of Southlake, Texas
MEMORANDUM
October 5, 2001
TO: Kevin Hugman, Director of Community Services
FROM: Chris Carpenter, Senior Park Planner
SUBJECT: Recommendation of park dedication requirements for proposed Lots 1 through
4, Block 1, Gumm-Scifres Addition (including Bank One)
Action Requested: Approval of park dedication requirements for Lots 1 through 4, Block 1,
Gumm-Scifres Addition (including Bank One).
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(2) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for non-residential
development are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every 50
gross commercial acres.
■ This addition, at 5.0075 acres, would be required to dedicate .10
acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(2) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment
of fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee
for non-residential development at $800 per gross acre.
■ The equivalent in park dedication fees for this addition, at $800 per
gross acre (x) 5.0075 acres is $4,006.
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
5A-1
Kevin Hugman, Director of Community Services
October 5, 2001
Page 2
• The applicant has requested no credit for the required fees.
Financial
Considerations: Acceptance of parkland or fees and credits as previously described.
Citizen Input/
Board Review: The applicant currently has an approved concept plan and final plat for this
development, as well as an approved Site Plan for Bank One on Lot 2.
Legal Review: Not Applicable.
Alternatives: Acceptance of credits and fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ An expense credit worksheet for Lots 1 through 4, Block 1, Gumm-Scifres
Addition (including Bank One), including a park location map
■ A reduction of the final plat
Staff
Recommendation: Park Board approval of fee payment in lieu of park land dedication.
5A-2
Park Dedication Worksheet
Project Information ^
C.r-~c~..
A. Project Name: B. Project Park Service Area Type (see Plate 2, 2061 Park Master Plan): t i
(i) Existing Proposed (ii) Neighborhood Park Community Park City Park ~l tk710
C. Project is Residential (go to line D) or__)(_ Non-residential (go to line E)
D. Residential: Number of new dwelling units
E. Non-residential: Number of gross project acres e; 0C}75
F. Credit for land dedication, physical improvement, or amenities requested?
Yes (fill out both line G (i) or (ii) and worksheet below) No (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units = acres OR
_dwelling units x $1,500 per dwelling unit = $ project fees due
(ii) Non-residential: 1 acre per 50 gross acres = j C acres OR
acres at $800 per gross acre = $ project fees due
Expense Credit Worksheet A B C D E F G H
Current Joint Current Proposed Proposed Private? TOTAL
Item Units Inventory Use' Deficiency Units Value (50% max.) CREDIT
Land Dedication
1. Neighborhood Park Land Dedication acres 52.31 1 19.7
2. Community Park Land Dedication' acres 0 144
3. Linear Parks acres 10.2 25.8
4. Open Space' acres 3961 1 1321 L
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint Use shown for informational purposes
2The acreage shown is needed assuming no "community park" facilities such as lighted sports complexes, concession/restrooms, etc., are constructed on existing park property
'Number can be inclusive of acreage amounts shown in items above
Facilities/Amenities
5. Aquatics center facility 0 1
6. Batting cage (stall) stall 6 3
7. Baseball diamond (practice)4 diamond 7 9 9
8. Baseball diamond (game)4 diamond 0 10
9. Baseball diamond (game - lighted)" diamond 7 3
10. Basketball court (outdoor) court 3 3 4
11. Bench each 44 28
12. Recreation center facility 0 1
13. Fishing pier/dock pier/dock 2 2
14. Horseshoe pit each 1 3
15. Inline hockey rink (lighted)5 rink 1 0.3
16. Lacrosse field field 0 4
17. Pavilion each 9 5
18. Picnic shelter each 10 2
19. Picnic table each 47 25
20. Playground each 4 5
21. Soccer field (practice)4 field 6 11 8
22. Soccer field (game)4 field 13 11
23. Soccer field (game - lighted)4 field 0 13
24. Softball diamond (practice)4 diamond 5 3
25. Softball diamond (game)4 diamond 0 4
26. Softball diamond (game - lighted)4 diamond 3 1
27. Tennis courts court 15 9
28. Trail (hiking, equestrian) mile 1 2.6
29. Trailhead each 2 1
30. Trail (nature, soft or interpretive) mile 0.5 3.1
31. Trail (paved, multi-use) mile 3.4 3.8
32. Sand volleyball court court 0 2
33. Other (specify): value
34. TOTAL CREDIT REQUESTED6 (Sum of right column above)
35. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section) CC
36. BALANCE (Excess only credited to other projects at Board and Council discretion)
4Standards are based on game and practice fields being mutually exclusive of each other. Fields which may be lighted and/or used as practice and game fields will lower overall numbers.
SStandard is 1:25,000 population. Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bicentennial Park per Master Plan.
'rotai value of credit for Private dedications Column "G cannot exceed 50% of "Required Fee" Line 35)
LEGEND
PUBLIC PARK
UNDEVELOPED PUBLIC PARK
LINEAR PARKS AND TRAILS c
US ARMY CORY OF ENGINEERS PROPERTY Y \
J
LSD PROPERTIES
OSD JOINT USE PROPERTY I_ - 'r -
CISD PROPERTY UNDEVELOPED CISD PROPERTY 000 A
KELLER ISD JOINT USE PROPERTY
KELLER ISD PROPERTY (UNDEVELOPED)
S Y y r%J
PARK ~ r t j~"'crr~axe
SERVICE ZONES
EXISTING NEIGHBORHOOD PARK DEVELOPED
04 k UNDEVELOPED
~r
PROPOSED NEIGHBORHOOD PARK T I I=1
EXLSTiNG SCHOOL (NEiCNBDRI100D PARK FACILITIES)
_ c'.
~ PROPOSED SCHOOL (NEIGHBORHOOD PARK FAOUTIES) 1 L
I O
V
4
COMM4INITY\•' -
PAR;O'
a
EXISTING FACILITIES DEVELOPED
COMMUNITY PARK
I 73
L
i
i
i
_ 6 -
I:
ORENCE RD J -
7 1 1 I I .l - ~ Y
I I
z )I _
t
I
UNION 9
ya
PUBLIC PARK LAND SCHOOLS `l
1806 . JONES PARK a CARROLL MIDDLE
2 LONESOME DOVE PARK
6 JC9iN50N ELEMENTARY
1 BICENTENNIAL PARK c CARROLL MTERA ATE f v"L i. RUSTIN/FAMILY PARK ~~~r~/
d DURHAM UbMFMARYANTERMElXATE 5 (✓(j+ V \ «✓1T
5. CHESAPEAKE PARK E\ 1
aCARROLL JUNIOR HIGH 6. SHELTONWOOD PARK E. FLORENCE ELEMENTARY
7. COKER PROPERTY g. CARROLL HIGH
& ROYAL and ANNIE SMITH PARK h ROCKENBAUCH ELEMENTARY
B. KOALATY PARK L MIDDLE/INTERMEDFATE City of Southlake
10. NOBLE OAKS PARK } SHADY GROVE ELEMENTARY
TL KIRKWOOD•SABRE LINEAR PARK k CARROLL ELEMENTARY
12 SENOR CENTER I. ELEMENTARY 05
m ELEMENTARY f6
2001 Parks, Recreation and
NORTH Open Space
0 1500 3000 6000 Master Plan
I I - PLATE 2
GRAPHIC SCALE IN FEET f1 EXISTING & PROPOSED PARKS
-rAle Pr nxar 1
vrr o< rARR.wTT r Twreaw. A7 mw ALL JEN or AESF PArsE'HTS
~r ,wa~..pn.[ a any a.resru.e .mn.wrea.e or en. 9ed/and-Pimex Tile CamPanY
W U. vrsxy cvrws.~ na... wm ee m,rrb. re -n. PHn" $E Z ~ Me, and SoutAlaka Cen4 i rD„ a
m.rsv.wwt d tn+ .e+....n eer.d a utr a.a a..d .•c:v{R ✓ p s L.rnited Pevtneshje, by and thlough the undersigned, its duly
e.ew.,re hM. pn.war .eevpes a. - uL 9 wised agent; do hereby oamt this plat dmig-hhq Ire h--ob.-
;W DeelnyC.. vN:~A. "f .riled prpoaly as GMMR Saifres Addilioh. on oed'tA- to the Gly of
~;"IC' !Nowe, iarant CountK I-bM and - da harry ded ote the
(-atom parks) ad ---ts shown thereon to the
q•hhd ,mss ks use unless otha-i" noted.
a/nr
oota, ^j>; '.SS my hard of South/okq laranl Count., Tears this the day
Jr y i. 200f.
air C-x w,a Lp? 2
Yes C l.Lmm, President
q.;,et ha..e ra'd-Pioneer Tilt. Camp-,K Me
rrnc
T OF I£XAS J
- - NrY OF TARRANT J
WE A/£, the undersigned outhylty, m this doy persono8y oppeaed
yy,r~ ies C Gomm, Prevmert or 3edfard-Pim.er rdle Company, Me, o
106oh. kno:m to me to b. fh. prson Moan non. i. xvoscrb d to
Af1iO 'Vp1~ is abP.e and foragohg in.tm 4, and ao0row+edg. to me Mot
/nrr - ha/h.y a-cutsd the sane fo- the purposes anal avnsidarvtim
Gorr 1 essed and it the capacity Moen statex and as the act and deed of
T. AlA.+A' SL/R4£Y ASSrPACT ,vC 1D[9 cayorvtrm.
XYGV A. FR£:MAN 5URb£Y ASSMACT Na i2g t-
rw-cowry e~.eu,e caavssw+.a .~.a i N LACER Mr HAND AND SEAL O< LMCZC on this the doy of
2COf.
~w
aa.: I ay Public
Perm _ - - - - - - - - - _ - mrsson erp"m
so,.n...r.n raonm. ~
--7"r-CF my hpnd at Seuthiokc Taront CovntA Teaas this the _ doy
.1C' 6r/SLaNG tsif
?fYNT OF 200f.
nosy 8E57NANNC
~r~. 'Make Lana; GTD., a Taros LTmiled Pa-tnersh/p
iY Sei6es Prpoerty C-panlc LTA
PPrt-
£ASE7.£N15 AFFEC77NG WS i Blc S./,- Management camp-.g llC
P1lt]-AT' 7C A8Ahp0'AD 8Y ~1 Gonad port-
WS PL T. 8y. Dennis R Scfb:; P.esidart
1. Terns Paver and Light C-Pany 1 r< x T`xAS J
eosamm! 'vd. 3657, Page 051a 1,01' 2:1 -IT- Or rARRANT %
r cs aawa and Light + a• 77£ A& the uno'ersigned evtA-iIy, m this day p"-Ily opb--d
oanr eo.ement '1d. J664 ?age r;s P_ Scihes .9'esid-f of ScMv Manogananl Cana-A LLC, e
p \ ed /ivbJlty c-,.-X b.- to me f. be the p-- .base Home is
-*r d to the oo- and A-eg.{ g Lnslrument, and ea....iedge fa me
the
~~j A. Meal th. sane lay the purposes and consideration -p--d
0C., q"40 ) copocity It'_i" st_d,, _d m Ne act and deed of said LLC
\ \ 8fh[' A. N UNDER MY HANG AND SEAL Or CYRC,r an this he day of
CA , zcpf.
y Public
0 \
o~
A V ~I
0~ v l
yp? 251Z'2 ~ t
GRAPHIC SCALE ( I araMn ,w
D Nor 7v STJLE
=MEMO I
'(a rsa7 )w. PLO kv C48ME7 ~ .%AW/ DA T£
t mea . as p
FINAL PLAT
r- L - - - - - - - LOTS 1 TIIRU if. BLOCX 1
APP.4Cl£D 3Y TH£ PLANNING d MV/NC CdVY/S-TCW .
fat SCIFRES ADDITION
Dafc•
d akma: ' AN ADDITION TO THE
P& z s.er.tar r I° MI v OF SOUTHLAXE
I nRP.ANT COUNTY, TEXAS
APPROX3 3Y THE ~.ry COL'/vCX I '
Dote:
LpT 24 OF TYE J. A. FREEMAN SURVEY, ABSTRACT 529 '-f - C 11 Se✓e!aic VOL 3h'~ = JO' e I y1 U i w
4 i 1 DATE: .(AY zs, -2001
SURVEYOR
S LAND, LTD. NIMOND L. COODSON, JP.., IND.
ICE STREET, SUITE 2876
y 1 54~6 LA -fa TX 76:02 SUITE 300 f L.B 17
City of Southlake, Texas
MEMORANDUM
October 5, 2001
TO: Kevin Hugman, Director of Community Services
FROM: Chris Carpenter, Senior Park Planner
SUBJECT: Recommendation of park dedication requirements for proposed Lots 1 and 2,
Greenway-Carroll Addition
Action Requested: Approval of park dedication requirements for Lots 1 and 2, Greenway-Carroll
Addition
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(2) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for non-residential
development are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every 50
gross commercial acres.
■ This addition, at 10.559 acres, would be required to dedicate .21
acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(2) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment
of fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee
for non-residential development at $800 per gross acre.
■ The equivalent in park dedication fees for this addition, at $800 per
gross acre (x) 10.559 acres is $8,447.20
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
5B-1
Kevin Hugman, Director of Community Services
October 5, 2001
Page 2
• The applicant requests no credit toward the required fees. In
addition, the applicant wishes to escrow the equivalent of the
construction costs of the off-road trails on Carroll and S.H. 114
required by the Southlake Pathways Trail Master Plan at the time of
the developers agreement with City Council. That escrow amount will
be calculated by the length of the trail times $31.00 per linear foot.
The exact length will be determined during the site planning and staff
review phases yet to come during the development of the two lots.
Financial
Considerations: Acceptance of parkland or fees and credits as previously described.
Citizen Input/
Board Review: The applicant is currently under staff Development Review Committee
review and will soon be taking the plat forward for public hearings.
Legal Review: Not Applicable.
Alternatives: Acceptance of credits and fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ A letter from the applicant
■ An expense credit worksheet for Lots 1 and 2, Greenway-Carroll
Addition, including park location map
■ A reduction of the preliminary plat with notes
Staff
Recommendation: Park Board approval of fee payment and trail construction escrow in lieu of
park land dedication.
5B-2
` Oct 03 01 09:04a Graham Associates, Inc. 817-633-5240 p.2
L Graham Associates, Inc.
CONSULTING ENGINEERS & PLANNERS
October 3, 2001 III
~i
Mr. Chris Carpenter 1
City of Southlake-Parks Department
400 N. White Chapel ;
Southlake, Texas 76092
f Re: Final Plat
Lots 1&2 - Greenway-Carroll Addition
Southeast Corner of N. Carroll Ave & SH114
Case No. ZA01-103
Dear Mr. Carpenter:
I
On behalf of Greenway-Carroll Road Partners, L.P., we request the inclusion of the above referenced plat
on the next Park Board Agenda, which we understand is next Monday, October 8, 2001. We have received
comments from the City of Southlake Planning Department on this plat, which indicated that we need a
recommendation by the Board concerning land dedication or required fees prior to consideration at the next
Planning and Zoning Commission meeting.
The Owner understands that either a land dedication of l acre per 50 gross acres or a fee of $800 per gross
acre will apply when a commercial developer's agreement is required. The Owner also understands the
requirement for escrowing money for the future trail construction along its frontage of N. Carroll Avenue
and SH 114 at this location. It is our understanding that escrow funds also will not be required until a I I
developer's agreement is required-
Please consider this project at the next Park Board meeting. If you have any questions, please give me a
call at (817) 640-8535 or Mr. Tommy Pigg at (214) 880-9003, ext. 3.
Sincerely,
f
Grah ssociates, Inc.
I
David M. Smith, P.E.
Project Manager
cc: Jeff Williams
Tammy Pigg
Dennis Killough - City of Southlake
I
K:\GREENWAY\SOUTHLKE\park board letter.doc
I
Summit Office Park Centerpoint Two Bank One
1300 Summit Ave., Suite 419 616 Six Flags Drive, Suite 400 111 S. Garland Ave., Suite 202
Ft. Worth, Texas 76102 Arlington, Texas 76011 Garland, Texas 75040
(817) 332.5756 (817) 649-8530 • Metro (817) 640-8535 (972) 272-4655
FAX (817) 336-6909 FAX (817) 633-5240 FAX (972) 272-4655
Park Dedication Worksheet
Project Information A pud,
~x
A. Project Name:
B. Project Park Servi e Area Type (see Plate 2, 2001 Park Master Plan):
0) Existing Proposed (ii) Neighborhood Park Community Park City Park
C. Proj)ctTs Re idential (go to line D) or Non-residential (go td liT►e E)
D. Residential: Number of new dwelling units p~~
E. Non-residential: Number of gross project acres z) , 5s-1
F. Credit for land dedication, physical improvement, or amenities re uested?
Yes (fill out both line G (i) or (ii) and worksheet below) No (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units = acres OR
-dwelling units x $1,500 per dwelling unit = $ project fees due
(ii) N idential: 1 acre per 50 gross acres 0 acres OR
cres at $800 per gross acre = $ roject fees due
Expense Credit Worksheet A B C D E F G H
Current Joint Current Proposed Proposed Private? TOTAL
Item Units Inventory Use' Deficiency Units Value (50% max.) CREDIT
Land Dedication
1. Neighborhood Park Land Dedication acres 52.3 19.7
2. Community Park Land Dedication2 acres 0 144
3. Linear Parks acres 10.2 25.8
4. Open Space' acres 396 132
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint Use shown for informational purposes
'The acreage shown is needed assuming no "community park" facilities such as lighted sports complexes, concession/restrooms, etc., are constructed on existing park property
Number can be inclusive of acreage amounts shown in items above
Facilities/Amenities
5. Aquatics center facility 0 1
6. Batting cage (stall) stall 6 3
7. Baseball diamond (practice )4 diamond 7 9 9
8. Baseball diamond (gamef diamond 0 10
9. Baseball diamond (game - lighted )4 diamond 7 3
10. Basketball court (outdoor) court 3 3 4
11. Bench each 44 28
12. Recreation center facility 0 1
13. Fishing pier/dock pier/dock 2 2
14. Horseshoe pit each 1 3
15. Inline hockey rink (lighted)5 rink 1 0.3
16. Lacrosse field field 0 4
17. Pavilion each 9 5
18. Picnic shelter each 10 2
19. Picnic table each 47 25
20. Playground each 4 5
21. Soccer field (practice)4 field 6 11 8
22. Soccer field (game)4 field 13 11
23. Soccer field (game - lighted)" field 0 13
24. Softball diamond (practice)4 diamond 5 3
25. Softball diamond (game)4 diamond 0 4
26. Softball diamond (game - lighted )4 diamond 3 1
27. Tennis courts court 15 9
28. Trail (hiking, equestrian) mile 1 2.6
29. Trailhead each 2 1
30. Trail (nature, soft or interpretive) mile 0.5 3.1
31. Trail (paved, multi-use) mile 3.4 3.8
32. Sand volleyball court court 0 2
33. Other (specify): value
34. TOTAL CREDIT REQUESTED" (Sum of right column above) i
35. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section)
36. BALANCE (Excess only credited to other projects at Board and Council discretion)
Standards are based on game and practice fields being mutually exclusive of each other. Fields which may be lighted and/or used as practice and game fields will lower overall numbers.
'Standard is 1:25,000 population. Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bicentennial Park per Master Plan.
'Total value of credit for private dedications (Column "G') cannot exceed 50% of "Required Fee" (Line 35)
1"1
LEGEND
PUBLIC PARK
UNDEVELOPED PUBLIC PARK h 3 £ co
® LINEAR PARKS AND TRAILS
US ARMY CORP OF ENGINEERS PROPERTY Lmr.
jLSD PROPERTIES
OSO JOINT USE PROPERTY
CISD PROPERTY
rx J(
UNDEVELOPED CISD PROPERTY F... BOB KELLER W JOINT USE PROPERTY f S \
KELLER ISO PROPERTY (UNDEVELOPED)
PARK
SERVICE ZONES
IDOTING NEIGHBORHOOD PARK DEVELOPED
i
# UNDEVELOPED z y 3,~,pd4 r y- -
^ i
PROPOSED NEIGHBORHOOD PARK
0E.
DOTING SCHOOL (NEIGHBORHOOD PARK FACILITIES)
PROPOSED SCHOOL (NEIGHBORHOOD PARK FACILITIES) # t
PRAROPOSFD COMANNIN.
t~ e 6
EXI571NG -ES DEVELOPED
COMMUMTY PARK
y i 5
a
- i;
O
0 j
+LORENCE RD ) 1 u -
7F
Z 1, T1
i ~
Y
9
UNION CHURCH RD 7 'J = t
_ i
PUBLIC PARK LAND SCHOOLS
t BOB )ONES PARK a CARROLL MODLE T
2 LONESOME DOVE PARK 6 JOHNSON ELEMENTARY
1 BICENTENNIAL PARK . CARROLL INTERMEHATE f Ii"Li_ ~
4. RUS7INIFAMLY PARK d DURHAM ELFMENTAKYANTERMFDIATE
5. CHESAPEAKE PARK a CARROLL JUNIOR HIGH
a SHELTONWOOD PARK I. FLORENCE ELEMENTARY
7. COKER PROPERTY R. CARROLL HIGH
B. ROYAL and ANNIE SMITH PARK K ROCKFNBAUCH EL&/ANTARY
4. KOAIATY PARK L MIDDLE/INTERMEDIATE City of I Southlake
10. NOBLE OAKS PARK J. SHADY GROVE ELEMENTARY
TL KIRKWOODSABRE LINEAR PARK It CARROLL ELEMENTARY
12 SENIOR CENTER L ELEMENTARY #5
m ELEMENTARY #6
r
2001 Parks, Recreation and
NORTH Open Space
0 1500 3000 6000 Master Plan
PLATE 2
GRAPHIC SCALE IN FEET EXISTING & PROPOSED PARKS
LOT 1. BLOCK 1
CAaROLL
CAKS ADO: TICN
EN-c =VEN STORES
VOL. 3ee-199. Pe. 97 it
P.q.T-C.T.
N63'1 i'48'_~
28.52'
ZONED: C-2 7ESrq!P-ION
_.U.C.
RE T A:: COMMERCIAL a 10 9 acre tract of lane Situated in the Ri-hard cads SurveX, -S Sc.
Ii, Tarrant County, Taxes, as Conveyed Dy oeed to Greasy 'Ca"roia ROa7
ecor 0 in -es t1148$. Page
re, L;e 11nt Cp pt erssi a;z
,ead .P.. a & 1 T Ta Tarrant Countyty. Texas. Se.a 1C.5 ^59 ac tract oeiny more
W uia-ly descr,loea py metes and DarAS as follows:
N -SLING at a point at the northeastarly and of a corner clip finning the
c ^i9 ht-of-way •1he of North Car-oli Avenge (a ve"GOle
LAKEw00G ACRES I =ctidr o` and tre the west soutr!westarly ri9h,-of-way lin of State Highway 114 (a
PHASE ONE E. RAr MORRIS ie width R.C.wl
- VOL. 388-137, Pe. 33 VOL 11262 P6 1560 e. q. T. c. t. i E South 47 *58'50' cast. along the southwest rightrof-way line of said State
P. q. T. C.L y 114, a distance of L 17-.89 feet to a point:
emu""NCO;v-i South 22.22.25" East, a distance of 51.64 feet to a point. said point cein9
L u. S. nutheasterly corner of said Greenway Tract;
OF=:CE COMMERCIAL
North 89 '53'32" West leaving said soutnwest r:gnt-of-waY line and 01c19
W nth line of Sala Greenway tract, a distance of 996.96 feet to a point
m-rner, said point tieing the southwest comer of said Gre•-nway tract,
` n
NKCNC0D vR T 1 C a North 40'11.06" west, along to west line of said Greeravay tract, a
50' R.C.M. _ ale of 8,820 feet to a point for corner;
' I = ~ E North 63'11'88" East a dlstnrice of 26.52 feet to a point for C=-,er:
e . E South 00'03'22" East, a distance of 215.59 feet to a point for corner:
E Scum 99'49'49" East, a distance of 39.20 feet to a point for corner,
LOT 1
i ° E North 00.10 L" East a distance of 241.50 feet -00 a point for corner,
ROW CEOICATION NORTH CARROLL A',:ENUE ~ E Nor n 56'05'03 East, a distance of 92.05 feet to tee PO:N' OF 9ECINNT-NG
41077 SF ]NTAINING 459,936 squars feet or 10,559 acres of land, more or less.
0.943 AC
LLj
LLI
ZONED: O <
.Q~ ~ i 1d
L.U.O. '
OFF-Cc- 'COMMERCIAL 11
-j ci
zz
JOHN L COLE _ < I o-0
YOL12023. Ps. 1326 L) i 1 f11/J
dt C. q. T. C. T. i ! i ' V
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=ip D >G 100 20D
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PROJECT r RED r
~l' LOC4TION ~7r'` 1 f !uu 41 1 LuJ 1
r
1 i .MN1WCAS'ENO.:ZAW101
PRELIMINARY PLAT
f
' LOIS 182
+AOLL RW PARTNERS. I.P. GREENWAY-CARROLL ADDITION
LOCATION +1aa 41YPOG AN ADDMON TO THE CITY OF SOUTHLAKE
IMOS ROAD. SUITE 400 BEING 10559 ACRES OUT OF THE
rsadt RICFIARD EARS SURVEY. ABSTRACT NO. 481
trig TARRANT COUNTY, TEXAS
~
GREENWAYLARROLL ROAD PARTNERS. LP.
1ATES. INC. 2301 CEDAR SPRINGS ROAD. SUITE 400
I M. SMITH, P.E DALLAS, 11r M 75201
SUITE 400
(AS 1E011 ,I((7 ( Graham Assn ves,inc.
Pl
(AS MI COlLSB SIX FLAGS dPIV-- 9U:TE
6I6 S:% +IVE 400
L-D OLDWOK Teas 76013 (8171 a+o"4+'37
f aww M 6V 1 -v. 9016.1006 s 1F
OF
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City of Southlake, Texas
MEMORANDUM
October 5, 2001
TO: Kevin Hugman, Director of Community Services
FROM: Chris Carpenter, Senior Park Planner
SUBJECT: Proposal by Cingular Wireless for Clock Tower / Entry Feature with Enclosed
Telecommunications Equipment in Bicentennial Park
Action Requested: Parks and Recreation Board consideration of Cingular clock tower / entry
feature with enclosed telecommunications equipment in Bicentennial Park.
Background
Information: Several months ago, the Community Services Department was approached by
a consultant representing Cingular Wireless about a proposed stand-alone
telecommunications tower in the southern sector of Bicentennial Park. Staff
indicated to the consultant at the time that the southern end of the park is a
main entry point and quite visible to travelers on F.M. 1709, so if any stand-
alone equipment were to be located there, it must be developed with a high
level of aesthetic appeal and should also probably serve a functional purpose
for the park. Cingular Wireless and their designers then took staff's
suggestions and refined them to a point that staff would like Park Board
direction prior to moving forward with a formal development request. Any
development request (construction) would require public hearings at the
Planning and Zoning Commission and City Council for a revised site plan for
Bicentennial Park and a specific use permit for the telecommunications use.
Financial
Considerations: Staff would execute a standard lease agreement and capture that amount of
revenue should a proposal be approved.
Citizen Input/
Board Review: At the time of the writing of this memo, staff was hosting a SPIN meeting on
October 4, 2001, on the 3Td floor of Town Hall. Over 200 notices were sent
to neighbors all around the park, and thus far neither the staff SPIN contact
nor Community Services department staff have received any inquiries about
the proposal. Staff will update the Park Board at their meeting as to the
general discussion at that SPIN meeting.
Legal Review: Not Applicable.
Alternatives: Alternatives may include:
■ Status quo - no new tower request approved
■ Tower located elsewhere - options are extremely limited due to
equipment capacities on water tower, etc.
5D-1
Kevin Hugman, Director of Community Services
October 5, 2001
Page 2
■ Tower located where shown, with modifications to materials, colors,
finishes, etc.
Supporting
Documents:
■ Conceptual schematic of proposed tower location and elevations
(Please note: The colors and materials are taken from the existing Tennis
Center building, equipment buildings, etc., in the park. Though the color
rendition forwarded to you may not match those exactly, the intent of the
renderings was to capture those materials and colors.)
Staff
Recommendation: Park Board recommendation to accompany any formal submittal for public
hearing
5D-2
T
6
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White Chapel / Southlake
Center No. 4142
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Rose Park Tennis Center (outside Lubbock)
David Davis - Independent Contractor
Was city employed until June of 2001. Has worked there for 11
years.
- 15 lighted courts
- Court fees $2.50 non-member
- $140 family, $85 adult, $55 junior membership
- Recognized by USIA as Outstanding Tennis Facility in 1999
- Hours of operation: Mon - Thur. 9 - 9
Friday 9 - 7, Sat. 9 - 5, Sun. 1- 5
David receives yearly salary from city of $34,000. He keeps 100% of
his lessons, programs, camps and tournament fees. He also keeps all
court fees and memberships.
David provides his own insurance, hires and fires staff (they are not
city employed). David pays liability insurance and workman's
compensation for Pro's, not Pro shop employees. USPTA provides
coverage up to $4 million dollars at $50/each pro (must be an
instructor). David pays all payroll taxes, and has an accountant to
help with these.
David has his own computer, provides city with a monthly Tennis
participation report. He must provide a yearly financial report, which
is prepared by his accountant.
David provides balls, hoppers, etc. and keeps 40% of non-certified
pros, 30% of certified pros lessons.
The city pays for all maintenance utilities and does not charge rent.
David has a 3 year contract with the city, which makes no provisions
for any changes during that 3 year period.
Rose Park has a fully stocked pro shop with racquets, balls, tennis-
related items, some clothes. David keeps all proceeds from the
tennis shop.
AREA PUBLIC TENNIS FACILITY
STAFFING STRUCTURE
Richland Tennis Center Charlotte Wylie 817
427-6680
Arlington Tennis Center Marcia Rodrigues 817 557-
5684
Oakcreek Tennis Center Keri Pring 972
466-6389
Hurst Tennis Center Mike Campo 817 788-
7330
• At each of these four facilities there is a
Manager/Director of Tennis that is an employee of
the city. Salary + benefits range from $25k - $50.
• Each also has a Head Pro that is on retainer +
percentage of lessons or hourly wage per lesson.
Retainer range is $12k - $18k. Lesson ,breakdown
is 75% - 95% or hourly wage between $16 - $20.
• The city pays for all employees of the facilities with
the exception of some of the assistant pros are on
percentage of lesson take. This would include
covering front desk hours with hourly wage paid full
and part time employees.
• All money receivable goes directly to city. 100% of
court fees are city income. The city provides
supplies [balls, buckets, office supplies, etc.] and
stocks shop.
Any income accrued from sales is city's income.
• Each facility has `point of sale' computer
programming to track usage and money.
o th
vie Night on hh*v
en the
e Spolsorld by SUC I Parks I kit
(Southiake Youth /Action Commission)
October
Saturday, 13
9:00PM
On the Hill at Bicentennial Park
Featurin_q There is no cost for the
movie.
THE a Drinks and concessions
will be sold and a
FROM WARNER BROS.
A 4AaR' portion of the proceeds
a will go to help victims of
10 ^x w
the September 11th
tragedy.
' Bring blankets/chairs to sit on;
The "chair area" will be set up behind the
t. "blanket area"
s 'rtTheoWli~h!lioq~ '
~ Thekttauq►
" The h1w~c`raas
y . Z The hidden t1't.sgel.
x Xtreme Clean
Litter Free
`1N2 Q , -
CON ,r Event
Keep Southiake Beaufful &
FRM WARNER BROS Clty of Southiake
f o- - ~ a~R VEa ~~xavrwstoHS m►v~ "~l-,'
1l r«c wr~«wM.~~
For more information, call the City of Southiake Community Services - 817.481.1549
Southlake Upcoming
CARE FOR THEM... Events
Cares for the Air October 3
KSB/Community Partner Board
Meeng
October 27 * November 17 Oc
tober 6
Texans know that maintaining clean air is an important challenge, and many City Pruning Class
Texans are already caring for the air - they're recycling! Several city departments October 13
- Public Works, DPS, Parks & Recreation and Community Services - along with Fall Cleanup & Kroger Thank You
Keep Southlake Beautiful and Home Depot are planning several events to encourage October 15
Southlake residents to "Care for the Air." With this campaign, we can learn about Arbor Day Poster and Poetry
the air quality benefits of recycling, and be reminded that each of us can make a Contest Deadline
difference to the environment. October 27
CARE FOR THE AIR: PLANT TREES - BICENTENNIAL PARK Arbor Day Celebration at Harvest
SATURDAY, OCTOBER 27 *5:00 to 8:OOPM Fest & Kick Off of "Southlake
Cares for the Air" Campaign
Drees are no only eau i u ; they alter the environment in which we live by moderating November 11
climate, conserving water, harboring wildlife, and improving air quality. Leaves filter Household Hazardous Waste
the air we breathe by removing dust and other particulates. Leaves absorb carbon Collection Date
dioxide from the air to form carbohydrates that are used in the plant's structure and November 17
function,. In this process, leaves also absorb other air pollutants such as ozone, carbon Texas Recycles Day
monoxide, and sulfur dioxide and give off oxygen.
Keep Southlake Beautiful is working in partnership with the Parks & Recreation Department's Annual Harvest Fest, a city-sponsored
event with concessions, non-profit organization game and food booths, hay rides, pumpkin parade, and inflatable games to kick off
"Southlake Cares for the Air" Campaign. As part of the "Care for the Air" kickoff, the City will be celebrating Arbor Day which will
include a proclamation, recognition of the winners of the 56' Grade National Arbor Day Poster Contest and the 6"' Grade Arbor Day
T` ^etry Contest, tree plantings, promotion of the City's Street Tree program, and encouraging everyone to plant a tree. Keep Southlake
.utiful and the City will be distributing free Texas SmartScape CDs to the first 1,000 residents. For more information about the
Arbor Day Celebration and "Care for the Air" Campaign, contact Emily Galpin at Community Services, 817.481.1549.
CARE FOR THE AIR: DISPOSE OF HOUSEHOLD HAZARDOUS WASTES PROPERLY - 667 N. CARROLL
SATURDAY, NOVEMBER 10 * 9:00AM TO 11:00AM
The typical American home stores between three and 10 gallons of household hazardous wastes. These wastes include the leftovers of
many items we use daily for convenience. -cans of leftover paint, near-empty bottles of furniture polish and window cleaner, as well as
automotive products, solvents and pesticides. Whatever the case, if disposed of improperly, these everyday products can pollute our air,
land, and water.
Each year the City's DPS conducts two collection events of household hazardous wastes. Some household chemical and similar products
are too hazardous to place in garbage landfills. Improper disposal of items we use daily for convenience - such as cleaning supplies,
automotive products, solvents, pesticides - can pollute our air, land, and water. Residents who plan to bring in their household hazardous
wastes will need to bring proof of residency. For more information, contact Dale Skinner at 817.481.2957.
CARE FOR THE AIR: RECYCLE - SOUTHLAKE'S HOME DEPOT
SATURDAY, NOVEMBER 17 * 9:OOAM TO 1:00PM
While most Texans understand the role recycling plays in solid waste management, they are not necessarily aware of how recycling
impacts air quality. According to the U.S. Environmental Protection Agency, the White House Task Force on Recycling, and the Office of
the Federal Environmental Executive, recycling results in a number of excellent air quality benefits, including cutting back carbon
emissions, reducing energy consumption, and allowing new products to be made with less pollution.
This Saturday's celebration will be all about recycling with Texas Recycles Day. A bike rally is planned along with promotion of the City
^F Southlake's curbside recycling program, a household item recycling collection, an inkjet recycling program, and educational classes by
me Depot associates on topics such as composting and energy efficiency. For more information, contact KSB at 817.481.1549.
State Sponsors: Keep Texas Beautiful, TNRCC, Air & Waste Management Association, Recycling Coalition of Texas, TxDOT, Texas Corporate
Recycling Council, Texas Water Foundation
HARVEST FEST AND
~e Sout~~~~
CARNIVAL
ARBOR DAY CELEBRATION
eaut
October 27, 2001 e
5pm - 8pm
JOIN THE COMMUNITY SERVICES
Ca DEPARTMENT AND RECREATION DIVISION
FOR LOTS OF FALL FAMILY FUN!
COMMUNITY ORGANIZATION
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GAME BOOTHS,
ARBOR DAY CELEBRATION,
1 \ BARNYARD PETTING ZOO, MAGICIANS,
® PHOTO BUTTONS, SINGING COWBOYS,
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JUGGLERS, HAY RIDES, CONCESSIONS, AND
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MANY INFLATABLE ATTRACTIONS!
Kids, don t miss out on the Pumpkin Parade!
Decorate your pumpkin for all to see and enjoy at the event. Bring your pumpkin to the Community Center in
Bicentennial Park between 2pm and 4pm on the day of the event, and register with 5YAC (Southlake Youth Action
Committee) to have the pumpkin put on display during the event!
Everyone will love seeing all the spooky and silly pumpkins, and you'll receive a
• • • to make this event even • special!
must be purchased on site for all activities.
Activity costs range from $0.25 - $3.50 and can be purchased
from the Ticket Tent. -
Contact the Community Services Department for more information
817.481.2374 or 817.481.1531
, COCA-COLA-OFFICIAL SPONSOR OF ,
KID ZONE -
PUBLIC FORUM Sign-In
for
Park Board Meeting
Monday, October 8, 2001
Name (please print) Address Phone or Email Topic
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M:\WP-FILES\FORMS\Sign In Sheet.doc