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2001-07-09 I CITY OF SOUTHLAKE 2 PARKS AND RECREATION BOARD MEETING 3 4 July 9, 2001 5 6 MINUTES 7 8 Board Members Present: Cara White, Vice-Chair; Mary Georgia, Secretary; Frank 9 Cornish, Bobby Rawls and Tim O'Connor 10 11 Board Members Absent: Chris Miltenberger, Chairman; Lisa Stokdyk 12 13 Staff Members Present: Kevin Hugman, Director of Community Services, Steve Polasek, 14 Deputy Director of Community Services; Chris Carpenter, Senior Park Planner; Steve 15 Moore, Recreation Supervisor; Ben Henry, Park Planning and Construction Supervisor; 16 and Administrative Secretary Linda Carpenter 17 18 Regular Session: 19 20 Agenda Item No. 1. Call to Order 21 22 The meeting was called to order by Vice Chair Cara White at 7:08 p.m. 23 24 Agenda Item No. 2, Administrative Comments 25 26 Director of Community Services Kevin Hugman made comments about the concept plan 27 for the recreation center and the Texas Parks and Wildlife (TPWD) grant application. 28 Mr. Hugman explained that since staff was not able to include the concept plan for the 29 recreation center on this evening's agenda for Park Board consideration, an additional 30 meeting would be necessary for the Park Board to review the proposed plan prior to the 31 City Council consideration at their July 17, 2001 meeting. The architect was unable to 32 have the proposed concept plan to City staff due to the compressed timeline. In order to 33 meet the July 31 application deadline, the Park Board agreed to meet on Monday, July 34 17, 2001 at 7:00 p.m. to review the concept plan for the recreation center. 35 36 Vice-Chair White asked staff to provide updates on the following topics: 37 38 Construction at Bob Jones Park: Progress is being made - the 39 concession/restroom building is coming along, the pavilion is almost complete, 40 day camping facilities are 90% completion, amphitheatre is complete, the ball 41 fields are 75% complete, fencing is up and concrete is in place. Mr. Hugman said 42 the main emphasis at this time has been on completing those grant application 43 items so that reimbursement can be obtained. He said completion is expected this 44 fall with a grand opening celebration planned to inaugurate the new facilities. 45 July 9, 2001 Parks & Recreation Board Regular Meeting Page I of 12 1 Girls' softball complex: SPDC has given staff authorization to work towards 2 purchasing a potential property for that use. Negotiations have not been finalized 3 at this time so further details cannot be shared at this point. The City is working 4 toward purchasing a property they think would be suitable for the softball 5 complex. Some improvements to the property will be needed. Funding would be 6 shifted to that purchase. Mr. Hugman commented that staff has put on "hold" 7 getting a more detailed cost estimate for Bicentennial Park improvements from 8 Schrickle Rollins until the outcome of the proposed purchase has been 9 determined. The City does not want to spend money on a Bicentennial Park 10 detailed improvements plan if it may be a mute point. Information should be 11 available about the potential purchase within the next few weeks. Mr. Hugman 12 noted that with improvements, the potential site could accommodate the four-plex 13 field the girls' softball teams had requested. 14 15 Nature Center: This item has not been pursued further. It may be discussed later 16 in the meeting under the 5-Year CIP Priority Rankings item. There is funding set 17 aside for the Nature Center in the CIP; however, it is not enough to cover the cost 18 of needed improvements to the existing structure as determined by the design of 19 the concept plan that was presented to the Park Board. To make the building 20 usable would require more money than the $105,000 that was budgeted. The next 21 step is to address this in the CIP portion of the meeting this evening. Once SPDC 22 reviews all the projects and establishes a long-range, five-year capital 23 improvements plan, with the first year being the budget SPDC operates under, an 24 adjustment could be requested. The other four years of the 5-Year CIP Plan are 25 for planning purposes. If it is the direction of the Park Board that the nature center 26 should be improved at the cost that was proposed when the concept plan was 27 presented to the Board, they will need to get reauthorization of that amount of 28 money or request an increase to cover the amount above what was originally 29 budgeted. Mr. Hugman said that if it was early in the year they would request an 30 adjustment, but since the budget is being discussed at this time, the funding 31 requests for the nature center is included in the budget review process. 32 33 There were no further Administrative Comments. 34 35 CONSENT AGENDA 36 37 Agenda Item No. 3-A, Approval of the Southlake Parks and Recreation Board meeting 38 minutes of June 11, 2001. 39 40 Mr. Rawls asked to have the comment made by Deputy Director of Community Services 41 Steve Polasek about the square footage requirements for the recreation center (Page 7, 42 Line 30) added to the minutes. Mr. Rawls wanted it noted that Mr. Polasek had 43 commented that he had just returned from a conference [regarding design and space 44 needs for recreation centers] where it was said that the "minimum of one square foot per 45 resident is the standard square footage." Mr. Polasek reiterated that the word "standard" 46 was not quite the appropriate term because the square footage ratio/comparison to July 9, 2001 Parks & Recreation Board Regular Meeting Page 2 of 12 I residents was flexible dependent upon what components would be included in the 2 facility. 3 4 A motion was made by Bobby Rawls to approve the minutes of the June 11, 2001 5 Parks and Recreation Board meeting with the additional comment made by Steve 6 Polasek added. 7 Motion: Rawls 8 Second: Cornish 9 Ayes: Cornish, O'Connor, Rawls, and White 10 Nays: None 11 Abstention: Georgia (was not present at the June 11, 2001 meeting) 12 Vote: 4-0-1 13 14 Motion carried. 15 16 ADDITIONAL INFORMATION ON CONSENT ITEMS 17 18 Agenda Item No. 3-A, Approval of the Southlake Parks and Recreation Board meeting 19 minutes of June 11, 2001. Approved with an additional comment added per Mr. Rawls. 20 21 The minutes will be amended to add to Page 7, Line 30, the sentence, "Mr. Polasek 22 commented that at a recent conference on space needs for recreation centers, it was said 23 that a minimum of one square foot per resident is the standard/suggested square footage 24 requirement, but Mr. Polasek said that the ultimate square footage requirements are 25 dependent upon what components the community wants the facility to offer." 26 27 REGULAR AGENDA 28 29 Agenda Item No. 4, Public Forum 30 31 Ms. White asked if anyone present would like to speak during the Public Forum. No one 32 spoke at this time; the Public Forum was closed. 33 34 Agenda Item No. 5-A, Approval of park dedication requirements for proposed Lot 1, 35 Cornerstone Business Park, Phase II 36 37 Park Planner Chris Carpenter presented this request noting on a diagram that the northern 38 boundary of the development would be the new extension of Continental Boulevard that 39 will extend eastward to intersect with SH 26. 40 41 According to Section 7.03 and Section 7.05 of the City of Southlake Subdivision 42 Ordinance, park land dedication requirements for this non-residential 25.19 acre site 43 requires that .50 acres of park land be dedicated or that the equivalent in park dedication 44 fees for this addition, $20,152 (based on $800 per gross acre (x) 26.19 acres) be paid in 45 lieu of park land dedication requirements. 46 July 9, 2001 Parks & Recreation Board Regular Meeting Page 3 of 12 I Mr. Carpenter said the developer prefers to dedicate the fee in lieu of any other possible 2 alternatives because it is their opinion that due to the size and location of the property, 3 there are not a lot of opportunities to offer any amenities. 4 5 Staff will correct the Expense Credit Worksheet for Physical or Equipment Improvements 6 to Park Land - Zone 9 (and all other zones) forms to remove the "1996 Count" and 7 "Buildout" columns information and update as necessary with the Park Master Plan 8 revision. Mr. Carpenter said the charts will be totally different with information about 9 community and neighborhood park acreage and will focus less on the amenity issues and 10 more of the goals for 2001. 11 12 Ms. White explained to the new Park Board members why a piece of property this size 13 (.50 acre) would not be beneficial for the City to obtain by dedication to use as park land 14 due to maintenance issues and other practical reasons. 15 16 Ms. Georgia commented on the City's commitment to the City of Grapevine to dedicate a 17 piece along SH 26 for a paved multi-use trail and asked if this was the property where 18 that was planned? Mr. Carpenter answered yes and that the trail was already in place. 19 20 Ms. Georgia also commented on the planned on-street bike trail and a programmed paved 21 multi-use trail along the eastern boundary of the property adjacent to Kimball Avenue. 22 Ms. Georgia said the multi-use trail was not of concern to her since it was on the opposite 23 side of Kimball Avenue from this property, but asked if the on-street bikeway was 24 absorbed? Mr. Carpenter said a six-foot sidewalk would be required for them to build in 25 the new Kimball Avenue right-of-way, but it is not part of the park dedication 26 requirements. Mr. Carpenter explained how it would be handled when the developer 27 submits their plans at the building permit stage of the development. 28 29 Ms. Georgia said she had no problems with the request as long as the Board was not 30 retiring the developer's obligation to build the sidewalk that would help residents get to 31 the trail along SH 26. 32 33 A motion was made by Ms. Georgia to accept the dedication requirements for Lot 1, 34 Cornerstone Business Park, Phase II in the amount of $20,152 as their park 35 dedication fee. 36 Motion: Georgia 37 Second: Rawls 38 Ayes: Cornish, Georgia, O'Connor, Rawls, and White 39 Nays: None 40 Abstention: None 41 Vote: 5-0 42 43 Motion carried. 44 45 46 July 9, 2001 Parks & Recreation Board Regular Meeting Page 4 of 12 I Agenda Item No. 5-B, Approval of park dedication requirements for proposed Lot 7, 2 Block 7, Clariden Ranch Addition (Clariden School) 3 4 Park Planner Chris Carpenter presented the Clariden School request to the Board noting 5 that it was a 22-acre site, platted as a single lot and would incorporate the school and an 6 abundance of private open spaces. Mr. Carpenter reviewed the elements of the property 7 with the aid of an overhead of the site plan. The project is expected to take 10-12 years to 8 complete as depicted in the site plan. 9 10 Mr. Carpenter explained that when the school investigated what it would take for them to 11 offer citizens, other than those who would attend the school, the ability to use their 12 facility, it became apparent to the school that not only was the liability and the pertinent 13 insurance not affordable, it wasn't even available to them. As such, they request to pay 14 the fees in lieu of park land dedication, and are requesting a fee credit for private open 15 space and amenities. The credit does not exceed the 50% maximum ($8,800). The 16 remainder in fees requested to be paid equals $8,800. 17 18 According to Section 7.03 and Section 7.05 of the City of Southlake Subdivision 19 Ordinance, park land dedication requirements for this non-residential 22-acre site 20 requires that .44 acres of park land be dedicated or that the equivalent in park dedication 21 fees for this addition, $17,600 (based on $800 per gross acre (x) 22 acres) be paid in lieu 22 of park land dedication requirements. 23 24 Liana Oram, 7033 Shadow Bend, Fort Worth, education director at Clariden School, 25 explained why the school was taking this approach and making their request, stating that 26 it was the school's hope and intent that they would be able to work something out as far 27 as being able to do something cooperative in the community, but were told by their 28 insurance company that not only would they not insure the school with the general use of 29 their school land, but they would find it impossible to find an insurance company that 30 would because of the private liability issues. Ms. Oram and John Brookby, of Carter & 31 Burgess offered to answer questions from the Board. 32 33 Clariden School will be responsible for construction of half of Clariden Ranch Road, 34 which will eventually go through to T.W. King Road. 35 36 Mr. Hugman explained how the city determines land value. Fees are based on $60,000 37 per acre, which was developed by the Park Board and City Council a few years ago. 38 39 John Brookby, 777 Main Street, representative from Carter & Burgess, displayed an 40 artist's rendering of the property and briefly explained the master plan for the 41 development as it currently stands. He explained the growth, the low density of the 42 buildings, the character of the school and the impact it would have on the overall density 43 of the neighborhood. Mr. Bookby said the school asked for a credit for private use of 44 open space for its own use. 45 July 9, 2001 Parks & Recreation Board Regular Meeting Page 5 of 12 I Members discussed issues relating to fencing, tennis courts, installation time of play 2 fields and heard staff explain why a maximum 50% credit, allowed by ordinance, may be 3 offered for private amenities or open space or facilities. 4 5 Mr. Brookby responded to Mr. O'Connor's question about the projected time for build- 6 out of the facility saying it would be in about 10-12 years. 7 8 Mr. Rawls suggested that the school consult with St. Martin-in-the-Fields Church about 9 how they handled the insurance liability issue since they also allow use of their play 10 fields through an agreement with the City. 11 12 Mr. Rawls said the city is in need of more practice fields for baseball and softball and 13 asked the school representatives if the school would consider doing a joint use with their 14 ball fields if they could find a different insurer? Ms. Oram said she had talked to their 15 insurance company and was told that one possibility was that if someone requested to use 16 school property for a specific use (a certain block of time) and produced their own 17 insurance to cover their liability, that could be done. The insurance company's concern 18 was that anyone could be on the property at any time without the school knowing. 19 20 Ms. Oram responded to Mr. Rawls' suggestion saying she did not wish to issue a promise 21 or an option that she was not authorized to make, without investigating it further, but did 22 promise she would investigate the possibility of the joint use for the fields. She stated a 23 similar arrangement had been worked out with Camp Summer Oaks, where they gave the 24 school an insurance rider. 25 26 Several Park Board members talked about the need for practice fields, for money to make 27 improvements to the existing parks, and to fund things the City doesn't have. 28 29 Mr. Hugman recommended that if the Board wanted to give the school credit for 50%, to 30 make it part of the motion as well that the school and developer will work with city staff 31 to investigate a possibility of joint use and through the appropriate legal counsel on both 32 sides. Ms. Oram added, that in the event that a use agreement could not be worked out, 33 they would like to revert back to their original request [to pay the fees in lieu of park land 34 dedication, and is requesting a fee credit for private open space and amenities]. Mr. 35 Rawls said he would like to make a motion phrased like Mr. Hugman's recommendation. 36 37 Mr. O'Connor clarified the motion restating it as, "We move to grant conditional 38 approval to the request, subject to granting 50% credit with the proviso that if an 39 agreement cannot be reached regarding use of the fields during non-Clariden 40 business hours, that the Board can revisit the provisional grant of 50% credit." 41 Motion: O'Connor 42 Second: Rawls 43 44 Discussion: Ms. Georgia commented that although the Board must vote on the motion 45 on the floor, she had a concern with a conditional motion. She said she supported a good- 46 faith effort for Clariden to work with city staff to pursue joint use policies, but was July 9, 2001 Parks & Recreation Board Regular Meeting Page 6 of 12 I concerned about a conditional motion to revisit their credit request, and asked Mr. 2 Hugman to explain what the implications could be with that type of motion. 3 4 Mr. Hugman said, "As a Park Board, what you are doing is essentially making a 5 recommendation to the City Council on park dedication requirements. The park 6 dedication requirements are stipulated in the developer's agreement. When they [Clariden 7 School] come forward with their developer's agreement, which is something they have to 8 have approved before they can do anything on the site, that is a section of that 9 developer's agreement, along with their commitment to the City for what they are going 10 to do as far as streets, drainage, utilities, bond payments, and liens anything like that - 11 is one section. Your recommendation is part of that and it gets incorporated into their 12 developer's agreement." Mr. Hugman said a concern he sees as a possibility is that if 13 they do not get the agreement worked out prior to the Clariden School developer 14 agreement going before City Council, the Council would have an ambiguous 15 recommendation from the Park Board because it would still be an open-ended 16 recommendation - not being resolved. It would be the Council's decision and they could 17 make changes; however, typically they do not as they look to the Park Board for their 18 recommendation. 19 20 Ms. Georgia said the Board may want to reconsider the provisional piece of the motion. 21 She was still not clear on the ruling - whether the provisional piece of the motion could 22 be amended after a "second" vote was made on the motion. 23 24 Mr. Hugman said if staff could not work out the agreement before the developer's 25 agreement is presented to City Council, staff would inform the Council of the status and 26 it would be up to the City Council then to decide if they wanted to charge a full credit, if 27 they wanted to revisit the action or decide on a fee amount. He said that based on the 28 motion, staff would work diligently to get the agreement done as quickly as possible 29 before it goes to Council. 30 31 Clariden School is planning to take their developer agreement to City Council within the 32 next month or month and a half. Mr. Brookby said issues need to be worked out such as 33 what "after hours access" entails and other issues Clariden's insurance company will 34 want defined. 35 36 Mr. Hugman said that he felt there would be enough time during a month to work out the 37 agreement and that the item could be brought to the Park Board prior to going to City 38 Council to revisit the motion if needed. 39 40 The motion continued with the vote... 41 42 Ayes: Cornish, O'Connor, Rawls 43 Nays: Georgia, White 44 Abstention: None 45 Vote: 3-2 46 July 9, 2001 Parks & Recreation Board Regular Meeting Page 7 of 12 1 Motion carried. 2 3 Ms. Georgia stated the only reason she voted against the motion was because she was not 4 comfortable with a conditional motion. 5 6 Agenda Item No. 5-C, Proposed Fiscal Year 2001-2002 Parks and Recreation Division 7 Annual Budget 8 9 Director of Community Services Kevin Hugman presented this item, reminding the 10 Board that one of their duties and responsibilities as outlined in the Bylaws, is to review 11 the annual proposed budget and to make a recommendation on it to the City Council. 12 13 The budget process was explained for the benefit of the new board members. Staff has 14 completed the first review session with the Budget Review Team (including the City 15 Manager). Work sessions are scheduled with the City Council in August. The City 16 Manager will file the budget by August 15th after the certified tax rolls are received and 17 the ad valorem taxes are known. City Council will take action and may amend as they 18 desire and approve a budget to operate under for the next fiscal year. Fiscal year is 19 October 1 through September 30 of each year. 20 21 Mr. Hugman reviewed the cover memo, budget worksheets, and New Requests Summary 22 sheets included in the Park Board packet and attached to these minutes. New personnel 23 and equipment requests were explained. 24 25 The budget highlights for Fiscal Year 2001-2002 include the following: 26 27 Personnel 28 • The addition of one (1) full-time Parks Maintenance Supervisor and (1) full time 29 Maintenance Worker. 30 • The upgrade of one (1) part-time temporary Recreation Specialist to full-time 31 permanent status. 32 • The upgrade of the part-time Office Assistant position from 30 hours per week to 33 full-time status. 34 35 Operations 36 • Roof repairs for Community Center and baseball concession stand* 37 • Interior remodeling for Community Center for additional office space 38 39 Capital Requests 40 • Mowers,* field drag,* one (1)'/2 ton extended cab pickup, (1) mule ATV for Bob 41 Jones Park, parks maintenance facility improvements and yard expansion,* (2) 42 small utility trailers, cabinets 43 44 The mid-year budget amendment requests total $86,400 and are noted by an asterisk. Any 45 of the mid-year request items approved by the City Council at their July 17 meeting will 46 be extracted from the proposed budget for next year. July 9, 2001 Parks & Recreation Board Regular Meeting Page 8 of 12 1 2 Mr. Hugman told the Board that staff was seeking a recommendation from them to take 3 to City Council and asked them if they agreed or disagreed with the line items of the 4 budget? He asked if there were other items to add or if there were changes in the priority 5 of the new requests? 6 7 Members asked several questions regarding personnel and maintenance responsibilities 8 of the new fields and trails which staff addressed. 9 10 Mr. Hugman talked about the recreation programs and said it would be ideal to have one 11 recreation specialist dedicated to youth programs, one dedicated to athletics, and one 12 dedicated to the city's special events and all the contract administration. 13 14 The members talked about the benefit of making the parks and the Town Square 15 attractive to lure visitors. Applying banners is one way to dress up the parks therefore 16 banners are being requested for Bicentennial Park and for Town Square in the proposed 17 budget. The City has already purchased the brackets and arms, which is the biggest 18 expense. Staff would like to add to the banners/pennants each year to address the need to 19 advertise special events, etc. 20 21 Ms. White expressed her opinion that screening over the baseball dugouts was more 22 sensible than putting up banners. 23 24 Mr. O'Connor asked staff to look at line items 773 (Maint-Fields/Courts) and 774 25 (Maint-Grounds) in the Worksheets to ensure enough funds for possible land acquisitions 26 would be covered, in addition to the current maintenance requirements. 27 28 A motion was made by Ms. Georgia to accept the Fiscal Year 2001-2002 Parks and 29 Recreation Division Annual Budget with the addition as noted in the hand-outs. 30 Motion: Georgia 31 Second: Cornish 32 Ayes: Cornish, Georgia, O'Connor, Rawls, and White 33 Nays: None 34 Abstention: None 35 Vote: 5-0 36 37 Motion carried. 38 39 Agenda Item No. 5-D, Proposed 5-Year Capital Improvement Plan (CIP) Priority 40 Rankings 41 42 Mr. Hugman guided the Board through consideration of this item. As part of the annual 43 budget process, parks capital projects are reviewed and prioritized. A five year Capital 44 Improvements Plan (CIP) is developed, with the upcoming fiscal year projects being 45 considered and approved as the capital projects budget, and the remaining years' projects 46 being planned. July 9, 2001 Parks & Recreation Board Regular Meeting Page 9 of 12 1 2 This year, staff undertook a different process to review and rank all capital projects prior 3 to being presented to the various boards and City Council. Mr. Carpenter briefly 4 explained the process. The CIP serves as a major planning guide for all the 5 infrastructures, like roads, water and sewer, drainage and also includes facilities and park 6 projects. In general, CIP projects are greater than $20,000 and have a useful life of more 7 than 10 years. The critical element is the yearly plan, which is the Capital Budget, which 8 has a variety of funding sources. Mr. Carpenter said the one we are concerned with is 9 SPDC and the Park Board's recommendations that go into that. Other funding sources are 10 the Crime Control Fund, Utility Fund and General Fund. Ninety-eight percent of the park 11 related items are coming funding from the SPDC fund. Everything other than the first 12 year's priorities are then carried out into four years, based on their priority from most 13 critical to least and set into the CIP for planning purposes only. It is not a commitment to 14 fund the projects in 2002 and 2003, and so forth, but is merely a starting point for the 15 year one capital improvement plan. 16 17 Mr. Carpenter said the new method to develop the capital improvement plan sought to 18 approach the review and prioritization with specific, objective criteria and involved all 19 the directors and various city staff members working together as a Technical Committee. 20 21 The result of the staff rankings from the Technical Committee are included in the packets 22 as well as the Park Board's ranking from the February 2001 retreat. 23 24 Mr. Carpenter noted that most of the items the Park Board felt were most critical projects 25 went to the top of the list and that most of the things that could be put on "hold," did fall 26 in priority when the Technical Committee ranked the list. 27 28 Mr. Carpenter asked the Park Board to go through the ranking exercise again, especially 29 since there were new Park Board members, and see how these projects ranked in the first 30 year funding. 31 32 Mr. Hugman talked about actual ranking of the projects, saying the rankings were done 33 by staff using a modified worksheet produced by the Planning Director. The same 34 ranking criteria sheet was used on every capital project street, water, drainage, sewer, 35 DPS, and park projects. With the exception of one project, all projects are funded out 36 SPDC and were not competing against other projects, whereas a lot of other capital 37 projects were competing with other projects within themselves because they do not have 38 a designated funding source like SPDC or Crime Control. Following the new method of 39 ranking gave an objective review of the projects priority in the list. Some things came out 40 significantly different, but most of the projects that were previously ranked as high, still 41 came out high, such as Bob Jones Park. 42 43 Mr. Hugman asked the Board for their thoughts and input on the rankings list. The other 44 important factor Mr. Hugman pointed out was that the rankings have not been tied to the 45 revenues and with the Five-Year Plan. 46 July 9, 2001 Parks & Recreation Board Regular Meeting Page 10 of 12 I As the Board considered the rankings list, members discussed the projects and asked 2 questions of staff about several of the projects: what was the entry portal; the status of 3 Sheltonwood Park versus the importance of moving forward with other neighborhood 4 parks such as Royal and Annie Smith, Koalaty and Noble Oaks; whether there was 5 funding already designated for the family leisure aquatics center and what type of pool 6 that would be; nature center improvements; Lonesome Dove Park Playground 7 Replacement; why the Timarron/Richards Pond Enhancement wasn't rolled into the 8 recreation center project; the phasing of projects for Phase II of Bob Jones Park 9 (irrigation, practice ball fields, additional trails that were part of the original scope of the 10 park, resurfacing the existing parking lots and lighting) improvements; the need for 11 parking lots and irrigation at the parks; the location of the sand volleyball courts in 12 Bicentennial Park; practicality of funding an equestrian facility. 13 14 Members agreed to go through the rankings chart and re-score the projects based on 15 highest-to-lowest priority, with 3 being highest, 2 medium priority and 1 lowest priority. 16 17 As Mr. Hugman went through the chart, "Capital Improvement Plan Technical 18 Committee Project Rankings For Community Services Projects - June 28, 2001" and 19 provided a description and brief overview of each project, the Park Board members 20 scored their list. 21 22 Copies were made of the individual Park Board member's rankings chart and distributed 23 back to each of them. Staff will compile the rankings and forward to SPDC to be 24 reviewed along with the rankings compiled by the Technical Committee and the priority 25 list composed by the Park Board at their retreat. 26 27 A motion was made by Bobby Rawls to approve the Five-Year CIP Priority 28 Rankings to bring to the July 23 SPDC meeting for approval in order ranking, as 29 compiled by staff. 30 Motion: Rawls 31 Second: Georgia 32 33 Discussion: None 34 35 Ayes: Cornish, Georgia, O'Connor, Rawls, and White 36 Nays: None 37 Abstention: None 38 Vote: 5-0 39 40 Motion carried. 41 42 Agenda Item No. 6-A, Liaison reports 43 44 Board members received reports in their packets. 45 46 (a) Youth Parks and Recreation Board - No report from staff. July 9, 2001 Parks & Recreation Board Regular Meeting Page 11 of 12 1 (b) Recreation/Special Events - White/Stokdyk 2 (c) Youth Sports Associations - (Miltenberger/Cornish) No report this month. 3 (d) Community Groups - 4 (e) SPIN - (White) 5 (f) SPDC - (O'Connor/Rawls) SPDC will meet July 17 and again July 23 6 at 6:00 p.m. 7 (g) NC - (Rawls) - Next NC meeting will be held in July. 8 (h) City Council Monthly Report - Mary Georgia will do the July 17 Council 9 report. 10 (i) Equestrians - (White) - No report from staff. 11 (j) Traffic Management Bond - Ms. Georgia said there was nothing new 12 other than City Council did review the northern side of the FM 1709 trail, 13 which is currently under construction, and did decide that reducing that 14 particular portion to six feet would not affect any of our future grant 15 applications or the overall construction. 16 17 Agenda Item No. 7, Adjournment 18 19 The Board voted unanimously to adjourn the meeting. 20 21 22 23 24 IAU&- 25 Cara White 26 Parks & Recreation Board Vice Chair 27 28 r 29 a e©/ 30 Secretary 31 32 33 NAParks & Recreation\BOARDS\PKBOARD\MINUTES\200 1 \061 10 Ldoc July 9, 2001 Parks & Recreation Board Regular Meeting Page 12 of 12 CAPITAL IMPROVEMENT PLAN TECHNICAL COMMITTEE PROJECT RANKINGS FOR COMMUNITY SERVICES PROJECT JUNE 28, 2001 -co l QW -10 Project Description Rank Project Score Bob Jones Park Development 3 1 66 Ongoing Trail Implementation 2 64 Recreation Center 3 3 61 Girls Softball Complex 3 T4 55 o Royal and Annie Smith Park evelop ent T4 55 Entry Portals C~ T4 55 Recreation Center Site Devel p ent 5 54 • Sheltonwood Park Development 10 6 53 Koalaty Park Development 3 T7 49 Noble Oaks Park Development -5 T7 49 Parks Maintenance Facility z T7 49 Timarron/Richards Pond Enh name t T8 48 Family Leisure Aquatics Cen er T9_ 48 Bicentennial Baseball Field onst./R -align ent 9 47 Nature Center Improvements 46 Sand Volleyball Court - T11 44 2-New Community Park O T11 44 Community Building Removal O T11 44 Lonesome Dove Park Playgr un a lace ent 12 42 Bicentennial Park Landscaping Impr eme is T13 41 Equestrian Facility 0 T13 41 In-Line Hockey Rink Z T14 40 Lacrosse Facility T14 40 Farhat Property Improvemen s 11 15 33 Skate Park 16 29 BMX Facility 17 26 Working Farm 18 24 In-Line Hockey Rink Covering 19 23 07/0 /01 Page I of 1 5 - CAPITAL IMPROVEMENT PLAN TECHNICAL COMMITTEE PROJECT RANKINGS FOR COMMUNITY SERVICES PROJECTS JUNE 28, 2001 Project Description Rank Project Score Bob Jones Park Development 1 66 Ongoing Trail Implementation 2 64 Recreation Center, 3 2 61 Girls Softball Complex T4 3 55 Royal and Annie Smith Park Development T4 2 55 Entry Portals T4 55 Recreation Center Site Development 5 2 54 Sheltonwood Park Development 6 53 Koalaty Park Development T7 ?j 49 Noble Oaks Park Development T7 3 49 Parks Maintenance Facility T7 49 Timarron/Richards Pond Enhancement - T8 l 48 Family Leisure Aquatics Center T8 48 Bicentennial Baseball Field Const./Re-alignment 9 47 Nature Center Improvements 10 3 46 Sand Volleyball Court Til 44 New Community Park T11 2 44 Community Building Removal T11 ( 44 Lonesome Dove Park Playground Replacement 12J 42 Bicentennial Park Landscaping Improvements T13 ( 41 Equestrian Facility T13 f 41 In-Line Hockey Rink - Sir 2~ T14 2 40 Lacrosse Facility T14 40 Farhat Property Improvements 15 33 Skate Park 16 29 BMX Facility 17 .26 Working Farm 18 24 In-Line Hockey Rink Covering 19 23 07106101 Page 1 of 1 5 b-3 / 1'~6 jq~~ 1~ ~ ( . 4\ CAPITAL IMPROVEMENT PLAN TECHNICAL COMMITTEE 2 j1~v~ PROJECT RANKINGS FOR COMMUNITY SERVICES PROJECTS JUNE 28, 2001 O Project Description Rank Project Score Bob Jones Park Development 1 3 1 66 Ongoing Trail Implementation iD 2 64 Recreation Center ?i 3 61 Girls Softball Complex t,,V& JA ? T4 55 Royal and Annie Smith Park Development 3 T4 55 Entry Portals 112 T4 55 Recreation Center Site Development 5 54 Sheltonwood Park Development 4~ 1 6 53 Koalaty Park Development 1 T7 49 Noble Oaks Park Development (10 T7 49 Parks Maintenance Facility T7 49 l Z ' Timarron/Richards Pond Enhancement ' T8 48 Family Leisure Aquatics Center / T8 48 Bicentennial Baseball Field Const./Re-alignment 9 47 Nature Center Improvements 10 46 Sand Volleyball Court 1 2 T11 44 New Community Park it T11 44 Community Building Removal Z~ Tll 44 Lonesome Dove Park Playground Replacement 2 12 42 Bicentennial Park Landscaping Improvements ~j T13 41 Equestrian Facility T13 41 In-Line Hockey Rink ~a.,• T14 40 Lacrosse Facility 1 T14 40 Farhat Property Improvements I 15 33 ' 16 29 Skate Park 0 BMX Facility 17 26 Working Farm k" 18 24 In-Line Hockey Rink Covering 19 23 07106101 Page 1 of 1 5b-b CAPITAL IMPROVEMENT PLAN TECHNICAL COMMITTEE PROJECT RANKINGS FOR COMMUNITY SERVICES PROJECTS JUNE 28, 2001 CA 4.jfS Project Description Rank Pro ect Score Bob Jones Park Development 1 66 Ongoing Trail Implementation 2 64 Recreation Center 3 61 Girls Softball Complex 3 T4 55 Royal and Annie Smith Park Development I T4 55 Entry Portals Z T4 55 Recreation Center Site Development z 5 54 Sheltonwood Park Developments 6 53 Koalaty Park Development 3 T7 49 Noble Oaks Park Development } T7 49 Parks Maintenance Facility T7 49 Timarron/Richards Pond Enhancement L T8 48 Family Leisure Aquatics Center 1 T8 48 Bicentennial Baseball Field Const./Re-alignment 9 47 Nature Center Improvements 10 46 Sand Volleyball Court T11 44 New Community Park Z' T11 44 Community Building Removal T11 44 Lonesome Dove Park Playground Replacement .6 12 42 Bicentennial Park Landscaping Improvements 2 T13 41 Equestrian Facility ! T13 41 In-Line Hockey Rink T14 40 Lacrosse Facility ` T14 40 Farhat Property Improvements 15 33 Skate Park 16 29 BMX Facility 17 26 Working Farm ® 18 24 In-Line Hockey Rink Covering 19 23 07106101 Page 1 of 1 15 b - ~ CAPITAL IMPROVEMENT PLAN TECHNICAL COMMITTEE PROJECT RANKINGS FOR COMMUNITY SERVICES PROJECT JUNE 28, 2001 Project Description Rank Project Score Bob Jones Park Development 3 1 66 Ongoing Trail Implementation 1 2 64 Recreation Center .2- 3 61 Girls Softball Complex 3 T4 55 Royal and Annie Smith Park Development 3 T4 55 Entry Portals I T4 55 Recreation Center Site Development 5 54 Sheltonwood Park Development 0 6 53 Koalaty Park Development .2 T7 49 Noble Oaks Park Development 1 T7 49 Parks Maintenance Facility , 2_ T7 49 Timarron/Richards Pond Enhancement T8 48 Family Leisure Aquatics Center 4-2, T8 48 Bicentennial Baseball Field Const./Re-alignment 3 9 47 Nature Center Improvements* ~ 10 46 Sand Volleyball Court T11 44 New Community Park T11 44 Community Building Removal T11 44 Lonesome Dove Park Playground Replacement 12 42 Bicentennial Park Landscaping Improvements T13 41 Equestrian Facility 0 T13 41 In-Line Hockey Rink, _3 T14 40 Lacrosse Facility T14 40 Farhat Property Improvements 15 33 Skate Park 0 16 29 BMX Facility 0 17 26 Working Farm 0 18 24 In-Line Hockey Rink Covering 19 23 07106101 Page 1 of 1 51~-3 City of Southlake, Texas MEMORANDUM July 6, 2001 TO: Kevin Hugman, Director of Community Services FROM: Chris Carpenter, Senior Park Planner SUBJECT: Proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings Action Requested: Parks and Recreation Board consideration and recommendation of the proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings. Background Information: Annually, prior to the adoption of the city's overall budget in September for the fiscal year beginning October 1, all capital improvements related to the installation of city infrastructure and facilities is reviewed as part of the Capital Improvement Plan (CIP). The 5-year CIP that is developed contains the funding sources for the four out-years as well as a breakdown of projects in the current-year CIP (projects funded in the upcoming fiscal year). As you know, the great majority of park projects have been funded by the '/2- cent sales tax administered by the Southlake Parks Development Corporation since its inception in November of 1992. The SPDC CIP has traditionally been reviewed and adopted by the SPDC and City Council with Park Board recommendations. This year, the budget review process has been modified somewhat to include a staff CIP Technical Committee to preliminarily combine all of the projects in all of the funding sources (SPDC, Utility Fund, Crime Control District, TIF District, General Fund, etc.). A ranking and scoring system was then used to evaluate them based on categories relating to health, safety, welfare, economy of scale, combination with other projects, revenue generation, maintenance requirements, etc. The result of the exercise is hoped to give the various boards and officials a preliminary, and hopefully mostly objective, ranking of projects in each funding source as a starting point for the budget review period. Attached to this memo are the preliminary priority rankings of projects for SPDC (parks) funding using this system. The parks projects themselves were listed from previous years' SPDC CIP and the Park Board's suggestions for projects given to staff at the February 2001 Park Board Retreat. Financial Considerations: The CIP projects will ultimately be ranked by priority and included in the current-year (FY 01-02) CIP. Those not funded in the current year will be ranked and placed in the next available fiscal year by priority for the remaining four years, with consideration of available funding by project year. 5 Q-1 Kevin Hugman, Director of Parks and Recreation July 6, 2001 Page 2 Citizen Input/ Board Review: Park Board, SPDC and City Council approved the current three-year CIP in 2000 (all three years' projects approved are also listed included in this preliminary ranking). The Park Board has also suggested priority ranking (by point scale) of new projects (all of which are included in the CIP Technical Committee listing attached) at the February 2001 Park Board Retreat. Legal Review: Not Applicable. Alternatives: Input toward the prioritization as desired. Supporting Documents: Supporting documents include the following: ■ Priority Rankings by the CIP Review Team of SPDC-funded (and two General Fund) projects ■ Priority Rankings by the Park Board at the February 2001 Retreat ■ Project Request Forms/Information Sheets ■ An example scoring sheet from the CIP Review Team process Staff Recommendation: Parks and Recreation Board discussion and recommendation of the proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings. CAPITAL IMPROVEMENT PLAN TECHNICAL COMMITTEE PROJECT RANKINGS FOR COMMUNITY SERVICES PROJECTS JUNE 28, 2001 Description Project Bob Jones Park Development 1 66 Ongoing Trail Implementation 2 64 Recreation Center 3 61 Girls Softball Complex T4 55 Royal and Annie Smith Park Development T4 55 Entry Portals T4 55 Recreation Center Site Development 5 54 Sheltonwood Park Development 6 53 Koalaty Park Development T7 49 Noble Oaks Park Development T7 49 Parks Maintenance Facility T7 49 Timarron/Richards Pond Enhancement T8 48 Family Leisure Aquatics Center T8 48 Bicentennial Baseball Field Const./Re-alignment 9 47 Nature Center Improvements 10 46 Sand Volleyball Court T11 44 New Community Park T11 44 Community Building Removal T11 44 Lonesome Dove Park Playground Replacement 12 42 Bicentennial Park Landscaping Improvements T13 41 Equestrian Facility T13 41 In-Line Hockey Rink T14 40 Lacrosse Facility T14 40 Farhat Property Improvements 15 33 Skate Park 16 29 BMX Facility 17 26 Working Farm 18 24 In-Line Hockey Rink Covering 19 23 07106101 Page 1 of 1 5 b-3 CIP Priority Rankings - Park Board Retreat, February 2001 Priority Ranking: (Note: Previously approved projects were not re-ranked by the Park Board. These include: Bob Jones Development, Recreation Center, Girls Softball, Nature Center Improvements, Royal and Annie Smith Park Planning, and Sand Volleyball) 1. New Community Park (stated as "Additional Field Areas" and "Land Acquisition") 2. Parks Maintenance Facility 3. Bicentennial Park Master Plan Development (Fields, Landscaping, Irrigation, etc.) 4. In-Line Hockey Court #2 5. Koalaty Park Development 6. Nature Center (broaden scope) 7. Lacrosse Facilities (Lighting CIS) 8. Tennis Center Storage 9. Trail Plan Implementation 10. Sheltonwood Park Development 11. Equestrian Center (Tucker Property) 12. Disc Golf (incidental to existing or planned park) 13. Dog Park (incidental to existing or planned park) 14. Noble Oaks Park Development 15. Skate Park 16. BMX Facility 17. Lonesome Dove Playground Replacement 18. Working Farm 19. Family Leisure Aquatics Center 20. Royal and Annie Smith Park Development 21. Farhat Property Development 22. Lacrosse Facilities (as part of new or existing park development) 23. Log Cabin Restoration (as part of new or existing park development) 24. In-line Hockey 25. City Portal Implementation SPDC Capital Improvements Plan (CIP) 2001-2003 Budgeted ActuMW Encum FY 1999/00 FY 199910 FY 2000/01 FY 2001102 FY 2002/03 Carry Forward Balance $2,385,750 $1,789,990 $350,790 Interest earnings $125,0C0'' $175.000 $125,000 $175,000 Oper Fund Transfer $500.000 $241,000 $100,000 $100,000 Grant Proceeds $250,000 $500,000 $0 $0 Senior Lien Debt $4,400,000 40 $5,500.000 Total Proceeds $5,316,000 $225,000 $5,775,000 Total Available Funds 53,842.0CC $3,9!85750 $7,701,750 $2,014,990 56,125,790 Capital Expenditures' t Matching Funds $100,000 $100,000 $100,000 $100,000 Joint Use $20,000 $20,000 $20,000 $20,000 Special Projects 550,000 $50,000 $50,000 $50,000 Smith Park $50,000 $50,000 Continental Trails ' $320,000 $3 ,040 Trailhead Improvements * $6,000 $20,000 Capping Wells 520,000 $20,000 Bleachers * $11,000 $11,000 Game Field Lighting * $200,000 $105 000 Mature Center Imprvments $100,000 Signage $10,000 V rls Softball Complex $1,100,000 Bob Jones Development $2,250,000 $200,000 $350,000 RR Building ($300,000) Well & Aeration (5150,000) Natatorium $500,000 $500,000 $250,000 Teen Center Survey * $10,000 $15,000 Teen Center Construction $300,000 Land Acquisition $1,800,000 $1,025,000 $775,000 Rec Center Planning $550,000 Rec Center Construction $700,000 $5,000,000 NEW ITEMS Bob Jones Bleachers $35,000 Bic. Park Volleyball Improv. $30,000 Baseball Warm-up Area $13,000 Concession Stand A/C units $18,000 Project Expenditures $2,897,000 $1,600,000 $5,621,000 $1,570,000 $5,770,000 • Reserve (6%) $290,760 $94,200 $346,200 Total Proceeds Less $945,000 $2,385,750 $1,789,990 $350,790 $9,590 'al Commitments *Bold/italic projects underway SPDC-CIP 2001-03-appvd.xls Approved by City Council October 17, 2000 PROJECT REQUEST FORM - Bob Jones Development Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 10/2001- 712002 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Continuing improvements in Phase II of Bob Jones Park - Important elements of Bob Jones Park development, includes restroom building, water well and development would not be completed as aeration for the ponds, road improvements, etc. originally presented to the public. Location: Annual Impact of the Operating Budget - Bob Jones Park. (Provide $ impact and explanation): -Incidental to current park operations. Project Justification: - Several items intended to be included in Bob Jones Will this project generate revenue? Phase II development were omitted due to budget No. overruns. These items were moved out to future year construction and include irrigation system expansion, additional trails, and loop road expansion. Companion Project? Y/N- No. If yes, please explain: PRIOR FY01/02 FY02/03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTA EXPENDITURE SCHEDULE 1. Planning and Design $ 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $ 2,979,041 $ 200,000 $ 350,000 $ 3,529,041 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 3,529,041 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 2,979,041 $ 200,000 $ 350,000 $ 3,529,041 6. Crime Tax Funds $ - TOTAL= $ 3,529,041 FY 2001102 - FY 2005106 Capital Improvements Program 5 D-s PROJECT REQUEST FORM - Trail Plan Implementation Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: Ongoing Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Trail system implementation in key, high-use areas to - Trail Master Plan not implemented as compliment existing trails, make critical connections, or approved. construction as part of other capital projects. On-going funding allocated every year. Annual Impact of the Operating Budget (Provide $ impact and explanation): Location: - Incidental to existing maintenance - Varies by selected project(s) Will this project generate revenue? Project Justification: - No - Trail Plan implementation is consistently ranked by the Park Board and Southlake citizens as one of the highest priorities. The recently adopted Trail Master Plan suggests key near-term trails and implementation plans. Companion Project? YIN -No If yes, please explain: PRIOR FY01 /02 FY02103 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 2. Land Acquisition $ 3. Site Improvement and Utility $ - 4. Construction $150,000 $150,000 $150,000 $ 450,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 450,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $150,000 $150,000 $150,000 $ 450,000 6. Crime Tax Funds $ - TOTAL= $ 450,000 FY2001102 - FY 2005106 Capital Improvements Program S D - to PROJECT REQUEST FORM - Recreation Center Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712002 -12/2003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of new Recreation Center, including - Critical recreational needs not adequately met indoor gymnasiums, fitness center, activity rooms, indoor through city programming track, dance%xercise room, etc. Location: Annual Impact of the Operating Budget - On city property at Byron Nelson and FM 1709. (Provide $ impact and explanation): - To be determined through Enterprise Plan Project Justification: being prepared by consultant. - The city currently has no recreation center to meet the needs for fitness, dance activities, multi-use sport courts, etc. The need for a recreation center is identified in the Will this project generate revenue? Park Master Plan. - Yes. The facility is expected to recapture anywhere from 50 to 100 percent of operating Companion Project? YIN- Yes costs, depending on the fee policy adopted. If yes, please explain: - Water, sewer, drainage, and roadway improvements in the area will need to be addressed. Roadwork needed to eliminate Sr. Center access from Parkwood PRIOR FY01/02 FY02/03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 550,000 $ 550,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction* $ 700,000 $ 4,800,000 $ 5,500,000 5. Furniture and Equipment $ 200,000 $ 200,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 6,250,000 FUNDING SCHEDULE 1. General Fund $ - 2. Irrpact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $ 550,000 $ 700,000 $ 5,000,000 $ 6,250,000 6. Crime Tax Funds $ - TOTAL= $ 6,250,000 * TPWD grant in the amount of $750,000, if awarded, may offset this cost FY 2001102 - FY 2005106 Capital Improvements Program PROJECT REQUEST FORM - Girls' Softball Complex Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 7/2001-12/2002 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of new girls' softball complex, to include - Park Master Plan not implemented as adopted. four game fields, restroom/concession, fencing, lighting, bleachers, etc. Location: Annual Impact of the Operating Budget - In Bicentennial Park (F.M. 1709 at White Chapel). (Provide $ impact and explanation): - (Need help here) Project Justification: Will this project generate revenue? - The city currently has two softball fields dedicated for - Yes. The facility is will generate concession girls ' softball use. A third field is shared with the adult money which will provide support to the softball softball program. A fourplex ofgame fields has been league; not significant revenue to the city. planned (Park Master Plan). Companion Project? Y/N - No If yes, please explain: PRIOR FY01/02 FY02J03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ 3. Site Improvement and Utility $ - 4. Construction $ 1,100,000 $ 1,100,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 1,100,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 1,100,000 $ 1,100,000 6. Crime Tax Funds $ - TOTAL= $ 1,100,000 FY 2001102 - FY 2005106 Capital Improvements Program ~ ID - % PROJECT REQUEST FORM - Royal and Annie Smith Park Improvements Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712002 - 712003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of park-related amenities such as trails, - Park Master Plan not implemented as tennis courts, practice fields, gardens, etc., for currently approved. undeveloped 13.2-acre Royal and Annie Smith Park. Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - Johnson Road. - I FTE maintenance = $27,000, utilities = $20,000 Project Justification: Will this project generate revenue? - The Park Master Plan identifies several park - No. improvements such as trails, tennis courts, practice fields, gardens, etc., in this park. Companion Project? Y/lv - No If yes, please explain: PRIOR FY01/02 FY02103 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 50,000 $ 50,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 300,000 $ 300,000 5. Furniture and Equipment $ 50,000 $ 50,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 500,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 rrpact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 50,000 $ 450,000 $ 500,000 6. Crime Tax Funds $ - TOTAL= $ 500,000 FY 2001102 - FY 2005106 Capital Improvements Program 5 D-C\ PROJECT REQUEST FORM - City Portal Implementation Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: Ongoing Replacement/ N Other Cmty. Need/Service? Y Major Rehab? 1 11 Project Description: Alternatives/Impact if not completed: - Construction of city portals, or entry features, on city- - Urban design elements from 1995 Corridor owned property at entrances to the city. Study not implemented Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - Varies. City entrance points identified in 1995 Corridor - 0.5 FTE maintenance = $15,000, utilities = Study. $30,000 Project Justification: Will this project generate revenue? - Since the adoption of the Corridor Study in 1995, the - No. city has identified entry areas on city property to be improved to promote a sense of place upon arriving in Southlake. There have been numerous public meetings to discuss varying concepts. Companion Project? YIN - No If yes, please explain: PRIOR FY01 /02 FY02103 FY03104 FY04105 FY05106 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 50,000 $ 50,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 70,000 $ 70,000 4. Construction $ 600,000 $ 600,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 720,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1mpac t Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 720,000 $ 720,000 5. Crime Tax Funds $ - TOTAL= $ 720,000 FY 2001102 - FY 2005106 Capital Improvements Program 50-k0 PROJECT REQUEST FORM - Recreation Center Site Development (Unfunded Portion) Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712002 - 212003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed. - Utilities, drainage, parking improvements (Senior - Recreation Center construction would not Center) drive improvements (north property line) and comply with conceptual plan approved. road improvements (closing of Parkwood to Senior Center), etc., related to Recreation Center construction. Trails, a pavilion, landscaping, etc. added as amenities. Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - On city property at Byron Nelson and FM 1709. - Incidental to site maintenance Project Justification: Will this project generate revenue? - Prior to or concurrent with the Recreation Center - No construction, the above-mentioned improvements must be made to promote access as presented during the site selection public meetings. These items were not included in the Recreation Center funding because they were unknowns at the time. Companion Project? YIN - Yes If yes, please explain: - Recreation Center construction PRIOR FY01/02 FY02/03 FY03104 FY04/05 FY05106 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ 400,000 $ 400,000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 400,000 FUNDING SCHEDULE 1. General Fund $ 400,000 $ 400,000 2. 1 mpact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ - Crime Tax Funds $ - TOTAL= $ 400,000 FY 2001102 - FY 2005106 Capital Improvements Program I E) O- PROJECT REQUEST FORM - Sheltonwood Park Improvements Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/1Veed? Y Project Dates: 712005 -12/2005 Replacement/ N Other Cmty. NeedlService? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of parking, signage, trails, picnic areas, - Park Master Plan not implemented as etc., in Sheltonwood Park. approved Location: Annual Impact of the Operating Budget - On city property on east Dove Road near Ridgecrest. (Provide $ impact and explanation): - 0.5 FTE maintenance = $27,000, utilities = $20,000 Project Justification: - The Park Master Plan identifies minor improvements related to low-impact public access in Sheltonwood Park, Will this project generate revenue? such as parking, trail improvements, picnic areas, etc. - No. Companion Project? YIN - No If yes, please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05106 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 10,000 $ 10,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 250,000 $ 250,000 5. Furniture and Equipment $ 30,000 $ 30,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 390,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 390,000 $ 390,000 6. Crime Tax Funds $ - TOTAL= $ 390,000 FY 2001102 - FY 2005106 Capital Improvements Program PROJECT REQUEST FORM - Koalaty Park Development Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712004 - 512005 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Development enhancements to current baseball practice - Park Master Plan not implemented as fields, etc., located in Koalaty Park, to include trails, field approved. enhancement, park signs, tables benches, irrigation, etc. Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - West Continental Blvd., in Koalaty Park. - Incidental to park maintenance Project Justification: Will this project generate revenue? - Neighborhood Park development is priority of the Park - No Master Plan. The minor improvements noted would complete this park construction. Companion Project? YIN - No If yes, please explain: PRIOR FY01/02 FY02103 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $100,000 $ 100,000 5. Furniture and Equipment $ 15,000 $ 15,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 115,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 n-pact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $115,000 $ 115,000 6. Crime Tax Funds $ - TOTAL= $ 115,000 FY 2001102 - FY 2005106 Capital Improvements Program cJ C) - \ ~IJ PROJECT REQUEST FORM - Noble Oaks Park Development Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712005 - 712006 Replacement/ N Other Cmty. Need/Service? Y Mjor Rehab? Project Description: Alternatives/Impact if not completed: - Construction of minor improvements (trails, picnic - Park Master Plan not implemented as shelters, parking, irrigation, etc.) to Noble Oaks Park approved Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - The northwest corner of Continental Blvd. and South - Incidental to city's current park maintenance Carroll Ave. Project Justification: Will this project generate revenue? - The Park Master Plan. notes minor improvements to - No Noble Oaks Park. Companion Project? YIN -No If yes, please explain: PRIOR FY01/02 FY02/03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 20,000 $ 20,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 80,000 $ 80,000 4. Construction $ 200,000 $ 200,000 5. Furniture and Equipment $ 30,000 $ 30,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 330,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpact Fees $ 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 330,000 $ 330,000 6. Crime Tax Funds $ - TOTAL= $ 330,000 FY 2001102 - FY 2005106 Capital Improvements Program - % i PROJECT REQUEST FORM - Parks Maintenance Facility Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712002 - 612003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of new parks maintenance building on city- - Anticipatedparks maintenance staff will not owned property, to include additional work areas, have the proper work environment to function storage, equipment yard space, office space, screening, efficiently. etc. Location: Annual Impact of the Operating Budget -yet to be determined; possibly on city property on south (Provide $ impact and explanation): side of east Continental. - Incidental to park maintenance Project Justification: Will this project generate revenue? - The maintenance facility in Bicentennial Park is - No seriously undersized for an ever-increasing maintenance staff and equipment. Plans for such a facility, be it expansion or a new location, have been in the works for years. Companion Project? YIN - No If yes, please explain: PRIOR FY01/02 FY02103 FY03/04 FY04105 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCFEDULE 1. Planning and Design $ 60,000 $ 60,000 2 Land Aoqusiticn $ - 3. Site Irrprovemrt and Utility $ - 4. Canstruction $ 600,000 $ 600,000 5. Furriture and Equpment $ 150,000 $ 150,000 6. Other (Please explan on attached sheet) $ - TOTAL= $ 810,000 FUNDING SCFEDULE 1. General Find $ - 2 1Mmd Fees $ - 3. TF $ - 4. Utility Fund $ - 5. SPDC Funds $ 810,000 $ 810,000 6. Ohre Tax Funds $ - TOTAL= $ 810,000 FY 2001102 - FY 2005106 Capital Improvements Program ~Z~ -vS PROJECT REQUEST FORM - Timarron-Richards Pond Enhancement Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712002 -12/2002 Replacement/ N Other Cmty. NeedlService? Y Major Rehab? 1 11 Project Description: Alternatives/Impact if not completed: - Dredging, clearing, berming, landscaping, fountain with - Fill in the pond; Recreation Center aeration, electrical, etc., for the historic pond on the site construction would not comply with of the future Recreation Center to make it a viable conceptual plan approved. amenity. Location: Annual Impact of the Operating Budget - On city property at Byron Nelson and FM 1709. (Provide $ impact and explanation): - Incidental to site maintenance Project Justification: - To enhance the natural aspect of the Recreation Center Will this project generate revenue? site and to use it in a drainage capacity, the existing pond - No must be modified. Companion Project? YIN - Yes If yes, please explain: - Recreation Center construction PRIOR FY01 /02 FY02/03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ 300,000 $ 300,000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 300,000 FUNDING SCHEDULE 1. General Fund $ 300,000 $ 300,000 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ - 6. Crime Tax Funds $ - TOTAL= $ 300,000 FY2001102 - FY2005106 Capital Improvements Program ~~-`(p PROJECT REQUEST FORM - Family Leisure Aquatics Center Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712005-412006 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of aquatics facilities, such a zero-depth- - Non-traditional recreational opportunity not entry pools, ornamental spray fixtures, pools, slides, bath funded. house, concession/rental building, trained lifeguards, etc., designed for toddlers and young children under adult supervision. Annual Impact of the Operating Budget (Provide $ impact and explanation): - Large annual maintenance costs (usually offset Location: by user fees), including utilities = $80,000, staff - Yet to be determined. Could be constructed in existing = $120,000, equipment = $80,000, chemicals = park or on new park grounds. $70,000 Project Justification: Will this project generate revenue? - These facilities are gaining widespread popularity. - Yes. User fees for these facilities are common. Citizen input has suggested the need for such a facility. 100 % recapture is also not uncommon. Also, The Park Master Plan currently identifies this item as a public/private ventures possible. funding opportunity. Companion Project? YIN- Possible to combine with other park construction. If yes, please explain: PRIOR FY01/02 FY02103 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 10,000 $ 10,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 200,000 $ 200,000 4. Construction $ 3,500,000 $ 3,500,000 5. Furniture and Equipment $ 100,000 $ 100,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 3,810,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $ 3,810,000 $ 3,810,000 6. Crime Tax Funds $ - TOTAL= $ 3,810,000 FY 2001102 - FY 2005106 Capital Improvements Program 'ED 'CD - PROJECT REQUEST FORM - Baseball Field Construction/Realig=ent Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented ProjectlNeed? Y Project Dates: 712003 -12/2003 Replacement/ N Other Cmty. NeedlService? Y Major Rehab? 1 11 Project Description: Alternativesllmpact if not completed: - Construction of one new youth baseball field, - Park Master Plan not implemented as realignment of existing softball field and reconfiguration approved. of two existing softball field for youth baseball play. Includes additional parking in eastern lot of the park.. Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - Bicentennial Park. - Incidental to current park maintenance Project Justification: Will this project generate revenue? - The Park Master Plan . identifies a new baseball field - No and realigned softball fields adjacent to the existing community buildings. Companion Project? YIN - Yes If yes, please explain: - Coincides with removal of existing community buildings PRIOR FY01/02 FYOZ03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $ 350,000 $ 350,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 350,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $ 350,000 $ 350,000 6. Crime Tax Funds $ - TOTAL= $ 350,000 FY 2001102 - FY2005106 Capital` Improvements Program % 45 Y - l PROJECT REQUEST FORM - Nature Center Improvements Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712002 - 712003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Reconstruction of Nature Center at Bob Jones Park, - Park Master Plan not implemented as including septic, landscaping, and renovation. approved. Location: Annual Impact of the Operating Budget - Bob Jones Park (Provide $ impact and explanation): - Staffing of Nature Center (FT) = $35,000, maintenance = $4000, utilities = $2500 Project Justification: - The Park Master Plan identifies a Nature Center on Corps property in Bob Jones Park.. Will this project generate revenue? - No. Companion Project? YIN - No If yes, please explain: PRIOR FY01 /02 FY02103 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $105,000 $ 105,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 105,000 FUNDING SCHEDULE 1. General Fund $ - 2. In-pad Fees $ 3. TIF $ 4. Utility Fund $ - 5. SPDC Funds $105,000 $ 105,000 6. Crime Tax Funds $ - TOTAL= $ 105,000 FY 2001102 - FY 2005106 Capital Improvements Program -\C\ PROJECT REQUEST FORM - Sand Volleyball Courts Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 12/2001- 512002 Replacement/ Y Other Cmty. Need/Service? Y Major Rehab? 1 11 Project Description: Alternatives/Impact if not completed. - Construction of two new lighted sand volleyball courts - Park Master Plan not implemented as approved Location: - Bicentennial Park. Annual Impact of the Operating Budget (Provide $ impact and explanation): Project Justification: - Incidental to current park maintenance - The Park Master Plan identifies two new sand volleyball courts in the central area of the park to provide a more diverse user experience in the park. They replace old sand Will this project generate revenue? volleyball court previously located behind the expanded - No. Tom Thumb. Companion Project? YIN - No If yes, please explain: PRIOR FY01 /02 FY02103 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $ 30,000 $ 30,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 30,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 30,000 $ 30,000 6. Crime Tax Funds $ - TOTAL= $ 30,000 FY 2001102 - FY 2005106 Capital Improvements Program 1:5 R~,-) _ rLD PROJECT REQUEST FORM - New Community Park Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712002 -12/2003 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of new Community Park to house major - Critical recreational needs not adequately met lighted game and practice fields for baseball, softball, through city programming soccer, etc.. Location: Annual Impact of the Operating Budget - Yet to be determined. (Provide $ impact and explanation): - Depends greatly on size and content. Minimum 2 FTE maintenance staff = $60,000, equipment Project Justification: _ $20,000, utilities = $20,000 - The Park Master Plan identifies a tremendous need for lighted sports facilities in Southlake. A new Community Will this project generate revenue? Park would be ideal to house a large number of the fields - Yes. The facility could generate revenue and minimize the need to decentralize lighted through rental to the public, fees from the sports facilities. The Park Master Plan also identifies the acreage associations, and other means. needed and potential areas for such a facility. Companion Project? Y/N - No If yes, please explain: PRIOR FY01/02 FYOZ03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 500,000 $ 500,000 2. Land Acquisition $ 3,000,000 $ 3,000,000 3. Site Improvement and Utility $ 2,000,000 $ 2,000,000 4. Construction $ 3,500,000 $ 3,500,000 5. Furniture and Equipment $ 50,000 $ 50,000 6. Other (Please explain on attached sheet) - Landscaping, irrigation $ 250,000 $ 250,000 TOTAL= $ 9,300,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 8,800,000 $ 8,800,000 5. Crime Tax Funds $ - TOTAL= $ 8,800,000 FY 2001102 - FY 2005106 Capital Improvements Program PROJECT REQUEST FORM - Community Building Removal Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712002 - 912002 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Removal of existing community buildings in - Park Master Plan not implemented as Bicentennial Park upon completion of the new Recreation approved. Center. Location: Annual Impact of the Operating Budget - Bicentennial Park. (Provide $ impact and explanation): - Incidental to current park operations. Project Justification: - The Park Master Plan shows the removal of the existing Will this project generate revenue? community buildings in Bicentennial Park when a new - Possibly from the sale of the buildings, if so Recreation Center is complete. In their places will be desired. construction and realignment of baseball fields. The new Community Center will leave these buildings obsolete, as they are currently in deteriorating condition and in need of complete renovation Companion Project? YIN - Yes If yes, please explain: - Possibly Baseball Field Construction and/or Bicentennial Landscape Improvements PRIOR FY01 /02 FY02/03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ 50,000 $ 50,000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 50,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpacd Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 50,000 $ 50,000 6, Came Tax Funds $ TOTAL= $ 50,000 FY 2001102-FFY 2005106 /Capiittal Improvements Program J~ 2'ice.. PROJECT REQUEST FORM - Lonesome Dove Park Playground Replacement Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712003-1212003 Replacement/ Y Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: -Replacement of existing, aging playground equipment in - Status quo maintained with aging playground city-owned Lonesome Dove Park equipment. Location: Annual Impact of the Operating Budget - Lonesome Dove Park, Lonesome Dove Subdivision (Provide S impact and explanation): - Incidental to park maintenance Project Justification: - Lonesome Dove Park has aging and undersized Will this project generate revenue? playground equipment supplied by the developer. - No Playground equipment in this park should be upgraded and expanded to complete the park construction. Companion Project? YIN- No If yes, please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $ - 5. Furniture and Equipment $ 80,000 $ 80,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 80,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $ 80,000 $ 80,000 6. Crime Tax Funds $ - TOTAL= $ 80,000 FY2001102 - FY2005106 Capital Improvements Program PROJECT REQUEST FORM - Bicentennial Park Landscape Improvements Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? N Project Dates: 712003 -12/2003 Replacement/ Y Other Cmty. NeedlService? Y Major Rehab? Project Description: Alternatives/Impact if not completed: -Landscaping, turf improvements, irrigation, etc., for - Status quo maintained; park softscape remains areas between baseball fields, entrance features, unimproved improved open space near Shady Oaks Annual Impact of the Operating Budget Location: (Provide $ impact and explanation): - Bicentennial Park - 0.5 FTE maintenance = $15, 000 Project Justification: Will this project generate revenue? - Bicentennial Park, as the city's most visible recreational - No. area, is in need of beautification of the natural elements in the park. The landscaping, turf and irrigation in the park need substantial improvement. Companion Project? YIN - Yes If yes, please explain: - Can be combined with Baseball Field Construction/Realignment and/or Community Buildings Removal PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $100,000 $ 100,000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 100,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $100,000 $ 100,000 9. Crime Tax Funds $ - TOTAL= $ 100,000 FY2001102 - FY2005106 Capital Improvements Program zc~ _'a.t~ PROJECT REQUEST FORM - Equestrian Facility Development (Tucker Property) Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712005 - 712006 Replacement/ N Other Cmty. Need/Service? Y L Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of park amenities such as trails, parking, - Park Master Plan not implemented as pens, corrals and an arena related to equestrian use of approved the Tucker property. ADDITIONAL PLANNING REQUIRED TO DEFINE SCOPE OF PROJECT. Annual Impact of the Operating Budget (Provide $ impact and explanation): Location: - DEFINITIVE COSTS DEPEND ON SCOPE - South side of East Bob Jones Road Will this project generate revenue? Project Justification: - No. - The Park Master Plan identifies equestrian-related improvements to the Tucker property. Companion Project? YIN -No If yes, please explain: PRIOR FY01/02 FY02J03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 40,000 $ 40,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 800,000 $ 800,000 5. Furniture and Equipment $ 40,000 $ 40,000 6. Other (Please explain on attached sheet) $ - TOTAL= $ 980,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $ 980,000 $ 980,000 6. Crime Tax Funds $ - TOTAL= $ 980,000 FY 2001102 - FY 2005106 Capital Improvements Program 5 Z__~) -2s PROJECT REQUEST FORM - In-Line Hockey Rink #2 Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712003 - 512004 Replacement/ N Other Cmty. Need/Service? Y Ma'or Rehab? Project Description: Alternatives/Impact if not completed: - Construction of second in-line hockey rink to - In-line hockey needs of Southlake residents accommodate growth in local hockey league dependent on Keller facility. Location: Annual Impact of the Operating Budget - Bicentennial Park, adjacent to existing rink. (Provide $ impact and explanation): - Incremental additions to maintenance, utilities, etc. Project Justification: - The growth of the in-line hockey participation by city residents has been substantial. The Park Master Plan Will this project generate revenue? currently shows a planned second rink. Southlake - No currently relies on a second facility in Keller to accommodate needs of the combined leagues. A second in-line rink would alleviate that dependence on the Keller facility. Companion Project? Y/N- No If yes, please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 20,000 $ 20,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 600,000 $ 600,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 720,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 720,000 $ 720,000 6. Crime Tax Funds $ - TOTAL= $ 720,000 FY2001102 - FY2005106 Capital Improvements Program n n _ to PROJECT REQUEST FORM - Lacrosse Facility: Lighting of CIS Field Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712002 - 912002 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Lighting the existing Joint Use field at Carroll - Park Master Plan not implemented as Intermediate School to provide a practice and game approved. facilityfor the growing lacrosse participation in Southlake (over 100 participants). Annual Impact of the Operating Budget (Provide $ impact and explanation): Location: - Incidental to existing maintenance - Carroll Intermediate School, North Carroll Avenue Will this project generate revenue? Project Justification: - No - The growing Lacrosse Association has asked the Park Board for assistance in lighting this field. Lacrosse fields are identified as a need in the Park Master Plan. Companion Project? YIN - No If yes, please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ - 4. Construction $150,000 $ 150,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 150,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $150,000 $ 150,000 6. Crime Tax Funds $ - TOTAL= $ 150,000 FY 2001102 - FY 2005106 Capital Improvements Program C Z~ " 1~n PROJECT REQUEST FORM - Farhat Property Improvements Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712005 - 512006 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed. - Construction of road entrance, parking spaces, pavilion, - Park Master Plan not implemented as fishing pier, and other minor improvements to the city- approved. owned Farhat Property. Location: Annual Impact of the Operating Budget - Far end of East Bob Jones Road. (Provide $ impact and explanation): - 0.5 FTE maintenance = $15,000 Project Justification: - The Park Master Plan identifies minor road, parking Will this project generate revenue? and other improvements to the city-owned property - No known as the Farhat Property. Companion Project? YIN - No If yes, please explain: PRIOR FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 10,000 $ 10,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 70,000 $ 70,000 4. Construction $ 150,000 $ 150,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 230,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 230,000 $ 230,000 6. Crime Tax Funds $ - TOTAL= $ 230,000 FY2001102 - FY 2005106 Capital Improvements Program PROJECT REQUEST FORM - Skate Park Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712005 -12/2005 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? 1 11 Project Description: Alternatives/Impact if not completed: - Installation of equipment designed exclusively for the - Diverse recreational opportunity not funded. use of skateboards and rollerblades. Includes a concrete foundation with ramps, jumps, rails, etc. Location: Annual Impact of the Operating Budget - Yet to be determined; possible to combine with existing (Provide $ impact and explanation): park improvement or as new stand alone facility in New - 0.5 FTE maintenance = $15,000, utilities - Community Park. $30,000 Project Justification: - The Park Master Plan identifies diverse forms of Will this project generate revenue? recreation as funding opportunities. A skatebording - Yes; possibly. It is not uncommon for these facility would provide this user population a designated facilities to charge a nominal user fee. place to go and cut down on unauthorized use in existing parks. Companion Project? YIN- Yes; possible. If yes, please explain: - Possible inclusion in New Community Park (Lighted Facility) programming. PRIOR FY01/02 FY02103 FY03104 FY04/05 FY05106 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 3,000 $ 3,000 2. Land Acquisition $ - 3. Site Improvement and Utility $ 30,000 $ 30,000 4. Construction $ 30,000 $ 30,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 63,000 FUNDING SCHEDULE 1. General Fund $ - 2. 1 mpact Fees $ - 3. TIF $ - 4. Utility Fund $ - 5. SPDC Funds $ 63,000 $ 63,000 5. Crime Tax Funds $ - TOTAL= $ 63,000 FY 2001102 - FY 2005106 Capital Improvements Program PROJECT REQUEST FORM - BMX Facility Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 712005 -12/2005 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of BMX (motocross) bicycle racing and - Diverse form of recreation identified in Park stunt track closed circuit course. Master Plan not implemented Location: - Yet to be determined. Could be placed within existing Annual Impact of the Operating Budget park or installed on new, separate location _ (Provide $ impact and explanation): - 0.5 FTE maintenance = $15, 000 Project Justification: - The Park Master Plan identifies certain diverse forms of Will this project generate revenue? recreation as opportunities for funding. These types of - No facilities are on that list. Companion Project? Y/1v- Possible with other park construction. If yes, please explain: PRIOR FY01/02 FY02/03 FY03104 FY04/05 FY05106 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ - 2. Land Acquisition $ - 3. Site Improvement and Utility $ 90,000 $ 90,000 4. Construction $ - 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 90,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ - 3. TI F $ - 4. Utility Fund $ - 5. SPDC Funds $ 90,000 $ 90,000 6. Crime Tax Funds $ - TOTAL= $ 90,000 FY 2001102 - FY 2005106 Capital Improvements Program 5 p -'30 PROJECT REQUEST FORM - Working Farm Project Contact: Kevin Hugman x1527 New Request? Y Mandated Project? N Department: Community Services Continuation? N Documented Project/Need? Y Project Dates: 7/2005-7/2006 Replacement/ N Other Cutty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - A working farm is a hands-on, working demonstration of - An element of opportunity identified in the Park historical, local, or trade-related Master Plan not implemented. agricultural/horticultural/craft related activities. SCOPE OF PROJECT YET TO BE DEFINED. Annual Impact of the Operating Budget (Provide $ impact and explanation): Location: - Anticipated staff, equipment, and utility costs - Dependent on site selection process. Potential for undeveloped Tucker and/or Farhat properties near Bob Jones Park. Will this project generate revenue? - No Project Justification: - The Park Master Plan identifies diverse, atypical recreational opportunities in addition to the traditional sports-related ones. This item is identified as one of those opportunities. Companion Project? YIN- Possible, as part of other park-related site development. PRIOR FY01/02 FY02(03 FY03104 FY04/05 FY05/06 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ _ 2. Land Acquisition $ _ 3. Site Improvement and Utility $ 100,000 $ 100,000 4. Construction $ 200,000 $ 200,000 5. Furniture and Equipment $ 50,000 $ 50,000 6. Other (Please explain on attached sheet) $ _ TOTAL= $ 350,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ _ 3. TIF $ _ 4. Utility Fund $ - 5. SPDC Funds $ 350,000 $ 350,000 6. Crime Tax Funds $ _ TOTAL= $ 350,000 FY 2001102 - FY 2005106 Capital Improvements Program C7-) O 3\ PROJECT REQUEST FORM - In-Line Hockey Rink Cover Project Contact: Kevin Hugman x1527 New Request? N Mandated Project? N Department: Community Services Continuation? Y Documented Project/Need? Y Project Dates: 712005 - 212006 Replacement/ N Other Cmty. Need/Service? Y Major Rehab? Project Description: Alternatives/Impact if not completed: - Construction of an all-weather cover for the existing in- - Funding opportunity identified in the Park line hockey rink. Master Plan not implemented. Location: Annual Impact of the Operating Budget - Bicentennial Park (Provide $ impact and explanation): - Incidental to park maintenance Project Justification: - With the ability to play games and practice in inclement Will this project generate revenue? weather, the participants in the in-line hockey leagues - No. would gain much more use out of the existing facility. Additionally, other city events could be held during inclement weather that would normally be postponed or canceled. This item appears as a funding opportunity in the Park Master Plan . Companion Project? Y/IV - No If yes, please explain: PRIOR FY01/02 FY02103 FY03104 FY04/05 FY05106 GRAND FUNDING TOTAL EXPENDITURE SCHEDULE 1. Planning and Design $ 2. Land Acquisition $ _ 3. Site Improvement and Utility $ - 4. Construction $ 600,000 $ 600,000 5. Furniture and Equipment $ - 6. Other (Please explain on attached sheet) $ - TOTAL= $ 600,000 FUNDING SCHEDULE 1. General Fund $ - 2. Impact Fees $ _ 3. TIF $ _ 4. Utility Fund $ - 5. SPDC Funds $ 600,000 $ 600,000 6. Crime Tax Funds $ - TOTAL= $ 600,000 FY 2001102 - FY 2005106 Capital Improvements Program T Total E Q ro LL Weight co CO CO CO M M N N N N N ~ Q = Score Y Priority ¢ ¢ ¢ ¢ ¢ ¢ m m m m m U (L i. s ° CJ > o m` m a > rn c° 3 c oC E C C N m m a) E m o a - m N n C m Cu T p > .Y C Q O C O` O C w II' C d = m 0 .7 N U m U U U > N a' m ..N. O T s y° c m 3 •T• O' w L N 0 rn p O N 7 (n C a U O) --0 C U a C C m 7 « m N T C a C b - C NC to C C C O m m 70 s2 m 'U U .X U a U O~ N Y U =C C E 1 U .m m C .m m m N rn m L O O U) O O O O 'a N m N O O N z m a m z O aui a m o a 3 w:E; -i a _ L c 3 a ~ ° m ui (n r O L = y 0 C _N U m O E 3 C 3 ° N U ° U .C 0 E C C m 0 0) 0 U) -a m m O 0 m > m N C U m m > Y r U L m m m 'O y m .0+ 7 47 = C 4) m - O 0 m U r C t. o 0 3 s 3 °C- c m w ami ° U N 3 a o U m U C U U N U O U rp U ° .0. U C U N O O 7~ m m C m 'w. O m 4) u) ° m m X o O m O T p '(m 0 C N O II. b O -O C Q) d E a d (D N 1 m C Q) a) O m-0 C d. N d l.7 y C 3 _ C O U O m a) C C O p O_ m t0 m 0 m } C N i9 N rn O m m ~ C m m > U) c E m m e 9 c m m 3 O N .a p 0 C m C O N m m ` y C O > Cu N ° m = E u m m y a O L > m b m '5 m E m v m c c m O m m a m U) o o> a U y Y U m (n Ca c r m o m v o o ~ '0 L 3 C 3 m c N >1 m> m a N r 3 m ° 0 a) M (U C: L) m y m m m o m m O E a) C a) p p Q 9 O L ° O_ L a m p O. O C m O> U) m OL U) > n` d 3 d a 0 c a o` u w 2 m E N n m a m i L N O Y ° x a) r m Y N m C m m d 3 C L m r m C C V m a) C T O U 'C C O"0 CL (D m m cco m 'x U m o r n sm m o Q m C n m m u c m y o m a) o o_ o. N m 3 o m dIt 0° c m 0 07-0 ' L C •C E° v m u °o m> m mo ° Y E o of a o° c? U o w a n y m a' `o ` a) n m aci . > c m a) o m m u) c c w m v m n a) a) a) 2 m c m L a) g m o m 3 m E 0 m m 3 C c o N m v y o u a~ E 3 E o c 5 y N n a t a) C oL U U Q) u min c ° a Y m m m m U) L m= m m Z, t 'k OL O) L U L E > m ° O` o m 0x^7 ° •X ° L 7 O OL OL N a m a a) A n n d E z m c. L d o a U m Q m c m u Ln d a> U N C C 0 cV4 M w Cu 0 C a Ll cII C R T 0 07 C 4J m m U ,a x h Z w ff O m O R Oj 0 7 M CM U O 0 N N a 0 h Q7 C CL - X 0 Q C r O = .V Cu Y C N m C ~m m 0 U O m u> 0 L + L L x u CL w y C a0 a) LL V O_ W a V7 W 0 J 0: a w !n Total E N L c Weight N N N 0 ~ Y = Score L Priority m m m U 0 U v U v a L a) O C U 3 > a~ m T y o m - o yis C _ a:3 m a > d > aci a~i m a U o o) N m> E c 8 0 v E m rn o f N O ,w o a o o a N o u a) axi ` D n.o o C~ c a) C C T.0 m 'o O O N N y m C C Cu m a 0) > c o o m = E o N C o m E a) ui v w L. Y (D 0 3 N E L a 3 oa w .o v m -a aa)) a m) 0 T5 aa)i E o'm' a> N N aa)i i N N 6.0 o 0) o c a a) 'o 0 0. z u CL u) a) o E c c :3 E u a) a) T .L-• N N N 7 m N ) m 7 Q C O c CL 0 c a E o o = c o ~'~y o rn 0 ° r) m 3 •m a .N 'c ` T O O U O 7 C 'O o - NCT aU) E '6 CU o o 2 co: ° o U U o_ U ~ O C ~ C CD Um) 0 _ N O N C a:, D. C O C U N _E O U a) E CL 3: - me E NU o. vi 0 m` m E ` m c c C (D m o > N U a) y m C u0j m .0 N (D 2t m L o u E CL E d n U c N o C N a) 0 N a~ m `o E c E g a 3 v (0 (0 0 m E n a) ° o 7 m m (n E a~ w N a N o o L m a o c o(1) Z C) V °v o 0 o a L a aci 0 V! 7 'a O L C L C C > -0 m C 0 C 0 C m G L a w0 a) 0 d C 0 N m N 7 O m u 0 E (6 r N p E E N •o 2 m a) o c- m> v M a vmi a m o u a) o° v m a~ N.> d U c E E.N N,c C C a) Ll. U O O N U CD = C '0 « p0 N yr U 0 o 0) C v) aa) E E as U- 3 L C J -2 IC " F- 0 z a.Q LL v E i- n E a` N a Y C c `o 0 c W 0 0 .2 Q: O ca n •a' tM C. a H ~ c fn 0 o a) a~ C. F- U .O U U cc O R y c v L w .R w u aJ C aJ d. V Cu R O R ca U V U O7 L5 4) 0) M LU O •L O O a1 c4 0 a) O N Cl C 7 a! Ulm a CL CL c a 0 0 o U) . w a. PUBLIC FORUM Sign-In for Park Board Meeting Monday, July 9, 2001 Name (please print) Address Phone or Email Topic i-and a,vn 03 ~*•ofrF/ sra~~w,~lc~i~ul.o ~1J YLew /vl•v b ~t~-~ ~G- A M:\WP-FILES\FORMS\Sign In Sheet.doc