2002-01-14
r
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 January 14, 2002
5
6 MINUTES
7
8 Board Members Present: Chris Miltenberger, Chairman; Cara White, Vice-Chair; Mary
9 Georgia, Secretary; Frank Cornish, Tim O'Connor, Bobby Rawls, and Lisa Stokdyk
10
11 Board Members Absent: None
12
13 Staff Members Present: Kevin Hugman, Director of Community Services and Chris
14 Carpenter, Senior Park Planner
15
16 Regular Session:
17
18 Agenda Item No. 1. Call to Order
19
20 The meeting was called to order by Chair Chris Miltenberger at 7:00 p.m.
21
22 Chairman Miltenberger announced that Public Forum was moved up to the first item on
23 the agenda.
24
25 Agenda Item No. 4, Public Forum
26
27 Chairman Miltenberger asked if anyone present would like to speak during Public Forum.
28
29 Skateboard Park
30
31 Taylor Fidler, 900 Fulton, Southlake Youth Action Commission (SYAC) chairman,
32 presented an idea for a skate park in Southlake. Mr. Fidler presented benefits of a
33 skate park along with skating statistics. He stressed that a skate park would allow
34 area youth a safe place to enjoy their sport, would eliminate the use of public
35 areas for skateboarding, and would give the youth something to do. Mr. Fidler
36 completed his presentation by asking the Board to look into the possibility of
37 building a skate park.
38
39 Ms. Georgia thanked Mr. Fidler for the presentation.
40
41 Josh Myer, Southlake resident, SYAC member, explained that he had been a skate
42 boarder for four and a half years and talked about the need for a skate park in
43 Southlake. Skate magazines and a video of various skate parks were presented to
44 the Board. Mr. Myer briefed the Board on background history stating that there
45 are currently an estimated 9.3 million skateboards, generating approximately
46 $500,000,000 in sales in just the United States alone, according to 1997 records.
January 14, 2002 Parks & Recreation Board Regular Meeting Page I of 12
I Skateboarding has doubled in popularity since 1997. Mr. Myer expressed
2 frustration in not having an appropriate and safe place to skate. Currently, there
3 are only three skate parks in the entire metroplex area - Plano, Kennedale and
4 Grand Prairie. He pointed out that one advantage of having a skate park in
5 Southlake would be that it would draw people from all over the metroplex and
6 those people would visit the shops, restaurants, etc. while their children are at the
7 skate park. Skate park fees usually run about $10-15 per session. Mr. Myer talked
8 about several construction issues: material type advantages and disadvantages and
9 the cost of each. Parks may be constructed of wood, concrete, or plastic, with
10 concrete being the most popular due to its low maintenance features. He
11 suggested that funds for construction could be raised by volunteers, advertising of
12 the skate park, and the multi-skate competitions that are held at the facility. In
13 addition to skate activities at the skate parks, the facilities could be used for other
14 functions, such as concerts. Mr. Myer posed the question about why Southlake
15 would need a skate park facility if the City of Keller may build one, stating the
16 response would be similar if Keller had tennis courts and the City of Southlake
17 wanted to build one.
18
19 Mr. Myer responded to questions from the Park Board concerning the age and
20 gender of skate park participants, how non-compatible skate board parks uses are
21 with cyclist sports (bikes are typically not permitted in public facilities) and how
22 skate board parks may be utilized year around. Mr. Miltenberger asked whether
23 the parks would have to be "manned" to which Mr. Myer stated that most public
24 parks are unmanned. Addressing the need to accommodate the different levels of
25 skills, novice to expert, Mr. Myer said that the design of the park could allow for
26 different levels of skill in separate park areas.
27
28 Mr. Myer presented an overview of the skate park facility in Grand Prairie versus
29 the facilities in Plano and Kennedale.
30
31 Chairman Miltenberger explained the process followed by the City and Park
32 Board when an idea, such as the request for a skate park is made. Several times
33 during the year, proposed projects are reviewed for their ranking and prioritized
34 and then funding is looked at. SPDC appropriates the funding for projects. The
35 Park Board makes their recommendation to the SPDC. The Park Board will
36 review the priority listings and if there is action to be taken, the item will appear
37 on the formal agenda at another public meeting where it will be further discussed.
38
39 Mr. Miltenberger thanked Mr. Myer and Mr. Fidler for the information they
40 presented to the Park Board.
41
42 Vickie Truce, 612 Fairway View Terrace, Southlake, stated her son is a skate
43 boarder and she wanted the Board to know that there are many parents who are in
44 favor of Southlake having skate park also. She stressed the need for a local skate
45 park for Southlake youth. Ms. Truce said that she also favors the mandatory use
46 of helmets.
January 14, 2002 Parks & Recreation Board Regular Meeting Page 2 of 12
1
2 Ms. Stokdyk asked for a show of hands from the audience of all the youth that
3 were present in support of a skate park.
4
5 Unidentified Southlake resident, commented on the growth of Southlake and
6 talked about safety issues involved in skateboarding mixing with vehicle traffic.
7 She also agreed with the mandatory requirement that helmets be worn.
8
9 The audience was thanked for coming to the Park Board meeting to present their
10 views and were invited to stay for the remainder of the meeting.
11
12 Tennis Center Mana eg ment
13
14 Lisa Alexander, Southlake resident, spoke in favor of hiring Stephen Poorman as
15 the new Tennis Center Manager, stating that he is a phenomenal individual, he is
16 very well respected locally and nationally. She recommended Mr. Poorman in that
17 he has a proven record with the Tennis Center and has been with the Center since
18 it was built, works extremely well with both children and adults and exhibits a
19 level of professionalism that is an asset to the Center. She talked about the goals
20 to expand the tennis programs and how she perceived that Mr. and Mrs. Poorman
21 could promote and fulfill those goals. Ms. Alexander said she had heard from
22 many other Southlake residents, such as Lisa Cook and Barbara Walters that
23 support the Poorman's for the Tennis Center management.
24
25 The Board thanked Ms. Alexander for her comments.
26
27 Director Kevin Hugman informed the Board of the selection process. He said
28 about fifteen requests for proposals were mailed to identified interested
29 candidates, of which three submitted proposals and were interviewed by a panel.
30 Two candidates have been interviewed with the third and final one scheduled this
31 week. The panel will then select one candidate to pursue a contract with. The
32 contract will be brought to the Park Board for their recommendations to City
33 Council
34
35 Mr. Rawls said that his home has been bombarded with phone calls from tennis
36 people in support of Stephen Poorman and noted that his son took lessons from
37 Mr. Poorman and complimented Mr. Poorman on the great job he has done in
38 working and promoting tennis in the community. Mr. Rawls said he was seeking
39 someone to run the Tennis Center that would have a `personal ownership'
40 attitude.
41
42 Ms. Georgia noted she had received three emails in favor of Mr. Poorman, which
43 she forwarded to Mr. Rawls and to Mr. Hugman.
44
45 Public Forum was closed.
46
January 14, 2002 Parks & Recreation Board Regular Meeting Page 3 of 12
1 Agenda Item No. 2, Administrative Comments
2
3 Crime Control District and Prevention Election
4 Craig Sturtevant, Crime Control District Board member, and Director of Public
5 Safety Rick Black, presented this topic to the Board. If approved by voters in the
6 February 2002 election, the crime control and prevention district tax assessment
7 would be re-authorized for an additional 15 years. Director of Public Safety Rick
8 Black explained what the crime control tax is, how it works, what has been done
9 during the last five years with the funding, the benefits and future plans.
10
11 Mr. Black said the goal of the police and firefighters divisions is to be able "to
12 reach your front door in five minutes or less" ninety percent of the time. An
13 analysis of the city and its needs revealed that to properly meet this goal, three
14 DPS facilities are needed in the community in the north, west and east sectors of
15 the city. Land was purchased at Randol Mill and FM 1709 for the west facility,
16 and at the intersection of North White Chapel and Dove Road for a north side
17 station. The existing DPS facility at 667 North Carroll Avenue will serve as the
18 east facility until land can be purchased. Mr. Black said the most suitable location
19 for the east facility would be on the Southside of Southlake Boulevard.
20
21 Funding for the portable radio systems was another important expenditure from
22 the Crime Control tax funds. This system was essential for police
23 communications. Police initiatives with the schools was also funded through the
24 crime tax dollars. Currently there are three School Resource Officers (SRO), with
25 a goal to increase the number of SROs.
26
27 Mr. Black talked about the benefits. It is a reliable funding source for the city's
28 public safety. It enhances public safety through police initiatives such as the SRO
29 program. It allows the City to keep up the growth without burdening the
30 homeowner.
31
32 Mr. Black said the issue before them now is that they must go back to the voters
33 and ask them to continue this district for the next five, ten, fifteen or twenty years.
34 To determine what length of time they should seek, staff drafted a strategic plan
35 for law enforcement for the next twenty years. If every need that is listed in the
36 Plan was funded, it would have a price tag of about $43 million dollars. The
37 decision was made by the Crime Control and Prevention District to put fifteen
38 years on the ballot at the %-cent sales tax. The Plan for the fifteen years is to
39 continue to purchase the remaining land and build the remaining DPS facilities,
40 purchase capital modern law enforcement equipment, increase police initiatives in
41 the schools, reduce and maintain low residential and commercial crime rate,
42 reduce response times to emergency calls, and increase community involvement.
43
44 Election Day will be held February 2, 2002, with early voting beginning January
45 16.
46
January 14, 2002 Parks & Recreation Board Regular Meeting Page 4 of 12
I Mr. Miltenberger suggested that a Q&A email be forwarded to each of the Park
2 Board members to assist them in spreading the information to the citizens.
3
4 Basketball Official Incident
5
6 An altercation occurred this weekend between a basketball official and one of the
7 residents. The official has been informed today that the city will not tolerate that
8 type of behavior and will no longer use the official or the association. Another
9 officials' association has been lined up for this weekend basketball events.
10
11 Bob Jones Park landscape/clean-up
12
13 The Grapevine- Southlake Soccer Association held a landscaping project Saturday
14 to do re-planting and clean up of the parking lots islands at Bob Jones Park. The
15 islands will feature native and adaptable plant material.
16
17 Bicentennial Park clean-up
18
19 On January 20, 1:00 - 5:00 p.m., Parks staff will be working with the Southlake
20 Baseball Association at Bicentennial Park. Planned projects include repainting the
21 bat and helmet holders, rebuilding the mounds on fields #6, #7, #8 and #9, adding
22 clay and raking the batting cages, installing base anchors and pitching mounds,
23 and replacing or repairing the on-deck circles.
24
25 Lighting Issues at Bob Jones Park
26
27 Ms. White, and Ms. Stokdyk, had concerns about the presentation at the City
28 Council meeting regarding the sports lighting and variance requests for Bob Jones
29 Park and Carroll Intermediate School (CIS) playing fields, which was addressed
30 at the Park Board during the Administrative Comments portion of that meeting.
31 (See the Park Board minutes of December 10, 2001, Administrative Comments,
32 which are attached to these minutes).
33
34 CONSENT AGENDA
35
36 Agenda Item 3-A Meeting minutes were not considered at this meeting.
37
38 Agenda Item No. 5-A, Election of Parks and Recreation Board officers and Agenda Item
39 No. 5-B, Make appointment to fill the vacancy on the Nature Center Committee
40
41 A motion was made to move Items 5-A and 5-11 to the Consent Agenda.
42
43 Motion: Stokdyk
44 Second: White
45 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
46 Nays: None
January 14, 2002 Parks & Recreation Board Regular Meeting Page 5 of 12
I Vote: 7-0
2
3 Motion carried.
4
5 The current Park Board officers will be retained (Chris Miltenberger, Chairman; Cara
6 White, Vice-Chairman; Mary Georgia, Secretary) and Ms. Cindy Gaither will be
7 appointed to fill the vacancy on the Nature Center Committee left by the resignation of
8 Maria Chase.
9
10 A motion was made to retain the current Park Board officers and to accept the
11 resignation of Maria Chase from the Nature Center Committee and appoint Cindy
12 Gaither to fill the vacant term.
13 Motion: White
14 Second: Stokdyk
15 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
16 Nays: None
17 Vote: 7-0
18
19 Motion carried.
20
21 The timing of the election of officers for the Park Board will be changed to coincide with
22 the regular appointments made in May of each year instead of in January. This change
23 will require an amendment to the Southlake City Code and the Park Board by-laws.
24
25 ADDITIONAL INFORMATION ON CONSENT ITEMS
26
27 Agenda Item No. 5-A, Election of Parks and Recreation Board officers
28
29 This being the first regular meeting of the calendar year, the Board is required to elect
30 officers as per the Southlake City Code and Park Board by-laws. The Board voted to
31 retain its current officers.
32
33 The requirement to elect officers in January will be changed to require the election of
34 officers in June, after the City Council make the new appointments to the Park Board.
35
36 Agenda Item No. 5-B, Make appointment to fill the vacancy on the Nature Center
37 Committee
38
39 Maria Chase resigned her appointment in December. One application was received from
40 Ms. Cindy Gaither. The Board voted to accept Ms. Chase's resignation and appoint Ms.
41 Cindy Gaither to fill the vacancy as general public appointee.
42
43
44
45
46
January 14, 2002 Parks & Recreation Board Regular Meeting Page 6 of 12
1
2 REGULAR AGENDA:
3
4 Agenda Item No. 5-C, Recommendation of approval of contract for professional services
5 with Schrickel, Rollins and Associates for the redesign of the Southlake Softball
6 Complex.
7
8 Senior Park Planner Chris Carpenter reviewed the proposed contract provisions and
9 provided background information to the Board.
10
11 In 2001 the SPDC authorized the purchase of the former Texas School of Baseball on
12 Crooked Lane for a proposed Southlake Softball Complex to serve the Southlake Girls
13 Softball Association's needs for a four-field, lighted complex for league and tournament
14 play. Since that time, staff has been working through the details of the purchase
15 agreement and gather survey, utility and engineering data in preparation for the redesign
16 of the existing baseball fields into the four-lighted-field configuration.
17
18 Mr. Carpenter talked about the configuration of the Complex and mentioned various
19 features - placement of the ball fields, irrigation, fencing, lighting and lighting fixtures
20 (including electrical circuits), driveway relocation, parking, paving, drainage problems.
21
22 In order to develop an ultimate plan for the completion of the facility, including
23 restroom/concession facilities, lighting, fencing, irrigation, spectator and pedestrian areas,
24 drive realignment, parking improvements (if any), and utility connections, staff has been
25 working with Schrickel, Rollins and Associates (SRA) on their proposal, to include these
26 plans as well as cost estimates and a construction phasing plan. The contract before the
27 Park Board represents a standard form of agreement for professional services used many
28 times by the city for such services. The contract stipulates a 12-week completion period
29 at a cost not to exceed $26,400. The cost will be paid from the Southlake Softball
30 Complex construction budget line item. The Southlake Softball Complex construction
31 budget was reviewed and approved by the Park Board, SPDC and City Council as part of
32 the 5-year CIP approved in 2001.
33
34 Mr. Carpenter said staff recommendation was for Park Board go forward with the
35 contract and authorize the site study and the conceptual plan. SRA has worked with the
36 City on other projects such as the 2001 Parks, Recreation and Open Space Master Plan
37 revision, Bicentennial Park schematic design revision and the evaluation of the
38 Bicentennial Park "hill" for a recreation center site.
39
40 Discussion:
41
42 Mr. Carpenter and Mr. Hugman responded to Ms. Stokdyk's inquiry about staff selection
43 of SRA instead of Carter & Burgess or Brinkley Sergeant.
44
45
46
January 14, 2002 Parks & Recreation Board Regular Meeting Page 7 of 12
1
2 A motion was made to approve the contract for professional services with Schrickel,
3 Rollins and Associates, not to exceed $26,400.
4 Motion: Rawls
5 Second: Cornish
6 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
7 Nays: None
8 Vote: 7-0
9
10 Motion carried.
11
12 Agenda Item No. 5-D, Amend Park Use Policy to change hours of operation at city parks.
13
14 Senior Park Planner Chris Carpenter presented the proposed revisions to the Park Use
15 Policy and explained the rationale for the proposed hours of operation for Southlake
16 parks and noted the different requirements for neighborhood parks versus city parks, such
17 as Bicentennial Park and Bob Jones Park. Refer to Table 1: Examples of Area Park Hours
18 and to Table 2: Proposed Hours of Operation for Southlake Parks, (attached), for specific
19 hours of operation.
20
21 Currently, only Bicentennial Park has posted hours of operation. As more neighborhood
22 parks are developed and more areas in Bob Jones Park are opened for public use, it is
23 important to define the hours of operation for safety and security reasons.
24
25 Staff recommended not changing the City Code of Ordinance language (which would
26 require processing an ordinance revision), but rather establish the individual hours of
27 operation of the parks through signage. Park signage packages are currently being
28 researched.
29
30 Discussion:
31
32 Ms. White asked why Southlake was the only city shown on Table 1 with a 12:00
33 midnight closing time at Bicentennial Park? Mr. Carpenter replied that decision was
34 made prior to current staff employment. Ms. White said when FUA with the Soccer
35 Association was being discussed at Council recently, the Association said they did not
36 believe that any of their games would go longer than 10:00 p.m. and it seemed to Ms.
37 White that the Council agreed that 11:00 p.m. was sufficient.
38
39 Mr. Hugman clarified that the FUA states 11:30 p.m., but what is proposed for Bob Jones
40 Park is 11:00 p.m.
41
42 Mr. Hugman said staff recommended leaving the 12:00 midnight closing as is at
43 Bicentennial Park at this time.
44
45 Ms. Georgia mentioned that some people are very early morning (5:00 a.m.) joggers and
46 that it is possible to get some joggers in the neighborhood parks really early. Mr.
January 14, 2002 Parks & Recreation Board Regular Meeting Page 8 of 12
1 O'Connor asked if Ms. Georgia was suggesting that there not be a "start" time? She said
2 there needed to be a start time, but that care was needed in determining what that time
3 should be.
4
5 Regarding loitering problems at the parks, Mr. Hugman said he had not heard of any
6 serious problems occurring.
7
8 There was discussion about the difference in the closing times for Bicentennial Park, Bob
9 Jones Park and Town Square Parks.
10
11 A motion was made by Ms. White to approve the proposed public use of parks, per
12 the ordinance, the way it is, and modifying the hours at Bicentennial on the current
13 park hour schedule to go from 6:00 a.m. to 11:00 p.m., and that being the same
14 general time frame for city parks, use of Bob Jones Park. And the remaining
15 hours...
16
17 Mr. Hugman asked Ms. White if that was for the lighted fields or for all of them?
18
19 There was more discussion.
20
21 Ms. White added to the previous motion that the motion is to approve it with only the
22 modification that it be till 11:00 p.m. on Bicentennial Park - the rest of them stay
23 the same.
24
25 Motion: White
26 Second: Stokdyk
27
28 Ms. Stokdyk asked staff about designating different the hours of operation for the lighted
29 fields at Bob Jones Park from the rest of the park. Mr. Carpenter said the sign would say
30 "lighted fields" which would refer to the soccer fields.
31
32 Mr. Rawls was in favor of leaving the closing hour at Bicentennial Park at the current
33 time - 12 a.m. He asked if anyone from the neighborhoods had complained about the
34 park being open till 12? No one was aware of any. Mr. Rawls commented that if no one is
35 complaining, then way change it?
36
37 Ms. Georgia asked about the newly purchased Southlake Softball Complex and noted that
38 it was not shown on Table 2: Proposed Hours of Operation for Southlake Parks and asked
39 if it should be added? Mr. Carpenter said it was considered and staff felt it should not be
40 at this point, but that it would be included in the next revision to the Park Use Policy at a
41 later date.
42
43 Mr. Miltenberger commented that he was in favor of leaving the Bicentennial Park
44 closing time at 12 a.m.
45
46 Ms. White withdrew her previous motion.
January 14, 2002 Parks & Recreation Board Regular Meeting Page 9 of 12
1
2 A motion was made by Mr. Rawls to keep the current hours of operation as posted
3 on [Table 2: Proposed Hours of Operation for Southlake Parks] page 5D-4.
4 Motion: Rawls
5 Second: O'Connor
6 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls
7 Nays: Stokdyk, White
8 Vote: 5-2
9
10 Motion carried.
11
12 Agenda Item No. 6, Discussion: Park Board Retreat
13
14 Community Services Director Kevin Hugman presented this item and stated that during
15 the past few years, the Board had held a retreat to discuss long range planning issues,
16 accomplishments, and other items of interest and that this item was placed on the agenda
17 for the Board to provide staff with direction on whether they desired to hold a retreat this
18 year.
19
20 Members talked about their observations from last year's retreat. At last year's retreat
21 the projects were prioritized and then shortly thereafter, in May, new Park Board
22 members were appointed to the Board and asked to prioritize the list compiled during the
23 retreat. That did not give the new members time to become familiar with the park issues,
24 enough to allow them to feel comfortable ranking the projects.
25
26 Some members felt that issues that could be discussed at a retreat could just as well be
27 discussed at the regular Park Board meetings, such as the accomplishments, the park CIP
28 and goals.
29
30 Mr. Hugman noted that the Board will hear a presentation on park trends at their
31 February meeting and said that if the Board had specific topics, such as the park trends,
32 they wanted brought forward, the monthly meeting agendas could be drafted to
33 accommodate those issues.
34
35 Ms. Georgia recommended that the next time the Board reviews the project priorities,
36 that it would be helpful to have a staff member accumulate the statistics for them,
37 because although the Board sees them during the year, it is very difficult to recall, and it
38 is useful during the prioritization meeting to know how many people are participating in
39 each of the athletic programs, such as soccer, etc. during the spring and fall. Those
40 statistics are very helpful in setting priorities.
41
42 A Park Board retreat will not be held at this time.
43
44 Agenda Item No. 6-A, City staffing and facility long-range planning. - This item will be
45 put on the agenda for next month.
46
January 14, 2002 Parks & Recreation Board Regular Meeting Page 10 of 12
I Agenda Item No. 7, Liaison reports
2
3 Board members reviewed the following:
4
5 (a) Recreation/Special Events - Regarding the upcoming Sweetheart Dance
6 on February 2, 2002 at Durham Intermediate Cafeteria, Mr. Miltenberger
7 commented that if the event is cancelled, to please get the word out in
8 advance.
9
10 (b) Youth Sports Associations - (Miltenberger/Cornish) See comments under
11 Administration Comments.
12
13 (c) Community Groups - Contact Lisa Stokdyk for date/time/location
14 information about the upcoming "Walk About" program featuring Barbara
15 Adkins.
16
17 The Nature Center Committee will be holding their first meeting January
18 29 at Town Hall.
19
20 Log cabin project - Kent and Cameron McMillan and Dottie Stephenson
21 are interested in participating in the log cabin restoration project. Aloha
22 Payne and Lou Ann Heath are interested in the Historical Society portion.
23
24 (d) SPIN - (White) - Ms. White talked about an incident that occurred at the
25 SPIN meeting between SPIN Rep #12, Rick Phillips and City Manager
26 Billy Campbell.
27
28 (e) SPDC - (O'Connor/Rawls) - Ms. White asked about the status of funding
29 for the rec center. Mr. Hugman replied there is funding for this year, but
30 the bulk of the funding is for next year, depending upon a bond issue.
31
32 (f) JUC - (Rawls) - No report this meeting. The January 10 JUC meeting was
33 cancelled; next meeting tentatively set for February 14, 2002. Patsy DuPre
34 will be resigning her position in anticipation of her move to the east coast.
35
36 (g) City Council Monthly Report - Frank Cornish will present the Park Board
37 Report at the January 22, 2002 City Council meeting.
38
39 (h) Equestrians - (White) - The trails have been getting full use because of all
40 the nice, warm weather - the parking lot has been packed with horse
41 trailers Ms. White reported. Signage is needed.
42
43 (1) Traffic Management Bond/Portal Committee - Remove this item from the
44 monthly agendas.
45
January 14, 2002 Parks & Recreation Board Regular Meeting Page 11 of 12
1 Other Issues
2
3 Ms. White reported that citizens that live around Annie & Royal Smith Park would like to
4 hold a meeting and have some of the Park Board members attend to talk about the plan
5 for Smith Park. Andrea Franklin is the representative for that area.
6
7 Mr. Miltenberger said the Park Board would like to receive a report on the use of the
8 natatorium.
9
10 Agenda Item No. 7, Adjournment
11
12 A motion was made to adjourn the meeting at 8:20 p.m.
13 Motion: White
14 Second: Georgia
15 Ayes: Cornish, Georgia, O'Connor, Rawls, Stokdyk and White
16 Nays: None
17 Abstention: None
18 Vote: 6-0
19 Moti, n carried.
20 1 ~
21 L- '
22 Chris Miltenberger
23 Parks & Recreatio and Chair
24
25 ' f 7-
26 Wary Georgia
27 Secretary
28
29 Attachments: Item 2-A, Excerpt of the Unofficial 12-10-01 minutes, Administrative Comments
30 Item 5-D, Park Hours - Table 1 and Table 2
31
January 14, 2002 Parks & Recreation Board Regular Meeting Page 12 of 12
Kevin Hugman, Director of Community Services
January 11, 2002
Page 3
TABLE 1: EXAMPLES OF AREA PARK HOURS
City Neighborhood City Notes
Park Park
O en -Close) (Open - Close
Bedford 6 a.m. - 12 a.m. 6 a.m. -12 a.m. No distinction by park type. Special
requests processed through Park
Board.
Cedar Hill 5:30 a.m. - 11:30 p.m. 5:30 a.m. - 11:30 p.m No distinction by park type. Special
requests processed through Parks
Director.
Colleyville 30 min. before sunrise 6 a.m. - 10 p.m.
- 30 min. after sunset'
Coppell 6:30 a.m. - sunset 6:30 a.m. - 11:30 p.m. Special requests processed
through Parks Director.
Grapevine 30 min. before sunrise 5:30 a.m. - 10 :00 p.m. Special requests processed
- 30 min. after sunset through Parks Director.
Hurst 30 min. before sunrise 6 a.m. - 10 p.m. Special requests processed
- 30 min. after sunset3 through Parks Director.
Southlake None posted (Bicentennial) No distinction by park type. Special
6 a.m. - 12 a.m. requests processed through Park
Board.
Includes certain small-scale facilities such as the Nature Center
2 Lighted fields open until 11:00 p.m.
s One neighborhood park. All others 6 -10.
4 One park until 11:00, 12:00 a.m. (Fri-Sat)
cam-
Kevin Hugman, Director of Community Services
January 11, 2002
Page 4
TABLE 2: PROPOSED HOURS OF OPERATION FOR SOUTHLAKE PARKS
Park Classification Proposed Hours Notes
(Open - Close
Bicentennial City Park (lighted) 6 a.m. - 12 a.m. Currently closes at midnight.
No change proposed
Bob Jones City Park 30 min. before sunrise No current park hours.
(partially lighted) - 30 min. after sunset Distinction made between lighted
(lighted fields close at and unlighted areas.
11:00 .m.
Royal and Neighborhood Park 30 min. before sunrise No current park hours.
Annie Smith (unlighted) - 30 min. after sunset Park is undeveloped.
Chesapeake Neighborhood Park 30 min. before sunrise No current park hours.
(unlighted) - 30 min. after sunset. Developed ark near subdivision.
Noble Oaks Neighborhood Park 30 min. before sunrise No current park hours.
(unlighted) - 30 min. after sunset Park is undeveloped.
Sheltonwood Neighborhood Park 30 min. before sunrise No current park hours.
(unlighted) - 30 min. after sunset Park is undeveloped.
Koalaty Neighborhood Park 30 min. before sunrise No current park hours.
(unlighted) - 30 min. after sunset Multi-use practice areas near
subdivision and school.
Lonesome Neighborhood Park 30 min. before sunrise No current park hours.
Dove (unlighted) - 30 min. after sunset Developed ark near subdivision.
Town Square Special Purpose Park 6 a.m. - 12 a.m. No current park hours.
Parks some lighting) Latest business hours are 11 .m.
Un-official Minutes
Not Approved by the Parks & Recreation Board
1 CITY OF SOUTHLAKE
2 PARKS AND RECREATION BOARD MEETING
3
4 December 10, 2001
5
6 MINUTES
7
8 Board Members Present: Chris Miltenberger, Chairman; Cara White, Vice-Chair (arrived
9 at 30 p.m.); Mary Georgia, Secretary; Frank Cornish, Tim O'Connor, Bobby Rawls,
10 and Lisa Stokdyk
11
12 Board Members Absent: None
13
14 Staff Members Present: Kevin Hugman, Director of Community Services and Chris
15 Carpenter, Senior Park Planner
16
17 Guests: Karen Mangum, Interlocal Trails Task Force Project
18
19 Regular Session:
20
21 Agenda Item No. 1. Call to Order
22
23 Chair Chris Miltenberger called the meeting to order at,e.00 p.m.
24
25 Agenda Item No. 2, Administrative Comments
26
27 Community Services Director Kevin Hugman provided the following administrative
28 comment:
29
30 SPIN #1 and SPIN #6 Meeting December 5, 2001 - Staff met with SPIN #1 and
31 SPIN #6 regarding the proposed sports lighting and variance requests for Bob
32 Jones Park and Carroll Intermediate School (CIS) playing fields. Staff made a
33 presentation on the lighting proposal, the variances requested and the reasons for
34 the variances, and answered questions. The lighting request at Bob Jones Park is
35 to light the southern most soccer fields, which has been in the project plan for
36 quite a while and has been shown on the Bob Jones Park Master Plan since 1997.
37 The CIS lighting project is more recent and is proposed to light the field to make
38 it more available to the Southlake-Carroll Lacrosse Association. Mr. Hugman
39 explained the reason for the requested variances to the Lighting Ordinance. He
40 said there were two issues involved - the type of lighting required by the
41 Ordinance is the high-pressured sodium light, which is gold tone, and cannot be
42 used on sports fields. The second issue with the Ordinance is the light intensity is
43 a maximum of 20-foot candles, which is based on commercial parking lots, but
44 the illuminating engineer's standards recommends a minimum of 30-foot candle
45 for soccer and lacrosse play.
46
December 10, 2001 Parks & Recreation Board Regular Meeting Page I of 11
3Q-1S
Un-official Minutes
Not Approved by the Parks & Recreation Board
1 Mr. Hugman said a lot of questions were asked about how late the lights would be
2 on at the Bob Jones Park facility. The lighting issue is governed by the Facilities
3 Utilization Agreement (FUA), which states that Sunday through Thursday the
4 lights are off by 10:30 p.m. On Friday and Saturday lights are out by 11:30 p.m.
5 Regarding the times stipulated in the FUA, Mr. Hugman said Tony DeBruno,
6 Grapevine-Southlake Soccer Association president, offered that the language in
7 the Agreement could be modified when it is presented to the City Council at their
8 December 18, 2001 meeting to show fewer days of play. Mr. Hugman asked the
9 Park Board for their opinions about changing the hours of play in the FUA to be
10 more restrictive and if they wanted to officially revisit the Agreement prior to it
11 being considered by the City Council? The Board had concerns with the
12 flexibility and future limitations that more restrictive hours could create. Mr.
13 Miltenberger said he had concerns about the reduced hours and said he did not
14 think that the Park Board "should do anything that gives the impression to
15 anybody that lives there now or may in the future buy a house near there that the
16 facility is not going to be open for use like any other lighted facility that we
17 have." He was not be in favor of putting more restrictions in the FUA, even if
18 GSSA does not need the lighted fields during all of the hours. There may be other
19 groups that may want to use the park.
20
21 Mr. O'Connor and Ms. Georgia agreed with Mr. Miltenberger. Ms. Georgia added
22 she "would be willing to support wording that was clearly giving [the City] the
23 flexibility to turn off the lights using the Internet access if there were no activities
24 scheduled or requested during those hours." Ms. Georgia said that would be the
25 limit she would be willing to accept in terms of reducing the amount of lighting.
26
27 Some Board members and staff agreed that it was a matter of practicality that the
28 City and the associations would take steps to reduce the number of hours that the
29 lights are on when the fields are not being used, and it was not necessary to add
30 additional language to the FUA. It was noted that if the City Council has concerns
31 with the Agreement on December 18, the Park Board could formally address
32 those at the next Park Board meeting. The Park Board members made comments
33 about the future needs of the park and agreed to leave the FUA as written with the
34 exception of Park Board member Lisa Stokdyk, who "abstained" from that
35 decision.
36
37 CONSENT AGENDA
38
39 Agenda Item 3-A, Approval of the Southlake Parks and Recreation Board meeting
40 minutes of November 12, 2001.
41
42 A motion was made to approve the minutes from the November 12, 2001 Park
43 Board meeting.
44 Motion: Georgia
45 Second: Cornish
46 Ayes: Cornish, Georgia, Miltenberger, O'Connor, Rawls, Stokdyk, White
December 10, 2001 Parks & Recreation Board Regular Meetin(g~ Page 2 of 11