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2002-02-11 r 1 CITY OF SOUTHLAKE 2 PARKS AND RECREATION BOARD MEETING 3 4 February 11, 2002 5 6 MINUTES 7 8 Board Members Present: Chris Miltenberger, Chairman; Cara White, Vice-Chair; Mary 9 Georgia, Secretary; Frank Cornish, Tim O'Connor, and Bobby Rawls 10 11 Board Members Absent: Lisa Stokdyk 12 13 Staff Members Present: Steve Polasek, Deputy Director of Community Services; Chris 14 Carpenter, Senior Park Planner; Lynn Barnes, Park Maintenance Supervisor; and 15 Administrative Secretary Linda Carpenter 16 17 Regular Session: 18 19 Agenda Item No. 1. Call to Order 20 21 Chair Chris Miltenberger called the meeting to order at 6:58 p.m. 22 23 Agenda Item No. 2, Administrative Comments 24 25 Deputy Director Steve Polasek provided Administrative Comments. 26 27 (a) Recreation Center Update - The scoring summary from Texas Parks and 28 Wildlife Department has been received. The list of projects funded by 29 TPWD is attached to the minutes. TPWD received requests for more than 30 $13 million and only awarded $3,325,000 in grants. The City plans to re- 31 apply this year (prior to July 31) and has identified some areas to improve 32 the City's scores. Mr. Polasek mentioned two categories that enhance the 33 scoring - monetary contributions from public and private sources. Mr. 34 Polasek answered questions from the Board about the percentage points 35 received by other cities. 36 37 (b) Introduction of Park Maintenance Supervisor - Mr. Polasek introduced Mr. 38 Lynn Barnes. Mr. Barnes has many years experience in irrigation and 39 landscape maintenance and was most recently an owner of his own 40 company. Mr. Barnes will be the main point of contact now for the City on 41 park maintenance and field issues. The Park Board suggested that a report 42 on park maintenance progress be presented to the Board quarterly. The 43 report could be presented at the same time that the quarterly recreation 44 programs update is given by Mr. Steve Moore. 45 February 11, 2002 Parks & Recreation Board Regular Meeting Page I of 7 I (c) Tennis Center Contract Update - A contract is currently being negotiated 2 with Stephen and Mia Poorman. A status report will be given to the Board at 3 their March meeting. 4 5 (d) Appreciation Plaques to former Park Board members - Mr. Miltenberger 6 read the inscription on the plaque presented to Mr. Rawls and thanked him 7 for his previous service on the Park Board. A plaque will also be mailed to 8 former Park Board member, Robin Jones, who moved to North Carolina and 9 could not be present to receive her plaque. 10 11 (e) Bob Jones Park Update - The burned concession/restroom building 12 restoration project has been turned over to the bonding company. More 13 information on the project schedule will be presented at the next Park Board 14 meeting. 15 16 (f) Motorcycles on Tucker property - Mr. Miltenberger reported there were 17 motorcycles on the Tucker property last weekend and asked Mr. Polasek to 18 look into the matter with the caretaker on the property. 19 20 CONSENT AGENDA 21 22 Agenda Item 3-A, Approval of the Southlake Parks and Recreation Board meeting 23 minutes of December 10, 2001. 24 25 Agenda Item 3-B, Approval of the Southlake Parks and Recreation Board meeting 26 minutes of January 14, 2002. 27 28 Agenda Item No. 3-C, Recommendation of park dedication requirements for proposed 29 Lots 1-8, Shy_ am-Hari Estates 30 31 Agenda Item No. 3-D, Matching funds request from the Grapevine-Southlake Soccer 32 Association for soccer goals for Bob Jones Park. 33 34 Agenda Item No. 3-E, Recommendation to approve lease agreement with Marilyn Tucker 35 for use of 61 acres of parkland and house at Bob Jones Park. 36 37 A motion was made to approve Consent Agenda items 3-A, 3-B, 3-C, 3-D and 3-E 38 with corrections to the December 10, 2001 Park Board minutes noted by Cara 39 White. 40 41 Motion: White 42 Second: Georgia 43 Ayes: Cornish, Georgia, Miltenberger, O'Connor, and Rawls, White 44 Nays: None 45 Vote: 6-0 February 11, 2002 Parks & Recreation Board Regular Meeting Page 2 of 7 I Motion carried. 2 3 ADDITIONAL INFORMATION ON CONSENT ITEMS 4 5 Agenda Item No. 3-A, Approval of the Southlake Parks and Recreation Board meeting 6 minutes of December 10, 2001. Ms. White noted minor corrections to these minutes as 7 follows: Page 1, Call to Order was 7:00 p.m.; Ms. White arrived at 7:30 p.m. 8 9 Agenda Item No. 3-B, Approval of the Southlake Parks and Recreation Board meeting 10 minutes of January 14, 2002. Ms. White noted the Call to Order time should be 7:00 p.m. 11 12 Agenda Item No. 3-C, Recommendation of park dedication requirements for proposed 13 Lots 1-8, Shyam-Hari Estates. 14 15 The proposed Shyam-Hari Estates residential addition is located northwest of the Dove 16 Road and Carroll Avenue intersection. 17 18 According to Section 7.03(A)(1) of the City of Southlake Subdivision Ordinance, the 19 parkland dedication requirements for this addition, at 8 lots (dwelling units), would be to 20 dedicate 0.20 acres of park land. Section 7.05(A)(1) of the Subdivision Ordinance, offers 21 a fee payment alternative which allows City Council, upon recommendation by the Park 22 Board, to accept a developer's payment of fees in lieu of park land dedication 23 requirements. The equivalent fees in park dedication for this addition would be $12,000 24 (at $1500 per d.u. (x) 8 d.u.). Section 7.07(B)(1) of the Subdivision Ordinance allows the 25 Park Board to make a recommendation to City Council to accept fee credit for any 26 alternative to land dedication, including physical improvements. 27 28 The applicant requested to pay the fees of $12,000 for this small addition and requested 29 no credit toward the required fees. The Park Board voted 6-0 on the Consent Agenda to 30 approve the fee payment of $12,000 in lieu of park land dedication. 31 32 Agenda Item No. 3-D, Matching funds request from the Grapevine-Southlake Soccer 33 Association for soccer goals for Bob Jones Park. 34 35 The Grapevine- Southlake Soccer Association submitted a request to the City for 36 consideration of matching funds for the purchase of two additional sets of soccer goals 37 for use at Bob Jones Park. The proposed soccer goals would serve the under five age 38 group and are estimated to cost $2,000. The estimated order and installation time for the 39 soccer goals is thirty days. 40 41 The Park Board voted 6-0 on the Consent Agenda to approve the request for matching 42 funds from the Grapevine-Southlake Soccer Association and to make a recommendation 43 to SPDC for City participation in the purchase of the two additional soccer goals for use 44 at Bob Jones Park for an amount not to exceed $1,000 with funding allocated through the 45 SPDC Matching Funds Program. 46 February 11, 2002 Parks & Recreation Board Regular Meeting Page 3 of 7 I Agenda Item No. 3-E Recommendation to approve lease agreement with Marilyn Tucker 2 for use of 61 acres of parkland and house at Bob Jones Park. 3 4 When the City purchased 61 acres of land on Bob Jones Road from Marilyn Tucker in 5 1999, a condition of the sale was a lease agreement between Ms. Tucker and the City for 6 her continued use of the property for the purpose of boarding horses. The lease was for 7 one year, with two (2) options to renew for additional one-year terms. Those renewal 8 options were exercised and the current lease expires on March 30, 2002. 9 10 The lease agreement provides that the caretaker maintain the premises, including the I I house, all vegetation and physical structures, and report suspicious activities in the area to 12 the City. This lease agreement benefits the City in many ways. 13 14 The Park Board voted 6-0 on the Consent Agenda to make a recommendation to the City 15 Council to approve the lease agreement with Ms. Tucker for use of 61 acres of park land 16 and house at Bob Jones Park. 17 18 REGULAR AGENDA: 19 20 Agenda Item No. 4, Public Forum 21 22 Chairman Miltenberger asked if anyone present would like to speak during Public Forum. 23 There was no one present to speak during Public Forum. Public Forum was closed. 24 25 Agenda Item No. 5-A, Recommendation of Neighborhood Parks Improvement Plan 26 funding priorities. 27 28 Deputy Director Steve Polasek presented the Neighborhood Parks Improvement Plan and 29 staff's recommendation for approval of the park entry signage and regulatory signage 30 ($35,000) and the irrigation improvements ($70,000). 31 32 Mr. Polasek provided background information on the request. He explained that the Parks 33 and Recreation Board and the Southlake Parks Development Corporation (SPDC) had 34 expressed a desire to begin development of neighborhood parks by setting aside funding 35 for identified improvements during each fiscal year. 36 37 This item is for the initial planned improvements as follows: 38 39 Park entry signage and regulatory signage ($35,000) - Noble Oaks Park, 40 Chesapeake Park, Royal and Annie Smith Park, Koalaty Park, and Lonesome 41 Dove Park 42 43 Irrigation Improvements ($70,000) The addition or completion of irrigation 44 systems at Noble Oaks Park ($20,000), Koalaty Park ($20,000), and Lonesome 45 Dove Park ($30,000). 46 February 11, 2002 Parks & Recreation Board Regular Meeting Page 4 of 7 I Funding in the amount of $150,000 was approved September 18, 2001 in the FY 2001-02 2 SPDC budget for neighborhood park improvements. To date, $30,000 of the funds have 3 been allocated for the trails at Bicentennial Park and Smith Park, leaving a fund balance 4 of $120,000. The proposed neighborhood park improvements are estimated at $105,000. 5 6 Discussion: 7 8 Park Board members talked about irrigation techniques used at the parks and asked staff 9 to look into the possibility of using a well for irrigation purposes at Koalaty Park to 10 supplement the City-provided water. Mr. Polasek agreed to look at the options and to 11 report to the Park Board prior to award of bid. 12 13 A motion was made to approve the proposed neighborhood parks improvement 14 plan funding priorities for the park entry signage and regulatory signage and the 15 irrigation improvements and to make a recommendation of approval to the SPDC of 16 the proposed neighborhood park improvement plan. 17 18 Motion: Georgia 19 Second: White 20 Ayes: Cornish, Georgia, Miltenberger, O'Connor, and Rawls, White 21 Nays: None 22 Vote: 6-0 23 24 Motion carried. 25 26 Agenda Item No. 6, Discussion: Update of park trends and facilities 27 28 Senior Park Planner Chris Carpenter used a PowerPoint presentation to illustrate to the 29 Board the recent trends and future park facilities and amenities and how population and 30 demographics impact athletic and recreational programs. His presentation pointed out 31 that Southlake has 37% of population under 18 years of age, which, according to his 32 research with newly released Census 2000 figures, is the largest in the state of Texas for a 33 city its size. This demand for youth services drives many of the decisions made for parks 34 in Southlake. Therefore, lighted game and practice fields also account for the largest 35 shortfall in the parks master planning at the present time. Included in the shortfall is also 36 open space, even with the Corps property included, since the city has had a long-standing 37 goal of 50% open space and a 21-acres per 1000 population standard - double the 38 regional and national averages. Close attention to open space components in park 39 acquisition and development should be made with every project. 40 41 As far as new trends go, Mr. Carpenter stated that they revolved generally around three 42 broad categories of socio-recreational activity: recreation for ever-increasing health 43 considerations by a broader range of the population; recreation as part of environmental 44 awareness and education; and recreation centered around finding opportunities to include 45 the whole family. Specific examples of trends were given which fit into these three 46 categories. Among them were multi-faceted recreation centers, eco-tourism, dog parks, February 11, 2002 Parks & Recreation Board Regular Meeting Page 5 of 7 I spraygrounds as a family-friendly feature in small parks, extreme sports, and utilization 2 of the single most widely enjoyed types recreational activity: exercise walking, jogging, 3 and running on adequate trail systems. Several members asked to have copies of Mr. 4 Carpenter's presentation. 5 6 Agenda Item No. 7, Liaison reports 7 8 Board members reviewed the following: 9 10 (a) Recreation/Special Events - The Sweetheart Dance held February 2 at 11 Durham Elementary/Intermediate School was successful. There are 12 several pre-school, adult programs, therapeutic programs, and youth sports 13 scheduled for the month of February. 14 15 (b) Youth Sports Associations - (Miltenberger/Cornish) - Report in cover 16 memo. 17 18 (c) Community Groups - No report. 19 20 (d) SPIN - (White) - SPIN retreat will be held Thursday, February 12, 2002. 21 22 (e) SPDC - (O'Connor/Rawls) - Mr. O'Connor reported that SPDC had 23 approved funding for the softball complex. 24 25 (f) JUC - (Rawls) - Mr. Rawls said the next meeting will be held February 26 21, 2002. The main item on the agenda will be to select a new chair to 27 replace Patsy DuPre who resigned her position to move from Southlake. 28 29 (g) City Council Monthly Report - Chris Miltenberger agreed to present the 30 Park Board Report at the February 19 City Council meeting. 31 32 (h) Equestrians - (White) - Work is continuing to complete the trail in March. 33 34 Mr. Rawls suggested that markers of some type (perhaps stone) be placed 35 on the trails. Volunteers could assist with project. Ms. Georgia suggested 36 using sandstone with paint as the stone markers. 37 38 (i) Nature Center Committee (Stokdyk, White) - The first committee meeting 39 was held on January 29. The meeting went very well according to Ms. 40 White. Ms. White said the meeting focused on what a nature center should 41 be and its objective. Next meeting will be held February 19. 42 43 44 45 February 11, 2002 Parks & Recreation Board Regular Meeting Page 6 of 7 1 Agenda Item No. 7, Adjournment 2 3 A motion was made to adjourn the meeting at 7:56 p.m. 4 Motion: Rawls 5 Second: Georgia 6 Ayes: Cornish, Georgia, O'Connor, Rawls, and White 7 Nays: None 8 Abstention: None 9 Vote: 6-0 10 ,Moiion cried. 11 C( 12 13 Cara White 14 Parks & Recreation Board Vice Chair 15 16 17 Mary ,Georgia 3 ~`DZ 18 Secretary 19 20 Attachments: Item 2A-TPWD funded projects list February 11, 2002 Parks & Recreation Board Regular Meeting Page 7 of 7 INDOOR PRIORITY LISTING INDOOR RECREATION FUNDING REQUESTS (DESCENDING ORDER OF PRIORITY) (A = Acquisition, D = Development) SCORE APPLICANT AND PROJECT TYPE REQUESTED RECOMMENDED 1 102 Temple Racquet Club Community Center A&D $615,000.00 $615,000.00 2 101 Navasota Recreation Center A&D 5420,050.00 $420,050.00 3 99 Wimberley Community Center A&D $750,000.00 $750,000.00 4 97 Lubbock Indoor Recreation Center D $750,000.00 $750,000.00 5 95 Menard County Community Gym/Fitness Center D $750,000.00 5750,000.00 6 91 Boerne Cibolo Education & Recreation Center D $340,000.00 $0.00 7 91 El Campo Recreation Center A&D $750,000.00 $0.00 8 88 Farmers Branch Recreation Center D $750,000.00 $0.00 9 84 Fern Bluff MUD Community Center A&D $722,850.00 $0.00 10 83 Combes Recreation Center D $750,000.00 $0.00 11 83 Midland Community Center D $750,000.00 $0.00 12 82 Keller Recreation Center D $750,000.00 $0.00 13 82 Midland County Multi-Purpose Facility A&D $750,000.00 $0.00 14 82 The Colony Community Conference Center D $750,000.00 $0.00 ' 15 81 Southlake Recreation Center D $750,000.00 $0.00 16 80 Hidalgo County San Juan Recreation Center A&D $500,000.00 $0.00 17 76 Falfurrias Recreation Center D $496,000.00 $0.00 18 73 Brushy Creek MUD Community Park Recreation Center D $750,000.00 $0.00 19 72 Ingleside Humble Station Recreation Center D $168,846.00 $0.00 20 60 Uvalde Nature Education Center D $368,100.00 $0.00 21 56 Baytown Chandler Arboretum Teaching Center A&D $201,630.00 $0.00 22 14 El Paso Nations Tobin Multi-purpose Center D $750,000.00 $0.00 Watauga Indian Springs Community Center $39,950.00 TOTAL: $13,582,476.00 $3,325,000.00 Watauga Indian Springs Community Center received only partial funding of $95,000 from a $500,000 request in January 2001. The $39,950 remaining from the FY 02 portion of the $3,325,000 yearly set-aside for indoor recreation grants will be used to supplement that prior request. Nz.