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2002-06-10 ***Official Minutes*** Approved by Parks and Recreation Board 1 CITY OF SOUTHLAKE 2 PARKS AND RECREATION BOARD MEETING 3 4 June 10, 2002 5 6 MINUTES 7 8 Board Members Present: Mary Georgia, Secretary; Frank Cornish, Tim O'Connor, 9 Bobby Rawls, Eric Blomquist, Dorothy Wood and Liz Durham 10 11 Board Members Absent: None 12 13 Staff Members Present: Steve Polasek, Deputy Director of Community Services; Steve 14 Moore, Recreation Supervisor; and Chris Carpenter, Senior Park Planner 15 16 REGULAR SESSION: 17 18 Agenda Item No. 1. Call to Order 19 20 The meeting was called to order by Secretary Mary Georgia at 7:00 p.m. 21 22 Ms. Georgia welcomed new Park Board members: Eric Blomquist, Liz Durham and 23 Dorothy Wood. 24 25 The Park Board members agreed to consider Agenda Item No. 5-A, Election of Park and 26 Recreation Board chairperson and other officers for 2002, prior to consideration of the 27 other agenda items. 28 29 A motion was made to move Agenda Item No. 5-A to the beginning of the meeting 30 for consideration. 31 32 Motion: Cornish 33 Second: Durham 34 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, and Rawls 35 Nays: None 36 Vote: 6-0 37 38 Motion carried. 39 40 Ms. Wood arrived at the meeting at 7: 05 p.m. 41 42 Agenda Item No. 5A. Election of Parks and Recreation Board chairperson and/or other 43 officers for 2002. 44 45 A motion was made to nominate Bobby Rawls as Chairman. 46 June 10, 2002 Parks & Recreation Board Regular Meeting Page 1 of 7 3A-i ***Official Minutes*** Approved by Parks and Recreation Board 1 Motion: Cornish 2 Second: Georgia 3 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, Rawls and Wood 4 Nays: None 5 Vote: 7-0 6 7 Motion carried. 8 9 A motion was made to nominate Frank Cornish as Vice Chairman. 10 11 Motion: Rawls 12 Second: Georgia 13 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, Rawls and Wood 14 Nays: None 15 Vote: 7-0 16 17 Motion carried. 18 19 Ms. Georgia turned the meeting over to the new Chairman. 20 21 REPORTS: 22 23 Agenda Item No. 2. Administrative Comments 24 25 Deputy Director of Community Services Steve Polasek officially welcomed and 26 congratulated the new Park Board members on behalf of City staff stating that staff was 27 looking forward to working with them on Community Services Parks and Recreation 28 issues and were glad to have them work on the projects ahead. 29 30 Agenda Item No. 2-A. Recreation Programs Update This item was included in 31 consideration of Agenda Item No. 7-A, Liaison Reports. 32 33 CONSENT AGENDA: 34 35 Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting 36 minutes of May 13, 2002. 37 38 A motion was made to approve the minutes of the Park Board meeting of May 13, as 39 presented. 40 41 Motion: Georgia 42 Second: O'Connor 43 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, Rawls and Wood 44 Nays: None 45 Vote: 7-0 46 June 10, 2002 Parks & Recreation Board Regular Meeting Page 2 of 7 3A-2 ***Official Minutes*** Approved by Parks and Recreation Board 1 Motion carried. 2 3 ADDITIONAL INFORMATION ON CONSENT ITEMS 4 5 Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting 6 minutes of May 13, 2002. The minutes were approved as presented in the Park Board 7 packet. 8 9 REGULAR AGENDA: 10 I I Agenda Item No. 4. Public Forum 12 13 Chairman Rawls opened the Public Forum. 14 15 Brent Stralowe, representative from the Southlake Girls Softball Association, addressed 16 the Board. He requested that the Park Board conduct an analysis of the feasibility of 17 using the Bob Jones Park as a four-park field site for the Southlake Girls Softball 18 Association. Several sites have been identified in the past, but the Association believed 19 that Bob Jones Park site would be a wise choice and asked that it be evaluated so that the 20 best possible decision could be made. 21 22 Mr. Polasek commented on Mr. Stralowe's request stating that staff previously discussed 23 with the Association the possibility of investigating Bob Jones Park as the future four- 24 plex site for the game fields and facilities. A financial and site plan analysis of the piece 25 of property purchased from Ralph Evans at Bicentennial Park has been prepared as well 26 as an initial analysis and concept plan for the Southlake Softball Complex (formerly 27 Texas School of Baseball) and Bob Jones Park. Staff recommended that the information 28 on the three possible sites be brought back at the next Board meeting for their 29 consideration. Staff will provide cost analysis, various site scenarios, timeline analysis, 30 and general conceptual plans for each site for the Park Board to compare and make a 31 recommendation. 32 33 Chairman Rawls re-capped the issue stating that what was envisioned was that 34 Bicentennial Park would be a boys' baseball complex with two practice fields at Bob 35 Jones Park and the girls' complex would be a four-plex at Bob Jones Park. He noted that 36 the issue of lighting could be a challenge. 37 38 Ms. Durham and Mr. O'Connor presented their concerns about the present use by the 39 associations of the fields at Bicentennial Park and how the needs of the various athletic 40 programs, such as girls' softball, baseball and lacrosse could be achieved. 41 42 The Park Board thanked Mr. Stralowe for his presentation and time. 43 44 This issue will be presented at the July Park Board meeting. 45 46 The Public Forum was closed. June 10, 2002 Parks & Recreation Board Regular Meeting Page 3 of 7 3A-3 ***Official Minutes*** Approved by Parks and Recreation Board 1 2 Agenda Item No. 5-A. Election of Park Board officers - This item was considered earlier 3 in the meeting. 4 5 Agenda Item No. 5-B. Recommendation of park dedication requirements for Lots 1 and 6 2, Buchanan Addition 7 8 Senior Park Planner Chris Carpenter presented this item requesting the Park Board to 9 make a recommendation regarding the park dedication requirements for Lots 1 and 2, 10 Buchanan Addition, a 13.11-acre non-residential development, located on the south side 11 of Southlake Boulevard, which includes the property of the former Dallas Foam 12 Company. 13 14 According to the City of Southlake Subdivision Ordinance, this addition would be 15 required to either dedicate .26 acres of park land (one acre of parkland for every 50 gross 16 non-residential acres) or pay fees of $10,488 ($800 per gross acre (x) 13.11 acres). The 17 applicant requested to pay park fees in lieu of land dedication. Mr. Carpenter reported 18 that although this phase of development only incorporates 3.4 acres of the overall site, 19 and the applicant wishes to pay park fees for only the portion being developed now, the 20 Park Board should make a recommendation for the entire 1311 acre site This project's 21 fees constituted $2,720 of the required $10,488, with the remainder $7,768 due at the 22 final platting of the future development of the site. 23 24 Staff's recommendation was to accept the fees in lieu of park land dedication. 25 26 Mr. Carpenter confirmed for Ms. Georgia that the proposed trail along Southlake 27 Boulevard will be placed on the north side of the road according to the Trail Master Plan. 28 29 Mr. Carpenter responded to Ms. Durham about the assessment of park fees and explained 30 that the assessment of the fees occur at the time of final plat according to state law and 31 city ordinances. If the final platting of the remainder of the property does not occur for a 32 number of years and the fees are raised, the assessment would be based on the new fee 33 schedule. If that occurs, the fees would be revisited. 34 35 A motion was made to approve the recommendation as stated, to accept the $2,720 36 as listed for the Buchanan Addition. 37 38 Motion: Georgia 39 Second: Durham 40 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, Rawls and Wood 41 Nays: None 42 Vote: 7-0 43 44 Motion carried. 45 June 10, 2002 Parks & Recreation Board Regular Meeting Page 4 of 7 3A-4 ***Official Minutes*** Approved by Parks and Recreation Board 1 Agenda Item No. 5-C. Make appointments to the Nature Center Development Committee 2 to fill two (2) vacancies left by expired terms of Park Board members 3 4 Deputy Director of Community Services Steve Polasek presented this matter to the 5 Board. The Park Board approved Resolution No 01-01 in December 2001, establishing 6 the Nature Center Development Committee and appointed Lisa Stokdyk and Cara White, 7 as Park Board representatives, to the committee. Since Ms. Stokdyk and Ms. White's 8 terms on the Park Board expired in May and they were not re-appointed, two vacancies 9 exist on the Nature Center Committee. 10 11 Chairman Rawls asked if there were any volunteers to serve on the Nature Center 12 Committee. Mr. Blomquist and Ms. Wood volunteered. 13 14 A motion was made to accept Mr. Blomquist and Ms. Wood as Park Board 15 representatives to serve on the Nature Center Development Committee. 16 17 Motion: Georgia 18 Second: O'Connor 19 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, Rawls and Wood 20 Nays: None 21 Vote: 7-0 22 23 Motion carried. 24 25 Agenda Item No. 5-D. Recommendation of proposed modifications to Chapter 12 of the 26 City Code referring to Parks and Recreation 27 28 Deputy Director of Community Services Steve Polasek presented this item providing 29 background information about the provisions in the City Code, Chapter 12, pertaining to 30 parks and recreation. The Park Board was asked to make a recommendation to City 31 Council amending the park rules and regulations, and also cleaning up language referring 32 to board elections. The language regarding board elections will make the timing of officer 33 elections consistent with other boards, in June after new board appointments are made. 34 35 The Community Services Department recently underwent an extensive review of the 36 existing City codes regarding park usage. Staff reviewed park ordinances from such cities 37 as Hurst, Grapevine, Colleyville, Euless and Bedford in an effort to determine areas that 38 were lacking in Southlake code and identify wording for proposed ordinances. 39 40 Modifications to the codes were prepared as needed to better address safety of park 41 patrons and preserve park facilities. The proposed changes are all additions to the existing 42 codes, with the exception of the code addressing bicycles, skates, etc., which would 43 replace Sec. 12-32, paragraphs 8 and 11, and modifications to Sec. 12-148 and Sec. 12- 44 78. 45 46 Staff recommended the Board approve the proposed rules and regulations. June 10, 2002 Parks & Recreation Board Regular Meeting Page S of 7 3A-5 ***Official Minutes*** Approved by Parks and Recreation Board 1 2 Mr. Polasek stated that the modifications have been reviewed by the City Attorney and 3 there were no objections found, with the exception of the provision of "no loitering 4 around restrooms," which was eliminated from the proposed revision. 5 6 Ms. Georgia stated she felt the changes were very good. She did have some concern 7 about the "sound amplification" provision. The facilities utilization agreements do allow 8 the youth sports associations to utilize sound amplification. 9 10 There was no further discussion. 11 12 A motion was made to accept the changes to the park rules and regulations as 13 stated, minus the loitering section. 14 15 Motion: Wood 16 Second: Georgia 17 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, Rawls and Wood 18 Nays: None 19 Vote: 7-0 20 21 Motion carried. 22 23 The recommendation will be forwarded to City Council for their consideration. 24 25 Agenda Item 6. Discussion: 26 27 Chairman Rawls asked the Board to consider moving the Park Board meetings to Town 28 Hall to either one of the third floor conference rooms, council chambers or the Executive 29 Conference Room. 30 31 Board members discussed the situation and all agreed to have staff investigate moving 32 the Park Board meetings into Town Hall. 33 34 Ms. Georgia asked if there were remaining matching funds available for this year. A copy 35 of SPDC report will be included in the park board monthly packets. Mr. Polasek provided 36 information about the SPDC matching funds account for the benefit of new board 37 members. 38 39 Several dates are being looked at to hold an orientation for new members. 40 41 Agenda Item No. 7, Liaison reports 42 43 Board members reviewed the following: 44 45 (a) Recreation/Special Events (Durham/Blomquist) - Recreation Supervisor 46 Steve Moore updated the board on summer events, camps and other June 10, 2002 Parks & Recreation Board Regular Meeting Page 6 of 7 3A-6 ***Official Minutes*** Approved by Parks and Recreation Board 1 recreation programs. The camps have been very successful with a steady 2 growth in each camp. Mr. Polasek commended the Park and Rec staff for 3 all their hard work. 4 5 (b) Youth Sports Associations - (Cornish) - no report this meeting. 6 7 (c) Community Groups (include equestrian and Nature Center) (Wood) 8 9 (d) SPIN - (Georgia) 10 11 (e) SPDC - (O'Connor) 12 13 (f) JUC - (Rawls) 14 15 (g) City Council Monthly Report - Bobby Rawls will deliver the Park Board 16 Report at the July 16 City Council meeting. 17 18 Chairman Rawls said he wanted to welcome Mr. Blomquist, Ms. Durham and Ms. Wood 19 to the Park Board and said he looked forward to working with them. He commended staff 20 saying that he was very proud of what they do every month and how they assist the 21 Board. 22 23 Agenda Item No. 7, Adjournment 24 25 A motion was made to adjourn the meeting at 7:55 p.m. 26 Motion: Georgia 27 Second: Cornish 28 Ayes: Blomquist, Cornish, Durham, Georgia, O'Connor, and Rawls ,Wood 29 Nays: None 30 Vote: 7-0 31 32 Motion carried. 33 34 Mr. Polase inded Board members about the July 3 Stars and Stripes event and 35 in ' eryo to come out! 36 37 38 39 Bobby Rawls 40 Parks & Recreatio Bo Chair 41 42 l 43 Mary Georgia 44 Secretary 45 46 June 10, 2002 Parks & Recreation Board Regular Meeting Page 7 of 7 3A-7