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2002-08-12 City of Southlake, Texas PARKS AND RECREATION BOARD: Monday, August 12,2002,7:00 P.M. LOCATION: Town Hall 3rd Floor, Training Room 3D 1400 Main Street Southlake, Texas REGULAR SESSION: 1. Call to Order REPORTS: 2. Administrative Comments A. Recreation Programs Report CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks and Recreation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 3. Consent: A. Approval of the Southlake Parks and Recreation Board meeting minutes of July 8, 2002. B. Appointment to the Nature Center Development Committee to fill vacancy. C. Matching funds request from the Grapevine-Southlake Soccer Association for soccer goals for Bob Jones Park. REGULAR AGENDA: 4. Public Forum 5. Consider: A. Review and recommendation of proposal to complete the trail connection in Timarron. B. Proposed SPDC Capital Improvement Plan priorities and proposed 2002-03 budget. C. Proposed Fiscal Year 2002-2003 Parks and Recreation Division Annual Budget Parks and Recreation Board Meeting August 9, 2002 Page 2 of 2 6. Discussion: No items this agenda 7. Liaison reports: (a) Recreation/Special Events - (Durham/Blomquist) (b) Youth Sports Associations - (Cornish) (c) Community Groups - (Wood/Blomquist) (d) SPIN - (Georgia) (e) SPDC - (O'Connor) (fl JUC - (Rawls) (g) City Council Monthly Report 8. Adjournment. CERTIFICATE I hereby certify that the above agendA,yy,4p ,,posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Frkdiq`~ 2002 at 5:00 p.m. pursuant to Chapter 551 of the Texas Government Code. ;•••t~ F` 0.•' A 1•` : V L S Ki ush, Acting City Secrekry If you plan to attend this public meetaftitaxtP Lave a disability that requires special needs, please advise the City Secretary 48 hours in advance at 481-1519, and reasonable accommodations will be made to assist you. ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 CITY OF SOUTHLAKE 2 PARKS AND RECREATION BOARD MEETING 3 4 August 12, 2002 5 6 MINUTES 7 8 Board Members Present: Bobby Rawls, Chairman, Mary Georgia, Secretary; Frank 9 Cornish, Vice-Chairman, Bobby Rawls, Eric Blomquist, Liz Durham, and Dorothy Wood 10 11 Board Members Absent: Tim O'Connor 12 13 Staff Members Present: Kevin Hugman, Director of Community Services; Steve 14 Polasek, Deputy Director of Community Services; Chris Carpenter, Senior Park Planner; 15 Steve Moore, Recreation Supervisor and Linda Carpenter-Elgin, Secretary 16 17 REGULAR SESSION: 18 19 Agenda Item No. 1. Call to Order 20 21 The meeting was called to order by Chairman Rawls at 7:00 p.m. 22 23 REPORTS: 24 25 Agenda Item No. 2-A. Administrative Comments - Recreation Programs Report 26 27 Mr. Moore summarized the success of the summer recreation programs and events with a 28 PowerPoint presentation, noting that in all, the summer events generated over 13,500 29 participants. Movies In the Park drew 400-500 participants; approximately 10,000 people 30 attended the Stars & Stripes celebration; Stories Under the Stars had over 200 in 31 attendance; Summer Camp Mania had 700 attendees and added outdoor activities to this 32 year's itinerary; Teen Scene was a huge success, as well as Camp Einstein, Mini Camp 33 (200 participated, which is a larger participation rate than other cities have), and the 34 Therapeutic Recreation Programs. 35 36 CONSENT AGENDA: 37 38 Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting 39 minutes of July 8, 2002. 40 41 A motion was made to approve the minutes of the Park Board meeting of July 8, as 42 corrected. 43 44 Motion: Wood 45 Second: Durham August 12, 2002 Parks & Recreation Board Regular Meeting Page 1 of 15 3A-1 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 Ayes: Blomquist, Cornish, Durham, Rawls, and Wood 2 Nays: None 3 Vote: 5-0 4 5 Motion carried. 6 7 Agenda Item 3-B, Appointment to the Nature Center Development Committee to fill 8 vacancy. 9 10 A motion was made that the Park Board accept the appointment of Emily Galpin to 11 the Nature Center Development Committee to fill the vacancy [left by Dr. Ray 12 Chancellor]. 13 14 Motion: Durham 15 Second: Blomquist 16 Ayes: Blomquist, Cornish, Durham, Rawls, and Wood 17 Nays: None 18 Vote: 5-0 19 20 Motion carried. 21 22 Agenda Item No. 3-C, Matching funds request from the Grapevine-Southlake Soccer 23 Association for soccer goals for Bob Jones Park. 24 25 A motion was made that the Park Board recommend allowing $2,000 for matching 26 funds for the Grapevine-Southlake Soccer Association for goals at Bob Jones Park. 27 28 Motion: Cornish 29 Second: Durham 30 Ayes: Blomquist, Cornish, Durham, Rawls, and Wood 31 Nays: None 32 Vote: 5-0 33 34 Motion carried. 35 36 ADDITIONAL INFORMATION ON CONSENT ITEMS 37 38 Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting 39 minutes of July 8, 2002. The minutes were approved as presented in the Park Board 40 packet with corrections from Mr. Blomquist, Ms. Wood and Mr. Rawls to pages 5, lines 41 21 and 22 (inserted into page 10, lines 2 and 3), page 14, line 24 (change "Wood" to 42 "Rawls"), page 4, line 22 (change references to "Margoza" to "Margozawitz"). 43 44 Agenda Item 3-B, Appointment to the Nature Center Development Committee to fill 45 vacancy. Committee member Ron Chancellor recently resigned from the Committee for August 12, 2002 Parks & Recreation Board Regular Meeting Page 2 of 15 3A-2 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 personal reasons. Coincidently, Southlake resident and former Community Services 2 Coordinator Emily Galpin expressed her interest in filling the vacancy. Staff 3 recommended the appointment of Emily Galpin, given her experience with the project 4 and knowledge of the subject matter. 5 6 The Park Board voted 5-0 to appoint Ms. Galpin to fill the vacancy in the Nature Center 7 Committee. 8 9 Agenda Item No. 3-C, Matching funds request from the Grapevine-Southlake Soccer 10 Association for soccer goals for Bob Jones Park. The Grapevine-Southlake Soccer 11 Association (GSSA) submitted a request for SPDC Matching Grant Funds in the amount 12 of $2,000 for the purchase of three sets of goals, nets and anchors for use at Bob Jones 13 Park. The additional goals will help the Association meet their game field requirements 14 for young soccer players. The estimated order and installation time for the soccer goals is 15 thirty days. Acceptance of this request would commit the City to fund the goals for a cost 16 of up to $2,000 as part of the FY2001-02 SPDC Matching Fund Program. The approved 17 SPDC Matching Funds budget is $100,000. Matching funds in the amount of $33,000 18 have been allocated to date for other projects, leaving an unencumbered balance of 19 $66,700. 20 21 The Park Board approved (5-0) the matching funds request submitted by the GSSA. This 22 item will be presented to SPDC at their August 19 meeting. 23 24 Mr. Cornish arrived at 7:25 p.m. Ms. Georgia arrived at 7:35 p.m. 25 26 REGULAR AGENDA: 27 28 Agenda Item No. 4. Public Forum 29 30 Chairman Rawls opened the Public Forum. 31 32 Jim Lang, representative from Southlake-Carroll Lacrosse Association, asked the Park 33 Board to include a request for matching funds from the Association on the next meeting 34 agenda. 35 36 The Public Forum was closed. 37 38 Agenda Item No. 5-A. Review and recommendation of proposal to complete the trail 39 connection in Timarron. 40 41 Senior Park Planner Chris Carpenter presented three alternatives for connecting the trails 42 along Continental Boulevard, west of White Chapel and east of Bent Creek Drive, with 43 the existing Timarron trails. 44 August 12, 2002 Parks c& Recreation Board Regular Meeting Page 3 of 15 3A-3 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 When Timarron was developed in the early 1990's there was no adopted Trail Master 2 Plan nor Sidewalk Ordinance and therefore no requirement to construct trails or 3 sidewalks. Regardless, Timarron saw the benefit of providing pedestrian access in many 4 of their projects and constructed a path system within some of their developments. In 5 several areas, however, such as the private common areas at the southeast corner of S. 6 White Chapel and Continental (common area with entry sign) and in the large common 7 area north of the tennis courts in Bent Creek (loop trail only), a critical gap exists 8 between pathways along the south side of Continental Boulevard, forcing pedestrians and 9 bikers to either traverse Continental Boulevard or go through a perpetually marshy area 10 on Timarron's private property. 11 12 Mr. Carpenter explained the issues involved in each of the proposed pathway routes and 13 the preliminary cost estimates for each option. See the attached project drawing for the 14 proposed route for each option. The costs were: Option A, $18,828; Option B, $38,244; 15 and Option C, $30,480. All three options require a 78' six-foot wide pathway extension 16 from the southeast corner of White Chapel/Continental Boulevard intersection east to the 17 existing path and extension of the headwall (15 ft. of 4x8 box culvert) south 18 approximately 10-20 feet. 19 20 The City's acquisition of the necessary public easements is another issue to be addressed. 21 The section from the existing path to the southeast corner of White Chapel/Continental is 22 located in a dedicated 20' wide public pedestrian access easement, whereas, the rest of 23 the path (Option B and Option C) would require obtaining the necessary access 24 easements to locate the pathway so that users would not be trespassing across Timarron 25 private common area. Easements would need to be obtained from Aventerra and the 26 Timarron Homeowners Association. 27 28 Discussion: 29 30 Mr. Carpenter answered questions from the Board pertaining to the location of each 31 option. Option B path would be approximately 8-10 feet off the road in most sections. 32 33 Henry Lang, president, Timarron Homeowners Association, said one concern was the 34 path running next to the Aventerra Center, in particular with Option A. He said Option B 35 would probably be more advantageous from that perspective. 36 37 Mr. Carpenter responded to Ms. Wood's comments about who utilizes the trail, saying he 38 believed most traffic originates from the far western neighborhoods; that the trail is used 39 by citizens other than those in the Timarron neighborhoods. 40 41 Jane Kaheay, manager, Timarron Homeowners Association, Grapevine resident (former 42 Southlake resident) said the trail is not used by just kids; there are a lot of walkers that 43 use that path. She pointed out that with the current path configuration, walkers have to 44 get very close to the road to avoid the marsh, which creates a dangerous situation. She August 12, 2002 Parks & Recreation Board Regular Meeting Page 4 of 15 3A-4 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 said numerous acquaintances have contacted the homeowners association because they 2 desire to have that trail go all the way through and connect. 3 4 Sherri Berman, 818 Parkdale Drive, Southlake, former Parks & Recreation Board 5 member, stated she has been a trail advocate for the past 8 years and said that many 6 children would like to ride their bikes to school, but can not because this particular part of 7 the trail is very dangerous. She said this is the part of the trail that makes the puzzle 8 complete and asked the Park Board to support Option B if they have a choice and if 9 funding is available. Ms. Berman said projects like this help Southlake to become one big 10 community, because kids and parents alike can use the trail systems. 11 12 Mr. Carpenter addressed Mr. Cornish's concern about the trail having adequate width to 13 support bike riding, understanding that there is not full two-way bike traffic all the time. 14 Mr. Carpenter said the six-foot width would be fine. Mr. Carpenter said the mixing part 15 occurs in Option A, where the trail continues into the parking lot and the user has to pass 16 by the front door of the Information Center - that's were the cars and bicycles 17 intermingle. 18 19 Dana McGraff, 1319 Byron Nelson Parkway (Timarron), Southlake, introduced her three 20 children to the Board and said her family is an avid bicycling family. Ms. McGraff spoke 21 about potential hazards on the present trail. She added that the existing trail in front of the 22 Aventerra building is dangerous because of the proximity to the door, which could be 23 opened up on a rider/walker. Ms. McGraff said although they would like to see the trail 24 extended any way they can get it, she believes that Option B is the safest, especially for 25 children riding bikes. She commented that since there is a new fee for school bus riders, 26 there will be more bikers and walkers to the schools. Ms. McGraff presented a cake to the 27 Community Services Department staff members in appreciation for their hard work in 28 regards to sidewalk construction/improvements in Southlake. Staff thanked Ms. McGraff 29 for the cake and her support. 30 31 Mr. Blomquist asked how much space existed between the front doors of the Information 32 Center and the path. There is about and 6-8 feet area according to Mr. Carpenter. 33 34 Ms. Georgia informed the Board about a possible new funding source for the sidewalk 35 construction. The Texas Legislature approved $3 million in grant money for "Safe Routes 36 to Schools" in August. The state has given a call for applications with a very short 37 timeframe for acceptance of applications. Ms. Georgia said she believed this particular 38 route fits the criteria to receive grant funding. The grants are for up to $500,000 with the 39 City matching funds. Ms. Georgia said with this in mind, she recommended that the 40 Board vote on and look for the best solution to connect the paths, even if it is the most 41 expensive at this point. 42 43 Mr. Lang responded to Ms. Wood's question about how much participation, if any, 44 Timarron could support, saying that Timarron would have to look at the cost estimates August 12, 2002 Parks & Recreation Board Regular Meeting Page S of 15 3A-5 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 before they could determine whether they could participate in the cost of the trail 2 extension. 3 4 Director of Community Services Kevin Hugman said there are several funding options - 5 seeking the State grant would be the first choice. Other options include SPDC funding 6 and matching grant funding should Timarron be able to participate. Mr. Hugman asked 7 the Board to recommend which path option staff is to pursue and their recommendation 8 for funding. 9 10 Chairman Rawls unofficially polled the audience about their trail connection preference - 11 Option B with a "Y-off' was preferred by Ms. McGraff; Ms. Berman and Ms. Kaheay 12 preferred Option B also. 13 14 Right-of-way acquisition was talked about. Both Aventerra and Timarron Homeowners 15 Association would need to provide the needed public access easements. Mr. Rawls 16 directed Mr. Hugman to work on that. 17 18 A motion was made for the Community Services Department to pursue Option B 19 for trail extension with the adjustment for the connection to the existing trail for the 20 sake of improving safety and extending the trail system for safety to the schools, 21 with the process of going through the grant process. 22 23 Motion: Wood, with last segment of motion added by Mr. Rawls 24 Second: Georgia 25 Ayes: Blomquist, Cornish, Durham, Georgia, Rawls, and Wood 26 Nays: None 27 Vote: 6-0 28 29 Motion carried. 30 31 Agenda Item No. 5-B. Proposed SPDC Capital Improvement Plan priorities and proposed 32 2002-03 budget. 33 34 Director of Community Services Kevin Hugman presented the SPDC Capital 35 Improvement Plan and budget. He said that annually the City reviews the SPDC Capital 36 Improvement Plan (CIP) budget to establish the upcoming fiscal year budget and project 37 out the four years following. He reviewed the current CIP projects, their rankings by the 38 CIP Technical Review Committee and the Community Services Department and the 39 existing CEP budget. Mr. Hugman asked the Board for their recommendations regarding 40 the priority of the projects. Their recommendation will then be presented to the SPDC as 41 they work with staff to prepare and recommend a final budget to the Council. 42 43 Mr. Hugman pointed out that the CIP Technical Review Committee moved the Southlake 44 Softball Complex up to the third priority position on the rankings, and Bicentennial Park 45 improvements to the fourth priority position. August 12, 2002 Parks & Recreation Board Regular Meeting Page 6 of 15 3A-6 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 2 The rankings are presented and then based on the available budget, a determination is 3 made as to which projects can be funded. Another option for the Park Board to consider 4 was that some small projects, although not high on the rankings list, might be able to be 5 moved up, simply because they are smaller, less expensive projects. 6 7 According to the priority rankings, the recreation center was the highest project. It is in 8 the CIP for funding for next year, however, that funding will not be there. Mr. Hugman 9 said that right now, based on where the City is at fiscally, with sales tax revenues, the 10 Finance Director has said that the City may not be able to issue bonds next year, which 11 was where the majority of the recreation center construction funding was to come. 12 13 Essentially, the Capital Improvements budget for SPDC for next year will not have very 14 many available funds. The current projects are being reviewed by the Finance Director 15 and the Director of Community Services. Mr. Hugman said it is unlikely that there will 16 be much money available next year to do any large projects. 17 18 Based on the current economic situation, staff recommended the following priorities: 1) 19 the completion of the Bob Jones Park project (number 2 on the priority list), and 2) finish 20 the Southlake Softball Complex (number 3 on the list). In addition to those two projects, 21 staff would like to recommend as beneficial, the construction of a skate park. Mr. 22 Hugman reasoned that relatively speaking, the skate park would not require a large 23 amount of money and it would be beneficial to a significant segment of the community. 24 In addition, there are alternative funding possibilities other than SPDC for the skate park 25 - such as funding from the Park Dedication Fund, and funding for Bicentennial Park 26 projects that were received from the City's contract with Coca-Cola. 27 28 Discussion: 29 30 Mr. Hugman responded to questions from the Park Board regarding the amount of 31 monies available in the Coke fund (approximately $100,000) and $260,000 in the Park 32 Dedication Fund. 33 34 Ms. Georgia said one feature favorable to a skate park is that there are opportunities to 35 generate additional revenue from the skate park to help, perhaps through vending 36 contracts, sponsored events, etc. 37 38 Mr. Hugman explained the funding history for Bob Jones Park, Project A and Project B, 39 for Mr. Blomquist. Project A is not in the current budget for Bob Jones Park; that is the 40 next piece of that project. 41 42 Ms. Wood asked about current expenditures for Bob Jones Park. The current project is 43 still in progress (which was originally $2.4 million), and an additional $300,000 was 44 included in this fiscal year that was added for well, irrigation system at Bob Jones Park August 12, 2002 Parks & Recreation Board Regular Meeting Page 7 of 15 3A-7 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 and the other restroom building. Staff is proposing another $300,000 in this coming fiscal 2 year (Project A) for the parking lot overlay and continuation of the pipe rail fence. 3 4 Mr. Hugman clarified for Mr. Cornish that the Southlake Softball Complex was not a 5 project that was originally included in the priority project list the Technical Review Team 6 reviewed and that it not on the priority list. The Softball Complex shown on the list is 7 actually for conversion of the Bob Jones Park fields for the softball complex. 8 9 Ms. Wood referred to the priority listing and asked if additional unexpected insurance 10 costs, litigation cost and other costs (erosion and additional damages) were included in 11 the funds listed? Mr. Hugman said no; right now staff is not sure what those additional 12 costs will be. Some of the estimates for finishing the project are less than the original 13 contract amounts. There are still some questions and legal issues to be resolved. 14 15 Ms. Wood stated her position about ranking of the priority projects being considered by 16 the Park Board. Ms. Wood said she believed the most prudent action would be to take 17 whatever resources available and finish the [Bob Jones Park] project in its entirety before 18 pursuing any additional projects, noting that she would like to see something done in 19 completion before attempting to start new ones. Mr. Hugman said it was the intent of 20 everyone that the current project at Bob Jones Park be completed. 21 22 Ms. Wood asked if a skate board park was being installed at the Grapevine Mills Mall. 23 Skate park proponent Josh Meyer (in the audience), replied it should be finished in July, 24 but that the cost at the Grapevine Mills Mall skate park would be prohibitive to most 25 youth who skate daily. 26 27 The Park Board listened to the following citizens' comments in favor of moving the skate 28 park up in the priority rankings list: 29 30 Josh Meyer, 3021 Flamingo Circle, Southlake, senior at Carroll High School, 31 presented photos of skate parks in several small towns and a magazine article 32 from USA TODAY. Mr. Meyer said he constructed his own mini skate park in 33 January and its success has been phenomenal. He spoke about the growth of the 34 sport and the interest of Southlake youth in having a skate park. Mr. Meyer 35 recommended construction of a skate park because of the relative low cost 36 compared to other projects, it could be built quickly, it would give kids a positive 37 environment in Southlake, it could be used for other uses such as band concerts, 38 etc., and the benefits of the park would be evident the day it opens - tons of kids 39 would love it and use it! 40 41 Mr. Meyer shared that while working with the City of Keller on their skate park, 42 he contacted Fast Forward and they had expressed an interest in making a 43 donation of a certain portion of all their sales of skateboards to a skate park. Fast 44 Forward had previously offered $1.00 for every skateboard. Mr. Meyer said that August 12, 2002 Parks & Recreation Board Regular Meeting Page 8 of 15 3A-8 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 the youth in Southlake are definitely interested in helping raise money for a skate 2 park if the money is not available. 3 4 Nick Lazada, 601 Norwood Court (Timarron), said a skate park would save the 5 City money in the long run - it would probably help prevent damage to 6 commercial buildings and railings at Town Square, where kids are now skating. 7 He said a skate park would give Southlake kids a place to hang out. 8 9 Ms. Georgia commented about skateboarders mentoring younger skateboarders and the 10 positive impact of this interaction on youth. Ms. Georgia said she has heard repeatedly 11 from the skateboards in every one of their presentations, about mentoring, accounting for 12 the younger and older people in this sport, and the use and planned re-use of such a 13 facility. Mr. Carpenter explained how a skate park could be converted to regulation size 14 basketball courts, shuffleboard, etc. 15 16 Mr. Carpenter said the design of a skate park itself (various levels of skill equipment 17 pieces), would lend itself to promote segregation of the different skill levels of the 18 participants. 19 20 Ms. Wood asked if other cities have constructed skate parks. The City of Rowlett is the 21 most recent one similar to the type of skate park Southlake youth have requested. There 22 were 300-400 people in attendance at its grand opening. Other cities, such as Keller, have 23 attempted or are planning more elaborate facilities. The City of Keller has one in a "fish 24 bowl" design. Some larger cities, such as Dallas, Irving, Plano, and Richardson, have in- 25 door, commercial, pay-for-use facilities. 26 27 Ms. Wood asked if any additional insurance liability coverage would be required for a 28 skate park facility. State law recently changed to incorporate skate parks within the 29 provisions, capping the liability for cities for those types of facilities. Essentially, the 30 liability would be no more than the City's liability on any other park facility as long as 31 signage is adequate - the City would provide a certain type of signage unique for the 32 skate park facility. There is not an affect, year-by-year, to the City's premium by adding a 33 skate park facility according to Deputy Director of Community Services Steve Polasek, 34 who spoke to the City's Attorney, any more than there is of adding other facilities (such 35 as infrastructure) to the City's insurance coverage. Mr. Hugman added that the City is 36 covered under the TML policy and that he did not know what the dollar premium amount 37 was, since premium payments are handled through the City's Finance Department. Ms. 38 Wood said she would like to have the premium cost information before the Board moves 39 forward on this vote. 40 41 Ms. Durham addressed the Board as a parent of a teenager who is involved with 42 the sport. She said she drives her child and others to Eisenberg's in Plano. Ms. 43 Durham said she has never seen anything negative associated with the sport, other 44 than a few broken bones, which can result from any active sport. She said that August 12, 2002 Parks & Recreation Board Regular Meeting Page 9 of 15 3A-9 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 Southlake does not have anything for teenage kids to do at this time and she 2 would love to have something like this. 3 4 Oscar Lazada, 601 Norwood Court (Timarron), suggested that the City consider 5 the Wal-mart property as a skate park site. Mr. Rawls said the Wal-mart site is 6 cost prohibited since they are asking several million dollars for the property. 7 8 Lela Meyer, 3021 Flamingo Circle, Southlake, said she has been a Southlake 9 resident for nine years. Both of her sons are skateboarders and she has seen the 10 sport grow in spite of the problems with trying to find places to skate. She said 11 that it is time for communities to look at what a lot of kids not involved in 12 baseball, football, soccer, basketball need. Skateboarding is a very wonderful 13 sport and that there are less injuries with skateboarding than there are in baseball, 14 football and all sports combined. She said each year she has seen more money 15 spent on softball and other fields and asked why not spend some for skate 16 boarding? Ms. Meyer mentioned that in their travels they have seen many skate 17 parks that are part of cities' park system, such as in Laramie, WY. She asked why 18 not give the kids a chance to excel in a sport that they are very comfortable in? 19 Ms. Meyer said that she believes the City could get parental support for a skate 20 park, and offered that bricks could be sold to help sponsor construction of the 21 facility as just one means to receive alternative funding. 22 23 Chairman Rawls recalled for the Board that at the Park Board's January meeting there 24 were over 45 youth and ten parents in attendance to petition the Park Board for a skate 25 park, as well as a petition with over 300 names presented. Mr. Rawls commended Josh 26 Meyer for his support of this facility saying that he has championed the request and has 27 been the "Piped Piper" in gathering support from the youth in the community. Mr. Rawls 28 said Mr. Meyer has done a great job of bringing this issue to the forefront of the 29 community. 30 31 Mr. Blomquist noted that according to the priority rankings list, the skate park was listed 32 as priority number 12 and the Bob Jones Park as priority number 2, and asked why the 33 priorities were being switched, taking away from priority number 2? He asked why the 34 City could not take the $171,000 for number 12 and apply it to priority number 2 to finish 35 some of that project. Mr. Hugman reasoned that the City could, but that the impact was 36 not as great, because what they are doing is completing the loop road, adding more trails, 37 adding more picnic areas - things that we already have or will have when this project is 38 completed, whereas a skate park is a new facility that we don't have right now, so the 39 impact for the amount of money is greater than adding more at Bob Jones Park. 40 41 Staff talked about the loop road and trails at Bob Jones Park and how they provide access 42 to additional picnic areas. 43 August 12, 2002 Parks & Recreation Board Regular Meeting Page 10 of 15 3A-10 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 Mr. Blomquist gave his opinion about the project priority rankings saying that the money 2 for project number 12 ($171,000) could be better spent by adding it to what is already at 3 Bob Jones Park - Project B. 4 5 Ms. Wood said that a skate park was not mentioned in the survey conducted to determine 6 what recreation features and activities Southlake citizens wanted in their community. She 7 said trails, picnic tables, hiking areas, and pavilions were requested in the survey. Ms. 8 Wood said she was against the idea of the City funding a skate park and believed that it 9 should be done as a commercial facility such as in Grapevine Mills Mall. Ms. Wood said 10 did not think the City of Southlake was in the business of providing skate parks. 11 12 Brad Love, 3021 Flamingo Circle, Southlake, spoke to the Board about the survey 13 referred to in Ms. Wood's comments. He asked how many of the youth in 14 Southlake were surveyed. He said that it was understandable that the adult 15 population would be more interested in trails and picnic tables, but the youth 16 wouldn't necessarily be using the trails or picnic tables, but would be using a 17 skate park all the time. Mr. Love said he did not think a skate park was offered in 18 the survey. Mr. Love referred to TransWorld magazine, published in Australia, 19 and said that in and around Sydney and Melbourne, there are over 500 skate 20 parks. He concluded saying "there are tons of kids at school that want to skate." 21 22 Ms. Georgia said she supports a skate park as a Park Board member because she sees that 23 it does address a segment of Southlake youth that are not in softball, baseball, soccer, the 24 other sports and feels that it is very important that every spectrum of Southlake 25 population be covered. She does see the mentoring aspect of the sport as a positive 26 attribute. 27 28 Lynn Flynn, 1044 Summerplace, Southlake, has two sons that skateboard and do 29 inline aggressive skating, which is also another use for a skate park. She goes to 30 Eisenberg's and pays $10-$12 per child. Ms. Flynn said she was representing not 31 just skateboarders, but children who like to rollerblade, and children who like to 32 do bicycle tricks on ramps. Ms. Flynn supports anything the City can do to help 33 give her kids an opportunity to grow with the sport. She volunteered to do 34 fundraising or heighten awareness of the sport in the community. 35 36 Jim Meyer, Brad and Josh's father, resident of Grapevine, spoke about 37 mentoring. Mr. Meyer urged the Park Board to "dream the dream" that this 38 country was built upon. Hockey was a "dream" at one time for people in this city 39 and now the sport is as popular as any athletic sport in Southlake. Mr. Meyer said 40 he was representing all the youth, boys and girls, that have a dream of having a 41 skate park. He spoke about the survey saying that every project or survey done is 42 not perfect, it's human. He asked where the spirit of this community is? He said 43 Southlake is a great community and has progressed in 10 years. When Carroll 44 High School was a 3-A team, we were known for football. Mr. Meyer concluded 45 by saying that "we can look at numbers and they scare the heck out of us - August 12, 2002 Parks & Recreation Board Regular Meeting Page II of 15 3A-11 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 especially with the economy when the bear is eating the bull - but that will 2 change too; we've been through this before, but it was the courage of the tough- 3 minded that invested in the children and the children lead America." 4 5 Mr. Blomquist told Mr. Meyer that he understood his line of reasoning but that the 6 dilemma was that the City could not be everything to everyone. The City cannot meet a 7 lot of citizens' particular recreational needs, such as golf. 8 9 Francis Singleton, Grapevine, attends Carroll High School, spoke about the 10 liability issue. Mr. Singleton suggested putting up a sign that says, "Skate at own 11 risk." 12 13 Richie Jordan, 1714 Montrose Way, responded to Mr. Blomquist's comments 14 about not being able to provide for all sports, such as golf and said the kids "are 15 getting bigger and they are getting meaner and we want a skate park." Mr. Jordan 16 suggested that if the Park Board surveyed students after school starts, they would 17 have a better indication of what the youth of Southlake want, which he believes is 18 a skate park. 19 20 Chairman Rawls recapped some of the issues brought out during the discussion. The 21 construction cost for a skate park is estimated to be around $171,000. About $260,000 is 22 available in the Park Dedication Fee fund and $100,000 in the Coke fund. He 23 acknowledged that Mr. Blomquist had brought up a good point about the skate park being 24 listed as number twelve on the priority rankings. He said that priorities do change and 25 that these kids do have a passion and they deserve consideration for this skate park. 26 27 Mr. Rawls noted that a skate park is a very low cost item and that the funding is 28 available. Mr. Rawls said he supports kids having a place to go and hang out and 29 personally thinks it is a great idea. 30 31 Mr. Hugman summarized some of the Board's comments and ideas saying that if the 32 Park Board was comfortable with the priorities as they are shown and as were discussed 33 with changing the softball complex to number three as per the recommendation of the 34 Technical Committee, the Board could make it part of their recommendation that the 35 skate park be considered as a project to be done with priority being given to non-SPDC 36 funds first and foremost. 37 38 Ms. Georgia entered a motion to move the priority of the softball complex to number 39 three and for the Park Board to consider and approve for the skate park to be funded with 40 non-SPDC funds, which would take it off of the prioritization list. 41 42 The Board continued discussions about the prioritization on the rankings list and how the 43 motion should be stated. 44 45 Ms. Georgia withdrew the motion on the table and offered a new motion. August 12, 2002 Parks & Recreation Board Regular Meeting Page 12 of 15 3A-12 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 2 A new motion was made to recommend moving the Southlake Softball Complex up 3 to priority ranking of 3, and to recommend giving prioritization to complete a skate 4 park within the next fiscal year with non-SPDC funds. 5 6 Motion: Georgia 7 Second: Durham 8 Ayes: Cornish, Durham, Georgia, and Rawls 9 Nays: Blomquist, Wood 10 Vote: 4-2 11 12 Motion carried. 13 14 Ms. Durham, Ms. Georgia and Mr. Rawls told the youth present that they had shown 15 great leadership and work in bringing this item before the Board and told them that the 16 real work was only beginning. They congratulated them on their efforts and leadership 17 and encouraged them to continue the hard work. 18 19 Ms. Meyer said that one of the cement companies that her son Josh had spoken to about 20 the construction of a skate park had indicated they would be willing to have the cement 21 purchased at cost only. 22 23 The City Council will be considering all of the Capital Improvements Projects at a 24 September Council meeting. 25 26 Agenda Item No. 5-C. Proposed Fiscal Year 2002-2003 Parks and Recreation Division 27 Annual Budget 28 29 Director of Community Services Kevin Hugman presented the major points of the 30 proposed Parks and Recreation division budget for the upcoming fiscal year, which 31 included a few changes from the version in the Park Board member packets. Mr. Hugman 32 has reviewed the budget with the City Manager and Finance Director and anticipates 33 additional changes given the current financial situation. The City Manager will file the 34 proposed budget by August 15, 2002 and work sessions are planned with the City 35 Council on August 22 and August 28. 36 37 Discussion: 38 39 Mr. Hugman explained the balance in the Matching Funds account, stating that at this 40 time only about $30,000 had been allocated for matching funds. Ms. Georgia stressed the 41 importance of letting organizations and community groups know that annual matching 42 funds are available from the City. 43 44 A motion was made to recommend the proposed Fiscal Year 2002-03 Park and 45 Recreation Division budget as presented. August 12, 2002 Parks & Recreation Board Regular Meeting Page 13 of 15 3A-13 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 2 Motion: Georgia 3 Second: Blomquist 4 Ayes: Blomquist, Cornish, Durham, Georgia, Rawls, and Wood 5 Nays: None 6 Vote: 6-0 7 8 Motion carried. 9 10 Agenda Item No. 6. Discussion: No items this a eg nda. 11 12 Agenda Item No. 7, Liaison reports 13 14 Board members reviewed the following: 15 16 (a) Recreation/Special Events (Durham/Blomquist) - Information presented 17 during Administrative Comments by Steve Moore, Recreation Supervisor. 18 19 (b) Youth Sports Associations - (Cornish) - No report at this time. 20 21 (c) Community Groups (include equestrian and Nature Center) 22 (Wood/Blomquist) - The Committee continues investigation and studies 23 of other cities' nature centers; visited Legacy Park last month with plans to 24 tour the Fort Worth Center next month. 25 26 (d) SPIN - (Georgia) - No news to report at this time, however, Ms. Georgia 27 anticipates that there will be upcoming SPIN meetings addressing many 28 issues such as the softball complex, skate park, etc. 29 30 (e) SPDC - (O'Connor) - Next meeting will be held August 19, 2002. Last 31 meeting was July 15. At the July meeting, SPDC awarded $25,000 to 32 Southlake Baseball Association for field improvements. Mr. Rawls added 33 that the ball fields are looking good. 34 35 (f) JUC - (Rawls) - The August 8, 2002 meeting was held. JUC is working 36 with the CISD to find fields for the athletic organizations and on a 37 proposed utilization study of the natatorium usage. 38 39 Ms. Georgia asked about the status of CISD allowing citizens to use the 40 tennis courts at CIS. Mr. Polasek will confirm with the CISD public use of 41 the courts during non-school hours and the availability of the courts will 42 be advertised to the public. 43 44 (g) City Council Monthly Report - Mr. O'Connor was volunteered to deliver 45 the Park Board Report at the August 20 and Liz Durham volunteered for August 12, 2002 Parks & Recreation Board Regular Meeting Page 14 of 15 3A-14 ***Official Minutes*** Approved by Parks and Recreation Board September 9, 2002 1 the September 17 meeting. Other monthly Park Board Reports are: 2 January-Rawls, February-Georgia, March-Durham (or Rawls if Durham 3 out of town), and April-to be decided. 4 5 Agenda Item No. 7, Adjournment 6 7 A motion was made to adjourn the meeting at 9:25 p.m. 8 9 Motion: Georgia 10 Second: Wood 11 Ayes: Blomquist, Cornish, Durham, Georgia, Rawls, and Wood 12 Nays: None 13 Vote: 6-0 14 15 o c ied. 16 17 18 19 Bobby R is 20 Parks & Recreation arair 21 B f X 22 ~v E 23 Mary eorgia 24 Secretary 25 26 Attachments: Agenda Item No. 5-A, Trail connection in Timarron drawing 27 August 12, 2002 Parks & Recreation Board Regular Meeting Page 15 of 15 3A-15 r` _ _ ~R ' ~i ~ ;,rte r j T -J' ~i ~ H ~i,.. 'A ~ d ~ .y ~ yr= ' J1 _ Irk y' i r w. ;tr k F f" r`h. of ' = x ~ ~ `ti n of li ~ r f i ~ ~ V rl JA- . tot - ' tI r~r ~ ~4 ' t K~ ~ ,~MyAl~ c F ~ A w -.-IIII~~ ~.r U 5 ? cr r, s f '4 sir: ~ .0 ~ C # ~ t ~ yf y ! f.{ o f x rI Q c` f t 40 0 a<) T"I If, IT m f.-,`~ . 0 esq. Preliminary Cost Estimates Option A Item Units Cost per Unit Subtotal Reinforced concrete 321 l.f. 20.00 6,420.00 Pathway (6' wide) Culvert extension 15 l.f. 220.00 3,300.00 (15 ft. of 4x8 box culvert) Headwall guard rail 30 l.f. 68.00 2,040.00 Demo and rebuild 80 sq. ft. 23.00 1,840.00 rock face wing walls Demo/tie-in to 120 sq. ft. 2.00 240.00 existing paths Curb ramps 1 each 350.00 350.00 Easement preparation 1500.00 1,500.00 SUBTOTAL 15,690.00 Design/plans 10% of total 1,569.00 Contingency 10% of total 1,569.00 TOTAL 18,828.00 Option B Item Units Cost per Unit Subtotal Reinforced concrete 10601.f. 20.00 21,200.00 pathway (6' wide) Culvert extension 15 l.f. 220.00 3,300.00 (15 ft. of 4x8 box culvert) Headwall hand rail 301.f. 68.00 2,040.00 Demo and rebuild 80 sq. ft. 23.00 1,840.00 rock face wing walls Demo/tie-in to 120 sq. ft. 2.00 240.00 existing paths Curb ramps 5 each 350.00 1,750.00 Easement preparation 1500.00 1,500.00 SUBTOTAL 31,870.00 Design/plans 10% of total 3,187.50 Contingency 10% of total 3,187.50 TOTAL 38,244.00 Option C Item Units Cost per Unit Subtotal Reinforced concrete 7191.E 20.00 14,380.00 pathway (6' wide) Culvert extension 15 l.f. 220.00 3,300.00 (15 ft. of 4x8 box culvert) Headwall guard rail 301.f. 68.00 2,040.00 Demo and rebuild 80 sq. ft. 23.00 1,840.00 rock face wing walls Demo/tie-in to 120 sq. ft. 2.00 240.00 existing paths Curb ramps 6 each 350.00 2,100.00 Easement preparation 1500.00 1,500.00 SUBTOTAL 25,400.00 Design/plans 10% of total 2,540.00 Contingency 10% of total 2,540.00 TOTAL 30,480.00 Photos and Descriptions - From West Toward East I Existing path on south side of Continental looking east to Timarron sign t' r Southeast corner of White Chapel/Continental - pathway gap .s- ~ : yr;~• . ° . is Existing path in Courtyard at Timarron ~ gf'' ~~sir a } Trail gap from Courtyard building (out of sight at right) to loop trail (in the distance). Note inadequate width to cross headwall adjacent to roadway. ~h u rp i - a or Ac f_. Wi* •..w E M~ ti L t _ r r ~ 4~.. "'R`~*'t}'rSt~ '(y ` +r y ~Y t~s r.~. 1 , Y~:. s a 7r! 3j - Y r r[i a4 ~ r rf 4 zL~ . si J 't " E4s jfKf -A4- S Y ~w v~ r d l i ) r ; ~~1 ~ r J r 4 i ! k.,f'1~~~~ f'' -e _ {'tf ass i ;•.Y ti'+f £~f J.~efi y' L~ Jk~"aYS f < ;s.. tt t.* S~ tt2 ,1' 41 w VN x r 11rr t tt x 4Y " ` a w sS ywY,s a ~~.rc ~y~~S~C ~K.4k 1\C •`1 f'i .~1f -r ~ ~f ryrY ~t tYS~' .,3 EJ.v rY,'i~f~l~'~'r=w.°1.1~ ,rF~o a ~t_ v'ik:S. 1. a riS•:'Y n..E , » Y t; t r Existing headwall needs to be extended south (toward camera) approximately 10-20 ft.