2003-04-14City of Southlake, Texas
tk\ C)
MEMORANDUM
April 10, 2003
TO: Parks and Recreation Board
FROM: Malcolm Jackson, Director of Community Services (Ext. 1527)
SUBJECT: Reconsideration of recommendation of park dedication requirements for the
Triple C Ranch residential development _
Action Requested: Recommendation for approval of park dedication requirements for the Triple
C residential development.
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(1) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for residential development
are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every forty
(40) residential dwelling units.
■ This addition, at 78 proposed lots (dwelling units), would be required
to dedicate 1.95 acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(1) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment
of fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee
for residential development at $1,500 per dwelling unit.
■ The equivalent in park dedication fees for this addition, at $1,500 per
d.u. (x) 78 d.u., is $117,000.
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
5D-1
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
The applicant requests to offset the payment of park dedication fees for
the second phase of the development (20 lots, which is the equivalent of
$30,000 in fees) by dedicating a 20-foot public trail corridor along Dove
Creek. Recall that the original plan for this development included a
similar trail corridor; however, due to the demand for larger lots, the
corridor was excluded from the final plans on 10/16/01 (development
plan and plat). Staff has examined the situation and believes the current
request is very equitable and provides the opportunity to once again
obtain the trail connection.
Financial
Considerations: Acceptance of parkland or fees and credits as previously described. Please
note that a 20-foot wide trail corridor dedication of approximately 3970 linear
feet is approximately 1.82 acres. The park dedication fees being credited is
$30,000. Staff believes that the credited fee is just compensation for such
floodplain acreage.
Financial Impact: The applicant is aware, and agrees, that the City will only provide minimal
maintenance of the corridor for health and safety purposes and the area will
remain in largely natural state at. Upon future trail construction, the City will
only provide maintenance sufficient to keep the trail in good repair.
Citizen Input/
Board Review:
The applicant has approval for the Zoning, Concept Plan and Plat for this
development.
Legal Review: Not Applicable
Alternatives: Acceptance of land, credits and/or fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ An expense credit worksheet for Triple C Ranch
■ A reduction of the plat for Triple C, Phase I, showing the approximate
location of the proposed trail corridor dedication
■ Copy of the Trails System Master Plan showing the overall proposed trail
connections in the area
5D-z
Staff
Recommendation: Park Board approval of fee credit request and acceptance of trail corridor
dedication as presented.
5D-3
.Park Dedication Worksheet
Project Information
A. Project Name: Triple C Ranch
B. Project Park Service Area Type
(i) Existing X Proposed (ii) X Neighborhood Park Community Park City Park
C. Project is X Residential (go to line D) or Non-residential (go to line E)
D. Residential: Number of new dwelling units 78
E. Non-residential: Number of gross project acres
F. Credit for land dedication, physical improvement, or amenities requested?
X Yes (fill out both line G (i) or (ii) and worksheet below) No (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units = 1.95 acres OR
78 dwelling units x $1,500 per dwelling unit = $ 117.000 project fees due
(ii) Non-residential: 1 acre per 50 gross acres = acres OR
acres at $800 per gross acre = $ project fees due
Expense Credit Worksheet A B
C
D E F G H
Current
Item Units Inventory
Joint
Use'
Current Proposed Proposed Private. TOTAL
Deficiency Units Value (50% max.) CREDIT
Land Dedication
1. Neighborhood Park Land Dedication
acres
52.3
19.7
2. Community Park Land Dedication
acres
0
144
3. Linear Parks
acres
10.2
25.8
1.74
$30,000.00
4. Open Space'
acres
396
132
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint Use shown for informational purposes
'The acreage shown is needed assuming no "community park' facilities such as lighted sports complexes, concession/restrooms, etc., are constructed on existing park property
'Number can be inclusive of acreage amounts shown in hems above
Facilities/Amenities
5. Aquatics center
facility
0
1
6. Baffin cage stall
stall
6
3
7. Baseball diamond (practice 4
diamond
7
9
9
8. Baseball diamond (game)4
diamond
0
10
9. Baseball diamond game - lighted)4
diamond
7
3
10. Basketball court outdoor
court
3
3
4
11. Bench
each
44
28
12. Recreation center
facility
0
1
13. Fishing pier/dockpier/dock
2
2
14. Horseshoe pit
each
1
3
15. Inline hockey rink (lighted)5
rink
1
0.3
16. Lacrosse field
field
0
4
17. Pavilion
each
9
5
18. Picnic shelter
each
10
2
19. Picnic table
each
47
25
20. Playground
each
4
5
21. Soccer field (practice)4
field
6
11
8
22. Soccer field (game )4
field
13
11
23. Soccer field (game - lighted )4
field
0
13
24. Softball diamond (practice )4
diamond
5
3
25. Softball diamond (game)4
diamond
0
4
26. Softball diamond (game - lighted )4
diamond
3
1
27. Tennis courts
court
15
9
28. Trail (hiking, equestrian)
mile
1
2.6
29. Trailhead
each
2
1
30. Trail (nature, soft or interpretive
mile
0.5
3.1
31. Trail (paved, multi -use
mile
3.4
3.8
32. Sand volleyball court
court
0
2
33.Other (specify):
value
$30,000.00
34. TOTAL CREDIT REQUESTED6 (Sum of right column above) $ 30,000.00
35. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section) $117,000.00
36. BALANCE (Excess only credited to other projects at Board and Council discretion)
4Standards are based on game and practice fields being mutually exclusive of each other. Fields which may be lighted and/or used as practice and game fields will lower overall numbers.
SStandard is 1:25,000 population. Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bicentennial Park per Master Plan.
'Total value of credit for private dedications (Column -G-1 cannot exceed 50 % of "Required Fee" (Line 351
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*** Official Minutes***
Approved by the Parks and Recreation Board May 12, 2003
CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
April 14, 2003
MINUTES
Board Members Present: Bobby Rawls, Chairman; Frank Cornish, Vice -Chair; Mary
Georgia, Secretary; Eric Blomquist, Liz Durham, Tim O'Connor, and Dorothy Wood
Board Members Absent: None
Staff Members Present: Malcolm Jackson, Interim Director of Community
Services; Steve Polasek, Deputy Director of Community Services; Chris Carpenter,
Senior Park Planner; and Steve Moore, Recreation Supervisor
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Rawls called the meeting to order at 6:56 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
Director Jackson reported the following administrative comments to the Park Board that
were not included in the Park Board packet.
A. Easter in the Park — Easter in the Park was held April 13 at Bicentennial Park.
Over 10,000 eggs were hunted by children, ages 2 to 10 years old and some
young -at -heart adults!
B. Beautify Bicentennial Park Day A number of volunteers participated in the
Great American Cleanup/Beautify Bicentennial Park Day on April 5.
Volunteers assisted in revamping the landscape around the Lodge and
Community Services buildings, as well as painted the arched bridge.
Approximately 60 members of different families and volunteers from a local
church did a wonderful job. Each volunteer was offered a free tree from the
City's tree farms in appreciation of their volunteer services.
C. Free Trees from the City's tree farms — Director Jackson announced that trees
are now available to any citizen from the City's two tree farms (one on Shady
Oaks and one on Continental Boulevard) through April 30. He stressed the
importance of removing the nylon grow -bag (root ball) from around the tree
base before the tree is planted and the care that required for the trees to thrive.
Citizens must go by the Community Center in Bicentennial Park to sign an
April 14, 2003
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*** Official Minutes***
Approved by the Parks and Recreation Board May 12, 2003
acknowledgement form and pick up a yellow voucher to "tag" their tree.
Retrieval of the tree is the citizen's responsibility. But, all trees not pulled
from the farms by April 30 will remain at the farms until the fall season when
arrangements will be made for citizens to claim their trees. Originally, the free
trees were only available to those citizens that volunteered during the four
yearly Keep Southlake Beautiful and City quarterly litter cleanups and special
events. Those select volunteers were given first choice of the free trees prior
to the program being opened up to the general public.
Ms. Wood asked questions about the number of trees available in the tree
farms and asked for clarification. She questioned why the trees were being
given away instead of being planted in the parks and along the city's
thoroughfares. Director Jackson explained that part of the reason for the free
tree program was related to the park's staff availability to perform all the
functions that are necessary to transplant each tree in a timely fashion before
many of the trees were no longer viable transplant candidates. Each tree
would take at least 15-30 minutes to shovel the dirt from the tree to determine
where the root ball is and then to cut and severe the root ball. Director Jackson
said they would rather have 150 citizens each doing the procedure on their
own and reaping the benefits of those trees. Daily maintenance of the trees
would be required for some time in order for the trees to survive and thrive.
Director Jackson said that some of the locations that have been identified for
trees to be planted in are not yet irrigated and may not be for some time. A
number of trees from the tree farms have been designated to be transplanted in
city parks, such as Chesapeake Park and Bicentennial Park. The tree farms
contain approximately 300 trees and of those trees, 70-80% are suitable for
transplanting. The other trees are not viable for survivability. There are
approximately 150 trees available for adoption by the general public.
Mr. O'Connor asked about replacement of the dead trees in Bicentennial Park.
Some of the dead trees were replaced at the entrance and by the Lodge
building last week. Other areas have also been identified for replacement.
Ms. Wood questioned staff about the number of trees in the tree farms, the
number of trees intended to be transplanted in city parks, and the number of
trees to be given away. Director Jackson will provide this information to Ms.
Wood and other park board members.
D. Storm Damage — Director Jackson presented a PowerPoint of the vehicle and
facility damages incurred during the recent April 5t" storm. Several vehicles
sustained minor hail damage, some trees were knocked down at Bob Jones
park, fencing and nets were torn, trash cans knocked over, shingles were
blown off of the information booth and about 15 trees were leaned over.
Damaged items have been presented to the insurance company to be filed. He
reported that although the storm occurred during the Southlake Saturday Night
event, all 500+ participants, parent volunteers and five City staff members at
April 14, 2003
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*** Official Minutes***
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Durham Elementary, weathered the storm and handled the emergency
situation in a fine manner. Director Jackson commended parks and recreation
staff members for their outstanding job of keeping 500 excited kids calm in an
otherwise volatile situation!
E. Park Board Report at May 6 City Council Meeting — Dorothy Wood
volunteered to provide the May 6 Park Board report.
CONSENT AGENDA
Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting
minutes of February 10, 2003.
A motion was made to approve the February 10, 2003 meeting minutes.
Motion:
Georgia
Second:
Durham
Ayes:
Cornish, Durham, Georgia, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
Blomquist
Vote:
6-0-1
Motion carried.
ADDITIONAL INFORMATION ON CONSENT ITEMS
Agenda Item No. 3-A. Approval of the February 10, 2003 meeting minutes. Minutes
were approved as presented in the Park Board packet.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Rawls opened the Public Forum by reading the provisions for a public forum.
Julie Landesberg, 305 E. Bob Jones Road, provided the board with some very positive
feedback regarding the equestrian trails. She commended staff on the condition of the
trails and thanked the Board for their support.
Public Forum was closed.
Item 5-C was moved up on the agenda to be considered next.
April 14, 2003
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*** Official Minutes***
Approved by the Parks and Recreation Board May 12, 2003
Agenda Item No. 5-C. Recommendation of park dedication requirements for the Oak
Pointe residential development.
Senior Park Planner Chris Carpenter presented the park dedication request for the Oak
Pointe residential development, a proposed 26 lot subdivision, located north of Dove,
across Ridgecrest Drive from the Liberty Park at Sheltonwood Park. According to the
Southlake Subdivision Ordinance, the addition would be required to either dedicate 0.65
acres of park land or the equivalent in park dedication fees of $39,000. The applicant has
requested to offset the payment of park dedication fees by dedicating to the public a
combination of open space areas within the development totaling 8.19 acres. The
estimated value of the land proposed for dedication is approximately $491,400, based on
the currently adopted Park Dedication ordinance and the established raw land acreage
value of $60,000 per acre. In addition, the developer has committed to providing general
clearing and pruning and walking paths in the larger tracts, as well as basic amenities
such as benches and picnic tables. The developer is committed to a "natural" open space
concept, wherein the city would agree to only minimal maintenance for health and safety
purposes while leaving the open space in a natural state. Staff has considered these
factors and is comfortable that the maintenance requirements will not adversely impact
current operations. Staff believes that this type cluster development with ample open
space will provide a good model for future development on the north side of town. The
developer would agree to provide minimal off-street parking (6 to 10 spaces) for public
access typical of a "neighborhood park" concept.
Discussion:
Mr. Carpenter answered questions about the location of the subdivision (approximately
500 feet north of Dove Road on Ridgecrest), whether there is a proposed name for the
park (not at this time — that would be up to the Park Board and City Council), and if there
would be a cleared area where playground equipment could be placed (something very
low-keyed would not be out of place in the development).
Kosse Maykus, developer of Oak Pointe Addition, was present to address questions from
the Board. Mr. Maykus explained the configuration between lot 10 and lot 12. The park
will be for public use, however, the intent is not to have an intense -developed park area.
Mr. Maykus agreed to install a 4-foot wide concrete trail system in the park that will tie
into the subdivision sidewalks.
A motion was made to approve the recommendation for park dedication
requirements for Oak Pointe residential development as presented, to accept 8.19
acres in lieu of any dedication fees.
Motion:
Georgia
Second:
Wood
Ayes:
Cornish, Durham, Georgia, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
April 14, 2003
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*** Official Minutes***
Approved by the Parks and Recreation Board May 12, 2003
Vote: 7-0
Motion carried.
Agenda Item No. 5-A. Recommendation to expend Park Dedication Fees funds for
improvements to the Bicentennial park entry road off of White Chapel for an amount
estimated at $55,000.
Deputy Director Polasek presented the request to use Park Dedication Fee funds for
improvements to the Bicentennial Park entry road off of White Chapel Boulevard in the
estimated amount of $55,000. In the fall of 2002, the Parks Board and City Council voted
to approve the removal and replacement of about 470 linear fee of the park entry road and
funding in the amount of $55,000 was earmarked in the Bicentennial Park Coca-Cola
Fund. Since that approval, a review of the fund by the Finance Department ahs resulted in
a change in the amount of funding available for projects. Section 11, Liquidated
Damages, of the agreement with Coca-Cola requires the City to pay liquidated damages
in varying amounts based on the year of the contract should the City desire to terminate
the agreement early. General Accounting Procedures (GAP) require that 100% of
liquidated damages be encumbered at all times within the fund. As a result, the available
fund balance for projects for fiscal year 2002-03 has been reduced to about $25,000.
Using funds in the Park Dedication Fund to cover the cost of the park entry road
reconstruction the project could be paid for out of a single funding source and minimize
the financial impact on this year's Coca-Cola Fund balance.
The current balance in the Park Dedication Fund is $256,000. Of the $256,000 balance,
$40,000 has been encumbered for Liberty Garden, leaving a balance of 216,000.
Discussion:
Deputy Director Polasek responded to questions from the Board about the fiscal year of
the Coca-Cola fund budget (it is the same as the City's fiscal year — October through
September). To date $7,500 has been allocated from the Coca-Cola Fund for Liberty
Garden and up to $5,000 has been earmarked for different events in Bicentennial Park as
part of the agreement, leaving about $12,000 in the Coca-Cola Fund. At this point, there
is not any intent to expend the remaining balance.
A motion was made to approve the expenditure of $55,000 from the Park Dedication
Fees to improve the Bicentennial Park entry road off of White Chapel.
Motion:
Georgia
Second:
Durham
Ayes:
Cornish, Durham, Georgia, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
Vote:
7-0
April 14, 2003
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*** Official Minutes***
Approved by the Parks and Recreation Board May 12, 2003
Motion carried.
The projected completion timeline for the project, which will be developed in
conjunction with the Public Works Department, is summer 2003.
Agenda Item No. 5-B. Application for Texas Parks and Wildlife (TPWD) Recreation
Fund grant.
Senior Planner Chris Carpenter presented the application for Texas Parks and Wildlife
grant for consideration of possible trail construction funding. Two options were
presented. One is the Bob Jones Park outer loop trail, which was submitted last year and
was not funded. The other is option is the trail connections on Continental Boulevard
related to the Safe Routes to School grant request that was also not funded through that
program. The application is for a cost reimbursement grant (state pays 80%, city pays
20%), and the trail project must demonstrate an available funding source prior to the
reimbursement process, as well as serve a recreational purpose, and be located on public
property or on federal property (i.e. Corps property). The application must be submitted
by June 1, 2003. Once TPWD reviews the application and awards funding, staff would
come back to the Park Board, SPDC and Council to authorize the project expenditures
within the 5-year time frame for initialization of the project.
Currently, there are sufficient Park Dedication funds to cover the construction through
the 80% reimbursement by the state, with the city responsible for the remaining 20% of
the construction costs (estimated at $26,840 for Option A and $7,648 for Option B). If the
project were not initialized until FY 2005, $150,000 exists in the SPDC CIP for trail
expenditures. Additionally, $31,000 which exists in this year's budget for the
construction of the segment described in Option B (related to Safe Routes to School) may
be used in part for the match. All expenses must be documented and meet state approval.
Staff requested that the Park Board provide staff direction as to which option should be
submitted to TPWD.
Discussion:
Mr. Carpenter replied to Mr. Blomquist that he believed that the smaller request, Option
B, had a better chance of receiving funding based on the last three years experience with
these applications. The budget for the Continental Park trail connection (Option B) is
funded in the CIP budget for this year.
The Board expressed concern about the safety aspects of the trail connections on
Continental Boulevard (option B) and that the project would be delayed further if it was
selected as the application to be submitted for TPWD grant funding, since TPWD would
not be approved until late July or August.
Ms. Wood was in favor of expending the $31,000 in this year's budget to proceed with
the construction of the Continental trail connection project (Option B) due to safety
issues and requests from citizens rather than waiting on a possible grant award by TPWD.
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*** Official Minutes***
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Mr. Carpenter discussed a few other options that staff had looked at but for different
reasons did not feel they were appropriate for this submittal to TPWD at this time.
Looking at the proposals from the prospect of obtaining the most "bang for the buck," it
seemed logical to submit Option A (Bob Jones Park loop trail).
A motion was made that the Park Board authorize staff to submit an application for
grant funding for the Bob Jones Park project [Option A].
Motion:
Cornish
Second:
Wood
Ayes:
Cornish, Durham, Georgia, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
Agenda Item No. 5-D. Reconsideration of recommendation of park dedication
requirements for the Triple C Ranch residential development.
Director of Planning Bruce Payne presented the park dedication request for the Triple C
Ranch residential development, a proposed two -phased, 78 lot subdivision on the east
side of North Carroll Avenue, north of East Highland Avenue. According to the
Southlake Subdivision Ordinance, the development would be required to either dedicate
1.95 acres of park land or pay park dedication fees of $117,000. The applicant requests
fee credit for the second phase of the development (20 lots, which is the equivalent of
$30,000 in fees) by dedicating a 20-foot public trail corridor of approximately 3,970
linear feet along Dove Creek. This portion of trail corridor was a much -sought aspect of
the original plan for this development; however, due to a change in the lotting to 1-acre
or greater lots, the corridor was excluded from the final plans approved on October 10,
2001. A copy of the packet memo and support documents is attached to the minutes.
Staff has examined the situation and believes the current request is very equitable and
provides the opportunity to once again obtain the trail connection.
Discussion:
Director Payne answered questions about the background of this development and the
public's reception to it at prior presentations. This is an opportunity to obtain a trail
connection that when completed will provide a significant trail corridor from SH 114 to
Lake Grapevine.
A motion was made that the Park Board approve the fee credit [$30,000] request
and the acceptance of trail corridor dedication as presented.
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*** Official Minutes***
Approved by the Parks and Recreation Board May 12, 2003
Motion:
Wood
Second:
Georgia
Ayes:
Cornish, Durham, Georgia, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
Vote:
7-0
Motion carried.
Agenda Item No. 6-A. Equestrian Facility
Director Jackson introduced this discussion item stating that the purpose was to provide
concept information to the Board and for staff to receive input and then bring this item
back to the Board in a formal presentation at the next meeting.
Chairman Rawls said he had been approached by Durwood Cochrum, of the Richland
Hills Riding Club (located on Davis Boulevard and North Tarrant Parkway) about an
equestrian center. Due to the aggressive growth and development of that section of North
Richland Hills, the Club is looking for an alternative site for the arena and has been
investigating two possible locations in Southlake. When the current site is sold the money
must be invested into another site.
Durwood Cochrum, North Richland Hills Riding Club, 3001 Lake Drive, Southlake,
provided historical information and explained what the riding club offers. The North
Richland Hills Riding Club is the oldest riding club in Tarrant County. It was formed in
1940 and was originally located where the Garden Ridge Pottery store is now. The Club
holds open horse shows monthly, March through October, and hosts equestrian
exhibitions, playdays, and races every Thursday evening in addition to several charitable
events which are held throughout the year. Mr. Cochrum said it is envisioned that the
Richland Riding Club will continue to function as it does now at a new location. The
Club has been investigating several sites, two of which are located in Southlake (the area
of the former Tucker property adjacent to Bob Jones Park and the piece of property
purchased for a future DPS facility on North White Chapel Boulevard). They are
exploring the feasibility of having a covered arena which would enable the Club to have
more activities. The Richland Hills Riding Club board would like to submit their proposal
to Southlake and see if there is an interest here for a first-class equestrian center. The
Club is proposing to install the infrastructure and to build and maintain the facility (also
pay utilities), but the facility would belong to the City. The City would then execute a
long-term lease agreement with the Club.
Ms. Wood asked why the Club would rather develop a riding facility on Southlake
property than to purchase a piece of property of their own. The Club's view is that they
would rather have more money to spend on a first-class facility than to have to invest in
land costs, which would mean less money to spend on the actual facility. The Club would
invest the money from the sale of the current site into the construction of a facility which
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would enable them to build a nicer facility instead of having to put money into the cost of
a piece of land.
Cara White, SPIN #1 representative and former Park Board member, 4475 Homestead
Drive, Southlake, shared some information about a proposal for an equestrian center on
the Marilyn Tucker property that was presented to the Park Board in June 1999. Ms.
White has some concerns about the lighting issues should the Tucker property be used as
an equestrian arena. Ms. White suggested that the local equestrians get together and
develop a plan.
Kim O'Brien, 940 W. Dove Road, Southlake, Texas, shared her thoughts about having an
equestrian center such as proposed by the Richland Hills Riding Club. She said that at the
time in 1999 when the idea was first proposed for a possible equestrian center on the
Tucker property, the consensus was that it would be a good idea, since it would be a
passive, low -impact, facility that would be neighborhood -friendly, although there would
be ambient light and sound from the site. She said there were a lot of benefits to bringing
this type of facility to that area on the Tucker property if issues and concerns of the
residents can be addressed and if the facility is not perceived as being privatized.
Ms. Wood commented there was a risk of privatizing what is now public land and putting
restrictions in the way of access to that land to the taxpayers of Southlake that own that
land. Ms. Wood felt that it would be an exclusive use of a group that will set limitations
on days and hours of use, which would seem to be a difficult "row to hoe."
Chairman Rawls said should the City seek this proposal, an arrangement would be made
similar to what the City has done with the soccer or baseball associations — taxpaying
citizens can't go out and play soccer on a field that is being used by the associations
during scheduled games just because they may "own" the field and have helped pay for
it. Policies and procedures would be put in place to designate times and uses by the
association as well as cover the interest of the general public.
Liability and indemnity issues were mentioned. Mr. Cochrum commented that a facility
can not be held liable for any accidents/injuries incurred at horse shows or any equestrian
events.
Ms. Georgia co MT ted that a huge benefit of pursuing an equestrian center on the
Tucker property Wits its location adjacent to the existing trails. She said that if there
was a facility (whether a combination indoor/outdoor arena, parking, etc.), a rider could
literally go right to the trails or outdoor exercises. The facility would provide multi -use
benefits.
Ms. Wood felt that before she could consider this equestrian facility proposal, she would
like to know the percentage of people in Southlake that have horses; would like to see a
lot of statistics on the demographic information; would like to know how much the City
paid for the Tucker property; would like to find out what kind of multi -use the City could
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have for that property; and receive a roster of the Richland Hills Riding Club membership
with their addresses.
Director Jackson pointed out that if the DPS site (North White Chapel Boulevard
location) is proposed, it must be kept in mind that property was purchased with Crime
Control District funds and that it would have to be acquired as separate park land and
reimbursement made to the Crime District.
Ms. Georgia recognized that the issues presented by Ms. Wood earlier must be explored.
She said that past plans and master plans for Bob Jones Park have indicated that the usage
of the Tucker property could be an equestrian facility - that type of usage would be
consistent with the overall master plans. Ms. Georgia said this is a great time for the
equestrians in Southlake to talk to Mr. Cochrum and discuss their goals and agendas and
get together to make a presentation at a future meeting.
Mr. Blomquist felt that an important issue to address is how the 60-acre Tucker site can
used as "multi -use."
Deputy Director Polasek stated the reason this item was being presented tonight was for
staff to receive general direction from the Park Board, whether this proposal was
something they desired for staff to pursue with the equestrian association and the
neighbors in the north side of town, or whether this was not the direction to go at this
time. Staff could bring forward information at future meetings if so directed.
Ms. Georgia said she supported further investigation into the proposal and encouraged
staff to work with Mr. Cockrum and the equestrian citizens of Southlake, and to involve
the neighborhoods as much as possible.
Ms. Durham agreed that the idea should be pursued and further research done.
Mr. Cornish, Mr. O'Connor, Mr. Blomquist and Ms. Wood said they were open to further
investigation.
Ms. White will provide Park Board with her notes on the previous equestrian facility
proposal presented in 1999.
Agenda Item No. 7. Liaison Reports
Board members reviewed the following:
(a) Recreation/Special Events - Volunteers are needed for gatekeepers
for the Art In The Square event; publicize the Jewel Concert as much
possible - abo ut 50,000 people are anticipated.
(b) Youth Sports Associations - N o report this meeting.
April 14, 2003
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(c) Community Groups - No report this meeting.
(d) SPIN - SPIN recently hosted a candidate forum which was well
attended.
(e) SPDC - No meeting last month - nex t meeting May 6.
(f) JUC - CISD will close Dawson School during the summer. The next
meeting will be held Thursday, May 8.
(g) City Council Monthly Report - Ms. Wood will present the Park Board
Report at the May 6 Council meeting.
Mr. Rawls said since this would be his last meeting as Chairman of the Parks Board, he
wished to thank staff for the long hours they put in and always having everything ready to
go.
Ms. Durham noted that the April 15 City Council meeting will be Mayor Stacy's last
presiding meeting and encouraged everyone to attend.
Agenda Item No. 8. Adjournment
A motion was made to adjourn the meeting at 9:00 p.m.
Motion:
Durham
Second:
Georgia
Ayes:
Cornish, Durham, Georgia, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
Vote:
7-0
Bobby Rawls'
Parks :& Rec ation Board Chair
Mary ; Z / ;,4-%r� a • Y, 4 c r ` S <- �r'c J
Parks & Recreation Board Secretary
Attachments: Item 5D — Park Dedication for Triple C Ranch
April 14, 2003
Page 11 of 11
City of Southlake, Texas
MEMORANDUM
April 10, 2003
TO: Parks and Recreation Board
FROM: Malcolm Jackson, Director of Community Services (Ext. 1527)
SUBJECT: Reconsideration of recommendation of park dedication requirements for the
Triple C Ranch residential development
Action Requested: Recommendation for approval of park dedication requirements for the Triple
C residential development.
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(1) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for residential development
are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every forty
(40) residential dwelling units.
■ This addition, at 78 proposed lots (dwelling units), would be required
to dedicate 1.95 acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(1) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment
of fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee
for residential development at $1,500 per dwelling unit.
■ The equivalent in park dedication fees for this addition, at $1,500 per
d.u. (x) 78 d.u., is $117,000.
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
5D-1
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
The applicant requests to offset the payment of park dedication fees for
the second phase of the development (20 lots, which is the equivalent of
$30,000 in fees) by dedicating a 20-foot public trail corridor along Dove
Creek. Recall that the original plan for this development included a
similar trail corridor; however, due to the demand for larger lots, the
corridor was excluded from the final plans on 10/16/01 (development
plan and plat). Staff has examined the situation and believes the current
request is very equitable and provides the opportunity to once again
obtain the trail connection.
Financial
Considerations: Acceptance of parkland or fees and credits as previously described. Please
note that a 20-foot wide trail corridor dedication of approximately 3970 linear
feet is approximately 1.82 acres. The park dedication fees being credited is
$30,000. Staff believes that the credited fee is just compensation for such
floodplain acreage.
Financial Impact: The applicant is aware, and agrees, that the City will only provide minimal
maintenance of the corridor for health and safety purposes and the area will
remain in largely natural state at. Upon future trail construction, the City will
only provide maintenance sufficient to keep the trail in good repair.
Citizen Input/
Board Review:
The applicant has approval for the Zoning, Concept Plan and Plat for this
development.
Legal Review: Not Applicable.
Alternatives: Acceptance of land, credits and/or fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ An expense credit worksheet for Triple C Ranch
■ A reduction of the plat for Triple C, Phase I, showing the approximate
location of the proposed trail corridor dedication
■ Copy of the Trails System Master Plan showing the overall proposed trail
connections in the area
5D-z
Staff
Recommendation: Park Board approval of fee credit request and acceptance of trail corridor
dedication as presented.
5D-3
Park Dedication Worksheet
Project Information
A. Project Name: Triple Q Ranch
B. Project Park Service Area Type
(i) Existing X Proposed (ii) X Neighborhood Park Community Park City Park
C. Project is X Residential (go to line D) or Non-residential (go to line E)
D. Residential: Number of new dwelling units 78
E. Non-residential: Number of gross project acres
F. Credit for land dedication, physical improvement, or amenities requested?
X Yes (fill out both line G (i) or (ii) and worksheet below) No (see line G (i) or (ii) only)
G. Dedication/Fee Calculation:
(i) Residential: 1 acre per 40 dwelling units = 1.95 acres OR
78 dwelling units x $1,500 per dwelling unit = $ 117,000 project fees due
(ii) Non-residential: 1 acre per 50 gross acres = acres OR
acres at $800 per gross acre = $ project fees due
Expense Credit Worksheet A B C D E F G H
Current Joint Current Proposed Proposed Private? TOTAL
Item Units Inventory Use' Deficiency Units Value (50% max.) CREDIT
Land Dedication
1. Neighborhood Park Land Dedication
acres
52.3
19.7
2. Community Park Land Dedication
acres
0
144
3. Linear Parks
acres
10.2
25.8
1.74
$30,000.00
4. Open Space'
acres
396
132
'Deficiency standards do not include Joint Use inventories as they are not dedicated to the city. Joint Use shown for informational purposes
2The acreage shown is needed assuming no 'community park' facilities such as lighted sports complexes, concession/restrooms, etc., are constructed on existing park property
"Number can be inclusive of acreage amounts shown in items above
Facilities/Amenities
5. Aquatics center
facility
0
1
6. Baffin cage stall
stall
6
3
7. Baseball diamond (practice 4
diamond
7
9
9
8. Baseball diamond (game)4
diamond
0
10
9. Baseball diamond (game - lighted )4
diamond
7
3
10. Basketball court outdoor
court
3
3
4
11. Bench
each
44
28
12. Recreation center
facility
0
1
13. Fishing pier/dock
pier/dock
2
2
14. Horseshoe pit
each
1
3
15. Inline hockey rink (li hted)5
rink
1
0.3
16. Lacrosse field
field
01
4
17. Pavilion
each
9
5
18. Picnic shelter
each
10
2
19. Picnic table
each
47
25
20. Playground
each
4
5
21. Soccer field (practice )4
field
6
11
8
22. Soccer field (game)4
field
13
11
23. Soccer field (game - lighted )4
field
0
13
24. Softball diamond (practice )4
diamond
5
3
25. Softball diamond (game)4
diamond
0
4
26. Softball diamond (game - lighted)4
diamond 1
3
1
27. Tennis courts
court
15
9
28. Trail (hiking, equestrian)
mile
1
2.6
29. Trailhead
each
2
1
30. Trail (nature, soft or interpretive)
mile
0.5
3.1
31. Trail paved, multi -use
mile
3.4
3.8
32. Sand volleyball court
court
0
2
33.Other (specify):
value I
I
I
1
1
$30,000.00
34. TOTAL CREDIT REQUESTED6 (Sum of right column above) $ 30,000.00
35. REQUIRED FEE (line G(i) or (ii)) (See "Project Information" section) $117,000.00
36. BALANCE (Excess only credited to other projects at Board and Council discretion)
°Standards are based on game and practice fields being mutually exclusive of each other. Fields which may be lighted and/or used as practice and game fields will lower overall numbers.
5Standard is 1:25,000 population. Ultimate population of 35,000 will create a burden. Need most likely met with youth facility in Bicentennial Park per Master Plan.
`Total value of credit for private dedications (Column "G-1 cannot exceed 50 % of "Required Fee- (Line 351
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On -Street Bikeways - Planned
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On -Street Bikeways - Proposed
Sidewalks (<81 - Existing
v _ Sidewalks (< 8') - Programmed
Sidewalks (< 8') - Planned
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Sidewalks (< 8') - Proposed
Programmed Paved Multi -Use Trails 81+
Planned Paved Multi -Use Trails 8' +
Proposed Paved Multi -Use Trails 8' +
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Equestrian/Hike - Existing
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Equestrian/Hike - Planned
Equestrian/Hike - Proposed
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Please sign this form if you would like to speak`�\a�
during PUBLIC FORUM.
Park Board Meeting
Monday, April 14, 2003
Name rint
Address
Pho or Email
Topic
�l`ea�se
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M:\WP-FILES\FORMS\Sign In Sheet.doc