2003-05-12Official Minutes***
Approved by the Parks and Recreation Board June 9, 2003
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CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
May 12, 2003
MINUTES
Board Members Present: Bobby Rawls, Chairman; Frank Cornish, Vice-Chair; Eric
Blomquist, Liz Durham, Tim O'Connor, and Dorothy Wood
Board Members Absent: Mary Georgia, Secretary
Staff Members Present: Malcolm Jackson, Director of Community Services; Steve
Polasek, Deputy Director of Community Services; Chris Carpenter, Senior Park Planner;
and Steve Moore, Recreation Supervisor
REGULAR SESSION
Agenda Item No. 1. Call to Order
Chairman Rawls called the meeting to order at 7:00 p.m.
REPORTS
Agenda Item No. 2. Administrative Comments
Director Jackson reported the following administrative comments:
A. Tree Farm Assessment Report - A Tree Farm Assessment as requested at the
last meeting was provided in the packets. Director Jackson used a
PowerPoint presentation to give a visual evaluation of the existing inventory
in the tree farms. The Assessment presentation provided information and
plans for planting approximately 50 identified "quality" trees within our City
parks, as well as the disposition of approximately 200 "viable" trees to local
citizens.
B. Public Art Statute Foundations - Director Jackson commended the initiative
and backbreaking labor of Senior Planner Chris Carpenter and others that
assisted in having the two art statute foundations constructed. The savings to
the City was approximately $1,700. Staff chose to purchase the materials and
to provide the construction, delivery, and installation in-house, resulting in an
out-of-pocket expense of less than $100. The statues will remain in Rustin
Park until they are permanently placed in the Liberty Garden.
C. Recent Parks & Recreation staff certifications - Landscape Administrator
Keith Martin received notification from the Society of American Foresters
that he was approved to be a "Certified Forester." The certification is a
May 12, 2003
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Official Minutes***
Approved by the Parks and Recreation Board June 9, 2003
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national, voluntary, non-governmental program to credential foresters.
Certification is an individual designation and there are only approximately
3,000 certified foresters nationwide (60 per state). Also, Parks Maintenance
Worker John Blair received notification from the National Recreation and
Parks Association that he passed the national playground safety inspector
course and exam and is now a "Certified Playground Safety Inspector." The
course is the most comprehensive training program offered on playground
hazard identification and risk management methods. Keith Martin is also
certified as a playground safety inspector.
City park playgrounds will receive routine inspections and repairs will be
scheduled. Any critical repairs that were identified during the inspection three
weeks ago have been handled.
D. North Texas Clean Air Coalition (NTCAC) Grant - The Community Services
Department was successful in receiving this grant award. The NTCAC
awarded the City of Southlake $2,000 to produce an educational display
promoting the air-filtering properties of trees and their proper placement and
care. Park staff will work closely with Landscape Administrator Keith Martin
and members of the community to provide the content for the exhibit, which
will then be set up in schools, libraries and relevant seminars around the area.
E. Richland Hills Riding Club - The Board received a copy of the Richland Hills
Riding Club membership list in their meeting packet.
F. Park Board Report at May 6 City Council Meeting - A volunteer is needed to
present the Park Board report for the City Council meeting June 3.
CONSENT AGENDA
Agenda Item No. 3-A. Approval of the Southlake Parks and Recreation Board meeting
minutes of April 14, 2003.
A motion was made to approve the April 14, 2003 meeting minutes.
Motion:
Durham
Second:
Cornish
Ayes:
Blomquist, Cornish, Durham, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
Vote:
6-0
Motion carried.
May 12, 2003
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Official Minutes***
Approved by the Parks and Recreation Board June 9, 2003
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ADDITIONAL INFORMATION ON CONSENT ITEMS
Agenda Item No. 3-A. Approval of the April 14, 2003 meeting minutes. Minutes were
approved as presented in the Park Board packet.
REGULAR AGENDA
Agenda Item No. 4. Public Forum
Chairman Rawls opened the Public Forum by reading the provisions for a public forum.
Julie Bustamante, 1501 Plantation Drive, asked the Board to consider revising the Master
Plan to add a sidewalk along North Peytonville Avenue up to West Dove. This was her
second time to approach the Parks Board about this request. Currently, the Master Plan
shows a sidewalk on North Peytonville Avenue up to Coventry Lane. Ms. Bustamante
provided the Board with a copy of an informal survey she conducted of residents living
along North Peytonville Avenue, which revealed that the sidewalk extension was desired
for several reasons, but primarily for safety concerns. Several of those surveyed said they
would be happy to dedicate the needed right-of-way and one or two citizens agreed to
assist with payment of the construction.
Staff commented that if the sidewalk extension was the direction the Parks Board desired,
approximately 10-feet of right-of-way would have to be purchased or dedicated along
North Peytonville Avenue. Approximately 50 residents would be affected. Funding for a
sidewalk is an issue. Ms. Bustamante said she has talked to all affected residents and had
only one negative reaction. That resident has since moved to Montana.
Various issues related to Ms. Bustamante's request were discussed by the Parks Board.
Public Forum was closed.
Agenda Item No. 5. Consider: No items this agenda
Agenda Item No. 6-A. Renaming of Southlake Softball Complex (aka. Texas School of
Baseball
Deputy Director of Community Services Steve Polasek presented this discussion item
stating that staff was seeking direction from the Parks Board on the process they wish to
take, if any, for re-naming the facility. Several options for soliciting names were offered.
Deputy Director Polasek provided some background information. The Southlake Softball
Complex was originally named the Texas School of Baseball and privately operated as a
baseball park and training facility. When purchased by the City the site was projected to
become the future home of the local softball program. As such, the former name was no
longer appropriate and it was renamed the "Southlake Softball Complex". With the
May 12, 2003 Page 3 of 5
Official Minutes***
Approved by the Parks and Recreation Board June 9, 2003
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softball program now scheduled for Bob Jones Park, the name of the facility may once
again be viewed as inadequate.
The Board received a copy of the "Naming and Renaming of Park Facilities Procedures"
in their packets.
Discussion:
Deputy Director Polasek emphasized the importance of not naming a facility specific to a
type of sports played at the facility.
Chairman Rawls favored having a contest to rename the facility, which would be
advertised in the newspaper. Staff would bring 6-7 of the "entries" back to the Board for
a vote as soon as practical. The other Board members agreed this was the direction they
desired to take for this item.
Agenda Item No. Liaison Reports
Board members reviewed the following:
(a) Recreation/Special Events - Southlake Scene is now in the homes
and registration for the summer programs is gaining momentum.
(b) Youth Sports Associations - N o report this meeting.
(c) Communit~Groups - No report this meeting.
(d) SPIN - N o report this meeting.
(e) SPDC - N o meeting.
(f) JUC - No report this meeting.
(g) City Council Monthly Report - Mr. Blomquist will present the Park
Board Report at the June 3 Council meeting.
Agenda Item No. 8. Adjournment
A motion was made to adjourn the meeting at 8:00 p.m.
Motion:
O'Connor
Second:
Durham
Ayes:
Blomquist, Cornish, Durham, O'Connor, Rawls, and Wood
Nays:
None
Abstention:
None
Vote:
6-0
May 12, 2003
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Official Minutes***
Approved by the Parks and Recreation Board June 9, 2003
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Motion carried.
Bobby Rawls
Parks & Recreation Board Chair
Not present this meeting.
Mary Georgia
Parks & Recreation Board Secretary l i). : <<„ , l J• ij~~
May 12, 2003 Page 5 of 5
Please sign this form if you would like to speak
during PUBLIC FORUM.
Park Board Meeting
Monday, May 12, 2003
Name lease print) Address Phone or Email Topic
M:\WP-FILES\FORMS\Sign In Sheet.doc