2003-10-13***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
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CITY OF SOUTHLAKE
PARKS AND RECREATION BOARD MEETING
October 13, 2003
MINUTES
Board Members Present: Frank Cornish, Vice-Chair; Mary Georgia, Secretary; Elaine
Cox, Liz Durham, Emily Galpin, Cara White and Dorothy Wood
Board Members Absent: Bobby Rawls, Chairman and Eric Blomquist
Staff Members Present: Malcolm Jackson, Director of Community Services; Steve
Polasek, Deputy Director of Community Services; Chris Carpenter, Senior Park Planner;
and Steve Moore, Recreation Superintendent.
REGULAR SESSION
Agenda Item No. 1. Call to Order
Vice Chair Cornish called the meeting to order at 7:00 p.m.
REPORTS
Agenda Item No. 4. Administrative Comments
Director Jackson reported the following administrative comments:
A. Bicentennial Park Water Damage - On September 11th Bicentennial Park
sustained water damage from heavy rains. The extent of the damages was
highlighted in a PowerPoint presentation. Director Jackson commended the
rapid response of park staff members in moving the equipment out of harms
way and no maintenance equipment was damaged.
B. Southlake Saturday Nite Programs - Recreation Superintendent Steve Moore
presented a PowerPoint summary of the Southlake Saturday Nite fall season.
The first Saturday Nite was held on September 13th. Pre-registration yielded
425 participants, with 75 participants registering at the door. Due to capacity
limit of 500, about 100+ people had to be turned away at the door. The
October 4th event was equally successful - 494 youths attended. No one was
turned away. Mr. Moore commented on the popularity of the event saying that
there have been incidents where participants were "scalping" tickets to the
event in the parking lot! The high level of interest in Southlake Saturday Nite
is fantastic, and we are looking forward our final event for the season
November 1.
October 13, 2003
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***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
C. Replacement Trees for Town Square - Due to the heat from concrete,
compacted subsurface soil conditions and poor drainage, eight (8) Red Oaks,
one (1) Savannah Holly, and one (1) Cedar Elm in the Southlake Town Square
Family Park and eight (8) Bur Oaks along North Carroll Avenue have either
declined or in a state of being a future hazard to the public. To rectify this and
stay within the consistent landscape scheme of the Southlake Town Square
development, the Southlake Community Services will be removing and
replacing the trees with the same amount and species of healthy trees. The
replacement trees will be 3" caliper in size but if maintained in a proper
condition will soon grow to catch up with the remaining surrounding trees of
the same species. Director Jackson commended the parks and public works
staffs for their attempt to preserve one of the trees while making a needed
repair to a broken water line. Three bids have been received and the award
will go to Green Oaks Tree Farm. It is anticipated the tree replacement project
will be completed by October 31. Funding is provided through the Tree
Reforestation Fund.
D. Holiday Celebration at Town Square - Park Board members were invited to
the annual Holiday Celebration Saturday, November 22 at Town Square. Fun,
family activities are being planned, as well as a tree lighting ceremony at 6:00
p.m.
CONSENT AGENDA
Agenda Item No 3A Approval of the Southlake Parks and Recreation Board meeting
minutes of September 8, 2003.
A motion was made to approve the minutes of the September 8, 2003 meeting as
presented.
Motion: Georgia
Second: Galpin
Ayes: Cornish, Cox, Durham, Galpin, Georgia, White and Wood
Nays: None
Abstention: None
Vote: 7-0
Motion carried.
ADDITIONAL INFORMATION ON CONSENT ITEMS
Agenda Item No. 3-A. Approval of the September 8, 2003 meeting minutes. Minutes
were approved as presented in the Park Board packet with no changes identified.
October 13, 2003 Page 2 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
1 REGULAR AGENDA
2
3 Agenda Item No. 4. Public Forum
4
5 Vice Chairman Cornish opened the Public Forum by reading the provisions for a public
6 forum.
7
8 Jim Lehane, 714 Saxony Trail, Southlake, Board of Director - Southlake Carroll
9 Lacrosse Association (SCLA), updated the Board on progress, participation, field issues
10 that relate to the Park Board and communicated some issues that Lacrosse would like to
11 have addressed at the Southlake Sports Complex. The Lacrosse Association has
12 approximately 175 players from grades 5-12 participating in the fall session. The large
13 field at the Southlake Sports Complex has been over seeded with rye with the future goal
14 of expanding the field into two regulation fields. Mr. Lehane had two requests: could
15 temporary netting be placed above the 8' high fence at the south end of the field to stop
16 balls from going over the fence into the adjacent baseball field; and could a sign be
17 placed at the Southlake Sports Complex indicating it is the "Home of the Southlake
18 Carroll Lacrosse Association." A copy of a letter submitted to Park Board member Elaine
19 Cox from SCLA present Kelli Riley is attached to the minutes.
20
21 Public Forum was closed.
22
23 Agenda Item No 5-A Recommendation of park dedication requirements for the Estes
24 Park residential development
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26 Director Jackson presented the park dedication request for the Estes Park residential
27 development. The proposed development is for 46 lots, which would require that the
28 developer dedicate 1.15 acres of park land. The equivalent in park dedication fees for this
29 addition, at $1,500 per d.u. (x) 46 d.u., is $69,000. The applicant requested to offset the
30 payment of park dedication fees ($69,000 total) by dedicating to the public a combination
31 of open space areas within the development totaling 2.27 acres, private open space
32 totaling 2.36 acres, and a combination of private amenities, trails and artwork totaling
33 $230,906. The applicant has held SPIN meetings and has received approval for the
34 Zoning, Concept Plan and Plat for this development. The open space and amenities were
35 items generally favored by area residents, though shown as entirely private at the time.
36
37 Staff recommended the approval of the fee credit request and acceptance of park land
38 dedication as presented, with the following two considerations:
39
40 (1) the developer remains committed to providing complete maintenance
41 of the dedicated area ("Peninsula Park and Pond") via the Estes Park
42 HOA (this stipulation must be approved in the Developer's Agreement
43 at Council), and
44 (2) (2) that no stipulations be carried forward in the Developer's
45 Agreement that would limit the public use or alteration of the
46 dedicated Peninsula Park and Pond.
October 13, 2003 Page 3 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
1
2 A copy of the Estes Park request and staff memo is attached to these minutes.
3
4 Discussion:
5
6 Senior Park Planner Chris Carpenter addressed Ms. White's concern about the provision
7 for maintenance of the dedicated area. There will be a binding, contractual clause in the
8 developer agreement, approved by City Council, with a stipulation that the area will be
9 maintained in perpetuity by the Estes Park Homeowners Association.
10
11 Ms. Georgia favored the park dedication proposal and noted that the proposal would help
12 meet the citizens' needs regarding open space and amenities even though the park is
13 smaller than a normal 5-acre neighborhood park.
14
15 Ms. White felt it more beneficial to the City for the developer to pay park dedication fees
16 instead of providing the park land, trails, and amenities and that the money could be
17 better spent somewhere else in the City.
18
19 Mr. Carpenter spoke about public/private use aspects of the park and said that the city
20 would clearly denote Estes Park as a public park with signage at a later date.
21
22 Ms. Durham spoke in favor of the proposal stating that since it is located on Dove Road,
23 it would be visible and could be a trail point.
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25 Ms. Wood had some concerns also about the maintenance issues.
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27 Ms. Cox commented on the size of the park verses the size of the pond in relation to the
28 park.
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30 A motion was made to approve the recommendation for the Estes Park residential
31 development, which would include a dedication of park land at a ratio of 1 acre of
32 park land for every 40 residential units, it would be an open space area of 2.27 acres
33 providing private open space totaling 2.36 acres at 50% of the maximum credit for a
34 combination of private amenities, trails and artwork totaling $230,906 at a 50%
35 maximum credit. In addition, recommend that the City Council approve this only
36 with the stipulation that this acreage be maintained by the homeowners association
37 established by the developer until sueh time as the City agrees * talke it over-.
38
39 Ms. Galpin questioned the clause in the motion regarding "the City taking it over."
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41 Ms. Georgia amended the motion on the table to "strike any mention of a future time
42 when the City may opt to take over that agreement."
43
44 Motion: Georgia
45 Second: (the tape recorder did not pick up a "second"
46 Ayes: Cornish, Cox, Durham, Galpin, Georgia, and Wood
October 13, 2003 Page 4 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
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Nays: White
Abstention: None
Vote: 6-1
Motion carried.
Agenda Item No 5-B Recommendation of allocation of coins from the fountain in Town
Square
Director Jackson presented this item and explained several reasons why re-allocation of
expenditure of the fountain coins was being suggested. Previously, the Park Board had
designated that the coins be used to purchase trees and a plaque for the fountain. As a
result of several sources, the City has more than an adequate number of resources to pull
from for planting trees and the funds from the fountain are not necessary.
Staff recommended that the Board consider re-allocation of the coins to be used for two
programs: 1) to support the Parks and Recreation program scholarship fund, and 2) the
youth ambassador trips to Southlake's Sister Cities of Toyoma, Japan and El Fuerte,
Mexico.
The scholarship fund assists families with children below the age of eighteen who can
provide evidence of a financial hardship (as defined by the program) by providing them
with an opportunity to participate in programs offered through the City's Parks and
Recreation program.
Financial assistance for youth ambassador trips to visit Southlake's Sister Cities would be
also be included and considered on a case-by-case basis. There is no on-going financial
impact associated with the proposed re-allocation of coins from the Town Square
fountain as expenditures associated with providing scholarships from these funds would
be dependant upon the amount of coins collected.
There is approximately $1,450 in the fountain fund with two additional 5-gallon buckets
of coins awaiting deposit. It is estimated that $350+ per year is recovered from the
fountain and no expenditures have occurred to date.
Discussion:
Several possible projects utilizing the funds from the fountain were presented by the
Board.
A suggestion was made to use the coins to fund the purchase of artistic amenities for the
City's parks and seek other funding sources to accommodate the need for rec program
scholarships, such as seeking grant opportunities from organizations.
A suggestion was made to use SPDC funds, however SPDC funds can only be used for
capital items.
October 13, 2003 Page 5 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
1
2 It was suggested that the fountain money be used to provide "seed" money for the
3 scholarship fund that could be advertised to give people an opportunity to invest in.
4 Although the City does have some funds in a scholarship account, until a guideline policy
5 is completed and ready for publication, there has not been any formal announcement of
6 the scholarship fund to the public. Staff is currently reviewing a draft that will provide
7 direction on how to operate the program and how the requests are to be processed
8 internally.
9
10 Lisa Stokdyke, 720 North Peytonville Avenue, asked the Board why funding for Sister
11 Cities youth programs was selected since Sister Cities is a non-profit organization,
12 separate from anything Park Board has ever funded. Director Jackson explained that the
13 City of Southlake does have a Community Services Agreement with the Southlake Sister
14 Cities organization that does allow the City to do things in joint partnership with Sister
15 Cities. The City cannot provide any service or funding absent the Agreement. Should the
16 Park Board direction be to provide funds for the youth ambassador trips, the Agreement
17 will need to be modified in order to accommodate a scholarship program for Sister Cities.
18
19 During the lengthy discussion, the need to look at the expenditure of the fountain coins to
20 address the need for recreation programs scholarships to assist needy participants as well
21 as provide financial assistance for Sister Cities youth participants was identified. The
22 Board asked that further investigation into finding other funding options to address these
23 two issues be presented for their consideration at a future date.
24
25 A motion was made to accept the request for allocation of coins from the fountain in
26 Town Square - those existing and those awaiting to be processed - to be allocated
27 between the Sister Cities program and between the Scholarship Program in the City
28 of Southlake
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30 Ms. White asked to have the motion indicate there would be further investigation by staff
31 of additional funding alternatives. Director Jackson assured this issue will be brought
32 back during the next budget review.
33
34 Ms. Durham continued the motion adding with the request that staff will continue
35 to seek the application processes, the funding processes and that they be identified
36 during the annual review.
37
38 Motion: Durham
39 Second: White
40 Ayes: Cornish, Cox, Durham, Georgia, White and Wood
41 Nays: None
42 Abstention: Galpin
43 Vote: 6-0-1
44
45 Motion carried.
46
October 13, 2003 Page 6 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
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Agenda Item No. 6-A. Potential uses of Tucker propert
Director Jackson explained this item was put on the agenda at the request of Park Board
member Cara White. He led the discussion by giving the Board some background
information about the purchase and current lease agreement.
He said there had been recent interest in using the ranch house on the Tucker property for
the Nature Center. And, the City had also received a proposal last month to lease the
property from Cathee Theall, who desires to provide riding lessons and trail rides at the
site.
This item is brought forward as a general discussion at this time to determine the level of
support for the types of use the Tucker property may house and to obtain direction from
the Park Board on the appropriate manner to proceed.
Cara White, Park Board and Friends of the Nature Center member, talked in support of
using the house on the Tucker property for the Nature Center for several reasons - the
house is structurally sound, it could be converted into a Nature Center fairly easy and
quickly, the funds generated by the Nature Center could be used to collect the exhibits,
etc. for the Center, and the proximity to the lake for nature hikes. The Friends of the
Nature Center are researching how much it would cost just to get the doors open. One of
the proposals by Ms. White is that the upstairs portion of the house be used for Park
offices.
Cathee Theall, 706 E. Peninsula Drive, Southlake, Texas, presented a proposal to lease
the Tucker property as an equestrian center. Ms. Theall highlighted the features that the
Tucker property has in place that would be ideally suitable for an equestrian center - a
house, a barn for 5-6 horses, and a lighted outdoor arena. Its position is ideal for access to
all the trails in and around Bob Jones Park. Ms. Theall commented that a nature center
and an equestrian center could co-exist on the property. Ms. Theall said she was prepared
to discuss the management and provide the necessary equipment and personnel to
operate, maintain and grow such a facility. She asked the Park Board for permission to
pursue discussions.
Vice Chair Cornish asked what percentage of citizens in Southlake have or ride horses?
Ms. White responded probably a couple of hundred, including kids. In addition to the
horseback riders, the trails are used by many hikers.
Ms. Georgia asked that staff investigate the potential liability issues involved with the
use. The City would protect itself by an "indemnify and hold harmless" clause designed
so that if there is any litigation, the entity that is involved must indemnify the City for any
expenditures for litigation and if the City sustains any loses involved, then to reimburse
the City for those costs. The City does carry liability coverage and would have to attach
the Nature Center to the policy as stated in a contract. The contract would probably be
written much like the Tennis Center operation.
October 13, 2003 Page 7 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
1 There were discussions about access to all citizens to the trails and the Corps of
2 Engineer's position about allowing hard surface trails. Senior Planner Chris Carpenter
3 said the Corps will look at each individual location and put the best engineer practice into
4 effect at each location and that where in the past they may have excluded hard surface,
5 they are now taking a different approach.
6
7 Ms. Wood expressed a problem she feels about a very small part of Southlake's
8 population using the Tucker property for an equestrian center and wishes to see the
9 property utilized by all citizens. She said she also had a problem with a private group
10 leasing these lands and competing with private riding groups, which have to purchase
11 their own land, build barns, lights and arenas.
12
13 Ms. White said that if the City was interested in leasing the Tucker property as an
14 equestrian center, the offer should be advertised so that more similar groups could make
15 an offer.
16
17 It was the consensus of the Board that the property needs to be put to use by the City.
18
19 Ray Chancellor, 809 Harvard Court, Southlake, Texas, presented a chemistry analogy of
20 a "closed system." He said if you apply pressure to a system, that system is going to
21 change to adjust to that pressure and it is that concept that concerns Mr. Chancellor about
22 the Park Board. He said the Bob Jones Park is a biological artifact - it's one of the few
23 examples of nature's way of conserving water. That area provides a training area for the
24 citizens. Mr. Chancellor talked about the need to educate the citizens about this unique
25 piece of property that the City invested in. He said the issue is that the City has a piece of
26 property that is a true wildlife center that is typical of our region in Texas. The question
27 is: do we want to preserve it for our children and future generations? This is the time to
28 make that decision. Mr. Chancellor urged the Park Board not to make a hasty decision on
29 anyone coming to the City on a monthly basis unless you can look at the whole system
30 and see what affect that will have on the Park and the long range plan
31
32 Ms. Galpin made supporting comments about the work that was done by the Nature
33 Center Committee in studying, researching and producing a recommendation to City
34 Council that the Nature Center be placed on Tucker property and she urged the Board to
35 give the Committee consideration for that. She said she believes the uses can co-exist.
36 Ms. Galpin said whether the Nature Center stays there permanently or whatever, there is
37 some way to start making movements toward that.
38
39 Staff will send a copy of the Nature Center Study to Ms. Cox.
40
41 Ms. Wood said this is a great opportunity to serve our citizens. She commented that it is
42 estimated that about 30% of people nationwide and locally are "nature watchers" and are
43 involved in nature issues. She commented that at least 80% are "walkers" that would like
44 to utilize the trails. She said this is the best use of the $2 million dollars that citizens paid
45 for and the best use of the land would be to provide it to all the citizens.
46
October 13, 2003 Page 8 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
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Director Jackson summarized the Board's discussion by stating that "there was a general
consensus of the Board that we need to address this from a co-habitation with an
equestrian use and a nature center use, so that some point in time there could be a
transition from the utilization of the facility itself from one entity to the other as another
structure might be developed. For now, staff needs to look at what the opportunities are
for co-habitability, what the uses are for either of those entities and then to bring that
information back to the Board for the Board to be able to give consideration as to the
future of that site, notwithstanding what the Master Plan might adjust at any time."
Director Jackson reminded the Board that the upcoming holiday season is upon us and
that it may be later than January before staff will have adequate time to bring something
back before the Board.
Agenda Item No. 6-B. Implementing a dog park within the City's park system
Director Jackson presented the concept of a dog park to the Board and explained the
features that are commonly found at these facilities. He gave examples of some of the
general rules and regulations typically found at most dog parks. Costs depend upon the
actual size and amenities, but the typical costs for a three-acre dog park include: fencing
($12,000), water ($1,500+), benches ($2,000), shad canopies/pavilions ($15,000), signage
($1,000), dispensers ($500), and trash cans ($500).
Community interest has been growing during the past year with the planning and
implementation of Boo Boo's Buddies Pet Celebration held on September 6, 2003 which
raised over $6,500 for the construction of a dog park.
This item is presented to the Parks Board in order to seek the direction of the Board in
constructing and operating a dog park within the City's parks system. Should the Board
provide direction to proceed, staff will investigate potential locations for a dog park,
develop conceptual plans with cost estimates, propose rules and regulations, identify
current funding sources, and present a full analysis to the Board at a future meeting.
Discussion:
Jan Ekonomy, 907 Midland Creek, Southlake, Texas, spoke in support of a dog park for
Southlake and related some experiences she had with the Boo Boo's Buddies event. Ms.
Ekonomy said it is clear from the citizens that this is definitely something they would like
to have.
Ms. Wood commended Ms. Ekonomy on all the work she did in behalf of the event and
in raising $6,000.
Vice Chair Cornish said that the Board collectively would appreciate staff's efforts to
look into having a dog park as an added feature to our existing park system.
October 13, 2003 Page 9 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11110103
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Four potential sites have been identified and will be discussed during a formal
presentation to the Board.
Agenda Item No. Liaison Reports
Board members reviewed the following:
(a) Recreation/Special Events - Ms. Durham invited the Board to the Liberty
Garden grand opening and dedication ceremony Saturday, October 25 at
10:00 a.m. at Bicentennial Park.
(b) Youth Sports Associations - Ms. Cox distributed a report from each of the
athletic organizations. She related compliments from the associations to
staff on the maintenance of the fields! Fall is busy for all - baseball will
have about 750 participants, softball with 300 girls playing, lacrosse will
have about 200 students, and soccer had 1,900 participants.
(c) Community Groups - The City has been successful on two different
submissions to the Texas Parks and Wildlife's proposed Colleyville Loop
of the Prairie and Pineywood Wildlife Trail Map. TPWD will publish the
two sites in its Nature Tourism literature, which will note the site locations
and have a brief description of the flora and fauna available for viewing. A
special thanks goes to the Nature Center Development Committee for
recognizing the opportunity and encouraging submission of the
application.
(d) The Friends of the Nature Center group is reorganizing and will meet
October 26, 3:00 p.m. at Bob Jones Park day camp area.
Keep Southlake Beautiful held its fall quarterly cleanup on October 11,
2003, 9-noon. Adopt-A-Street Partners picked up litter on their assigned
streets. To date, approximately 100 bags of litter were picked up!
Southlake Sister Cities will meet October 30 to discuss a proposed
international Sister Cities gardens. Invitations to the annual Thanksgiving
Dinner will be mailed to the Board.
(e) SPIN - Has been holding meeting to discuss 2025 Plan. SPIN will hold a
joint meeting with City Council on October 14, 2003
(fl SPDC - No report at this time.
(g) JUC - Next meeting scheduled November 10.
(g) City Council Monthly Report - refer to list provided in packet
October 13, 2003 Page 10 of 11
***Official Minutes***
Approved by the Parks and Recreation Board 11/10/03
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Agenda Item No. 8. Adjournment
The Park Board voted unanimously to adjourn the meeting at 9:21 p.m.
z
Bobby Rawls 'qua-
Parks & Recreation Board Chair F'o-0b~`~ i"<< is
Mary Georgia
Parks & Recreation Board Secretary
Attachments: Item No. 4 - Public Forum - letter from SCLA president
Item No. 5A - Estes Park Park Dedication Request w/attachments
October 13, 2003
Page 11 of 11
oclater 1a,
Mrs. Maim
Peru Boats Msmbsr-rte &I 7-"l *I?#
Elaine:
As a follow-Qp tour cox w*r*& tn, Ii-is Wow aisttc are opportunities for
oartinwso lsr woverrieant on air field at Soa.vilako Sports Complex (88iC).,
i l Ths, fencoo •nr loo close to our eslew'nes area and of fields, attbroviatintg
the tt zs of e1heir of our regulation a Yaw fields. ' nese conatrai". ailow us
to proct.co at SSC. Hoving; a rogOotior game at ail levels Is "iffy" of beat.
The closeness diaailcva any rogwiation game with our 7-le grad boy
players. A regulation size field carmot Do owrrsntly marked on fete "Cid
boil we carp girt close The girls con pi sy bsJt their fieldr, are actually a tot
bigger than *hot we coin owyontly mark the 88C "old
Q>c lilac flu fort will be Porn ti' hwi the teryces can be taken down to silow
the adequate oleying fioid space 4or goinios anc practioss at all ievarle as
wt I as safe Ponmaeters.
21 The height of fears behsnd the soutls sr*$ sire !Ow, thearoby sPowing
"mae missed sl'kats to litsra4 wino .,Ar jr, the field or areai Lohino the goe'.
l°urrem y it s ar ty paua t► if anyone is oo$lking or playing in trio ores
boh,ed. This is a high level at wnceir wror~ the 7"-^I2* grsdo boys are
oreaticirrr. Fortunately trq,,& fs',, V,.ere weans to to lowixsro activity on the
tack field when these age groups area practicing.
Dort u aoiW p-same as above unless some tarnporary nwaing could De
nsteelled aver sheet; for» for now
3; Field Cor6*~ ons. Gress is lookinj bi !ter but is still splotchy at best oil the
Morth" or d of the f :*!d, There art Many rr►ugh looking spotty or®as
where rococo are obvious. 71-terae are A LOT of red ant beds on this field.
`rho nortnrrrr end of our sbbroviated field elopes up at the and.
~g~maarr► s -The SCLA rooomly seeded at no, CUst to tits city the
anw. 9 `i id Trio SCLA wo Jlo apl moats elimination treotment of thei red
ant beds by t"ie airy. The slops ,r) the field wlil be Ned where the SSC :s
turned into the Iscrosse lelde.
E lame. I appreciate your ca!! and your r*gkjsst for these 00, portt.initlos to
perhaps be Oddro ssect in, o t'rreiiy fashion.
-monks for iii yow C1j,
1.60i 44r1•y
SC,.eA Or"don,
City of Southlake, Texas
MEMORANDUM
September 30, 2003
TO: Parks and Recreation Board
FROM: Malcolm Jackson, Director of Community Services (Ext. 1527)
SUBJECT: Recommendation of park dedication requirements for the Estes Park residential
development
Action Requested: Recommendation for approval of park dedication requirements for the Estes
Park residential development.
Background
Information: Park Dedication Requirements for the Development:
According to Section 7.03(A)(1) of the City of Southlake Subdivision
Ordinance, the parkland dedication requirements for residential development
are as follows:
■ Dedicated parkland at a ratio of one (1) acre of parkland for every forty
(40) residential dwelling units.
■ This addition, at 46 proposed lots (dwelling units), would be required
to dedicate 1.15 acres of park land.
Fee Payment Alternative:
According to Section 7.05(A)(1) of the City of Southlake Subdivision
Ordinance, the City Council, upon recommendation by the Parks and
Recreation Board, may determine the acceptability of a developer's payment of
fees in lieu of park land dedication requirements.
■ The City of Southlake Fee Schedule establishes the park dedication fee for
residential development at $1500 per dwelling unit.
■ The equivalent in park dedication fees for this addition, at $1,500 per
d.u. (x) 46 d.u., is $69,000.
Fee Credit Request:
According to Section 7.07(B)(1) of the City of Southlake Subdivision
Ordinance, the Parks and Recreation Board may make a recommendation to
the City Council as to the acceptability of any alternative to land dedication,
including physical improvements.
A-e
• The applicant requests to offset the payment of park dedication fees
($69,000 total) by dedicating to the public an open space areas within
the development totaling 2.27 acres with a pond and pathways, private
open space totaling 2.36 acres, and a combination of private amenities,
trails and artwork totaling $230,906 (see attached spreadsheet for
dedication details.)
Financial
Considerations: Acceptance of parkland or fees and credits as previously described. Please note
that the estimated value of the land proposed for dedication is approximately
$136,557, based on the currently adopted Park Dedication ordinance and the
established raw land acreage value of $60,000 per acre.
Financial
Impact: The city would assume no additional maintenance impact per the agreement
proposed by the developer. This agreement, if accepted, would be executed in
the Developer's Agreement in Council.
Citizen Input/
Board Review:
• The applicant has held SPIN meetings and has received approval for the
Zoning, Concept Plan and Plat for this development. The Developer's
Agreement is pending a future Council date.
Legal Review: Not Applicable.
Alternatives: Acceptance of land, credits and/or fees at varying levels.
Supporting
Documents: Supporting documents include the following items:
■ A letter from the applicant stating his request
■ An expense credit worksheet for Estes Pointe Addition
■ Reduction of the Concept Plans
Staff
Recommendation: Park Board approval of fee credit request and acceptance of park land
dedication as presented. Please note the following considerations proposed by
staff-
• The value of the property proposed for dedication exceeds the
required fee, and the proposed acreage exceeds the dedication acreage
requirement.
• The developer has committed to providing complete maintenance of
the dedicated area ("Peninsula Park and Pond") via the Estes Park
5 P~ -'I--
HOA. This stipulation must be approved in the Developer's
Agreement at Council.
• Staff requests no stipulations be carried forward in the Developer's
Agreement that would limit the public use or alteration of the
dedicated Peninsula Park and Pond.
5 A-3
T E R R A
September 24, 2003
Southlake Park Board
c/o Cris Carpenter
RE: Estes Park
Dear Board,
Terra Land Development has recently received zoning approval for our 30-acre development
called Estes Park. It is located on the south side of Dove Road, between Carroll and White
Chapel, next to the Brazos Power station.
The single greatest factor, which the neighborhood desired, was open space and parks in the
project. With that in mind, our plan has just under 5 acres of parks in the 30-acre site. We have
just completed a similar park in Trophy Club, in a project called The Knoll. Being 3/0 of an acre,
you can see by the enclosed pictures it has turned out to be a beautiful park. As you enter the
subdivision, a sculpture of a mother reading with her son is at the front of the park area. We used
the existing trees where we could, and accented them with planted trees and grass. This park is
similar to how we see the park in the southwest area of Estes Park.
We would like to request the board to approve the dedication of the 2.27-acre public park along
Dove Road. Estes Park HOA would maintain this park and it would be open to all the residents of
Southlake. The focal point of this first park is the water framed by the existing trees. As you can
see by the plan, a walking path will be built around the park with benches.
The median park consists of 22,000 square feet and will be a home for a nice sculpture like the
one we have in The Knoll park. Having a path along the park will be pedestrian friendly, as well
as, a beautiful stroll.
The southwest portion of Estes Park will be the location of the third park. The heavily wooded
area is going to be the focus of the park. Much like our Knoll Park we will keep as many of the
existing trees as possible, while adding an active playground in the clearing on the south end.
The construction plans are currently being drawn, with actual construction planned for January
2004. Homes will be started later in 2004.
Thank you for your consideration.
' cerely
Pa
President
TERRA LAND DEVELOPMENT CO.
395 W. Northwest Parkway (Hwy, 114) • Suite 300 • Southlake, TX 76092 - Office: (817) 410-9201 • Fax: (817) 410-9205
SP-L\,
Expense Credit Worksheet
A B
C D
E
F
G H
Rem
Current
Units Inventory
Joint Current
Use' D
Proposed
Units
Proposed
Value
Private? TOTAL
(50% max.) CREDIT
.Land Dedication ?
;
_
1. Neighborhood Park Land Dedication
acres
52.3
19.7
2. Community Park Land Dedication2
acres
0
144
3. Linear Parks
acres
10.2
25.8
4. Open Space3 & C,
acres
396
132
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fll N 'ACC - U - Zs 3G '
.
Faci/iEieelAmenitiea
j
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5. Aquatics center
facility
0
1
6. Batting cage (stall)
stall
6
3
Baseball diamond (practice)4
diamond
7
9
9
8. Baseball diamond (game)4
diamond
0
10
9. Baseball diamond (game - lighted)4
diamond
7
3
10. Basketball court (outdoor)
court
3
3
4
11. Bench
each
44
28
O
2 Z
Z Z
12. Recreation center
facility
0
1
13. Fishing pier/dock
pier/dock
2
2
14. Horseshoe pit
each
1
3
15. Inline hockey rink (tghtee
rink
1
0.3
16. Lacrosse field
told
0
4
17. Pavilion
each
9
5
18. Picnic shelter
each
10
2
19. Picnic table
each
47
25
/
Soo
O
b
20. Playground
each
4
5
Q 6
pD
O o
21. Soccer field (practice)4
field
6
11
8
22. Soccer laid (game)4
told
13
11
23. Soccer laid (game - lighted)4
told
0
13
24. Softball diamond (practice)
diamond
5
3
25. Softball diamond (game)
diamond
0
4
26. Softball diamond (game - lighted)4
diamond
3
1
27. Tennis courts
court
15
9
28. Trail (hiking, equestrian)
mile
1
2.6
29. Trailhead
each
2
1
30. Trail (nature, soft or interpretive)
mile
0.5
3.1
, 0 Z
31. Trail (paved, multi-use)
mile
3.4
3.8
19,3 Z-
Soo
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32_ Sand volleyball court
court
0
2
33. Other (specify): R.T'
value
/
120,600
d 6
Q
34. TOTAL CREDIT REQUESTED6
36. REQUIRED FEE Cline Gf? r or
(ii))
36. BALANCE
i
j (Sum of right column above) Z p
(See "Project Information" section) q 6
(Excess only credited to other projects at Board and Council discretion) /
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Please sign this form if you would like to speak
during PUBLIC FORUM.
Park Board Meeting
Monday, October 13, 2003
2~7
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Name lease print)
Address
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Topic
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M:\WP-FILES\FORMS\Sign In Sheet.doc