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2024-11-11 Parks Board MeetingCITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, November 11, 2024 6:00 P.M. LOCATION: City of Southlake The Marq Legends Hall — Board Room 285 Shady Oaks Dr. Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: 1. Call to Order 2. Consent A. Approve minutes from the Parks & Recreation Board meeting held on October 14, 2024 3. Public Forum (This is the Public's opportunity to address the Park and Recreation Board about non - agenda items. During this proceeding, the Park and Recreation Board will not discuss, consider, or act on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to 3 minutes.) 4. Consider A. Recommendation on renewal of the Southlake Tennis Center Management Agreement B. Recommendation on a Facilities Utilization Agreement with Dragon Youth Football. C. Recommendation on a Facilities Utilization Agreement with Grapevine Southlake Soccer Association. D. Recommendation on a Facilities Utilization Agreement with Southlake Carroll Lacrosse Association. E. Recommendation on a Facilities Utilization Agreement with Lady Dragon Lacrosse. 5. Discussion A. Park and Recreation Board Update City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — November 11, 2024 Page 2 of 2 6. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, November 08, 2024, by &00 p.m. pursuant to Chapter 551 of the Texas Government Code. C1Ty���i,� s . O ; Amy 11 y, TRer* t �, City cre ary If you plan to attend,4his'pul�lic, me-q' ti and have a disability that requires special needs, please advise the City Secr i 4%116 {�s`in advance at 817.748.8016 reasonable accommodations will be made to assist you"'"'"". City gf'Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING MINUTES: NOVEMBER 11, 2024 LOCATION: THE MARQ SOUTHLAKE Legends Hall — Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Magdalena Battles, Vice - Chair Paul Venesky, Secretary Kevin Klaas, and Board Members Deanna Kienast, Patrick Mundlin, Joe Sansone, and Renee Thomas PARKS AND RECREATION BOARD MEMBERS ABSENT: NA STAFF PRESENT: Director of Community Services David Miller, Deputy Director Ryan McGrail, and Deputy Director Fince Espinoza REGULAR AGENDA 1. CALL TO ORDER Chair Magdalena Battles called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD OCTOBER 14, 2024 The minutes of the October 14, 2024, regular Parks and Recreation Board meeting were approved with no changes or corrections. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED A motion was made to approve the Consent items, including the minutes of the regular Park Board meeting held on October 14, 2024. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the November 111 2024 Parks Board Meeting Page 2 of 4 Motion: Venesky Second: Mundlin Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, and Thomas, Klaas Nays: None Abstain: None Vote: 7-0 Motion carried. 3. PUBLIC FORUM Chair Battles opened Public Forum at 6:01 p.m. There being no one to speak, Chair Battles closed Public Forum at 6:01 p.m. 4. CONSIDER 4A. RECOMMENDATION ON RENEWAL OF THE SOUTHLAKE TENNIS CENTER MANAGEMENT AGREEMENT Director Miller presented item 4A to the Park Board for consideration. Deputy Director Ryan McGrail was available to answer questions APPROVED A motion was made to recommend the renewal of the Southlake Tennis Center Management Agreement. Motion: Thomas Second: Kienast Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas Nays: None Abstain: None Vote: 7-0 Motion passed. 4B. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH FOOTBALL Director Miller presented item 4B to the Park Board for consideration. Deputy Director Fince Espinoza was available to answer questions APPROVED A motion was made to recommend a Facilities Utilization Agreement with Dragon Youth Football. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the November 111 2024 Parks Board Meeting Page 3 of 4 Motion: Venesky Second: Mundlin Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, Nays: None Abstain: None Vote: 7-0 Motion passed. Thomas, and Klaas 4C. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION Director Miller presented item 4C to the Park Board for consideration. Deputy Director Fince Espinoza was available to answer questions APPROVED A motion was made to recommend a Facilities Utilization Agreement with Grapevine Southlake Soccer Association. Motion: Mundlin Second: Thomas Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas Nays: None Abstain: None Vote- 7-0 Motion passed. 4D. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE CARROLL LACROSSE ASSOCIATION Director Miller presented item 4D to the Park Board for consideration. Deputy Director Fince Espinoza was available to answer questions APPROVED A motion was made to recommend a Facilities Utilization Agreement with Southlake Carroll Lacrosse Association. Motion : Klaas Second: Kienast Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas Nays: None Abstain: None Vote: 7-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the November 11, 2024 Parks Board Meeting Page 4 of 4 Motion passed. 4E. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH LADY DRAGON LACROSSE Director Miller presented item 4E to the Park Board for consideration. Deputy Director Fince Espinoza was available to answer questions APPROVED A motion was made to recommend a Facilities Utilization Agreement with Lady Dragon Lacrosse. Motion: Sansone Second- Venesky Ayes: Battles, Kienast, Mundlin, Sansone, Venesky, Thomas, and Klaas Nays: None Abstain: None Vote: 7-0 Motion passed. 5. DISCUSSION 5A. PARK AND RECREATION BOARD UPDATE David Miller was available to answer questions and reminded the Park Board that Home for the Holidays would be on Saturday, November 23, 2024. 7. ADJOURNMENT Chair Magdalena Battles adjourned the meeting at 6.30 p.m. 40 (Ma.,6dal0na Battles, Chair David Miller, Director of Parks & Recreation Board Community Services An audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork