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24-037 RESOLUTION NO. 24-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, AMENDING THE SENIOR ADVISORY COMMISSION BYLAWS, PROVIDING AN EFFECTIVE DATE. Whereas, the City Council created the Senior Advisory Commission as set forth in Ordinance No. 653, dated December 19, 1995; and, Whereas, the Senior Advisory Commission was created to act as an advisory board to the City Council relating to senior programs and issues. • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The Senior Advisory Commission Bylaws set forth in Exhibit "A" are hereby adopted, and any amendments to such bylaws must be approved by the City Council. Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 15TH DAY OF OCTOBER 2024. CITY OF SOUTHLAKE, TEXAS utiu ‘00011,10,„ EST: ����vILITHL,42.'�, S awn McCaskill As •` 0 • Mayor 4 •z1.• • A VA h:E TRA$C ` o • Ci ecr- rry • ,'',,,'%**.*,,,,00s Exhibit A BYLAWS OF THE CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose The Southlake City Council established the Southlake Senior Advisory Commission to act as an advisory board to the City Council relating to all senior related programs, services, and needs. Section 1.2 Powers In fulfillment of its purpose, the Southlake Senior Advisory Commission shall be governed by the Southlake City Code and other applicable laws. ARTICLE II COMMISSION MEMBERS Section 2.1 Composition and Terms of Office (a) The Commission shall consist of seven (7) citizens of the City of Southlake, Texas, who must be at least fifty-five (55)years of age.An exception may be made at the disrection of City Council to appoint no more than two members under the age of 55, who have either education and/or experience which is deemed to be beneficial to the Senior Advisory Commission and shall be appointed by the City Council. Places on the Commission shall be numbered one (1) through seven (7). Each member shall be a citizen of the City at all times while serving on the Senior Advisory Commission. (b) Members shall be appointed for two-year terms. Members shall serve without compensation. All appointments for regular and/or alternate members to fill unexpired terms shall be filled in the same manner as regular appointment and shall terminate as per the original term being filled. (c) No member may serve on the Senior Advisory Commission for more than three (3) consecutive two (2) year terms. (d) Alternate members assigned to a board, commission, or committee, will be assigned a corresponding number(e.g.Alternate#1,Alternate#2).Alternate members shall attend all meetings and may participate in discussions related to agenda items or matters,but will not ' vote on these items or matters. (e) An alternate member in the event of an absence or disqualification of a regular member at a meeting shall act in the place of such member and perform the duties of a regular member, including voting on agenda items or matters. In the absence of one or more regular members, the alternate member assigned with the highest numerical position (e.g., Alternate 1) and who is present shall be seated as a regular member. In the event of the resignation of a regular member, the alternate member assigned with the highest alternate numerical position will act in the place of such member until the City Council has appointed a new regular member for that place for the remainder of the term. (f) All board members shall serve in accordance with the provision of the approved Board and Commission Manual. (g) Any member or alternate of the Senior Advisory Commission, unless specifically provided otherwise by State law, the City Charter, or the Code of Ordinances, shall serve at the will and pleasure of the City Council, and may be removed from the office in accordance with City Charter, State law or another applicable ordinance. Section 2.2 Conduct of Business (a) At the meeting of the Commission, matters pertaining to the business of the Commission, as posted on the agenda, shall be considered in accordance with the rules of procedure as from time to time prescribed by the Commission. (b) At all meetings of the Commission the Chair shall preside. In the absence of the Chair, the Vice Chair shall preside. (c) The Chair shall be a voting member of the Commission. (d) Minutes of the Commission meeting shall be filed with the City Secretary and distributed to the members of the City Council upon request. ARTCILE III OFFICERS Section 3.1 Officers and Terms of Office (a) The officers of the Commission shall be a Chair, Vice-Chair and Secretary. The City Council will appoint annually the Senior Advisory Commission Chair as outlined in Ordinance No. 1228B. (b) A member who serves any term as the Chair may be appointed to serve a fourth consecutive two-year term. (c) As soon as practicable, after the annual appointment of new commission members by the City Council, the Board shall select from the members a Vice-Chair and Secretary, each to serve for one year. Should any of the above referenced officers' positions become vacant, the Commission shall hold a special election to fill such vacancy for the duration of the unexpired term. (d) All officers shall be subject to removal from office at any time by a vote of the majority of the City Council. (e) Within thirty (30) days after the appointment of a new member to the Commission, or prior to the first time that a new member participates in a meeting, the new member shall complete the orientation and training requirements outlined in the City's Board and Commission Manual. Section 3.2 Powers of the Chair The Chair shall preside at all meetings of the Commission and perform all duties incident to the office of the Chair and such other duties as may be prescribed by the Commission or the City Council. Section 3.3 Vice-Chair In the absence of the Chair or in the event of his/her inability or refusal to act,the Vice-Chair shall perform the duties of the Chair, and when so acting shall have the powers of and be subject to all restrictions upon the Chair. The Vice-Chair shall perform other duties as from time to time may be prescribed. Section 3.4 Secretary In the absence of the Chair and the Vice-Chair or in the event of their inability or refusal to act, the Secretary shall perform the duties of the Chair,and when so acting shall have all the powers of and be subject to all restrictions upon the Chair. ARTICLE IV BOARD DUTIES AND RESPONSIBILITIES Section 4.1 Duties and Responsibilities The duties and responsibilities of the Senior Advisory Commission shall be to: (a) Act in an advisory capacity to the City Council in all matters pertaining to senior programs and issues, including development of long-range capital improvement programs which impact senior citizens. (b) Recommend changes in policies which impact senior citizens. (c) Annually prepare and submit to the City Council a review of senior related programs, services and needs. ARTICLE V FISCAL YEAR Section 5.1 Fiscal Year The fiscal year of the Senior Advisory Commission shall run with the City of Southlake fiscal year. ARTICLE VI AMENDMENTS TO BYLAWS Section 6.1 Amendments to Bylaws These bylaws may be altered, amended or repealed and new bylaws may be adopted by a majority of the Commission members present at any regular meeting, or any special meeting, if at least two (2) days written notice is given on an intention to alter, amend, or repeal these bylaws or to adopt new bylaws at such meeting. Once approved with a majority vote by the Commission,the amended bylaws shall be presented at the next City Council meeting for ratification. Approval Date: January 10, 2006 Approved By: Senior Advisory Commission 1.Amendment Date: March 2, 2010 Approved By: City Council 2.Amendment Date: May 14, 2024 Approved By: Senior Advisory Commission October 15, 2024 City Council