Item 4A - Minutes
REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 1, 2024
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REGULAR CITY COUNCIL MEETING MINUTES OCTOBER 1, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Operations Manager Customer Relations,
Melody Anderson, Chief Financial Officer Sharen Jackson, Police Chief Ashleigh Casey,
Interim Fire Chief Jeremy Wilson, Director of Community Services David Miller, Deputy
Director of Economic Development and Tourism Robert Briggs, Director of Planning and
Development Services Dennis Killough, Director of Public Works Rob Cohen, City
Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:31pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATE
Southlake Chamber of Commerce President and CEO Mark Guilbert updated the Council
about upcoming events for the Chamber.
4. DISCUSS ESTABLISHING AN ADVISORY COMMISSION FOR PEOPLE WITH
DISABILITIES
City Manager Alison Ortowski introduced Director of Community Services David Miller
who facilitated a discussion about an Advisory Commission for People with Disabilities.
ITEM 4A
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tem Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:58pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters;
and Section 551.087 deliberation regarding economic development negotiations. The
City Council adjourned for Executive Session at 5:51pm. Executive Session began at
6:09pm and concluded at 7:21pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:25pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor McCaskill expressed his appreciation to City and CISD staff for a well-executed
homecoming event, filled with community spirit, held on September 25.
3B. CITY MANAGER’S REPORT
3B1. CUSTOMER SERVICE WEEK UPDATE
City Manager Alison Ortowski introduced Operations Manager Customer Relations
Meldoy Andersen who provided an update regarding customer service week.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE SEPTEMBER 17, 2024, REGULAR CITY
COUNCIL MEETING.
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4B. ITEM LEFT BLANK INTENTIONALLY.
4C. APPROVAL OF AN SPDC MATCHING FUNDS REQUEST FROM GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION (GSSA) FOR THE PURCHASE OF 10
SOCCER GOALS TO BE UTILIZED AT BOB JONES PARK IN AN AMOUNT
NOT TO EXCEED $45,000.
4D. TABLE: ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA
DISTRICT, ON PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A,
3A3, 3A1B, AND A PORTION OF TRACTS 1E, 1D, AND 3A1, LARKIN H.
CHIVERS SURVEY, ABSTRACT NO. 300, AND GENERALLY LOCATED AT
THE NORTHEAST CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD.,
WEST OF RIVERA DR., AND APPROXIMATELY 600 FT. SOUTH OF E.
KIRKWOOD BLVD., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: “ECZ” EMPLOYMENT CENTER ZONING DISTRICT.
REQUESTED ZONING: “ECZ” EMPLOYMENT CENTER ZONING DISTRICT.
SPIN NEIGHBORHOOD #3. PUBLIC HEARING (THE APPLICANT HAS
REQUESTED TO TABLE THIS ITEM TO THE NOVEMBER 5, 2024, CITY
COUNCIL MEETING.)
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented the items for consideration on the
Consent Agenda.
Ms. Sayeda Bilqees, 6705 Sapphire Circle N., Colleyville, spoke on behalf of Item 8B,
and requested Council to consider her as a nomination as a candidate for the Tarrant
Appraisal District Board of Directors.
Motion was made to approve Consent Items 4A-4D, as written, and moving Items 7A, 7B,
and 8B from the Regular Agenda to the Consent Agenda, noting the following:
- Item 7A: Ordinance No. 480-821, ZA24-0049, 1st Reading, Zoning Change and
Concept Plan for 1039 Burney Lane, on property described as Tract 2A, J.
Childress Survey Abstract No. 254, and located at 1039 Burney Ln., subject to the
Staff Report dated September 24, 2024, and approving the variance to Subdivision
Ordinance 483, as amended, which requires a 5-foot sidewalk along the street
frontages of Burney Lane and North Carroll Avenue;
- Item 7B: Ordinance No. 480-822, ZA24-0053, 1st Reading, Zoning Change and
Concept Plan for 1393 Brown Lane, on property described as Tract 1G04, J. Heirs
Survey Abstract No. 253, subject to the Staff Report dated September 24, 2024,
and approving the zoning change and concept plan for the construction of a new
single-family residential home, and approving the variance to allow the lot not to
front a public street meeting the minimum city street standards as required by
Subdivision Ordinance No. 483, as amended, Sections 8.01 and 5.04, noting that
the lot shall meet the minimum fire protection standards of the City of Southlake;
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- Item 8B: Resolution No. 24-035, nominating candidate(s) to the Tarrant Appraisal
District (TAD) Board of Directors, nominating Mike Alfred and Gary Losada.
Motion: Talley
Second: Williamson
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:36pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:36pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-820, ZA24-0043, 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR 2561 N. WHITE CHAPEL BLVD., ON PROPERTY
DESCRIBED AS LOT 2, BLOCK 1, WOODALL ADDITION, SOUTHLAKE,
TARRANT COUNTY, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL
DISTRICT. PROPOSED ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #1. PUBLIC HEARING
TABLED UNTIL THE OCTOBER 15, 2024, CITY COUNCIL MEETING
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:39pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:39pm.
Motion was made to TABLE Item 6A, Ordinance No. 480-820, ZA24-0043, 2nd Reading,
Zoning Change and Concept Plan for 2561 N. White Chapel Blvd., on property described
as Lot 2, Block 1, Woodall Addition.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
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6B. RESOLUTION NO. 24-034, ZA24-0047, SPECIFIC USE PERMIT FOR A MASS
GATHERING FOR SOUTHLAKE SPRING FESTIVAL (SPRINGFEST) TO BE
HELD IN A PORTION OF SOUTHLAKE TOWN SQUARE, GENERALLY
LOCATED BETWEEN E. SOUTHLAKE BLVD., CARROLL AVE., PROSPECT
ST., FEDERAL WAY, AND CENTRAL AVE., CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS. CURRENT ZONING: "DT" DOWNTOWN DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:45pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:45pm.
Motion was made to approve Item 6B, Resolution No. 24-034, ZA24-0047, Specific Use
Permit for a Mass Gathering for Southlake Spring Festival (Springfest) to be held in a
portion of Southlake Town Square, generally located between E. Southlake Blvd., Carroll
Ave., Prospect St., Federal Way, and Central Ave., subject to the Staff Report dated
September 24, 2024, and noting the following:
- Approving the Mass Gathering for Spring Festival (Springfest) to be held in a
portion of Town Square with a 3-year SUP term.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
RESOLUTION NO. 24-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING FOR SPINGFEST
LOCATED BETWEEN E. SOUTHLAKE BLVD., CARROLL AVE., PROSPECT ST.,
FEDERAL WAY, AND CENTRAL AVE., SOUTHLAKE, TEXAS, BEING DESCRIBED AS
A PORTION OF SOUTHLAKE TOWN SQUARE, MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT “A”, AND AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B” AND
PROVIDING AN EFFECTIVE DATE.
6C. ZA24-0052, SITE PLAN FOR 104 AND 112 RIVER OAKS DR., ON PROPERTY
DESCRIBED AS LOTS 3 AND 5, BLOCK 1, RIVER OAKS ADDITION, AND
LOCATED AT 104 AND 112 RIVER OAKS DR., CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC HEARING
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APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:49pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:49pm.
Motion was made to approve Item 6C, ZA24-0052, Site Plan for 104 and 112 River Oaks
Dr., on property described as Lots 3 and 5, Block 1, River Oaks Addition, and located at
104 and 112 River Oaks Dr., subject to the Staff Report dated September 24, 2024, and
noting the following:
- Approving the Site plan to build two new multi-tenant commercial office buildings
in compliance with the approved concept plan.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
6D. ORDINANCE NO. 480-424B, ZA24-0054, 2ND READING, ZONING CHANGE
AND SITE PLAN FOR 1310-1360 N. WHITE CHAPEL BLVD., ON PROPERTY
DESCRIBED AS LOTS 13R1 - 13R5, T.M. HOOD NO. 706 ADDITION,
SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "S-P-1"
DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #5. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6D and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 7:53pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
7:53pm.
Motion was made to approve Item 6D, Ordinance No. 480-424B, ZA24-0054, 2nd
Reading, Zoning Change and Site Plan for 1310-1360 N. White Chapel Blvd., on property
described as Lots 13R1 - 13R5, T.M. Hood No. 706 Addition, subject to the Staff Report
dated September 10, 2024, and noting the following:
- Approving the zoning change and site plan from S-P-1 detailed site plan district to
S-P-1 detailed site plan district to include a commercial school/tutoring academy
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as permitted use as presented.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 480-424B
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS
LEGALLY DESCRIBED AS LOTS 13R1-13R5, T. M. HOOD NO. 706 ADDITION
SOUTHLAKE, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING
APPROXIMATELY 3.04 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED
IN EXHIBIT “A” FROM “S-P-1” DETAILED SITE PLAN DISTRICT TO “S-P-1” DETAILED
SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-821, ZA24-0049, 1ST READING, ZONING CHANGE AND
CONCEPT PLAN FOR 1039 BURNEY LANE, ON PROPERTY DESCRIBED AS
TRACT 2A, J. CHILDRESS SURVEY ABSTRACT NO. 254, AND LOCATED AT
1039 BURNEY LN., CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS.
CURRENT ZONING: “AG” AGRICULTURAL DISTRICT. REQUESTED
ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD #2.
APPROVED UNDER CONSENT
7B. ORDINANCE NO. 480-822, ZA24-0053, 1ST READING, ZONING CHANGE AND
CONCEPT PLAN FOR 1393 BROWN LANE, ON PROPERTY DESCRIBED AS
TRACT 1G04, J. HEIRS SURVEY ABSTRACT NO. 253, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL
DISTRICT. REQUESTED ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #5.
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APPROVED UNDER CONSENT
8. RESOLUTIONS:
8A. RESOLUTION NO. 24-033, APPOINTING MEMBERS AND CHAIRS TO
VARIOUS POSITIONS ON THE ALLIANCE FOR COMMUNITY ENGAGEMENT,
COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION, LIBRARY
BOARD, METROPORT TEEN COURT, PARKS AND RECREATION BOARD,
SENIOR ADVISORY COMMISSION, AND THE SOUTHLAKE ARTS COUNCIL.
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented Item 8A.
Motion was made to approve Item 8A, Resolution No. 24-033, appointing members and
chairs to various positions on the Alliance for Community Engagement, Community
Enhancement Development Corporation, Library Board, Metroport Teen Court, Parks and
Recreation Board, Senior Advisory Commission, and the Southlake Arts Council, and
noting the following appointments:
ALLIANCE FOR COMMUNITY ENGAGEMENT (ACE):
Name Place Term Expiring Chair Appointment
Places 2, 4, 5, 6, 7, 8, 10, 11, 12
There were no appointments made to ACE.
COMMUNITY ENHANCEMENT AND DEVELOPMENT COPORATION (CEDC):
Name Place Term Expiring
Place 4
There were no appointments made to CEDC
LIBRARY BOARD:
Name Place Term Expiring Chair Appointment
Lori Burr Place 1 October 2026
William Doby Place 2 October 2026 Chair
Cicely Nelson Place 5 October 2026
Lauren Green Place 6 October 2026
Janet Theaker Place 7 October 2025
METROPORT TEEN COURT
Name Place Term Expiring
Ronell Smith Southlake City
Council Rep.
October 2026
Kara Carreras Southlake Rep. October 2026
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PARKS BOARD
Name Place Term Expiring
Renee Thomas Place 6 June 2025
SENIOR ADVISORY COMMISSION:
Name Place Term Expiring Chair Appointment
MaryLee Alford Place 2 October 2026 Chair
Remains VACANT Place 3 October 2025
Julie Walter Place 4 October 2026
Bernadette
MacDermott
Place 7 October 2026
Patty Rogers Alternate 1 October 2025
Remains VACANT Alternate 2 October 2026
SOUTHLAKE ARTS COUNCIL:
Name Place Term Expiring Chair Appointment
Leslie Walker Place 2 October 2026
Terri Messing Place 4 October 2026
Susan Steinbrecher Place 6 October 2026
VACANT Alternate 1 October 2026
Tamara McMillan Place 7 October 2025 Chair
Motion: Talley
Second: Williamson
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp, Williamson
Nays: None
Approved: 7-0
RESOLUTION NO. 24-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO POSITIONS ON THE ALLIANCE FOR COMMUNITY
ENGAGEMENT, COMMUNITY ENHANCEMENT AND DEVELOPMENT
CORPORATION, LIBRARY BOARD, METROPORT TEEN COURT, PARKS AND
RECREATION BOARD, SENIOR ADVISORY COMMISSION, AND THE SOUTHLAKE
ARTS COUNCIL PROVIDING AN EFFECTIVE DATE.
8B. RESOLUTION NO. 24-035, NOMINATING CANDIDATE(S) TO THE TARRANT
APPRAISAL DISTRICT (TAD) BOARD OF DIRECTORS.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. ITEM LEFT BLANK INTENTIONALLY.
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9B. SV24-0008, VARIANCE TO THE MASTER SIGN PLAN FOR SOUTHLAKE
TOWN SQUARE FOR TOMMY BAHAMA, LOCATED AT 160 STATE STREET,
SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from the Council.
Motion was made to approve Item 9A, SV24-0008, Variance to the Master Sign Plan for
Southlake Town Square for Tommy Bahama, located at 160 State Street, subject to the
Staff Report dated September 4, 2024, and approving the following:
- Painted visual art wall mural sign on the west elevation (rear) of the building
- Painted visual art wall mural sign on the south elevation (left side) of the building
- Larger mural sign that what is allowed
Motion: Williamson
Second: Robbins
Ayes: Robbins, McCaskill, Smith, Torres-Lepp, Williamson
Nays: Talley, Scharli
Approved: 5-2
9C. SV24-0010, VARIANCE TO THE MASTER SIGN PLAN FOR SOUTHLAKE
TOWN SQUARE FOR SWEET PARIS CREPERIE & CAFÉ, LOCATED AT 228
STATE STREET, SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9C and
answered questions from the Council. Mike Gary, 3629 Weeburn Dr., Dallas, spoke on
behalf of the sign contractor.
Motion was made to approve Item 9A, SV24-0010, Variance to the Master Sign Plan for
Southlake Town Square for Sweet Paris Creperie & Café, located at 228 State Street,
subject to the Staff Report dated September 24, 2024, and approving the following:
- Sign D with larger letters
- Sign E with the “Southlake” tagline
Motion: Talley
Second: Robbins
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Torres-Lepp
Nays: Williamson
Approved: 6-1
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
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11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 15TH OF OCTOBER 2024.
______________________________
Shawn McCaskill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary