2024-07-24 CCPD MinutesCity of Southlake Values:
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SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: July 24, 2024
LOCATION: Southlake Police Department Headquarters
600 State Street, 4th Floor
Southlake, TX 76092
TIME: 6:00 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: Ken McMillan (President),
Robert Williams (Vice President), Frank Powers, William Meddings, Kara Club & David Barnes
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: Jay Demas
STAFF PRESENT: Chief of Police Ashleigh Casey, Fire Battalion Chief Jonathan Castro, Sharen Jackson
(Chief Financial Officer) & Erika Fletcher (CCPD Board Secretary)
1.REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM
2.PUBLIC FORUM: (-agenda
items. During this proceeding, the Board will not discuss, consider, or take action on any
items presented by the public. We respectfully ask that anyone stepping forward to speak
during public forum limit remarks to three minutes or less.)
3. CONSIDER
3A. APPROVE MINUTES FROM MAY 14, 2024, CRIME CONTROL AND PREVENTION DISTRICT BOARD
MEETING APPROVED (6 0)
Motion: CCPD Board Member proposed a motion to approve the minutes from the
May 14, 2024, CCPD Board Meeting.
Second: CCPD Board Member
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3B. APPROVE THE AMENDED FISCAL YEAR 2024 CRIME CONTROL AND PREVENTION DISTRICT
OPERATING BUDGET AND ADOPTION OF FISCAL YEAR 2025 CRIME CONTROL AND PREVENTION
DISTRICT OPERATING BUDGET . APPROVED (6 0)
Question asked by CCPD Board President:
In May 2024, there was an item on the agenda that addressed potential future needs of
additional body cameras for the SROs. Did we strike that item?
Response given by Police Chief Ashleigh Casey:
That is one change from the initial preview that you received in May. After reviewing our
current body camera inventory, and the fact that we are due for a 3 rd year upgrade, it was
decided that we are going to postpone that request until we renew the contract. When we
renew the contract for the upgrade, we will add additional body cameras to the contract
at that time. We have sufficient body cameras for the Patrol and SRO divisions, so that
item was removed from the list. The new item on the list is the addition of five (5) Tasers.
The amount of the body cameras we initially requested was just under $26,000. The
addition of five (5) Tasers is a total of $16,000, which is a $10K savings from the initial
body cam request.
Question asked by CCPD Board Member:
Chief, how many paramedics do we have assigned to the SWAT Team and will the
paramedics have a body camera assigned to them if they go into an active shooter
scenario?
Response given by Police Chief Ashleigh Casey:
There are two (2) paramedics on the team, and they do not currently have body
cameras. We do have officers who respond to those type of scenarios that do have body
cameras.
Question asked by CCPD Board President:
Sharen, when you spoke of SRO funding of $2,333,611, there is a difference of $67,341.
1st Response given by Chief Financial Officer Sharen Jackson:
Yes, that difference of $67K is related to our annual payment for the Motorola
Watchguard camera system that we pay annually to the vendor, and not related to
SROs.
2nd Response given by Police Chief Ashleigh Casey:
Motorola Watchguard is the overarching system that our dash cameras and body camera
videos feed into. In other words, i for both dash and body
cameras that we use, for continuity.
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Update provided by Chief Financial Officer Sharen Jackson:
We recommend amending the 2024 sales tax numbers upwards to $2.6M, even though,
year-to-
very conservative with the projections because the trend showed that sales tax was
going down. This year, we will collect more than we originally anticipated, so I
recommend increasing the sales tax numbers to $2.6M for the year as well as an
increase in interest income for the year. The total amended expenses are $2.2M. There
are recent reclassifications between personnel costs and operational costs in which we
moved expenses into the proper categories. The transfer-out total from the CCPD Fund
to the General Fund is the indirect charge to CISD for the administrative costs that the
City oversees. There is a change of 4% of income, from $100,000 to $111,000, which
increases the indirect charge amount. If you recall, the transfer-out is for the EOC
expenses. The CCPD Fund will end the 2024 fiscal year with an estimated ending fund
balance of $5.4M.
Moving on to the proposed 2025 CCPD Fund Budget. For sales tax, we are
recommending $2,652,000, which reflects a 9.4% increase. When compared to the
original adopted budget,
number. By the end of the 2025 fiscal year, we should see similar numbers of revenue
we collected in investment income. Even though we started the 2024 fiscal
. I feel comfortable that $185K is a
conservative number for investment income.
Regarding the personnel expenditures, $2,177,000 is related to the SRO
benefits that are funded out of the CCPD Fund. The operational expenditures listed
includes the SRO operational costs, Town Square Security and the additional
equipment that Chief Casey mentioned, totaling $2.7M with a net change of 94,000.
Again, the transfer-out is for the indirect charge towards the General Fund at 4% of the
proposed revenue totaling $113,000. The CCPD Fund is projected to end the 2025 fiscal
year just under $5.5M.
Question asked by CCPD Board President:
Do I have a motion to accept Item 3B?
Motion: A CCPD Board Member proposed a motion to approve Item 3B.
Second: CCPD Board Member
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4. DISCUSSION
4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX
Update given by Chief Financial Officer Sharen Jackson:
The most recent collection, in May 2024, reflected a 10% reduction of what we collected
in May 2023. In May 2023, we had an audit adjustment, so if you back that out, our
actual adjustments would have been 2.3% above what we collected that month. In 2023,
we had a large increase, which was due to a one-time adjustment. In May 2024, we
collected slightly more than we did in May 2023, less the adjustments. Year-to-date we
trending about 1.7% less. Looking at the different industries and the detail on your sales
industry that is trending less. Some is related to construction, but
retail and food continue to be strong.
4B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM
Update given by Police Chief Ashleigh Casey:
The SRO Division is currently fully staffed. We filled our last SRO position back in May
2024 towards
is a retired 20-year veteran from the Los Angeles Police Department who moved locally a
few years back with her family. She really likes the SRO program within our community,
and be assigned to the Clariden School in August 2024. Anissa started with us in
May 2024 and is completing the on-board training before school begins in August
very excited to be a part of the new SRO team. This brings the full compliment of the
SRO program to twenty (20) SROs, including one (1) SRO at each Carroll ISD campus,
one (1) SRO at our Keller ISD campus, one (1) at The Clariden School, and we have a
couple of rovers who are helping to supplement whenever we have an SRO that is off
campus for any reason. Keep in mind, the twenty (20) SROs in the SRO Division also
includes one (1) SRO Captain, one (1) SRO Sergeant and one (1) SRO Corporal.
Question asked by CCPD Board Member:
Do the SROs go to school activities like basketball games at night?
Response given by Police Chief Ashleigh Casey:
Yes, they do, but i . Typically, the SROs arrive before school begins
and stay late for traffic control security. Some of the before-school security and post-
school security needs include activities such as games, etc.
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Question asked by CCPD Board Member:
Are there any other private schools in Southlake that qualify for a resource officer?
Response given by Police Chief Ashleigh Casey:
The Clariden School is the only one.
Question asked by CCPD Board Member:
The overtime adjustment, is it going to be requested every year or just this year?
Response given by Police Chief Ashleigh Casey:
That overtime adjustment is a base budget adjustment to the CCPD Fund, which means
additional overtime funds will be included as an annual operating expense within the
CCPD Fund budget. Since the initial expansion of the SRO program back in 2013, we
funds for the increase in .
The other issue we identified is officers receive pay raises every year or market
adjustments, and the overtime rate also changes. We have to account for that as well.
So, the
requests made as future pay raises & market adjustments continue.
Questions asked by CCPD Board Member:
Regarding the D.A.R.E. program, did we approve it, who paid for it? Is it being used right
now?
Response given by Police Chief Ashleigh Casey:
We approved the L.E.A.D. program, Law Enforcement Against Drugs, and it was paid for
by Crime Control. Yes, it is currently in use.
Question asked by CCPD Board Member:
We also have a new Assistant Chief of Police, correct?
Response given by Police Chief Ashleigh Casey:
We do. Jose Luna was recently appointed as the Assistant Chief of Police on July 15,
has 20 years of law
enforcement experience. He worked previously for Killeen PD. He is also the North
in Quantico, VA, and he is slated to return in mid-September 2024.
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