2024-10-08 CCPD MeetingCITY OF
SOUTHLAKE
TEXAS
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT
BOARD MEETING AGENDA
October 8, 2024
6:00 P.M.
LOCATION: Southlake DPS Headquarters Facility
600 State Street, 4th Floor CCPD Room
Southlake, Texas 76092
1. Call to order:
2. Public Forum: (This is the Public's opportunity to address the board about non -agenda items. During
this proceeding, the Board will not discuss, consider, or take action on any items presented. We
respectfully ask that anyone stepping forward to speak during Public Forum limit remarks to three
minutes or less.)
3. Consider:
A. Approve minutes from the July 24, 2024, Crime Control and Prevention District Board meeting.
B. Approve an expenditure not to exceed $167,000 for Phase 1 of the NETCO Police/Fire radio
system upgrade.
C. Approve an expenditure not to exceed $80,000 towards the purchase of the LENCO Northeast
Tarrant Regional SWAT armored vehicle.
4. Discussion:
A. Update on Crime Control and Prevention District sales tax.
B. Update on School Resource Officer program.
C. Update on EOC.
5. Meeting adjourned.
A quorum of the City Council may be present at this meeting
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas on`F� iaayjlpptober 4, 2024, by 6:00 p.m., pursuant to Chapter 551 of the Texas
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CITY OF
SOUTHLAKE
SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING
MINUTES: October 8. 2024
LOCATION: Southlake Police Department Headquarters
600 State Street, 4th Floor
Southlake, TX 76092
TIME: 6.00 p.m.
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: Ken McMillan (President),
Frank Powers, William Meddings, David Barnes&Jay Demas
CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS ABSENT: Kara Club & Robert Williams
STAFF PRESENT: Chief of Police Ashleigh Casey, Interim Fire Chief Jeremy Wilson, Sharen Jackson
(Chief Financial Officer) & Erika Fletcher(CCPD Board Secretary)
1. REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM
2. PUBLIC FORUM: (This is the public's opportunity to address the board about non-agenda
items. During this proceeding, the Board will not discuss, consider, or take action on any
items presented by the public. We respectfully ask that anyone stepping forward to speak
during public forum limit remarks to three minutes or less.)
3. CONSIDER
3A. APPROVE MINUTES FROM JULY 24,2024 CRIME CONTROL AND PREVENTION DISTRICT BOARD
MEETING APPROVED (5— 0)
Motion: CCPD Board Member proposed a motion to approve the minutes from
July 24, 2024, CCPD Board Meeting.
Second: CCPD Board Member
Page 1 of 7
City of Southfake Values:
Integrity•Innovation♦Accountability♦ Commitment to Excellence♦ Teamwork
313. APPROVE AN EXPENDITURE NOT TO EXCEED $167,000 FOR PHASE 1 OF THE NETCO POLICE/FIRE
RADIO SYSTEM UPGRADE. APPROVED (5— 0)
• Update provided by Police Chief Ashleigh Casey:
In July 2024, we presented the FY25 CCPD Budget which was approved. This item is one
of the approved items on that agenda. Today, we are bringing this item back to the CCPD
Board for approval to expend these funds because it exceeds the $50,000 threshold.
There is a requirement to receive CCPD and City Council approval on any purchase that
exceeds $50,000. I'd like to make a note that City Council has already approved the FY25
CCPD Fund Budget as well as this expenditure at the September 25, 2024 City Council
meeting. In summary, our City policy requires each expenditure that exceeds $50,000 to
be entered onto a spend authorization list that goes before City Council at the same time
they approve the budget.
• Question asked by CCPD Board Member:
Is NETCO completely changing out the entire radio system?
• Response given by Police Chief Ashleigh Casey:
Yes, this is an entire radio platform upgrade which is scheduled to take place in phases.
The NETCO Consortium is comprised of six (6) cities, and Southlake is one of the six (6)
cities. We have a staff member who serves on the NETCO Consortium Board, and the
Board's recommendation is to complete the upgrade in phases. This item represents the
first phrase of the upgrade, which will then be completed over the next 5-6 years.
• Question asked by CCPD Board Member:
Is there a new tower included in the NETCO proposal?
• Response given by Police Chief Ashleigh Casey:
I don't know at this point. That will be something we can clarify as we move towards
those additional phases. As we discussed, this is phase one and there will be additional
requests that come forward in future years and we'll have more specifics with dollar
amounts as we move closer to those years.
• Response given by Interim Fire Chief Jeremy Wilson:
This upgrade is due to Fort Worth upgrading their B22 backbone which requires
Southlake to upgrade our hardware to maintain connectivity. This is an upgrade by
Motorola and since Fort Worth is upgrading their system, we also have to upgrade our
system.
Page 2 of 7
City of Southlake Values:
Integrity♦Innovation♦Accountability♦ Commitment to Excellence♦ Teamwork
• Response given by Police Chief Ashleigh Casey:
This is similar to the portable radios and any other radio equipment. At some point, the
equipment reaches the end of life, that Motorola defines, and after that point, Motorola no
longer supports the equipment.
• Question asked by CCPD Board Member:
How will the phased approach work with this radio platform upgrade?
• Response given by Police Chief Ashleigh Casey:
Certainly, everything we do has to be coordinated with the other agencies. As far as the
radio transition itself, typically, we will continue to use our existing radios as we transition
to the next system. They won't just cut everything off one day and then turn everything
on the next day. In future phases of this upgrade, they will be changing out dispatch
consoles which will affect our dispatch center. This will require coordination amongst the
other cities, which is another reason for completing the upgrades in phases.
Motion: CCPD Board Member proposed a motion to approve Item 3B.
Second: CCPD Board Member
3C. APPROVE AN EXPENDITURE NOT TO EXCEED $80,000 TOWARDS THE PURCHASE OF THE LENCO
NORTHEAST TARRANT REGIONAL SWAT ARMORED VEHICLE. APPROVED (5 — 0)
• Update given by Police Chief Ashleigh Casey:
Again, this is another part of the FY25 approved budget items that we discussed with you
back in July 2024. We're bringing this back to the CCPD Board to approve the
expenditure for an amount not to exceed $80,000 which is the Southlake Police
Department's portion of the LENCO SWAT armored vehicle purchase.
• Question asked by CCPD Board Member:
Is this vehicle yet to be built? Will it take 14-18 months?
• Response given by Police Chief Ashleigh Casey:
It is not built yet but is estimated to take 9-12 months.
• Question asked by CCPD Board Member:
Is the total cost $386,866? Dividing this number by six is $64,477 which leaves a
difference of$15,500. Is that difference contingency money in case something else is
needed?
City of Southiake Values:
Integrity•Innovation♦Accountability♦ Commitment to Excellence♦ Teamwork
Page 3 of 7
• Response given by Police Chief Ashleigh Casey:
Yes, that is what we were originally quote. As a ceiling, we would need up to $80,000 to
move forward per agency.
• Question asked by CCPD Board Member:
What is the relationship, if any, between this new vehicle and the big, armored vehicle
that we currently have?
• Response given by Police Chief Ashleigh Casey:
The MRAP vehicle is a military grade vehicle that we acquired through the LESO 1033
program. The caveat to that is the federal government, at any time, when they need it
back, can take it back, so it is on loan to us. The LENCO vehicle is in addition to the
MRAP vehicle. We plan to keep the MRAP vehicle as long as we're allowed, but if it were
taken back, the LENCO vehicle will substitute the MRAP vehicle. The LENCO vehicle is
much more suited for an urban environment, and it is specifically made for police SWAT
teams.
Additionally, from a more tactical perspective, when looking to secure a scene or a
building, having two vehicles that can be set on either side, creates a safer environment
for everyone including civilians, if the SWAT team is ever in the process of rescuing
someone.
Motion: CCPD Board Member proposed a motion to approve Item 3C.
Second: CCPD Board Member
4. DISCUSSION
4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX
Update given by Chief Financial Officer Sharen Jackson:
Included in your budget, the most recent collection received is the July 2024 collection.
We are slightly above what we collected during the same month in the prior year. Year to
date, we are still trending approximately 1.6% less than what we collected in the exact
same period last year. However, we did amend the budget upward because we were so
conservative in our original estimates. I'm anticipating that by the end of this year we will
hit $2.6 M in collections as it relates to the 2024 fiscal year. The next collection we will
receive will be the August collection.
• Question asked by CCPD Board Member:
Do you see the outlook for sales tax being good?
Page 4 of 7
City of Southfake Values:
Integrity♦Innovation♦Accountability♦ Commitment to Excellence♦ Teamwork
• Response given by Chief Financial Officer Sharen Jackson:
I anticipate that sales tax will be relatively flat, I don't expect to see any huge double
digits that we've seen in previous years.
• Question asked by CCPD Board Member:
Is this competitive with local cities around us?
• Response given by Chief Financial Officer Sharen Jackson:
It is competitive, and the surrounding cities are doing relatively the same as we are
unless they've had a massive increase in new retail that's moved in over the last 6-8
months, then they are going to see a larger increase. But it's pretty consistent among the
neighboring cities.
• Question asked by CCPD Board Member:
Do you see any threats (on sales tax) on the horizon?
• Response given by Chief Financial Officer Sharen Jackson:
I don't. The stores that are currently vacant in Town Square already have plans for
what's coming. So that will be an increase in sales tax that we're not currently seeing.
As those stores transition, there's a lag in collection. I don't see any huge threat that we
will see any significant decreases, but I also don't see a large increase either.
4B. UPDATE ON SCHOOL RESOURCE OFFICER PROGRAM
Update given by Police Chief Ashleigh Casey:
No significant updates. The last update that we had in July 2024 is that we hired the
final SRO which is assigned to The Clariden School. The new SRO's name is Annissa
Valencia and that's going well with that school. Again, we are fully staffed within the SRO
Program, so that brings the total number of officers in that division to 20 including the
Captain, Sergeant and Corporal.
We've had a number of school events. Recently, we had Homecoming in Town Square
and that went well with a large number of our SROs in attendance providing security and
traffic control. We currently have officers at all campuses, including Clariden and all
CISD Campuses. To recap, we have 2 SROs at each Senior High location, plus one
SRO at each of the other CISD Campuses. We have one SRO at our Keller ISD Campus
which is Florence Elementary and one SRO at The Clariden School. We have 2 rovers to
fill-in whenever an SRO is sick or out for training and they also provide additional
security at the other campuses.
Page 5 of 7
City of Southlake Values:
Integrity♦Innovation♦Accountability♦Commitment to Excellence♦ Teamwork
• Question asked by CCPD Board Member.-
If there was an incident at Florence Elementary in Keller ISD, would the Keller Police
Department respond to the incident, or would Southlake respond?
• Response given by Police Chief Ashleigh Casey:
If they have an incident, remember the calls filter into NETCOM Dispatch which is a
regional dispatch center for Keller, Colleyville and Southlake. Southlake would get the
dispatch call. Realistically, if we had a major problem at that campus, Keller and
Colleyville would be there to assist, but it would be in our jurisdiction.
• Question asked by CCPD Board Member:
Have we done an adequate job securing the school buildings the best we can?
• Response given by Police Chief Ashleigh Casey:
Yes, the SRO Captain takes an active role in performing security checks around the
campuses daily and addressing it with school administrators at each campus. The SROs
conduct drills where they are able to test our capabilities with the systems in place at
each campus, so, if there was a serious threat on campus, we can track it through
various means.
• Comment made by CCPD Board Member.
I spoke to an SRO Officer regarding campus inspections that focus on any areas that
need improvement. One of the improvements that was made at Durham is the SRO now
drives around the campus area during recess to mitigate any areas where a potential
threat could occur.
• Response given by Police Chief Ashleigh Casey:
Each SRO is tasked with the security of their specific campus because, as you well
know, each campus has different configurations, and they also have different
administrators with different expectations. Additionally, you have the Division
Commander and SRO Supervisors who oversee the overall safety and security
measures in making sure that we're performing proactive assessments while
collaborating with the school districts when we see something that needs to be
addressed.
Page 6 of 7
City of Southlake Values:
Integrity♦Innovation♦Accountability♦ Commitment to Excellence♦ Teamwork
4C. UPDATE ON THE EMERGENCY OPERATIONS CENTER(EOC)
• Update given by Interim Fire Chief Jeremy Wilson:
The EOC is coming along nicely. Our target date is still the 315t of this month. On the
video wall, we have a few LED panels that went out, so they had to go back to the factory
to be repaired. The request that Ken and David made has been put into place. The
doors and alterations in the HAM Room are being completed. The dirt walls have all
been completed. The audio video is in place at this point. There are a few odds and ends
to tie up, a few delays in getting items in, but we still anticipate completion by the end of
this month. We're coordinating with the Town Council and CCPD to arrange a tour. We
want to make sure the facility is clean and ready beforehand, and that the equipment is
at full functioning capabilities before we walk you through. We are coordinating with the
CO to ensure the HAM Room equipment is moved and in place either the day of the tour
or the day after the tour. We have vendors on standby to get some items in. As we move
closer to the target date, we'll work on locking in the tour date as we move closer to the
completion date.
5. ANNOUNCEMENTS
The next CCPD meeting dates are tentatively scheduled for: Tuesday, February 11,
2025, Tuesday, May 131h, Wednesday, July 23rd or Tuesday, July 29th and October 1,
2025. An email confirmation will be sent to the CCPD Board members once these dates
are finalized.
6. MEETING ADJOURNED:6:21 PM
Ken McMillan, President
Cri e ntr d evention District Board
Erika Fle er, Secretary
Crime C trol and Prevention District Board
Page 7 of 7
City of Southlake Values:
Integrity♦Innovation♦Accountability♦ Commitment to Excellence♦ Teamwork