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Item 6D - Narrative and PlansSeptember 3, 2024 Morgan Barclay Planning Technician Planning and Development Services | City of Southlake Re: Narrative request To whom it may concern: Tutor of Dragons is an ala-cart educational service working in parallel with the Carroll ISD. That is not to say that we do not offer other instructional services but rather to emphasize our primary objective, support the education and success of our” Dragons”. To offer understanding of our hours of operation and potential occupancy at any given time I have attached a few scheduling calendars as illustrations. You will note that classes start in the late afternoon and can run late into the evening. Classes over the weekend may begin earlier but still tend to run late into the evening. Mornings are used for preparation of materials, private 1 on 1 of off block students or tutoring of college students, home school students and parent meetings. If the entire staff was onsite and tutoring simultaneously, morning occupancy would not exceed 15 souls, or so. That number assumes all students attend in person. Total in-person attendance is uncommon. Majority of college students are tutored remotely via zoom or other like methods. Tutors 4 Support staff 2 Students 8 (bases on 2 per tutor) Unknown factor would be if a parent waits inside or is meeting with a tutor. Afternoon and Evening Classes are the highest in attendance, however not all in person. We offer classes as in-person and simultaneous zoom attendance. For those who are unable to attend due to other activities we offer video recordings of the missed class. Although not ideal we recognize our students lead busy lives and we take any opportunity to educate. We have 3 classrooms in service and the ability to add 1 at such time as we need it. At no time will we utilize more than 2 classrooms at one time due to the potential sound levels and other logistics such as tutors doing 1 on 1 instruction, parent meetings and other prep work. The only time I might consider bringing a 3rd room online would be in the event one of the classes swings predominantly online or recorded. This is a non-qualifiable event until the day it happens. I can assure you that we will use best judgement in that event, Safety First ! During any given week, while school is in session, Tutor of Dragons LLC will visit with some 280 students in some fashion. That is current and must expect an increase as the school year develops. For this discussion, we will assume 350 students in total between all venues. The majority of these students will be in classes held between 4pm and 10pm Monday thru Friday and 8am to 9pm Saturday and Sunday. We will not deduct for 1 – 1 private session as we find a good number of them also attend select classes as they need. In a perfect world there might be a calculation to provide you with a constant answer. Our attendance and scheduling are fluid as we attempt to follow the CISD curriculum. We have the privilege of tutoring approx. 22 different subjects taught in the district by as many different teachers with each having a differing interpretation of the guidelines set by the ISD. This makes a static attendance/occupancy number impossible to calculate. I will attempt to come close based upon our 18 years of experience and what I deem a worst-case scenario. ASSUMPTIONS a. (Forgiving morning hours Monday – Friday) There are 56 teachable class hours in a week. (6hrs a day M -F and 13hrs a day Sat and Sun) b. Average Class is 60 minutes c. 4 tutors and 1 intern d. 2 support staff e. 2 classrooms operating in any given hour f. 3 singles in any given hour (potentially) d. Looking back at attendance tells us that in-person attendance of Subject Focused Classes is approximately 40%, Online 40% and video recordings 20% Given the forgoing assumptions and our experience I would not expect more than 40 individuals to be in the building during any 60-minute period. As alluded to this is worst case. As a practical matter not, all classes are attended equally. One room may have 20 in person attendees while the other may only have 5 or 6. In the next hour each room could only have 5 in-person attendees. It is Very Fluid in that each subject has its easy and its more difficult sections. If the student is comfortable with their level of understanding they may elect not to attend that class. Together with our commitment to control of the learning environment and to producing the finest students, I feel this is a fair evaluation of what may be expected. I am aware your inquiry did not include parking, but I feel the need to address it before it becomes a question. In creating the schedule care is taken to consider parking needs. The classes scheduled during what may be considered normal business hours of our neighbors are those of the younger students who are dropped off and then picked up by their parents or guardian and therefore do not tax the parking lot. The older students who may be of driving age are scheduled later when the other businesses are closed, and the parking lot is mostly empty. Thank you for your consideration and I hope this addresses all the concerns adequately. If I may provide anything further, please feel free to call on me. Tutor of Dragons, LLC By Robert Presley, its Managing Member 1320 White Chapel Blvd. Southlake, Texas 76092 817-715-3192 rob@tutorofdragons.com PS: I do not know if it makes any difference, but I noted Green Holdings referred to as Tenant on one document. Green Holdings Worldwide, LLC is the property owner and Tutor of Dragons, LLC is the Tenant. DATE Sunday September 1 Monday September 2 Tuesday September 3 Thursday September 5 Friday September 6 Saturday September 7 TIME MATH ROOM 1 MATH ROOM 1 MATH ROOM 1 MATH ROOM 1 LANG ART ROOM MAATH ROOM 1 GEOMETRY INSTR. UNIT 1 7:00 - 7:30 $30 N O C L A S S E S V A R S I T Y F O O T B A L L N O C L A S S E S L A B O R D A Y W E E K E N D NO CLASSES JUNIOR VARSITY FOOTBALLAP CALCULUS QUIZ REVIEW 9:30 - 10:00 $30 ADV & OL ALGEBRA INSTRUCT SLOPE 6:30 7:00 $30 ADV/GT CHEMISTRY QUIZ DIM AN 8:30 - 9:00 $30 AP PRE CALCULUS MEMORY TEST 9:00 - 10:00 $50 ALG 2 ON LEVEL INSTR AB VAL 8:30 - 9:00 $30 PRE CALC OL LAW SINES 9:00 - 9:30 $30 PRIVATE LESSON BOOKED NOT AVAILABLE 9:30 PM ACT LANGUAGE ARTS INFORMATION AND IDEAS 7:30 - 9:30 PM ADV GEOMETRY TEST REVIEW UNIT 1 POINT PLANES LINES 7:30 - 8:30 $50 Wednesday September 4 ACT MATH BASIC ALGEBRA & GEOMETRY SKILLS 1:30 - 5:30 PM 8:00 PM 8:30 PM ADV ALG 2 TEST REVIEW LINES AND ABSOLUTE VALUE 8:30 - 9:30 $509:00 PM PRIVATE LESSON BOOKED NOT AVAILABLE PRIVATE LESSON BOOKED NOT AVAILABLE7:00 PM 7:30 PM ADV GEOMETRY QUIZ REVIEW END OF UNIT1 7:30 - 8:30 $50 ADV & OL BIOLOGY TEST REVIEW UNIT 1 7:30 - 8:30 $50 PRIVATE LESSON BOOKED NOT AVAILABLE 6:30 PM ALL AP BIOLOGY TEST REVIEW UNIT 1 BIO CHEM 6:30 - 7:30 $50 PRIVATE LESSON BOOKED NOT AVAILABLE TUTOR OF DRAGONS WEEKLY CLASS SCHEDULE: SEPTEMBER 1 - 7, 2024 ALL CLASSES NOW HELD AT 1320 NORTH WHITE CHAPEL BLVD TUTOR OF DRAGONS WEEKLY CLASS SCHEDULE SEPTEMBER 1-7, 2024