2002-10-16
Southlake Crime Control and Prevention District Board Meeting
October 16, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Bob Mundlin, Stuart Spencer,
Lou Ann Heath, Pam McCain, Frank Pittman, and Craig Sturtevant.
Board Members Absent: None
Staff Present: Director of Public Safety Rick Black, Finance Director Sharen Elam, Chief of
Police Services Marlin Price, Professional Standards Coordinator Robert Finn, and
Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:04 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
DPS Director Rick Black informed the Board that the report for Development of a Strategic Plan
for Radio Communications has been received from the consultant representing Trott
Communications Group. The report was distributed to key personnel for comments and Director
Black anticipates informing the Board on the findings at a future meeting.
Copies of the approved 2002-2003 operating budget were provided to Boardmembers.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Meeting held August 7, 2002. President Schelling asked that the word "sell" be
changed to "sale" under Agenda Item No. 4 of page one.
Motion was made to approve the minutes as corrected.
Motion: Mundlin
Second: McCain
Ayes: Schelling, Spencer, Sturtevant, Heath
Nays: none
Abstain: Pittman
Approved: 6-0-1
Agenda Item No. 6A. Method of Best Value for awarding the construction contract for the
North DPS Facility. President Schelling said it is the responsibility of the Board to make a
recommendation to the City Council and provide direction on which method of construction
carries the best value to the City of Southlake. Boardmembers were provided detailed written
information on the four methods in a letter prepared by City Attorney Betsy Elam. Director
Black provided a PowerPoint presentation and discussed with the Board the benefits and
disadvantages to each of the four methods of choice: 1) Traditional Design-Bid-Build; 2)
Design-Build; 3) Construction Manager at Risk; and 4) Construction Manager Agent. After
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discussion on the various methods, it was determined that Boardmembers were not advocates to
the Design-Build method and it was agreed that this option should be eliminated.
Motion was made to eliminate consideration on the Design-Build method of construction.
Motion: Sturtevant
Second: Mundlin
Ayes: Schelling, Spencer, Pittman, Heath, McCain
Nays: none
Approved: 7-0
After extensive discussion of the methods, Boardmember Frank Pittman stated he could not
entertain a vote without clarification from the City Attorney on what definition constitutes
"Value". Boardmembers asked staff to provide information on success stories that will help in
justifying their final recommendation to the City Council. Boardmember Craig Sturtevant stated
he would like more information on the Traditional Design-Bid-Build method. Director Black
will gather the requested information and provide to Boardmembers before the next scheduled
meeting.
Motion was made to table this item to the next scheduled Crime Control and Prevention District
Board Meeting.
Motion: Mundlin
Second: Spencer
Ayes: Schelling, Sturtevant, Pittman, Heath, McCain
Nays: none
Approved: 7-0
Agenda Item No. 7A. Discussion of the North DPS Programming. Director Black gave an
update on the North facility. He informed the Board that the programming draft was complete
and would be shared with all DPS personnel to provide the opportunity for input. He stated that
the North facility is needed today and discussed with the Board the benefits that it will bring to
the City. Boardmember Pam McCain feels it is important to remain on a timely calendar and
move forward with the original schedule. Boardmember Pittman would like more information
on paper. Director Black advised the Board that several plans are being developed over the next
year and more information will be provided as soon as it becomes available. President Schelling
said the Board must first get to a comfort level before final decisions are made.
Agenda Item No. 7B. Discussion of the West Property Sale: Director Black reminded the
Board that they were informed at the last meeting of the reactivation of the Contract of Sale to
Nash, Inc. for the west residual property. The transaction is to be completed within the next few
days and the City will then receive payment for the sale. The final buyer is Texas Bank.
Agenda Item No. 7C. Discussion of Sales Tax Report: Finance Director Sharen Elam
discussed the Sales Tax Report included in the packet. She said the numbers were 6% above the
prior year, however, most years the number is closer to 20% above, although we did exceed the
original budget.
Agenda Item No. 7D. Discussion of the Next Meeting Date for Election of Officers:
Discussion on the next meeting date and the need to elect officers resulted with the next CCPD
meeting scheduled for November 6, 2002. Boardmember Spencer asked if he could vote in
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absentia and was informed he could have his thoughts incorporated into the meeting minutes if
he was unable to attend the meeting to cast his vote.
Director Black will provide all requested information to the Board before the November meeting.
Agenda Item No. 8. Adjournment.
There being no further business to discuss the meeting adjourned at 8:57 p.m.
r
President Martin Schelling
ATTEST:
62 ,4
Bobbye Shire
Administrative Secretary
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