2002-11-06
Southlake Crime Control and Prevention District Board Meeting
November 6, 2002
MINUTES
Board Members Present: President Martin Schelling; Members: Bob Mundlin, Stuart Spencer,
Lou Ann Heath, Pam McCain, and Craig Sturtevant.
Board Members Absent: Frank Pittman
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Chief of Fire Services Robert Isbell, Professional Standards Coordinator Robert Finn, and
Administrative Secretary Bobbye Shire.
Guest Speaker: Trent Petty
Agenda Item No. 1. Call to Order. The meeting was called to order by President Martin
Schelling at 7:03 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
DPS Director Rick Black informed the Board that the sale of the west residual property was
complete. Texas Bank, the client of ECN Enterprises, paid $396,000 for the property and the
money has been deposited in the Crime Control and Prevention District bank account.
Director Black also asked the Board to review the copy of the letter from the City Attorney
stating the definition of "Best Value".
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held October 16, 2002. Under Agenda Item No. 7D on Page 2,
Boardmember "Sturtevant" will be changed to Boardmember "Spencer".
Motion was made to approve the minutes as corrected.
Motion: McCain
Second: Heath
Ayes: Schelling, Spencer, Sturtevant, Mundlin
Nays: none
Approved: 6-0
Agenda Item No. 6A. Method of Best Value for awarding the construction contract for the
North DPS Facility.
Guest speaker Trent Petty introduced himself to the Board and advised that he was present to
share his practical experience and knowledge of choosing a method of construction for a new
building. Mr. Petty stated he has worked on a wide variety of projects, both in the private and
SCCPD Meeting November 6, 2002 - Page 1 of 2
public sector, and he discussed his opinions relating to the various methods of construction. He
strongly leaned toward the ownership at every level approach with the architect being
responsible for the design, the general contractor being responsible for the construction, and the
City being responsible for overseeing the control of the project. He said with this method there
is teamwork within the circle and none of the three levels are totally in charge of all decisions of
the project.
The Board discussed public perception and the concern about accountability and protecting the
City. Director Black said the City would keep the public informed through SPIN meetings,
advertising, signs, and concept plans would be made available. He said any and every
opportunity to keep the public informed and let them know what is happening will be pursued
and there will be no question that all participants to the project are being treated fairly.
Motion was made to adopt the Construction Manager Agent Method of Best Value for awarding
the construction contract for the North DPS Facility.
Motion: McCain
Second: Spencer
Ayes: Schelling, Heath, Mundlin, Sturtevant
Nays: none
Approved: 6-0
Agenda Item No. 7A. Election of Board Officers. The Board agreed that Martin Shelling
should be re-elected as President, Bob Mundlin re-elected as Vice President, Sharen Elam re-
elected as Treasurer and Bobbye Shire elected as Secretary, replacing Shana Yelverton.
Motion was made to elect the Board of Officers as specified.
Motion: McCain
Second: Sturtevant
Ayes: Schelling, Heath, Mundlin, Spencer
Nays: none
Approved: 6-0
Agenda Item No. 8A. Discussion of Sales Tax Report: No new report was submitted to the
Board for review.
Agenda Item No. 9. Adiournment.
The Board was advised that Southlake Police Services was up for its first re-accreditation in
December and that a Public Hearing is scheduled for Monday December 9, 2002 at 7:00 p.m. in
the Town Hall Council Chambers. Director Black said any comments from Boardmembers or
citizens on the positive steps that have been made will be welcome at the hearing.
There being no further business to discuss the meeting adjourned at 8:07 p.m.
ATTEST: President Martin Schelling
Bobbye Shire, Secretary
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