2003-02-05Southlake Crime Control and Prevention District Board Meeting
February 5, 2003
MINUTES
Board Members Present: Vice President Bob Mundlin, Members: Stuart Spencer, Lou Ann
Heath, Pam McCain, and Craig Sturtevant.
Board Members Absent: President Martin Schelling; Frank Pittman
Staff Present: Director of Public Safety Rick Black, Chief of Police Services Marlin Price,
Chief of Fire Services Robert Isbell, Professional Standards Coordinator Robert Finn, Technical
Services Manager Gary Gregg and Administrative Secretary Bobbye Shire.
Agenda Item No. 1. Call to Order. The meeting was called to order by Vice President Bob
Mundlin at 7:03 p.m.
Agenda Item No. 2 and 3, Executive Session. No Executive Session was held.
Agenda Item No. 4. Administrative Comments.
Director of Public Safety Rick Black advised Boardmembers that an Operational Plan for the
North Facility will be provided to them for review before the next scheduled CCPD meeting in
March.
Professional Standards Coordinator Robert Finn thanked Boardmembers for speaking on the
Department of Public Safety's behalf at the Public Hearing in January on the subject of re -
accreditation. He advised Boardmembers that the final outcome of the process that took place in
January resulted with the Assessor Team submitting their report to the Commission,
recommending that Southlake DPS be granted re -accreditation status without stipulations. DPS
personnel will receive the award at the CALEA Conference in March.
Vice President Bob Mundlin congratulated staff on the re -accreditation and thanked all of the
speakers for their contribution.
Agenda Item No. 5A. Approval of the Minutes of the Crime Control and Prevention
District Board Meeting held November 6, 2002. Boardmember Craig Sturtevant requested
that the minutes be amended as follows: Agenda Item No. 6A, second paragraph will be
changed to read:
The Board discussed public perception and the concern about accountability, transparency and
protecting the City. Director Black said the City would keep the public informed through SPIN
meetings, advertising, signs, and concept plans would be made available. He said any and every
opportunity to keep the process transparent and the public informed to let them know what is
happening will be pursued and there will be no question that all participants to the project are
being treated fairly with full accountability.
SCCPD Meeting February 5, 2003 — Page 1 of 4
Motion was made to approve the minutes as amended.
Motion:
Heath
Second:
McCain
Ayes:
Mundlin, Spencer, Sturtevant
Nays:
none
Approved:
5-0
Agenda Item No. 6A. Approve funding of the Strategic Plan Report as developed by Trott
Communications Group to Join the Northeast Tarrant County Consortium Radio System
for Public Safety Radio Communications.
Copies of the Strategic Plan Report were provided to Boardmembers in their packets for their
review and for discussion at the Crime Control & Prevention District meeting. Director Black
advised Boardmembers that professional consultants with Trott Communications Group spent a
year interviewing employees and analyzing radio systems throughout the Metroplex in order to
examine Southlake's specific radio problems and identify solutions. He stated, depending on the
Board's recommendation, if the Plan is approved the report and any other action will forward to
City Council for approval. Director Black introduced Technical Services Manager Gary Gregg
to Boardmembers stating that Mr. Gregg would interpret the Strategic Plan Report and provide a
presentation and also answer any questions that the Board might have.
Mr. Gregg explained that the main objective was to adopt a vision from the report compiled by
Trott Communications Group. The vision behind the report is each radio user in the Department
of Public Safety should maintain a 95% standard level of reliability for portable radios within the
City of Southlake, based on their normal mode of operation within the City of Southlake. Mr.
Gregg explained that it is not feasible to get a 100% standard level of reliability because that
would mean coverage would have to reach inside every building everywhere in the City. He said
the Public Safety standard is 95% coverage.
Mr. Gregg stated the Goals and Objectives are: 1) adoption of 95% coverage standard for
portable radios; 2) solutions must offer direct interoperability for Southlake users and mutual and
automatic aid with other cities; 3) optimize dispatch operations for maximum system
performance; and 4) future expansion.
Mr. Gregg explained today's situation with the Denton system does not allow new units to be
added and complete city coverage is poor. He said the same situation exists with the Fort Worth
system. Southlake is primarily on the Denton System now and currently taxing the Denton
System. If we remove our channel now, Denton will be better off.
Mr. Gregg presented a PowerPoint presentation and explained the coverage limitations within
the City of Southlake using the Denton, Fort Worth and Northeast Tarrant County Consortium
Radio systems. He passed out maps to Boardmembers explaining exactly where coverage
locations were within the three separate systems. He stated staff s recommendation, after
reviewing all of the information, will be to join the Northeast Tarrant County Consortium Radio
System with a goal of being on the system by end of March.
SCCPD Meeting February 5, 2003 — Page 2 of 4
Overview of Presentation:
Options/Strategy
• Do nothing and wait for future frequencies and technologies to develop 5-10 years down the
road
• Join the Northeast Tarrant County Consortium Radio System group and have system
management participation.
(Under the Fort Worth system we pay annual costs and have no authorization. Under the
Denton system we are not charged, however, we have no say on any issue. We must comply
with whatever policy Denton adopts.)
Advantages/Disadvantages of Options
• Do nothing and only minimal efficiencies can be reached.
• Joining the Consortium is a great benefit to Officer safety.
Recommendation
Adopt the report's 95% coverage standard. Join the Northeast Tarrant County Consortium
Radio System to add Southlake's channel to that system. Pursue possibilities of NETC
constructing a tower in Southlake to meet the 95% coverage standard. If we join the
consortium the cost would be 1/7 or 1/8 of the cost of $1 million.
Boardmembers discussed the map in the Trott Report. Mr. Gregg clarified coverage on the map
determined by the various colors. He said, if we add our channel to the Northeast system, we
would have 95% coverage. Boardmembers also discussed the option of building a tower. Mr.
Gregg stated the City already has a site with a pad poured and if a tower were to be erected, the
City could lease excess space as a source of revenue. He also stated the Consortium would help
with costs of building the tower. Director Black stated there are no plans to put a tower at the
northwest side of town any time soon, however, we will keep the tower option alive if it becomes
advantageous to us at a later date.
Boardmember Sturtevant made a motion on this agenda item and Boardmember McCain 2"d the
motion. Before the motion carried, it was withdrawn. After more discussion by the Board and
clarifications made, another motion was presented.
Motion was made for the Crime Control and Prevention District to approve the funding
necessary for the City to join the Northeast Tarrant County Consortium all as more generally
described in the memo dated January 28, 2003 from Rick Black to the CCPD Board and the
report from Trott Communications Group, Inc., dated January 21, 2003.
Motion:
Sturtevant
Second:
Heath
Ayes:
Mundlin, Spencer, McCain
Nays:
none
Approved:
5-0
SCCPD Meeting February 5, 2003 — Page 3 of 4
After the motion carried, Boardmember McCain clarified that it is the consensus of the Board to
explore the building of a tower.
Agenda Item No. 7A. Discussion of Sales Tax Report: Director Black gave a review of the
Sales Tax Report stating we are above budget 6.82%.
Agenda Item No. 9. Adiournment.
There being no further business to discuss the meeting adjot
ATTEST:
Bobbye S ire, Secretary
SCCPD Meeting February 5, 2003 — Page 4 of 4
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