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Item 6C - ResolutionRESOLUTION NO.24-032 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING PURCHASES FOR THE 2025 FISCAL YEAR AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO ENTER INTO CONTRACTS NECESSARY TO EFFECTUATE SAID PURCHASES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas ("City"), is a home rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, it is necessary for the City to make purchases of supplies, equipment, materials, and other things requisite for public purposes; and WHEREAS, Section 2-20 of the City's Code of Ordinances authorizes the City Manager, or her designee, to make purchases of all supplies, apparatus, equipment, materials, and other things requisite for public purposes for the City and to make all necessary contracts for work or labor to be done, material or other necessary things to be furnished for the benefit of the City where the amount of the expenditure for any purpose or contract does not exceed $50,000; and WHEREAS, Section 2-20 of the City's Code of Ordinances further gives the City Council the exclusive power and responsibility to make all other purchases over the amount of $50,000; and WHEREAS, in order to obtain the best purchase price available, the City has entered into cooperative purchasing agreements with other governmental entities; and WHEREAS, in order to procure items available from cooperative purchasing agreements in a timely manner, it is deemed in the best interest of the City to now authorize purchases for the 2025 Fiscal Year delineated in Attachment A, provided such purchases are within previously budgeted amounts; comply with competitive bidding requirements, as necessary; and comply with the City purchasing policy; and WHEREAS, the City Council authorizes the City Manager, or her designee, to enter into contracts necessary to effectuate said purchases. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council of the City of Southlake authorizes and approves the purchases listed for Fiscal Year 2025 on Attachment A, provided that such purchases are within previously budgeted amounts, comply with competitive requirements, as necessary, and comply with the City's purchasing policy. SECTION 2. The City Manager, or her designee, is authorized to enter into contracts necessary to effectuate the purchases listed on Attachment A. SECTION 3. This Resolution shall be effective immediately upon its adoption and approval. PASSED AND APPROVED ON THIS THE 17TH DAY OF SEPTEMBER, 2024. Shawn McCaskill, Mayor ATTEST: Amy Shelley, TRMC City Secretary Department Action Requested Item Purpose Vendor City Manager's Office Authorize annual consulting services contract with Kenneth The purpose of this request is authorize professional consulting services from Kenneth Kenneth Baker Baker. Baker for various projects including comprehensive plan and land use plan developments and updates, general planning and development support, library facility project, and others as assigned. Community Service Authorize the purchase and maintenance of fitness The purpose of this request is to authorize the purchase and maintenance of Advanced Healthstyles equipment for Champions Club from Advanced replacement fitness equipment for Champions Club as identified in the The Marq Asset Fitness Equipment, dba Healthstyles Fitness Equipment, dba Advanced Exercise in Replacement Plan Advanced Exercise an amount not to exceed $165,000. Community Service Authorize offering personal training services from Yvonne Champions Club currently provides personal training and group fitness services Yvonne Slider dba Gemini Slider dba Gemini Fitness in an amount not to exceed through contracted instructors The purpose of this request is to approve the cost for the Fitness $70,000. contracted instructor in order to continue to meet member demand for these services. Community Service Authorize offering personal training services from Leslie Champions Club currently provides personal training and group fitness services Leslie Jones Jones in an amount not to exceed $90,000. through contracted instructors The purpose of this request is to approve the cost for the contracted instructor in order to continue to meet member demand for these services. Community Service Authorize offering personal training services from Heather Champions Club currently provides personal training and group fitness services Heather Bittinger Bittinger in an amount not to exceed $60,000. through contracted instructors The purpose of this request is to approve the cost for the contracted instructor in order to continue to meet member demand for these services. Community Service Approve the purchase of landscape and irrigation supplies Landscape and irrigation supplies. from SiteOne Landscape Supply Holdings, LLC dba SiteOne Landscape Supply, LLC in an amount not to exceed $70,000. Community Service Authorize the purchase and maintenance of aquatic The purpose of this request is to authorize the purchase and maintenance of equipment for Champions Club and splash pads from replacement aquatic equipment for Champions Club as identified in the The Marq Sunbelt Pools Inc., in an amount not to exceed $125,000. Asset Replacement Plan and service contracts for splash pads. Community Service Approve expenditures for electrical repair services for Electrical repair service for Parks, the Marq Southlake, and Public Works projects. Parks, the Marq Southlake , and Public Works projects with Cable Electric Inc., for an amount not to exceed $65,000. Community Service Authorize expenditures and contract renewal for landscape Fundng for landscape services is included annually within the City council adopted services with Yellowstone Landscape Services, Inc. dba General Fund, SPDC, TIRZ, and CIP budgets. Fy 2025 expenditures for contract O'Donnell's Landscape, for an amount not to exceed landscape services will not exceed the funds allocated within the FY 2025 budget. $2,014,370. Community Service Approve expenditures and contract renewal for park pond Park Pond Maintenance maintenance with Five Star Aquatics, LLC. dba Magnolia Fisheries in an amount not to exceed $70,000. Community Service Approve expenditures and contract renewal for parks Janitorial services for park restrooms and event porter services. janitorial services with PureService Corporation in an amount not to exceed $122,000. Community Service Authorize expenditures and contract renewal for linen pick Linen pick up, laundering, and delivery for all events at Legends Hall up, laundering, and delivery for all events at Legends Hall with ML Trust Management, LLC dba AM Linen in the amount not to exceed $60,000. Community Service Authorize offering youth programming services from Nick Champions Club currently provides youth programming services through contracted Barrows, dba Bowmen Sports in an amount not to exceed instructors The purpose of this request is to approve the cost for the contracted $100,000. instructor in order to continue to meet demand for these services. Community Service Authorize the annual expense of youth sports officiating Community Services currently offers youth athletic leagues for volleyball, basketball, and contract renewal with Lloyd Moore dba Crowley Sports and flag football. The purpose of this request is to approve the contract renewal and Officials in an amount not to exceed $180,000. cost of officiating services for those recreational leagues. SiteOne Landscape Supply Holdings, LLC dba SiteOne Landscape Supply, LLC Sunbelt Pools Inc. Cable Electric Inc. Yellowstone Landscape Services, Inc. dba O'Donnell's Landscape Five Star Aquatics, LLC., dba Magnolia Fisheries PureService Corporation ML Trust Management, LLC dba AM Linen Nick Barrows, dba Bowmen Sports Lloyd Moore dba Crowley Sports Officials Community Service Authorize the one time expense to upgrade 27 parks door The purpose of this item is to upgrade the locks on 27 park doors to the City's Pro Notification Systems of locks to the City's Pro Watch system with Notification Watch door security program. This is a vital safety and security measure that is needed America. Inc. Systems of America, Inc., in an amount not to exceed to allow safe access to our Parks staff and association partners to key areas across the $90,000. City. Community Service Authorize the one time expense to replace and upgrade The purpose of this item is to replace and upgrade the lightning detection systems at Earth Networks or other the City's lightning detection systems at Bicentennial Park, all four parks in Southlake where sports practices and games take place. The current vendor to be selected prior North Park, Bob Jones Park and the Southlake Sports lightning detection systems are with two separate vendors which require two separate to purchase Complex in an amount not to exceed $90,000. systems, monitoring, and maintenance. This new system will bring all maintenance and software under one system and greatly enhance the reliability of the city's system. Community Service Authorize expenditures for electrical services with Edwin G Electrical repair service for Parks, the Marq Southlake, and Public Works projects. Edwin G Schwarz, dba Ed's Schwarz, dba Ed's Electric Service for an amount not to Electric Service exceed $295,000. Total Cost Fund $75,000.00 001 GENERAL $165,000.00 115 CEDC 116 CEDC EQUIPMENT REPLACEMENT $70,000.00 115 CEDC $90,000.00 115 CEDC $60,000.00 115 CEDC $70,000.00 001 GENERAL 106 SPDC $125,000.00 106 SPDC 115 CEDC 116 CEDC EQUIPMENT REPLACEMENT $65,000.00 001 GENERAL 106 SPDC $2,014,370.00 001 GENERAL 105 TIF/TIRZ 106 SPDC 200 CAPITAL PROJECTS FUND $70,000.00 001 GENERAL 105 TIF/TIRZ 106 SPDC $122,000.00 105 TIF/TIRZ 106 SPDC $60,000.00 115 CEDC $100,000.00 115 CEDC $180,000.00 001 GENERAL $90,000.00 106 SPDC $90,000.00 106 SPDC $295,000.00 001 GENERAL 105 TIF/TIRZ 106 SPDC 115 CEDC Strategic Link B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. F2 Investing to provide & maintain high -quality public assets. F2 Investing to provide & maintain high -quality public assets. F2 Investing to provide & maintain high -quality public assets. F2 Investing to provide & maintain high -quality public assets. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. B2 Collaborating with select partners to implement service solutions. 6C Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Community Service Authorize expenditures for tree services with The FA Tree service for Community Services and Public Works projects. The FA Bartlett Tree Expert $135,000.00 001 GENERAL F2 Investing to provide & Bartlett Tree Expert Company dba Bartlett Tree Experts for Company dba Bartlett Tree 105 TIF/TIRZ maintain high -quality public an amount not to exceed $135,000. Experts 106 SPDC assets. 115 CEDC Economic Development Approve the expenditures with Geoji Inc. for an Ice Skating The purpose of this item is to drive visitors to Southlake and enhance the visitor Geoji Inc. $115,000.00 101 HOT (HOTEL TAX) C1 Delivering outstanding Rink to be constructed and operated in Family Park for the experience within Southlake Town Square during the holiday season by providing an customer experiences through duration of the holiday season in an amount not to exceed ice skating rink. innovation, passion, and a strong $115,000. culture. Economic Development Approve the expenditures with Ford Audio Video Systems The purpose of this item is to replace the current vinyl maps that are placed in the Ford Audio Video Systems $125,000.00 101 HOT (HOTEL TAX) B2 Collaborating with select LLC., for the installation of 4 digital displays to be installed Southlake Town Square parking garages for digital map displays that show a map and LLC partners to implement service in the West and East Parking Garages. Two displays will also provide an opportunity to display other relevant event information being held in the solutions. be installed in each garage. environment. Economic Development Approve the annual expenditures with Bludot Technologies The purpose of this item is to fund the Southlake Open Rewards program in an amount Bludot Technologies Inc. $110,000.00 101 HOT (HOTEL TAX) B2 Collaborating with select Inc., for supporting the business database and funding the not to exceed $110,000 and also providing funding for the related business database 115 CEDC partners to implement service Southlake Open Rewards consumer reimbursement and app usage for the open rewards reimbursement. solutions. program in an amount not to exceed $110,000. Economic Development Approve the expenditures for the rental of tents, tables, The purpose of this item is to provide funding for the rental of tents, tables, chairs and Marquee Event Group Inc., $55,000.00 001 GENERAL C1 Delivering outstanding chairs and other related items for community events and at other related items for community events such as Home for the Holidays and Stars & dba Marquee Event Rentals 101 HOT (HOTEL TAX) customer experiences through The Marq in an amount not to exceed $55,000. Stripes and also includes private event rentals at The Marq. innovation, passion, and a strong culture. Economic Development Approve the expenditures for the audio, video, and other The purpose of this item is to provide funding for the rental of audio and video Miller Pro Audio, LLC dba $60,000.00 001 GENERAL C1 Delivering outstanding related items for community events and at The Marq in an equipment for community events such as Home for the Holidays and Stars & Stripes Eagle AVL 101 HOT (HOTEL TAX) customer experiences through amount not to exceed $60,000. and other events throughout the year. innovation, passion, and a strong culture. Economic Development Approve the expenditures with Medium Giant Company in The purpose of this item is approve the annual agreement with Medium Giant Medium Giant Company $325,000.00 101 HOT (HOTEL TAX) B2 Collaborating with select an amount not to exceed $325,000 for consulting services Company to provide consulting services to the City related to business recruitment and 115 CEDC partners to implement service related to the Business Recruitment Program and Tourism marketing for both Select Southlake (economic development) and Visit Southlake solutions. Marketing. (tourism). Economic Development Approve the annual agreement with CBZ, LLC dba The purpose of this item is to authorize annual expenditures with CBZ, LLC dba CBZ, LLC dba Christmas by $253,000.00 101 HOT (HOTEL TAX) B2 Collaborating with select Christmas by Zenith in an amount not to exceed $253,000 Christmas By Zenith to install holiday decor throughout Southlake Town Square and at Zenith 115 CEDC partners to implement service for the installation of lights and holiday decor with City facilities during the holiday season - including The Marq and Southlake DPS HQ. solutions. Southlake Town Square and other City facilities. Finance Authorize annual fuel purchases from US Energy/US Oil The purpose of this item is to seek City Council approval for annual City fuel purchases US Energy/US Oil $541,240.00 001 GENERAL B2 Collaborating with select for City Vehicles and Equipment in an amount not to utilizing an OMNIA Partners and City of Fort Worth cooperative purchasing agreement. 106 SPDC partners to implement service exceed $541,240. The agreement allows the City to purchase fuel under a cooperative purchasing 109 CCD OPERATING solutions. contract thereby increasing our purchasing volume and reducing overall cost. 112 RED LIGHT CAMERAS 114 COMMERCIAL VEHICLE ENFORCEMENT 115 CEDC 500 UTILITY FUND Finance Approve annual spending and contract renewals for Maintain City Vehicles and Equipment Blagg Tire/Car Concepts, $415,000.00 001 GENERAL B2 Collaborating with select vehicle and equipment maintenance services in an amount Classic Chevrolet, Five Star 114 COMMERCIAL VEHICLE ENFORCEMENT partners to implement service not to exceed $415,000. Ford, Grapevine Ford, Rush solutions. Truck, and Zimmerer Kubota F2 Investing to provide & maintain high -quality public assets. Finance Approve purchase of replacement vehicles and equipment Purchase vehicles, equipment, outfitting parts and installation services for replacement Silsbee Ford, Lake Country $6,869,875.00 VEHICLE REPLACEMENT B2 Collaborating with select in an amount not to exceed $6,869,875. vehicles. Chevrolet, Siddons Martin partners to implement service Emergency Group, Frazer, solutions. RDO Equipment, Deere and F2 Investing to provide & Company, DANA Safety, maintain high -quality public ASAP Off -Road Specialty assets. Vehicle, other TBD vendors as required. Finance Authorize the purchase of software maintenance fees, The purpose of this request is to approve the purchase of software maintenance fees, Tyler Technologies $350,000.00 001 GENERAL B2 Collaborating with select support services fees, hardware, and training in an amount support services fees, hardware, and training for systems underneath Tyler 104 COURT TECHNOLOGY partners to implement service not to exceed $350,000. Technologies including Munis, EnerGov, Incode Court Suite, and Brazos/Ecitations. solutions. 6C Department Finance Finance Finance Finance Action Requested Item Purpose Vendor Authorize annual Citywide spend with 41mprint for Authorize annual Citywide spend with 41mprint for promotional products, clothing, give- 41mprint promotional products, clothing, give-away items, etc. in an away items, etc amount not to exceed $80,000. Approve Annual City Equipment Repairs for Caterpillar Equipment in an amount not to exceed $70,000. Authorize annual citywide spend with Amazon Authorize annual Citywide spend with Home Depot. Approve Annual City Equipment Repairs for Caterpillar Equipment Authorize annual citywide spend with Amazon Authorize annual Citywide spend with Home Depot DB Holt Co Amazon, Amazon.com Home Depot Total Cost Fund $80,000.00 001 GENERAL $70,000.00 001 GENERAL $375,000.00 001 GENERAL $70,000.00 001 GENERAL Strategic Link B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. C2 Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. L1 Defining and managing a professional workplace culture that supports City values and promotes a positive employee experience. L2 Fostering positive employee engagement. L3 Attracting, developing & retaining a talented and motivated workforce for lasting world -class performance. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. 131 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. 6C Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Finance Authorize annual spend amount with Weaver & Tidwell The City currently contracts with Weaver and Tidwell to perform annual auditing Weaver & Tidwell, LLP $145,000.00 001 GENERAL B1 Achieving strong outcomes LLP in an amount not to exceed $145,000. services through continual evaluation and pursuit of better practices that improve core business operations. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. Finance Authorize annual spend amount with TAD in an amount The City currently contracts with TAD for appraisal services Tarrant Appraisal District $176,000.00 001 GENERAL B2 Collaborating with select not to exceed $176,000. partners to implement service solutions. Finance Authorize annual spend amount with InforSend, Inc, in an The City currently contracts with InfoSend, Inc. for the outsourcing of printing and InfoSend, Inc. $96,600.00 500 UTILITY FUND B2 Collaborating with select amount not to exceed $96,600. mailing of utility bills and notices partners to implement service solutions. Finance Approve annual spending for Laserfiche consulting in the For Laserfiche redesign project to be funded from SIF. Cupit Innovation LLC $102,000.00 003 SIF (STRATEGIC INITIATIVE FUND) B1 Achieving strong outcomes amount not to exceed $102,000. through continual evaluation and pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. Finance Approve contract awards for Grass Sod, Seed, and The purpose of this item is to seek City Council approval of multiple contracts for grass Bamert Seed Company, $175,000.00 001 GENERAL B2 Collaborating with select Related Services with Bamert Seed Company, Justin Seed sod, seed, and related services. Awarding to multiple vendors will provide department Justin Seed Co., Sims partners to implement service Co., Sims Grass Inc., and SiteOne Landscape Supply in with options for product and services. Grass Inc., SiteOne solutions. an amount not to exceed $175,000. Landscape Supply F2 Investing to provide & maintain high -quality public assets. Finance Approve Contract Award to Provide Magnesium Hydroxide The purpose of this item is to seek City Council approval of contract award for Vendor to be selected prior $140,000.00 001 GENERAL B2 Collaborating with select Solution, Equipment, and Chemicals to a vendor that will Magnesium Hydroxide Solution, Equipment, and Chemicals for wastewater odor to purchase partners to implement service be selected prior to purchase, in an amount not to exceed control and processing to a vendor that will be selected prior to purchase in an amount solutions. $140,000. not to exceed $140,000. F2 Investing to provide & maintain high -quality public assets. Finance Authorize professional services agreement with CityBase The purpose of this item is for financial data consulting services to update the CityBase $58,500.00 003 SIF (STRATEGIC INITIATIVE FUND) F1 Safeguarding the public trust in an amount not to exceed $58,500 for financial data Sustainability Comprehensive Plan. through a commitment to consulting services. thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high -quality public assets. Fire Department Authorize annual spend amount and contract with Grail, The purpose of this request is to approve the cost of the annual cancer screening for Grail LLC $60,000.00 001 GENERAL LLC in an amount not to exceed $60,000. the Fire and Police Department. These screenings have proven crucial in identifying potentially serious health conditions withing these departments.The Police Department's portion of the Grail LLC contract will not exceed $33,000. The Fire Department's portion of the Grail LLC contract will not exceed $27,000. The total budgeted amount of $60,000 is included in the FY25 General Fund Budget. Fire Department Authorize the purchase of personal protective equipment The purpose of this request is to approve an increase to the budget to cover the Delta Fire & Safety Inc., dba $100,000.00 001 GENERAL from Delta Fire & Safety Inc., dba Delta Industrial Service purchase of six new sets of PPE due to staffing turnover. The set includes a bunker Delta Industrial Service & & Supply not to exceed $100,000. coat, bunker pants, boots, gloves, hood, and helmet. The gear is custom fit to each Supply individual to ensure all safety requirements are met, and minimizes unnecessary exposure to toxic atmospheres, The average cost per set is $4551.51. Fire Department Approve the medical control agreement with Beacon The purpose of this request is to continue funding BEST EMS, our EMS medical Beacon Emergency $62,000.00 001 GENERAL Emergency Services dba Best EMS not to exceed control. The Best EMS medical control group is a quality program built around best Services dba Best EMS $62,000. practices in emergency medicine and evidence -based & data -driven patient treatment protocols. The BEST EMS group provides monthly CE hours to ensure that our personnel remain compliant with state requirements. Additionally, an emergency physician spends an average of 4 hours per month interacting with our crews and responding to calls as part of our emergency medical response within the city. This BEST EMS group also provides additional opportunities for our EMTs and Paramedics to attend advanced -level courses and clinical shadowing. Fire Department Authorize the annual NETCO Radio Tower maintenance The purpose of this request is to authorize the annual NETCO radio tower City of Colleyville $150,000.00 001 GENERAL expense to the City of Colleyville not to exceed $150,000. maintenance expense. This is part of an interlocal agreement with 6 cities in the 109 CCD OPERATING metroplex to maintain the public safety radio system that meet the Project 25 operating standards Fire Department Authorize the annual expense for Animal Control, Jail and The purpose of this request is to approve the ongoing annual interlocal agreement with City of Keller $1,550,000.00 001 GENERAL Dispatch Fees to the City of Keller in the amount of not to Keller and Colleyville to provide animal control, dispatch and jail fees. This is billed exceed $1,550,000. quarterly. 6C Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Fire Department Authorize the annual expense for medical supplies in an The purpose of this request is to approve the funds required to purchase medical Bound Tree Medical LLC $95,000.00 001 GENERAL amount not to exceed $95,000. supplies as needed. The Marq Southlake spends approximately $15,000 annually. 115 CEDC Fire Department Authorize the annual expense for vehicle maintenance and The purpose of this request is to authorize the annual expenditure to maintain the repairs with Siddons Martin Emergency Group LLC in an vehicles within the Fire Department. amount not exceed $150,000. Fire Department Authorize the annual expense for vehicle maintenance and The purpose of this request is to authorize the annual expenditure to maintain the repairs with RED EVS, LLC in an amount not exceed vehicles within the Fire Department. $75,000. Fire Department Authorize the annual expenditure amount with Galls Parent The purpose of this item is to authorize the annual expenditure with Gall's LLC for Holdings LLC, dba Gall's LLC not to exceed $65,000. uniforms and accessories for Fire Department and Police Department. Fire Department Fire Department Information Technology Information Technology Information Technology Authorize annual spend amount with Motorola Solutions The purpose of this item is to authorize an expenditure for the replacement of the Inc., for the replacement of the Town Hall Public Safety public safety radio amplifier for Southlake Town Hall. Radio Amplifier in an amount not to exceed $55,000. Authorize annual spend amount with Front Line Mobile The purpose of this request is to approve an expenditure of $75,000 with Front Line Health PLLC in an amount not to exceed $75,000. Mobile Health PLLC for the annual wellness physicals for the Fire and Police Department. These medicals have proved to be important in uncovering potentially serious health conditions with the Fire and Police Department. The Police Department's portion of the Front Line contract will not exceed $45,000. The Fire Department's portion of the Frontline contract will not exceed $30,000. The total budgeted amount of $75,000 is included in the FY25 General Fund Budget. Authorize the annual expenditure with UKG Kronos The purpose of this item is to authorize the annual expenditure for UKG to provide Systems LLC, for its UKG Ready workforce management workforce management technology that supports HR functions, including talent solution in an amount not to exceed $155,000. acquisition, onboarding, leave, performance management, benefits administration, timekeeping, accruals, and learning. The platform provides automated workflows and complete Employee Self Service with a single source of real-time employee data in an intuitive user interface. UKG Ready facilitates accurate and efficient tracking of employee work hours and attendance, helps to ensure compliance with labor laws, supports payroll processing, and provides insights into workforce analytics. This request also includes one-time implementation costs of $31,000 to implement the platform in Fiscal Year 2025. Approve the annual purchase of Smartsheet licenses from The purpose of this item is the web -based spreadsheet platform used by departments Carahsoft Technology Corporation dba Carahsoft in an to track projects, collect form data, and benefit from feature -rich spreadsheet amount not to exceed $55,000. functionality. Siddons Martin Emergency Group LLC RED EVS LLC Galls Parent Holdings LLC, dba Gall's LLC Motorola Solutions Inc. Front Line Mobile Health PLLC UKG Kronos Systems, LLC CARAHSOFT TECHNOLOGY CORPORATION dba CARAHSOFT Approve the purchase of CentralSquare software for The purpose of this item is the computer aided dispatching and records management CITY OF KELLER Police and Fire from the City of Keller in an amount not to system used by police and fire. exceed $55,000. Information Technology Approve the purchase of new access switches for Town Regular scheduled replacement of access switches. PRESIDIO HOLDINGS INC. Hall from Presidio Holdings Inc., dba Presidio Networked dba PRESIDIO Solutions Group, LLC in an amount not to exceed NETWORKED SOLUTIONS $384,415. GROUP, LLC Information Technology Approve the purchase of CISCO SMARTnet from Presidio The purpose of this item is the maintenance for our Cisco devices. It covers equipment PRESIDIO HOLDINGS INC. Holdings Inc., dba Presidio Network Solutions Group, LLC replacement, OS updates and bug fixes along with 24/7 phone support. dba PRESIDIO in an amount not to exceed $125,000. NETWORKED SOLUTIONS GROUP, LLC Information Technology Approve the purchase of software renewals, Licensing, The purpose of this item is the licenses, software renewals, and support services for SHI-GOVERNMENT and support services from SHI Government Solutions for various IT provided products and services. SOLUTIONS Microsoft Volume Licensing - SQL License Renewal, Bluebeam, Connectwise, IT Glue, KnowB4, and Manage Engine/AD Audit/Patch Manager in an amount not to exceed $305,000. Information Technology Approve the purchase of 10G dual wan with 2G fiber The purpose of this item is point to point circuits used for the network redesign with SPECTRUM internet access for 12 months from Spectrum in an amount redundant network circuits, including The Marq, Town Hall, DIPS Headquarters, North, not to exceed $196,000. and West. $175,000.00 001 GENERAL $75,000.00 001 GENERAL $65,000.00 001 GENERAL $55,000.00 011 FACILITY MAINTENANCE RESERVE $75,000.00 001 GENERAL $160,000.00 001 GENERAL 013 IT INFRASTRUCTURE/SECURITY $55,000.00 001 GENERAL $55,000.00 001 GENERAL $384,415.00 013 IT INFRASTRUCTURE/SECURITY $125,000.00 001 GENERAL $305,000.00 001 GENERAL $196,000.00 001 GENERAL F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. L3 Attracting, developing & retaining a talented and motivated workforce for lasting world -class performance. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. F2 Investing to provide & maintain high -quality public assets. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. 6C Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Technology Authorize the purchase of new computer work stations in Regular, annual computer replacements for outdated equipment to stay current with Vendor to be selected prior $261,012.00 013 IT INFRASTRUCTURE/SECURITY F2 Investing to provide & an amount not to exceed $261,012. operational needs and standards. to purchase maintain high -quality public assets. Information Technology Approve Toshiba copier services expenses from De Lage The purpose of this item is the large, multifunction network scanner, copier, printers TOSHIBA $144,000.00 001 GENERAL B3 Maintaining an environment Laden Financial Services, Inc. in an amount not to exceed used by city employees. of future readiness by $144,000. understanding and acting upon the forces, trends, and coming challenges affecting services. Information Technology Approve the renewal of Adobe licenses from CDWG in an The purpose of this item is to maintain functionality to employees for PDF editing, CDW LLC $55,000.00 001 GENERAL B3 Maintaining an environment amount not to exceed $55,000. digital signatures, graphic design, video editing, and more. This renewal provides the of future readiness by Adobe Creative Suite, Adobe Acrobat, and Adobe Photoshop which contains understanding and acting upon e4ssential programs that City staff rely on. These software licenses are renewed the forces, trends, and coming annually. challenges affecting services. Information Technology Authorize annual landline and wireless telecommunication, The purpose of this item is for funding that supports the City's internet connections, Verizon, Spectrum, $198,000.00 001 GENERAL B3 Maintaining an environment internet, and cable services from FiberFirst, Verizon phone lines, and cable TV provider. FiberFirst, AT&T of future readiness by Wireless, AT&T, and Spectrum in an amount not to exceed understanding and acting upon $198,000. the forces, trends, and coming challenges affecting services. Information Technology Authorize the purchase of professional/consulting services The purpose of this item is to utilize consultant service to assist in transforming the Vendor to be selected prior $100,000.00 013 IT INFRASTRUCTURE/SECURITY F1 Safeguarding the public trust for assistance in development of our Technology Master framework provided to create a City formatted Technology Master Plan. to purchase through a commitment to Plan in an amount not to exceed $100,000. thoughtful planning and responsible, conservative financial management. Information Technology Approve the annual maintenance of Duo 2-Factor The purpose of this software is to add to the city's cybersecurity with secondary PRESIDIO HOLDINGS INC. $110,000.00 001 GENERAL F2 Investing to provide & Authentication for remoted computers from Presidio authentication to increase protection against unauthorized access. dba PRESIDIO maintain high -quality public Holdings Inc., dba Presidio Networked Solutions Group, NETWORKED SOLUTIONS assets. LLC in an amount not to exceed $110,000. GROUP, LLC Information Technology Approve the annual renewal of our wireless network radius The purpose of this item is to maintain our current Cisco ISE software which is our PRESIDIO HOLDINGS INC. $60,000.00 001 GENERAL B3 Maintaining an environment authentication server and our web reputation checker from wireless and network radius authentication server, as well as the AMP system, which is dba PRESIDIO of future readiness by Presidio Holdings Inc., dba Presidio Networked Solutions our antivirus protection, and Umbrella, which is our DNS and web reputation checker. NETWORKED SOLUTIONS understanding and acting upon Group, LLC in an amount not to exceed $60,000. GROUP, LLC the forces, trends, and coming challenges affecting services. Information Technology Approve the purchase and contract renewal from Presidio The purpose of this item is to provide increased cybersecurity to the City's network. PRESIDIO HOLDINGS INC. $114,500.00 001 GENERAL B3 Maintaining an environment Holdings Inc., dba Presidio Networked Solutions Group, dba PRESIDIO of future readiness by LLC for Palo Alto Next Generation firewall in an amount NETWORKED SOLUTIONS understanding and acting upon not to exceed $114,500. GROUP, LLC the forces, trends, and coming challenges affecting services. Information Technology Approve the purchase and contract renewal from Presidio The purpose of this item is to retain our back up storage and secondary backup PRESIDIO HOLDINGS INC. $85,403.00 001 GENERAL B3 Maintaining an environment Holdings Inc., dba Presidio Networked Solutions Group, location properly encrypted for backing up sensitive data that is not permitted to follow dba PRESIDIO of future readiness by LLC for one year of premium support for our Rubrik back a retention schedule. NETWORKED SOLUTIONS understanding and acting upon up and recovery appliance in an amount not to exceed GROUP, LLC the forces, trends, and coming $85,405. challenges affecting services. Information Technology Approve the renewal of RingCentral Inc., phone system The purpose of this item is to provide telecommunication services amongst other RINGCENTRAL, INC $114,000.00 001 GENERAL B3 Maintaining an environment replacing Mitel, implemented in fiscal year 2024, in an functions to city employees. of future readiness by amount not to exceed $114,000. understanding and acting upon the forces, trends, and coming challenges affecting services. Information Technology Authorize the purchase of audio -video equipment, camera The purpose of this item is to align with the regular replacement schedule for audio- FORD AUDIO -VIDEO $757,000.00 013 IT INFRASTRUCTURE/SECURITY F2 Investing to provide & maintain equipment and services from Ford Audio -Video Systems, video equipment in Town Hall City Council Chambers and 3rd Floor Training Rooms, SYSTEMS, LLC LLC in an amount not to exceed $757,000. DIPS Headquarter Court Room, Professional Standards Conference Room, PD Briefing Room, CID Conference Room, and Fire Conference Room, DPS North Auditorium, and DIPS West Community Room, as well as the standard replacement and expansion of camera coverage at DIPS West and Public Works Operations facility. Information Technology Approve the purchase of capital equipment from Ford The purpose of this item is to overhaul and expand camera coverage at Bicentennial FORD AUDIO -VIDEO $1,082,000.00 106 SPDC F2 Investing to provide & maintain Audio -Video Systems, LLC in an amount not to exceed Park including baseball fields, the log cabin, playgrounds and Parks shop, the Tennis SYSTEMS, LLC $1,082,000. Center, Bob Jones Nature Center, and North Park. Information Technology Authorize annual spend amount with CDWG for The purpose of this item is to approve annual expenditures with CDWG for CDWG $85,000.00 001 GENERAL B2 Collaborating with select DeepFreeze Renewal, JAMF Renewal, Pure Storage DeepFreeze Renewal, JAMF Renewal, Pure Storage Renewal, and Solarwinds partners to implement service Renewal, and Solarwinds Renewal an amount not to Renewal in an amount not to exceed $85,OOO.These items will be purchased solutions. exceed $85,000. throughout the year and individually do not exceed $50,000 however, once combined, F2 Investing to provide & the annual spend with this vendor will exceed $50,000. maintain high -quality public assets. Information Technology Authorize the annual spend with Netsync for VM Ware The purpose of this item is to approve annual expenditures with NetSync for VM Ware NetSync $120,000.00 001 GENERAL F1 Safeguarding the public trust renewal, cyber security audit, and contract services in an Renewal, cyber security audit and contract services in an amount not to exceed 013 IT INFRASTRUCTURE/SECURITY through a commitment to amount not to exceed $120,000. $120,000. These items will be purchased throughout the year and individually do not thoughtful planning and exceed $50,000 however, once combined, the annual spend with this vendor will responsible, conservative exceed $50,000. financial management. F2 Investing to provide & maintain high -quality public assets. 6C Department Action Requested Library Approve the purchase of library materials for the purpose of developing an in -demand collection of materials for public access in an amount not to exceed $100,000. Library Office of Communications and Customer Experience Police Department Item Purpose Vendor The Southlake Public Library provides an in -demand collection of library materials for Vendor to be selected prior access by the public as a core service. The collections include the physical collection of to purchase books, magazines, movies, and digital media, as well as access to digital resources such as eBooks, audiobooks, and digital magazines. The request addresses the physical collection, which is purchased through Brodart, the library's primary vendor for print materials. Authorize an off -site lease with KRG Town Square The purpose of this request is to seek approval to continue the lease of office space for KRG Town Square Venture, LLC for office space for the Library administrative library administrative staff due to space constraints in Town Hall. Ventures, LLS offices in an amount not to exceed $125,000. Approve the annual contracts with Municode Codification and Online Code Hosting, Civic Plus Website Hosting (CityofSouthlake.com and ExperienceSouthlakeTexas.com), and Archive Social powered by Civic Plus LLC, in an amount not to exceed $51,000. Authorize annual spend amount with Motorola Solutions in an amount not to exceed $167,000. The purpose of these items (3) is to provide the following - 1. codification and online CIVIC PLUS LLC code hosting services for the City; 2. municipal website services (CityofSouthlake.com and ExperienceSouthlakeTexas.com); and 3. social media archiving software for compliance. The purpose of this item is to request authorization to spend $167,000 on the NETCO Consortium Motorola Platform Upgrades. The Southlake Police Department is a member of the NETCO Consortium, comprised of 6 (six) neighboring cities. The NETCO Consortium manages the Motorola Radio Platform that supports the radio equipment used by the Police and Fire Department. In FY25, the NETCO Consortium will begin the required upgrades to the current Motorola Radio Platform. The total cost of the upgrade is split evenly between the six cities. The upgrade process will continue over the next 10 years and will be billed in phases. The billing entity for the upgrade is yet to be determined. The Consortium will utilize Motorola Solutions as the vendor providing the upgrade and the Consortium will contact each participating city when the billing entity is finalized in FY25. The cost to cover year 1 (one) of the upgrade was approved by the CCPD Board on July 24, 2024 in an amount not to exceed $167,000. Vendor to be selected prior to purchase Total Cost Fund $100,000.00 001 GENERAL $125,000.00 001 GENERAL $51,000.00 001 GENERAL 115 CEDC $167,000.00 109 CCD OPERATING Strategic Link B2 Collaborating with select partners to implement service solutions. C1 Delivering outstanding customer experiences through innovation, passion, and a strong culture. C1 Delivering outstanding customer experiences through innovation, passion, and a strong culture. L3 Attracting, developing & retaining a talented and motivated workforce for lasting world -class performance. B2 Collaborating with select partners to implement service solutions. C1 Delivering outstanding customer experiences through innovation, passion, and a strong culture. Police Department Authorize annual spend amount with Axon Enterprise Inc. The Police Department currently holds a 5-YR contract with Axon Enterprise Inc in the Axon Enterprise Inc $56,163.00 109 CCD OPERATING C1 Delivering outstanding in an amount not to exceed $56,163. amount of $202,012. The 5 year contract was approved by City Council and the CCPD customer experiences through Board in 2021. On July 24, 2024, the CCPD Board approved the purchase of 5 innovation, passion, and a strong additional tasers at $15,760. The Police Department budgeted $56,163 in the FY25 culture. CCPD Fund to cover Year 4 of the Axon Enterprise Inc., contract plus the purchase of 5 additional tasers. Police Department Authorize annual spend amount with Motorola Solutions The purpose of this item is request authorization to spend $65,880 with Motorola Motorola Solutions Inc $65,880.00 109 CCD OPERATING C1 Delivering outstanding Inc., in an amount not to exceed $ $65,880. Solutions Inc., to cover year 4 of the existing contract. The Police Department currently customer experiences through holds a 5-YR contract with Motorola Solutions Inc., in the amount of $329,400. The 5 innovation, passion, and a strong year contract was approved by City Council and the CCPD Board in 2021. The contract culture. includes an annual cost of $65,880 for portable and mobile radios. The Police Department allocated an amount not to exceed $65,880 in the FY25 CCPD Fund Budget. Police Department Authorize an expenditure amount with LENCO Armored The purpose of this request is to approve an expenditure of $80,000 to purchase a Vendor to be selected prior $80,000.00 109 CCD OPERATING C1 Delivering outstanding Vehicles in an amount not to exceed $80,000. Bearcat Vehicle. The Police Department and the NRT Regional SWAT Team have to purchase customer experiences through agreed to purchase an NRT Regional SWAT vehicle known as a Bearcat. The Bearcat innovation, passion, and a strong will provide the NRT Regional SWAT Team with an extra layer of protection while culture. responding to SWAT calls for service. The NRT Regional SWAT Team is comprised of sworn officers from 5 (five) neighboring law enforcement agencies including Southlake PD. The billing entity for the Bearcat vehicle purchase is yet to be determined. The NRT Regional SWAT team will utilize LENCO Armored Vehicles as the vehicle vendor and the NRT SWAT Commander will contact each participating city when the billing entity is finalized in FY25. The one-time expenditure to purchase the Bearcat will be split evenly between the five agencies in an amount not to exceed $80,000. Police Department Approve the renewal of a contract with Tactical Systems The City previously entered into a contract with Tactical Systems Network (TSN) to Tactical Systems Network $469,594.00 001 GENERAL C1 Delivering outstanding Network LLC, (TSN) for Town Hall and Champions Club provide armed security for Town Hall and Champions Club. The Town Hall portion of LLC 115 CEDC customer experiences through Security and a facility security assessment for select City $185,000 is paid from the General Fund. The Champions Club portion of $214,594 is innovation, passion, and a strong facilities in an amount not to exceed $469,594. paid from the CEDC Fund and the General Fund. The CEDC Board approved their culture. portion of the cost at the July 23, 2024 CEDC meeting. In FY25, $70,000 is included in this spending authorization for facility security evaluations at select City facilities. Police Department Authorize a spend amount not to exceed $100,000 for the The purpose of this item is to request to spend $100,000 with a vendor to be selected Vendor to be selected prior $100,000.00 001 GENERAL C1 Delivering outstanding purchase of ballistic vests, body armor, vest plates, police prior to purchase, for Police Department uniforms and equipment. The Police to purchase customer experiences through gear, police equipment, branded uniforms/clothing, Department currently purchases police uniforms and equipment for all sworn staff, innovation, passion, and a strong patches, badges and accessories from a vendor to be civilian staff and new hires. The department is currently selecting a new uniform vendor culture. selected prior to purchase. for uniforms and equipment, including but not limited to, ballistic vests, body armor, vest plates, police gear, police equipment, branded uniforms/clothing, patches, badges and accessories. The spend amount for the selected vendor will not exceed $100,000. 6C Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Police Department Authorize annual spend amount with Tarrant County TX in The purpose of this item is to authorize the annual expenditure with Tarrant County Tarrant County Texas $75,000.00 001 GENERAL C1 Delivering outstanding an amount not to exceed $75,000. Texas Medical Examiners Office for Lab Testing in an amount not to exceed $75,000. customer experiences through innovation, passion, and a strong culture. Public Works Authorize the annual expenditure and contract renewal The purpose of this item is to authorize the annual expenditure and contract renewal APEX CONCRETE $1,695,000.00 001 GENERAL B2 Collaborating with select with Apex Concrete Construction for concrete and with Apex Concrete for concrete and construction services including the CONSTRUCTION 102 STORM WATER UTILITY partners to implement service construction services in an amount not to exceed installation/removal of flatwork (to perform all grading, forming, pouring, finishing, 500 UTILITY FUND solutions. $1,695,000. backfilling, landscaping, and resod disturbed sod), curb and gutter, curb ramps, French F2 Investing to provide & drains, headwalls, RCP, rip -rap, exposed aggregate, colored and/or stamped concrete, maintain high -quality public brick pavers, truncated domes, handrails, fences, manhole ring adjustments, rough and assets. finish grading, erosion control measures, and flexbase or top soil for various projects. Public Works Authorize the annual expenditure and contract renewal The purpose of this item is to authorize the annual expenditure and contract renewal ATLAS UTILITY SUPPLY $85,000.00 500 UTILITY FUND B2 Collaborating with select with Atlas Utility Supply Company for the sole source with Atlas Utility Supply Company for the sole source purchase of water meter CO partners to implement service purchase of water meter equipment and services in an materials, equipment, and services for the Water Division for the purposes of water solutions. amount not to exceed $85,000. meter sets and replacements. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure and contract renewal The purpose of this item is to authorize the annual expenditure and contract renewal BADGER METER INC $250,000.00 500 UTILITY FUND B2 Collaborating with select with Badger Meter Inc. for BEACON cellular service for with Badger Meter Inc. for use of the BEACON cellular services with the City's water partners to implement service water meters in an amount not to exceed $250,000. meters that allow connection for digital review and informational purposes. solutions. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure with Cjhorak Enterprises The purpose of this item is to authorize the annual expenditure with Cjhorak CJHORAK ENTERPRISES $100,000.00 101 HOT (HOTEL TAX) B2 Collaborating with select Inc. for sign repair and maintenance in an amount not to Enterprises Inc. for sign repair and maintenance, including the wayfinding sign repair INC. partners to implement service exceed $100,000. and replacement. program. solutions. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure with Consolidated Traffic The purpose of this item is to authorize the annual expenditure with Consolidated CONSOLIDATED TRAFFIC $260,000.00 001 GENERAL B2 Collaborating with select Controls for traffic signal and pedestrian equipment in an Traffic Controls for traffic signal and pedestrian equipment for maintenance, repair, and CONTROLS 200 CAPITAL PROJECTS FUND partners to implement service amount not to exceed $260,000. various traffic/CIP projects. solutions. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure with Consor Engineering The purpose of this item is to authorize the annual expenditure with Consor CONSOR ENGINEERS, $80,000.00 500 UTILITY FUND B2 Collaborating with select LLC dba US Underwater for water storage tank cleaning Engineering LLC for the TCEQ-required inspections and cleaning of four elevated LLC dba US partners to implement service and inspections in an amount not to exceed $80,000. storage and three ground storage tanks in the City of Southlake. UNDERWATER solutions. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure and contract renewal The purpose of this item is to authorize the annual expenditure and contract renewal CORE AND MAIN LP $180,000.00 500 UTILITY FUND B2 Collaborating with select with Core and Main, LP for utility parts and equipment in with Core and Main, LP for utility parts and equipment, including but not limited to partners to implement service an amount not to exceed $180,000. clamps, couplings, fittings, meter boxes, gaskets, PVC pipe, hydrants, valves, and solutions. valve boxes for Water and Wastewater repairs and maintenance. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure with Davidson The purpose of this item is to authorize the annual expenditure with Davidson DAVIDSON $270,000.00 001 GENERAL B2 Collaborating with select Reconstruction Inc. dba DRI Construction for facility Reconstruction Inc. for facility construction, remodel, and repair services for various RECONSTRUCTION INC., 011 FACILITY MAINTENANCE RESERVE partners to implement service construction, remodel, and repair services in an amount building and facility projects. dba DRI CONSTRUCTION 115 CEDC solutions. not to exceed $270,000. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure with Eaton Corporation The purpose of this item is to authorize the annual expenditure with Eaton Corporation EATON CORPORTATION $129,000.00 011 FACILITY MAINTENANCE RESERVE B2 Collaborating with select for UPS, Battery, and Electrical inspections, services and for UPS, Battery, and Electrical inspections, services and repairs, including the partners to implement service repairs in an amount not to exceed $129,000. replacement of a UPS unit for DPSHQ. solutions. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure and contract renewal The purpose of this item is to authorize the annual expenditure and contract renewal FORTILINE, INC. $100,000.00 500 UTILITY FUND B2 Collaborating with select with Fortiline, Inc. for utility parts and equipment in an with Fortiline, Inc. for utility parts and equipment, including but not limited to bolt partners to implement service amount not to exceed $100,000. couplings, ductile iron, poly pipe, and hydrants for Water and Wastewater repairs and solutions. maintenance. F2 Investing to provide & maintain high -quality public assets. Public Works Authorize the annual expenditure with Green Equipment The purpose of this item is to authorize the annual expenditure with Green Equipment GREEN EQUIPMENT CO $80,000.00 500 UTILITY FUND B2 Collaborating with select Co. for wastewater camera equipment in an amount not to Co. for wastewater camera equipment, including a build -out of the new Wastewater partners to implement service exceed $80,000. camera van being added to Public Works this year. solutions. F2 Investing to provide & maintain high -quality public assets. 6C Strategic Link Department Action Requested Item Purpose Vendor Total Cost Fund Public Works Authorize the annual expenditure with Johnson Controls The purpose of this item is to authorize the annual expenditure with Johnson Controls JOHNSON CONTROLS INC $305,000.00 001 GENERAL Inc. for HVAC equipment and services in an amount not to Inc. for HVAC equipment and services for HVAC repair and maintenance throughout 011 FACILITY MAINTENANCE RESERVE exceed $305,000. the City, along with the Town Hall 3rd and 4th Floor Box Controller Replacement project. Public Works Public Works Public Works Authorize the annual expenditure with Odessa Pumps and The purpose of this item is to authorize the annual expenditure with Odessa Pumps ODESSA PUMPS & Equipment, Inc. for pump repairs, maintenance, and and Equipment, Inc. for pump repairs, maintenance, and services in order to maintain EQUIPMENT INC services in an amount not to exceed $260,000. the City's water and wastewater operations throughout the year. Authorize the annual expenditure with Pace Analytical The purpose of this item is to authorize the annual expenditure with Pace Analytical PACE ANALYTICAL Services, Inc. for lab -testing services in an amount not to Services, Inc. for a variety of lab -testing services, including NAP, E.Coli, Fats Oils & SERVICES, INC. exceed $115,000. Grease, and Lead & Copper. Authorize the annual expenditure with Prime Controls LP The purpose of this item is to authorize the annual expenditure with Prime Controls LP PRIME CONTROLS LP for SCADA Maintenance, Repair Services, and Calibration for SCADA Maintenance, Repair Services, and Calibration Services for lift stations, Services in an amount not to exceed $60,000. pump stations, and various software, hardware, and equipment. Public Works Authorize the annual expenditure with Reynolds Asphalt & The purpose of this item is to authorize the annual expenditure with Reynolds Asphalt REYNOLDS ASPHALT & Construction Co. for asphalt materials and services in an & Construction Co. for asphalt materials and services, including installation and CONSTRUCTION CO amount not to exceed $4,400,000. removal of asphalt, repair and removal services, and purchase of mix and materials for various PMA, CIP, and operational projects. Public Works Authorize the annual expenditure with Road Master The purpose of this item is to authorize the annual expenditure with Road Master ROAD MASTER STRIPING Striping LLC for pavement striping services and materials Striping LLC for pavement striping services and materials for various roadway LLC in an amount not to exceed $200,000. rehabilitation and repair, CIP, and striping projects. Public Works Authorize the annual expenditure with Road Solutions LLC The purpose of this item is to authorize the annual expenditure with Road Solutions ROAD SOLUTIONS LLC for street light maintenance and repair services in an LLC for street light maintenance and repair services for the Kirkwood Enhancements amount not to exceed $150,000. Extension project along TW King and for various emergency street light services throughout the year. Public Works Authorize the annual expenditure with Smith Pump The purpose of this item is to authorize the annual expenditure with Smith Pump SMITH PUMP COMPANY, Company, Inc. for pump repairs, maintenance, and Company, Inc. for pump repairs, maintenance, and services in order to maintain the INC. services in an amount not to exceed $115,000. City's water and wastewater operations throughout the year. Public Works Authorize the annual expenditure and contract renewal The purpose of this item is to authorize the annual expenditure and contract renewal SOUTHLAKE LEASING with Southlake Leasing and Management dba Regent with Southlake Leasing and Management for janitorial services for all City facilities and AND MANAGEMENT dba Services for janitorial services and Town Square street Town Square street sweeping. REGENT SERVICES sweeping in an amount not to exceed $462,000. Public Works Authorize the annual expenditure with Veritiv Operating The purpose of this item is to authorize the annual expenditure with Veritiv Operating VERITIV OPERATING Company dba Veritiv for janitorial services and supplies in Company for janitorial services and supplies utilized by Facilities personnel for every COMPANY dba VERITIV an amount not to exceed $110,000. City facility throughout the year. Public Works Authorize the annual expenditure with Wildstone The purpose of this item is to authorize the annual expenditure with Wildstone WILDSTONE Construction LLC for emergency water and wastewater Construction LLC for emergency water and wastewater repairs and services as needed CONSTRUCTION LLC repairs and services in an amount not to exceed $200,000. throughout the year to assist water and wastewater operations. Public Works Authorize the annual expenditure with WS Equipment The purpose of this item is to authorize the annual expenditure with WS Equipment WS EQUIPMENT LEASING Leasing Enterprises of Texas, Inc. dba Weatherproofing Leasing Enterprises of Texas, Inc. dba Weatherproofing Services LLC for facility ENTERPRISES OF TEXAS Services, LLC for facility weatherproofing and water weatherproofing and water damage repairs and services in regard to various City INC. dba damage repairs and services in an amount not to exceed facility projects. WEATHERPROOFING $333,000. SERVICES LLC $260,000.00 500 UTILITY FUND $115,000.00 500 UTILITY FUND $60,000.00 500 UTILITY FUND $4,400,000.00 001 GENERAL 200 CAPITAL PROJECTS FUND $200,000.00 112 RED LIGHT CAMERAS 200 CAPITAL PROJECTS FUND $150,000.00 001 GENERAL $115,000.00 500 UTILITY FUND $462,000.00 001 GENERAL 105 TIF/TIRZ 115 CEDC $110,000.00 001 GENERAL $200,000.00 500 UTILITY FUND $333,000.00 001 GENERAL 011 FACILITY MAINTENANCE RESERVE B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. 6C Department Action Requested Item Purpose Public Works Authorize the annual expenditure with Xylem Water The purpose of this item is to authorize the annual expenditure with Xylem Water Solutions USA Inc. for Pump Purchases and Repairs for Solutions USA Inc. for Pump Purchases and Repairs for Various Lift Stations, including Various Lift Stations in an amount not to exceed $85,000. the Gateway Lift Station Control Panel Replacement. Support Services Authorize the annual expenditure with Taylor Olson Adkins The purpose of this item is to authorize the annual expenditure with Taylor Olson Sralla & Elam, LLP for legal services in an amount not to Adkins Sralla & Elam, LLP (TOASE) for legal counsel in support city operations. exceed $550,000. Support Services Authorize the annual expenditure with TML The purpose of this item is to provide liability, property, cyber, risk and workers' Intergovernmental Risk Pool for liability, property, cyber, compensation insurance protection to the City through the TML Intergovernmental Risk risk and workers' compensation insurance coverage in an Pool. amount not to exceed $1,250,000. Vendor XYLEM WATER SOLUTIONS USA INC Taylor Olson Adkins Sralla & Elam, LLP TML Intergovernmental Risk Pool Total Cost Fund $85,000.00 500 UTILITY FUND $550,000.00 001 GENERAL $1,250,000.00 001 GENERAL Strategic Link B2 Collaborating with select partners to implement service solutions. F2 Investing to provide & maintain high -quality public assets. B2 Collaborating with select partners to implement service solutions. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. 6C