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Item 4H- MemoCITY OF SOUTH LAKE MEMORANDUM September 17, 2024 To: Alison Ortowski, City Manager From: Rob Cohen, Director of Public Works Item 4H Subject: Approve an Engineering Services Agreement with Bartlett & West to provide engineering design, inspection, and construction phase services for Repainting of the Florence Elevated Storage Tank in an amount not to exceed $350,000. Action Requested: Approve an Engineering Services Agreement with Bartlett & West to provide engineering design, inspection, and construction phase services for Repainting of the Florence Elevated Storage Tank in an amount not to exceed $350,000. Background Information: In alignment with Objective 10.6 of the City's Sustainability Master Plan, proactive replacement of protective coating systems of the City's Elevated Storage Tanks (ESTs) protects the existing structural steel structure from unnecessary corrosion and degradation, prolonging the usable service life of a water tank. The Florence EST was originally constructed in 2005 and provides water supply and pressure to the high-pressure plane located on the western side of the City between FM 1709 and SH 114. The City inspects all its water storage tanks on an annual basis to ensure the protective coatings have not been compromised. Recent inspections have indicated the paint on the Florence EST is starting to wear and requires repainting. The expected outcome of this project is to fully rehabilitate the Florence EST. To support that goal, the agreement with Bartlett & West will provide full engineering design, inspection, and construction services to repaint the Florence EST. The agreement includes pre -design inspection of the tank to verify all components of the tank meet or exceed current regulations, design phase services to specify proper paint coatings, linings and structural steel replacement details, yard piping and valve replacement details if necessary, franchise coordination with the various cell providers to eliminate impacts to service during construction, resident construction inspection services to inspect cleaning, painting and structural steel replacement meets industry standards, coordination with the Federal Aviation Administration (FAA) including any FAA Page 1 of 2 Item 4H permitting that may be required, and construction administration services. The agreement for these services is not to exceed $350,000 and includes $48,612 in contingency for any additional engineering services needed. This project is aligned with the Sustainability Master Plan as Objective 10.6. Inspection, design, and franchise coordination is expected to be complete by summer of 2025 with construction expected to begin in late 2025 to minimize impacts to the water supply. Financial Considerations: This ESA is not to exceed $350,000. Funding for this agreement is budgeted in the approved FY 2024 Utility Fund. This award is within the project budget. These services include inspection and cleaning, rehabilitation design, engineering services, construction phase services, resident project inspection, and franchise utility coordination. Strategic Link: This item links to the City's Strategy Map strategic focus area of Infrastructure and Development. It specifically relates to the City's Objective, F2: Investing to Provide and maintain High -Quality Public Assets. Citizen Input/ Board Review: None. Legal Review: The proposed agreement is a standard agreement that the City Attorney has reviewed and approved. Alternatives: The City Council may approve or deny the contract. Staff Recommendation: Approve an Engineering Services Agreement with Bartlett & West to provide engineering design, inspection, and construction phase services for Repainting of the Florence Elevated Storage Tank in an amount not to exceed $350,000. Supporting Documents: Attachment A: ESA Repainting of the Florence EST to be executed Staff Contact: Rob Cohen P.E., Director of Public Works Kevin Ferrer, P.E., City Engineer Tiffany Matthews, P.E., Civil Engineer Page 2 of 2