Item 6J
M E M O R A N D U M
August 28, 2024
TO: Alison Ortowski, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2024 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2025 Operating Budget
________________________________________________________________________
Action Requested: Approval of amended Fiscal Year 2024 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2025 Operating.
Background
Information: Your packet contains the operating budget adopted by the Crime Control and
Prevention District Board of Directors on July 24, 2024. The proposed operating
budget provides for the continuation of the SRO funding ($2,333,611) and Town
Square security initiative ($44,000). The new request for FY 2025 includes the
following:
• Lenco Armored SWAT Vehicle $80,000
(This is a joint purchase among the Northeast Tarrant Regional SWAT partner
cities. This amount reflects Southlake’s portion. Acquiring a law enforcement-
specific armored vehicle for SWAT operations is essential to ensure the safety
and effectiveness of law enforcement responses to high -risk situations. These
vehicles are purpose-built to withstand gunfire, explosives, and other hazards
encountered during critical incidents such as hostage rescues, armed standoffs,
or terrorist threats. With features like ballistic protection, armored plating, and
specialized equipment mounting capabilities, these vehicles provide a secure
platform for officers to approach and engage with suspects while minimizing the
risk of injury or casualties. Moreover, their mobility and versatility enable SWAT
teams to navigate urban environments, evacuate civilians, and provide cover
during operations, enhancing overall mission success and public safety. A
dedicated law enforcement armored vehicle is a vital asset that empowers
SWAT teams to manage and neutralize threats effectively, ensuring the
protection of both officers and the communities they serve. In summary, a law
enforcement-specific armored vehicle for the North Tarrant regional SWAT team
operations is an indispensable asset that strengthens the collective response
capabilities of multiple jurisdictions, ensuring the safety and well-being of officers
and the public across all jurisdictions.) Achieve the highest standards of
safety and security through modern technology and equipment.
• Increase in SRO Overtime $20,000
(As the SRO program has been expanded and officers have received raises, the
corresponding overtime budget has not been increased. This amount increases
the available OT that SROs incur during their regular duties. Overtime is
regulated by SRO supervisors as outlined in Southlake Police Department
policy.) Achieve the highest standards of safety and security through
modern technology and equipment and a well-trained, well-equipped, and
professional police department.
Item 6J
• Taser Addition $15,759
(The Southlake Police Department currently includes tasers as part of each
officer’s standard issue equipment to provide a less lethal tool for officers to
utilize to safely gain control in a situation in which the potential for violence
exists. This adds five tasers to our current inventory for SRO program
expansion.) Achieve the highest standards of safety and security through
modern technology and equipment and a well-trained, well-equipped,
and professional police department.
• Replacement body armor for SRO’s $14,896
(Police body armor has a 5-year warranty and useful life. This amount
accounts for the necessary replacement body armor for SROs during FY
2025.) Achieve the highest standards of safety and security through
modern technology and equipment and a well-trained, well-equipped,
and professional police department.
• NETCO radio upgrades $167,000
(The Motorola radio upgrade and platform change across all departments within
NETCO and NETCOM, encompassing the cities of Bedford, Euless, Grapevine,
Colleyville, Keller, and Southlake, is rooted in the critical need for enhanced
communication and interoperability. With the ever-evolving landscape of public
safety and emergency response, modernizing our communication infrastructure is
paramount to ensuring the safety and efficiency of both officers and the
communities they serve. The upgraded Motorola radios offer advanced features
such as improved audio clarity, extended battery life, and enhanced encryption
capabilities, essential for maintaining secure and reliable communication channels
in high-stress situations. Upgrading the current Motorola program continues the
unified platform across all departments and facilitates seamless collaboration and
coordination during joint operations and mutual aid responses. By investing in this
upgrade, we prioritize the safety and effectiveness of our law enforcement
personnel and uphold our commitment to providing the highest level of service to
the residents and businesses within our jurisdictions.) Achieve the highest
standards of safety and security through modern technology and
equipment and a well-trained, well-equipped, and professional police
department.
The total funding requested for FY 2025 CCPD operating funds is $2,742,607, with
an operating transfer of $113,480 for indirect charges.
Financial
Considerations: The proposed operating budget includes projected sales tax and interest income of
$2,837,000, $2,742,607 for operating expenditures, and a transfer out of $113,480,
with an ending fund balance of $5,461,384.
Strategic Link: C1: Achieve the highest standards of safety and security
B2: Collaborate with select partners to implement service solutions
B6: Optimize the use of technology
F2: Invest to provide and maintain high-quality public assets
.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 3, 2024.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
Staff
Recommendation: Approval of the amended FY 2024 and adoption of the proposed FY 2025 operating
budget.
AND PREVENTION DISTRICT - OPERATING FUND
11:24 PM
07/18/24
$ Increase/$ Increase/
2023 2024 2024 (Decrease)% Increase/2025 (Decrease)% Increase/
Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease
REVENUES
Sales Tax $3,050,459 $2,424,000 $2,600,000 $176,000 7.3%$2,652,000 $228,000 9.4%
Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0%
Interest Income $170,543 $95,000 $185,000 $90,000 94.7%$185,000 $90,000 94.7%
Total Revenues $3,221,002 $2,519,000 $2,785,000 $266,000 10.6%$2,837,000 $318,000 12.6%
EXPENDITURES
Personnel $1,521,608 $1,945,137 $1,857,237 ($87,900)-4.5%$2,177,551 $232,414 11.9%
Operations $349,102 $272,101 $377,683 105,582 38.8%$565,056 292,955 107.7%
Capital $338,248 $0 $0 0 0.0%$0 (0)-100.0%
Total Expenditures $2,208,958 $2,217,238 $2,234,920 $17,682 0.8%$2,742,607 $525,369 23.7%
Net Revenues $1,012,044 $301,762 $550,080 $248,318 $94,393 ($207,369)
Financed Proceeds $0 $0 $0 $0
Transfers Out-General Fund (97,049)(100,760)(111,400)(113,480)
Transfers Out-Crime Control Project
Fund (1,130,000)(334,500)(334,500)0
Total Other Sources (Uses)(1,227,049)(435,260)(445,900)(113,480)
Beginning Fund Balance $5,591,296 $5,376,291 $5,376,291 $5,480,471
Ending Fund Balance $5,376,291 $5,242,793 $5,480,471 $5,461,384
(Reference to Section 363.203, Local Government Code, Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is $5,480,471 in the Operating Fund and $560,000 in Capital Projects Fund estimated to be on hand as of the beginning of FY 2025
3. An estimated $2,652,000 is expected to be received by the District during FY 2024 in sales tax revenues.
4. Total revenue is estimated at $2,837,000 consisting of sales tax and interest income.
5. Total money requested to fund programs is $2,742,607 for personnel, equipment and technology.
6. Total operating transfer of $113,480 requested for indirect charge.
7. The sales tax rate is .125%.
8. There is $5,461,384 in the Operating Fund and $400,000 in the Capital Projects Fund estimated to be on hand as of the end of FY 2025.
9. Total revenues available to cover the proposed budget are $2,837,000 and fund balance.
SOUTHLAKE CRIME CONTROL
FY 2025 Proposed Budget
October 1, 2024 through September 30, 2025