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Item 4F - MemoCITY OF SOUTH LAKE Item 4F MEMORANDUM (August 20, 2024) To: Alison Ortowski, City Manager From: Rob Cohen, P.E., Director of Public Works Subject: Approve Amendment No. 1 for the Interlocal Agreement (ILA) with Tarrant County to receive financial support and reimbursement of up to $2,225,000 for the West Continental Boulevard projects at Davis Boulevard and South Peytonville Avenue. Action Requested: Approve Amendment No. 1 for the Interlocal Agreement (ILA) with Tarrant County to receive financial support and reimbursement of up to $2,225,000 for the West Continental Boulevard projects at Davis Boulevard and South Peytonville Avenue. Background Information: The purpose of this item is to approve Amendment No. 1 for the Interlocal Agreement (ILA) with Tarrant County to receive financial support and reimbursement of up to $2,225,000 for the cooperative funding of improvements at the two intersection locations along West Continental Boulevard at Davis Boulevard (FM 1938) and South Peytonville Avenue. The proposed improvements are intended to improve mobility efficiency by alleviating traffic backups at West Continental Boulevard intersections during peak hours. The improvements on FM 1938 at West Continental Blvd include adding a right turn lane, signalization, pedestrian enhancements, and an upgrade of Critical Drainage Structure #18 at Union Church Road. Improvements to the South Peytonville Avenue intersection include the construction of a roundabout at the intersection, utility and pedestrian relocations, and an upgrade to Critical Drainage Structure #19 west of the intersection. This Amendment No. 1 of the ILA is required as the original Amendment No. 1, approved by City Council and partially executed on December 5, 2023, was never processed as it came when the new Tarrant County Administrator changed the format of the agreement. The revised amendment removes the requirement for yearly renewals or amendments. Tarrant County will contact cities annually to establish reimbursement amounts needed for the Page 1 of 3 Item 4F following year's certification. These amounts will be certified in a single action by the Commissioners Court and serve as the basis for reimbursements for that fiscal year. The County allocated funds as part of their 2021 Tarrant County Transportation Bond Program for a cost -share arrangement with the City, and the City Council approved the original ILA on December 6, 2022. The resources provided by the County result in cost savings for the City. Funding is budgeted as part of the approved Capital Improvement Program. The majority of the construction for the section of West Continental Boulevard at South Peytonville will commence after the substantial completion of the FM 1938 and W. Continental Boulevard intersection. The construction start date is yet to be determined. These projects were identified in the Southlake 2035 Mobility Master Plan with the FM 1938 at West Continental Boulevard project referenced as MT25 and the Continental Boulevard at South Peytonville Avenue project referenced as MT3. The proposed sidewalks identified in the 2035 Mobility Master Plan (ID #7 and ID #76a) will be built in conjunction with the FM 1938 at West Continental Boulevard project. These sidewalks will cover the north side of Union Church from the current sidewalk near Sienna Addition to Davis Boulevard and the north side of Continental Boulevard from Davis Boulevard to the existing sidewalk near the Woodbury Subdivision, respectively. Financial Considerations: The County allocated funds as part of their 2021 Tarrant County Transportation Bond Program for a cost -share arrangement with the City. The terms of the ILA, the County will reimburse the City for up to $2,225,000 or 50% of the construction cost, whichever is less. The opinion of probable construction cost (OPCC) for the intersections of FM 1938 at West Continental Boulevard and West Continental Boulevard at South Peytonville Avenue are currently $3,750,000 and $3,340,000, respectively. These estimates were provided by the consultant in the latest report dated June 2024. The resources provided by the County result in cost savings for the City of Southlake. Funding for the project is budgeted as part of the General Fund of the approved FY 2020 - 2023 Capital Improvement Program, as well as Tarrant County funds via the ILA. Strategic Link: This item links to the City's Strategy Map's strategic focus areas of Infrastructure and development and Partnerships and volunteerism. It specifically relates to the City's Corporate Objectives, B2: Collaborating with select partners to implement service solutions and F2: Investing to provide and maintain high -quality public assets. Page 2 of 3 Item 4F Citizen Input/ Board Review: Upon approval by Southlake City Council, Amendment No. 1 of the ILA will be placed on the Tarrant County Commissioner's Court Agenda for approval. Legal Review: This agreement has been reviewed by the City Attorney. Alternatives: The City Council may approve or deny Amendment No. 1 of ILA with Tarrant County. Staff Recommendation: Approve Amendment No.1 for the Interlocal Agreement (ILA) with Tarrant County to receive financial support and reimbursement of up to $2,225,000 for the West Continental Boulevard projects at Davis Boulevard and South Peytonville Avenue. Supporting Documents: Attachment A: Amendment No. 1 of Interlocal Agreement for West Continental Boulevard Intersection Improvements Attachment B: Executed Engineering Services Agreement Staff Contact: Rob Cohen, P.E., Director of Public Works Kevin Ferrer, P.E., City Engineer Bryan Ahumada, P.E., Civil Engineer Page 3 of 3