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2024-05-08 LB MinutesCITY OF SOUTHLAKE SOUTHLAKE LIBRARY BOARD MEETING: May 8, 2024 LOCATION: 1400 Main St., Southlake, Texas Southlake Town Hall TIME: 6:00 p.m. SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Lori Burr, Natan Ton -That, and Christina Taggart. SOUTHLAKE LIBRARY BOARD ABSENT: None. STAFF PRESENT: Jennifer Tucker, Library Manager. OTHERS PRESENT: None. 1. CALL TO ORDER Will Doby called the meeting to order at 6:03 p.m. 2. CONSENT A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY BOARD MEETING HELD MARCH 20, 2024 APPROVED A motion was made to approve the minutes from the March 20, 2024, Southlake Library Board meeting. Motion: Doby Second: Burr Ayes: Taggart, and Ton -that Nays: None Abstain: None Vote: 4-0 Motion Carried. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 8, 2024, Southlake Library Board Meeting Page 2 of 4 3. DISCUSSION A. Southlake Summer Reading Preview Library Manager Tucker gave an overview of the Southlake Library Summer Reading program. There are three programs: Pre-K, Kids, and Teens, and the logistics remain very similar to last summer. Tucker noted that the library is not firm on age limits for each program, but is based on family preference. For the Pre-K program, for every 5 picture books read, the preschooler will spin the wheel for a prize and get a drawing slip to be entered into the grand prize for up to 25 books. They can continue to earn drawing slips for up to 50 books. The kids' program and the teen program functions comparably, although those programs are based on hours read rather than books read. For every 5 books, the preschooler will spin the wheel for a prize and get a drawing slip to be entered into the grand prize for up to 25 hours. The program completes at 50 hours. In addition, children's librarian Stacy Wells and her youth team work hard to make the summer a magical experience by having scavenger hunts and challenges that rotate on a weekly basis, as well as a Find the Bigfootl that changes daily. Kids can earn drawing slips and candy by participating in these engagements. The library also has a lot of fun programming planned this summer, including a Backyard Party to launch the first day of Summer Reading. The Backyard Party will have a DJ, ice cream, creepy crawlies, and lawn games to celebrate. June and July programs feature a lot of entertaining programs, such as the Dallas Zoo, Wild Animal Adventures, a book club, a Kindness club, and more! We also offer Family programming, including a Family Scavenger Hunt, a Family Terrarium Party, and an Interactive Storytelling night. Lastly, the Southlake Historical Society will feature a Summer Exhibit MAKING A SPLASH: How Lake Grapevine helped put Southlake on the Map from July 15 to Aug. 24 in the lobby of Town Hall as well as Dinosaur Tracks in the Southlake Library Display Cases. This year, thanks to the generosity of the Library Foundation, the library will offer a couple of unique programs. There is a Writing Camp from June 17-20 and June 24-27 from 9a.m. to 11 a.m. The registrations for this program filled up in about an hour! The library will also bring author James Ponti in for two writing workshops and a presentation on July 10. The adults have some opportunities to participate in Summer Reading as well. With Book Bingo, patrons can discover new authors and genres while playing to Win! Read three books from three different categories to make a Bingo and be entered into a drawing for a `Book Lover's' basket with a book puzzle, tote, journal, mug, lamp, and candle. There will be 8 winners in total. In lieu of the weekly prize drawings, the library will have a Weekly Reader's Challenge with City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 8, 2024, Southlake Library Board Meeting Page 3 of 4 book trivia questions. There will be two winners every week who will win a book tote with a puzzle, mug, and socks. 4. LIBRARIAN'S REPORT Library Manager presented the annual performance data through March 2024. Tucker explained that the statistics look a little different this month, as the library has pulled out "other" categories for both digital usage and activities. These categories are separate because they do not count as part of our official numbers for the TSLAC State Report. Overall, the library is fairly flat for print and digital circulation for the year. In March, the library had a 4% decrease in print circulation and a 4% increase in digital circulation. The thought is that March tends to be a bigger travel month, so there maybe less people in the library, but our digital circulation gets more usage. Library cards and traffic are also down a bit this month. In other circulation statistics, the move away from EBSCO for the TexShare databases continues to impact us negatively as the library databases' circulation is down 65% for the year. In other digital service news, Biblio+ is down for the month and the year; it is difficult to compete with the main streaming services. Brainfuse had a great month in March. There was a big increase in using some of the study tools, including flashcards. The library continues to push cloudLibrary in our marketing and it is showing smaller decreases. Libby is up for the year as patrons continue to discover it. Newsbank is down and the library showed had no usage at all in March. It is up for discussion if the library will continue this subscription next fiscal year. Udemy is getting a bit more usage as is Newsstand, but overall, the digital services are about the same as last year. Computer and study room use are slightly up for the year. Adult and youth programs have a small decrease for the year, but a big increase for March. We expect it to come out about the same as last year by the end of the year. Story time is a bit down for the month, which may be due to travel, but still up for the year, even after record highs last year. Volunteer hours are about the same which we expect as most shifts are full. ILL is down a bit after a banner year last year, but we have introduced some new practices, such as purchasing some of the requests. Library Board Member Ton -That asked if it was normal that March showed the increase of digital circulation and decrease in print circulation. Library Manager Tucker said that our best estimate was traveling in March and that it was typical to see digital usage increase during travel months. Library Chair Dobby asked about continuing Newsbank with such low usage and asked about the cost. Library Manager Tucker said that it was a couple thousand dollars and may be discontinued in the next fiscal year. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the May 8, 2024, Southlake Library Board Meeting Page 4 of 4 5. LIBRARY FOUNDATION OF SOUTHLAKE UPDATE Lori Burr presented to the Library Board that the Foundation is excited to bring the Writing Camp to the library. The idea was sparked when two young ladies presented the idea to the Library Board last year. The Foundation is also bringing New York Times bestselling author James Ponti to the library to lead two writing workshops and'a presentation. In conjunction with these programs, the Foundation will present City Spies Southlake Challenge, where kids will solve a mystery based on given clues. 6. NEW BUSINESS The Library Board indicated that they would like an update on the development of a new library. They would also like an update on if new Board members appointed next term so there would be a full Library Board. 7. PUBLIC FORUM The public forum opened at 6:26 p.m. asking anyone wishing to speak to come forward. There being no public in attendance, the forum was closed at 6:27 p.m. 8. ADJOURNMENT The next meeting will be scheduled for August 14th, 2024, at 6pm. The meeting was adjourned at 6:32p.m, with Will Doby moved to adjourn. WilllJor air J V C thia Pfledder, , City Librarian City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork