2024-06-18 CC Minutes CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JUNE 18, 2024
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Ronell Smith.
CITY COUNCIL ABSENT: Councilmember Amy Torres-Lepp.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager/Senior
Director of Human Resources Stacey Black, Assistant City Manager James Brandon,
Assistant to the City Manager Bora Sulollari, Corporate Business Manager Major
Youngblood, Operations Manager Customer Relations, Melody Anderson, Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Deputy Finance
Director Nicole Bradshaw, Interim Police Chief Ashleigh Casey, Deputy Fire Chief Jeremy
Wilson, Director of Community Services David Miller, Deputy Director of Community
Services Fince Espinoza, Deputy Director of Community Services Ryan McGrail, Director
of Economic Development and Tourism Daniel Cortez, Director of Planning and
Development Services Dennis Killough, Planning and Development Services Business
Manager Madeline Prater, Director of Public Works Rob Cohen, Deputy Director of Public
Works Administration Lauren LaNeave, City Attorney Cara White, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. MayorMcCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. PRESENTATION FROM THE LEADERSHIP SOUTHLAKE CLASS
Leadership Southlake class representatives Duke Samples and Alan Fisher provided a
brief presentation on the Chamber's most recent Leadership Southlake class activities
over the past year.
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4. STARS AND STRIPES 25TH ANNIVERSARY UPDATE
Director of Economic Development and Tourism Daniel Cortez provided an update on the
Stars and Stripes 25th Anniversary event scheduled for July 3, 2024.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:55pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.074 deliberation regarding personnel
matters. City Council adjourned for Executive Session at 5:55pm. Executive Session
began at 6:05pm and concluded at 6:26pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:33pm.
As a result of Executive Session, a motion was made to authorize the City Manager to
negotiate and execute an agreement with Barnes and Thornburg for an amount not to
exceed $12,300, effective July 1, 2024 and expiring September 30, 2024.
Motion: Talley
Second: Williamson
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill spoke about having a Town Hall discussion about residential
development, specifically what medium density residential means. He also stated that the
City would post information about the Juneteenth holiday and meaning on social media
tomorrow.
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3B. CITY MANAGER'S REPORT
3B1. ANNUAL DEVELOPMENT REPORT
City Manager Alison Ortowski introduced the Business Manager of Planning and
Development Services Madeline Prater who provided the Annual Development Report.
3B2. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE JUNE 4, 2024, REGULAR CITY COUNCIL
MEETING.
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER AMY TORRES-LEPP FROM
THE AUGUST 6, 2024, REGULAR CITY COUNCIL MEETING.
4C. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSIONERS
STACY DRISCOLL AND GINA PHALEN FROM THE REGULAR PLANNING
AND ZONING COMMISSION MEETING HELD ON JUNE 6, 2024.
4D. APPROVE ZA24-0021, PLAT REVISION FOR LOT 15R, BLOCK 1, RESERVE
OF SOUTHLAKE, BEING A REVISION OF LOT 15, BLOCK 1, RESERVE OF
SOUTHLAKE, AND TRACT 3A01F8, F. THROOP ABSTRACT NO. 1511, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1717 BUR
OAK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: "SF-1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN DISTRICT #4.
4E. APPROVAL OF A PLAT EXTENSION FOR CASES ZA20-0005 AND ZA20-0007,
PRELIMINARY PLAT AND FINAL PLAT FOR STANFIELD ADDITION (AKA
WHEELHOUSE ADDITION) ON PROPERTY DESCRIBED AS TRACTS 6C01A,
6CO2, 6C, AND 6CO3, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 880 - 950
DAVIS BLVD. (F.M. 1938), SOUTHLAKE; TEXAS. CURRENT ZONING: "S-P-
1" DETAILED SITE PLAN DISTRICT AND,"I-1" LIGHT INDUSTRIAL DISTRICT.
SPIN NEIGHBORHOOD #11.
4F. APPROVE ZA24-0024, PLAT REVISION FOR LOTS 3R1 AND 3R2, BLOCK 1,
PARKWAY OFFICE CENTER ADDITION, BEING A REVISION OF TRACT 6C,
THOMAS M. HOOD SURVEY ABSTRACT 705, AND LOT 3A, BLOCK 1,
PARKWAY OFFICE CENTER ADDITION, TARRANT COUNTY, TEXAS, AND
LOCATED AT 1700 N. WHITE CHAPEL BLVD. AND 190 W. SH 114,
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SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT. SPIN DISTRICT #3.
4G. APPROVE ZA24-0025, PRELIMINARY PLAT FOR LOT 1, BLOCK 1, CITY OF
SOUTHLAKE M.S.C. AND P.S.T. ADDITION, ON PROPERTY DESCRIBED AS
TRACTS 2E AND 2E07, JOHN N. GIBSON SURVEY ABSTRACT 591, AND
TRACT 1A1, HARRISON DECKER SURVEY ABSTRACT 4838, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1630-1638
BRUMLOW AVE. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. SPIN
DISTRICT #8.
4H. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY-
HORN TO PROVIDE PROFESSIONAL SERVICES FOR A FEASIBILITY STUDY
PACKAGE FOR THE SOUTHLAKE SPORTS COMPLEX IN AN AMOUNT NOT
TO EXCEED $275,000.
41. APPROVE A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH
STATESIDE RIGHT OF WAY SERVICES FOR APPRAISAL, ACQUISITION,
AND NEGOTIATION SERVICES IN AN AMOUNT NOT TO EXCEED OF$78,000.
4J. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KSA
ENGINEERS, INC. (KSA) TO PROVIDE ENGINEERING DESIGN SERVICES
FOR THE RANDOL MILL WATERLINE AND SIDEWALK IMPROVEMENT
PROJECT IN AN AMOUNT NOT TO EXCEED $400,000.
4K. APPROVE CONTRACT RENEWAL WITH APEX CONCRETE CONSTRUCTION
INC., FOR CITYWIDE CONCRETE SERVICES IN AN AMOUNT NOT TO
EXCEED $4,000,000.
4L. RATIFY EXPENDITURES WITH SIMS GRASS INC., FOR SOD SERVICES IN
AN AMOUNT OF $83,631.20.
4M. PURCHASE SOD AND INSTALLATION SERVICES FROM C GREEN SCAPING
IN AN AMOUNT NOT TO EXCEED $197,000.
4N. APPROVE A CONTRACT CHANGE ORDER WITH HODGE AND ASSOCIATES
FOR A TOTAL NOT TO EXCEED AMOUNT OF $85,000 FOR SERVICES
REQUIRED TO START DESIGN ON THE SH 114 RAMP REVERSAL PROJECT
AND COMPLETE THE SH 114 FRONTAGE ROAD PROJECT.
40. SV24-0004, SIGN VARIANCE FOR OPENAIR ADVISERS, LOCATED AT 280
MIRON DRIVE, SOUTHLAKE, TEXAS.
4P. CITY COUNCIL CONFIRMATION OF THE CITY MANAGER'S APPOINTMENT
OF INTERIM POLICE CHIEF ASHLEIGH CASEY AS CHIEF OF POLICE.
APPROVED
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Motion was made to approve Consent Items 4A-4H, as written, and moving Item 8A and
9A from the Regular Agenda to the Consent Agenda, noting the following:
- Item 8A: Resolution No. 24-021, appointing members, chairs and/or vice chairs to
various positions on the Building Board of Appeals, Parks and Recreation Board,
Planning and Zoning Commission, Southlake Parks Development Corporation,
and Zoning Board of Adjustment, as follows:
BUILDING BOARD OF APPEALS
NAME PLACE TERM EXPIRING
Georgi Dye Place 2 June 2026
Dawn Androsky Place 4 June 2026
Paul Segal Alternate 2 June 2026
The City Council hereby names Dawn Androsky as Chair of the Building
Board ofAppeals.
PARKS AND RECREATION BOARD
NAME PLACE TERM EXPIRING
Joe Sansone Place 1 June 2026
Patrick Mundlin Place 3 June 2026
Deanna Kienast Place 5 June 2026
Paul Venesky Place 7 June 2026
The City Council hereby names Magdalena Battles as Chair of the Parks and Recreatior
Board.
PLANNING AND ZONING COMMISSION
NAME PLACE TERM EXPIRING
Daniel Kubiak NA June 2026
Mike Forman NA June 2026
Austin Reynolds NA June 2026
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
NAME PLACE TERM EXPIRING
Tamara A. McMillan Citizen Representative June 2026
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Magdalena Battles Parks Board Representative June 2026
The City Council hereby names Randy Williamson as President
of the Southlake Parks Development Corporation.
ZONING BOARD OF ADJUSTMENT
NAME PLACE TERM EXPIRING
David Treichler Place 2 June 2026
Heather King Place 4 June 2026
Frank Bernardo Alternate No. 2 June 2026
Al Karmali Alternate No. 4 June 2026
The City Council hereby names Jeff Medici as Chair and David Treichler as
Vice Chair of the Zoning Board of Adjustment.
- Item 9A: Approve an Engineering Services Agreement (ESA) with Kimley-Horn to
provide professional services for the development of construction documents and
construction phase services for TxDOT's FM 1938 Median Construction project in
an amount not to exceed $125,000.
Motion: Talley
Second: Williamson
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:00pm.
Robert Johnson, 1828 Forest Bend Lane, Keller, spoke in support of election integrity in
Tarrant County.
There being no one else wishing to speak, Mayor McCaskill closed the public forum at
7:02pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
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6A. ORDINANCE NO. 1284, 2ND READING, APPOINTING CAROL MONTGOMERY
AS THE JUDGE OF THE MUNICIPAL COURT OF RECORD AND
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE
MUNICIPAL JUDGE. PUBLIC HEARING
APPROVED
Assistant City Manager Stacey Black Director presented Item 6A and answered questions
from the Council.
Mayor McCaskill opened the public hearing at 6:48pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
6:48pm.
Motion was made to approve Item 6A, Ordinance No. 1284, 2nd Reading, appointing
Carol Montgomery as the Judge of the Municipal Court of Record and authorizing the
Mayor to execute an agreement with the Municipal Judge.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
ORDINANCE NO. 1284
AN ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS APPOINTING THE JUDGE
OF THE MUNICIPAL COURT OF RECORD IN THE CITY OF SOUTHLAKE AND
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE MUNICIPAL
JUDGE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL
ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
6B. ORDINANCE NO. 480-816 (FORMERLY ,ORDINANCE NO. 480-297A), ZA24-
0018, 2ND READING, ZONING CHANGE,AND SITE PLAN FOR TOM THUMB
GASOLINE SERVICE STATION & CONVENIENCE STORE, TO INCLUDE A
VARIANCE TO MASONRY ORDINANCE NO. 577, AS AMENDED AT
PROPERTY DESCRIBED AS LOT 4R, LB.G. HALL NO. 686 ADDITION, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 110 W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH LIMITED "C-3"
USES. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT WITH
LIMITED "C-3" USES. SPIN NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED
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Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 6:49pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
6:49pm.
Motion was made to approve Item 6B, Ordinance 480-816 (formerly Ordinance No. 480-
297A), ZA24-0018, 2nd Reading, Zoning Change and Site Plan for Tom Thumb Gasoline
Service Station & Convenience Store, to include a Variance to Masonry Ordinance No.
577, as amended at property described as Lot 4R, L.B.G. Hall No. 686 Addition, an
addition to the City of Southlake, Tarrant County, Texas, and located at 110 W. Southlake
Blvd., subject to the Staff Report dated June 11, 2024, and Site Plan Review Summary
No. 3, dated May 28, 2024, and noting the following:
- Approving zoning change and site plan,; changing the zoning from "S-P-2"
Generalized Site Plan district to "S-P-1" Detailed Site Plan district to accommodate
the gasoline service station & convenience store and drive-up ATM service,
approving the requested variance to the Masonry Ordinance No. 557, as amended,
and the uses and regulations as proposed.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
ORDINANCE NO. 480-816
AN ORDINANCE AMENDING ORDINANCE ' NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
4R, L.B.G. HALL NO. 686 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, AND LOCATED AT 110 W. SOUTHLAKE BLVD.,
SOUTHLAKE, TEXAS, AND MORE FULLY AND COMPLETELY DESCRIBED IN
EXHIBIT "A" FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT TO "S-P-1"
DETAILED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO
THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND
GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS
HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING
AN EFFECTIVE DATE.
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6C. SV24-0005, SIGN VARIANCES FOR TOM THUMB GASOLINE SERVICE
STATION & CONVENIENCE STORE, LOCATED AT 110 W. SOUTHLAKE
BLVD., SOUTHLAKE, TEXAS.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6C and
answered questions from the Council.
Although not required, Mayor McCaskill opened a public hearing at 6:58pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
6:58pm.
Motion was made to approve Item 6C, SV24-0005, Sign Variances for Tom Thumb
Gasoline Service Station & Convenience Store, ,located at 110 W. Southlake Blvd.,
subject to Staff Report dated June 11, 2024, and noting the following:
- Approving the sign variances as follows:
o South elevation building sign: Letter height.
o North elevation building sign: Letter height and right justified placement.
o South elevation canopy sign: Right justified placement.
o North elevation canopy sign: Left justified placement.
o Directional sign: Total sign height and no masonry structure surrounding the
sign face.
o Allowing the existing Gasoline monument sign as previously approved with
the new pricing panel and the addition of the "Tom Thumb Express" panel
noting we are approving the:
■ Example 'A' panel option with:an approximate sign face area of 77.4
sq. ft., as presented.
o Applicant has agreed to restore the monument sign to new.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 24-021, APPOINTING MEMBERS, CHAIRS AND/OR VICE
CHAIRS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS,
PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION,
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SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING
BOARD OF ADJUSTMENT.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY-
HORN TO PROVIDE PROFESSIONAL SERVICES FOR THE DEVELOPMENT
OF CONSTRUCTION DOCUMENTS AND CONSTRUCTION PHASE SERVICES
FOR TXDOT'S FM 1938 MEDIAN CONSTRUCTION PROJECT IN AN AMOUNT
NOT TO EXCEED $125,000.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:03pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 61." OF AUGUST 2024.
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REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2024
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