2024-01-16 Parks Board Meeting CITY OF
SOUTHLAKE
JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARK & RECREATION BOARD MEETING
Tuesday, January 16, 2024
4:00 P.M.
LOCATION: Southlake Town Hall
3rd Floor Training Rooms A-C
1 400 Main Street,
Southlake, Texas 76092
TIME: 4:00 P.M.
REGULAR AGENDA:
1. Call to order
2. Public Forum:
(This is the Public's opportunity to address the Boards about non-agenda items. During
Public Forum, board members will not discuss, consider or take action on any items
presented. The Boards respectfully ask anyone speaking during Public Forum to limit
remarks to three minutes or less.)
3. Consent:
A. Approve the minutes from the Southlake Parks Development Corporation
meeting held on November 7, 2023 (SPDC only)
B. Approve the minutes from the Parks & Recreation Board meeting held on
November 13, 2023 (Park Board only)
4. Consider:
A. Recommendation on SPDC funding for landscaping services with O'Donnell's
Landscape Services, LLC, dba Yellowstone Landscape, for an amount not to
exceed $499,000 (SPDC only)
B. Recommendation on the proposed FY 2024-2028 SPDC Capital Improvement
Program Priorities (Park Board and SPDC action item)
5. Discussion:
A. Sales Tax Report
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this
meeting.
City of Southlake Values.-
Integrity* Innovation *Accountability* Commitment to Excellence* Teamwork
Joint Southlake Parks Development Corporation and larks&Recreation Board
Meeting Date January 16,2024
Page 2 of 2
CERTIFICATE
l hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Salathlak ,,% 1 1 Friday, January 12, 2024, by 6:00 p.m. pursuant to
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CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS & RECREATION
BOARD JOINT MEETING MINUTES JANUARY 16, 2024
LOCATION: Southlake Town Hall, 3RD Floor Training Rooms, 1400 Main Street, Southlake,
Texas
SPDC MEMBERS PRESENT: President Randy Williamson, Vice -President, Ronell Smith,
Secretary Frances Scharli, Members Amy Torres-Lepp, Tamara McMillan, and Lori Palmer.
SPDC MEMBERS ABSENT: Member Kathy Talley
PARKS BOARD MEMBERS PRESENT: Chair Frances Scharli, and Members John Thomas,
Deanna Kienast, Magdalena Battles, and Chad Bedwell.
PARKS BOARD MEMBERS ABSENT: Vice -Chair Paul Venesky and Kevin Klaas.
STAFF PRESENT: Director of Community Services David Miller, Assistant to the Director of
Community Services Milenka Lopez, Community Relations Manager Vicky Schiber, Chief
Financial Officer Sharen Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1. CALL TO ORDER
Southlake Parks Development Corporation President Randy Williamson and Parks and
Recreation Board Chair Frances Scharli called the Joint SPDC and Parks Board meeting
to order at 4:02pm.
2. PUBLIC FORUM
President Williamson opened the public forum at 4:02pm. There being no one wishing to
speak, President Williamson closed the public forum at 4:02pm.
3. CONSENT
3A. APPROVAL OF THE MINUTES FROM THE SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING HELD ON NOVEMBER 7, 2023. (SPDC ACTION ONLY).
President Williamson presented Item 3A, and there were no questions from the board.
APPROVED BY SPDC
A motion was made to approve the minutes from the November 7, 2023, Southlake Parks
Development Corporation meeting.
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — January 16, 2024
Page 1 of 3
Motion: McMillan
Second: Smith
Ayes: McMillan, Palmer, Scharli, Smith, Torres-Lepp, Williamson
Abstain: None
Absent: Talley
Approved : 6-0
3B. APPROVAL OF THE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD ON NOVEMBER 13, 2023. (PB ACTION ONLY).
Chair Scharli presented Item 3B, and there were no questions from the board.
APPROVED BY PB
A motion was made to approve the minutes from the November 13, 2023, Parks and
Recreation Board meeting.
Motion:
Bedwell
Second:
Kienast
Ayes:
Battles, Bedwell, Kienast, Scharli, Thomas
Abstain:
None
Absent:
Klaas, Venesky
Approved:
5-0
4. CONSIDER
4A. RECOMMENDATION ON SPDC FUNDING FOR LANDSCAPING SERVICES WITH
O'DONNELL'S LANDSCAPE SERVICES, LLC, DBA YELLOWSTONE LANDSCAPE,
FOR AN AMOUNT NOT TO EXCEED $499,000. (SPDC ACTION ONLY)
APPROVED BY SPDC
Director of Community Services David Miller presented Item 4A and answered questions
from the Board.
A motion was made to approve SPDC funding for landscaping services with O'Donnell's
Landscape Services, LLC, dba Yellowstone Landscape, for an amount not to exceed
$499,000, noting staff to monitor the contract services provided.
Motion:
McMillan
Second:
Smith
Ayes:
McMillan, Palmer, Scharli, Smith,
Abstain:
None
Absent:
Talley
Ap proved :
6-0
Torres-Lepp, Williamson
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — January 16, 2024
Page 2 of 3
413. RECOMMENDATION THE PROPOSED FY 2024-2028 SPDC CAPITAL
IMPROVEMENT PROGRAM PRIORITIES (SPDC & PB ACTION).
Director of Community Services David Miller presented Item 4B and answered questions
from the Board.
President Williamson opened a public hearing at 4:43pm. There being no one wishing to
speak, President Williamson closed the public hearing at 4:43pm.
APPROVED BY SPDC & PB
A motion was made to approve Item 4B, recommendation on the proposed FY 2024-2028
Capital Improvement Program Priorities, as presented, but noting staff may need to
consider the prioritization of certain projects in the future with a focus on SSC.
SPDC ACTION:
Motion:
Second-
Ayes-
Abstain-
Absent-
Approved-
PB ACTION:
Motion:
Second:
Ayes:
Abstain:
Absent:
Approved:
McMillan
Smith
McMillan,
None
Talley
6-0
Palmer, Scharli, Smith, Torres-Lepp, Williamson
Bedwell
Scharli
Battles, Bedwell,
None
Klaas, Venesky
5-0
5. DISCUSSION
5A. SALES TAX REPORT
Kienast, Scharli, Thomas
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
6. ADJOURNMENT
The Joint meeting was adjourned by President Williamson and Chair Scharli at 4:47pm.
i07
Magda len,d Battles, Chair David Miller, Director of
Parks & Recreation Board Community Services
Southlake Parks Development Corporation and Parks Board Joint Meeting Minutes — January 16, 2024
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