Item 9A - MemoItem 9A
CITY OF
SOUTH LAKE
MEMORANDUM
(June 18, 2024)
To: Alison Ortowski, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an Engineering Services Agreement (ESA) with
Kimley-Horn to provide professional services for the
development of construction documents and construction
phase services for TxDOT's FM 1938 Median Construction
project in an amount not to exceed $125,000.
Action
Requested: Approve an Engineering Services Agreement (ESA) with Kimley-
Horn to provide professional services for the development of
construction documents and construction phase services for
TxDOT's FM 1938 Median Construction project in an amount not to
exceed $125,000.
Background
Information: The purpose of this item is to seek City Council consideration of an
engineering services agreement (ESA) with Kimley-Horn to provide
professional services for the development of construction documents
and construction phase services for TxDOT's FM 1938 Median
Construction project. TxDOT is currently in design to construct raised
medians on FM 1938 from FM 1709 to the Southlake city limit and
onto Emerald Hills Way in North Richland Hills.
When TxDOT completes projects, they do not include any
beautification elements in their projects, such as landscaping.
Historically, the City of Southlake has budgeted and planned to add
these urban design improvements. Under this project, TxDOT plans
for the City of Southlake to furnish landscape design plans to
incorporate into their construction documents for the segment of the
project located in Southlake. TxDOT's contractor would implement
the landscape design and the City is responsible for the associated
costs.
Preliminarily, the City's costs include furnishing and installing
landscape material (plants, decorative boulders, stone, etc.),
irrigation, irrigation wiring, soil preparation/fertilizer, and traffic
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Item 9A
control. Based on a conservative estimate of the linear foot cost of
landscape improvements on similar projects, the city's costs for the
work may be on the order of $900,000 to $1,000,000.
The ongoing operations and maintenance costs for maintaining the
medians is estimated to be on the order of $12,000 per year, based
on the cost of similar work on Southlake Boulevard.
TxDOT originally planned to design this project in FY 2025 and
construct it in FY 2027. However, in March, TxDOT notified staff that
the design contract had been awarded and that it was preliminarily
planning to let the project in early May 2025. Currently, TxDOT
anticipates letting the project in November 2025 and beginning
construction in early 2026. The length of construction has yet to be
determined.
Kimley-Horn is being engaged to provide design coordination,
perform a survey, develop construction documents, prepare and
submit the TxDOT ISA Report Form, and assist with the bidding and
construction administration.
This project was originally scheduled for funding, by the General
Fund, for design in FY 2025. Because of TxDOT's accelerated
schedule, there is currently no funding for this project in FY 2024.
However, the development of construction documents and
construction phase services can be funded through CIP residuals.
CIP residuals are unexpended CIP funds from completed projects,
which have been returned to the General Fund and are available for
reallocation to other projects. Use of CIP residuals does not impact
ongoing or currently funded CIP projects.
It is anticipated that following approval of the Agreement by the City
Council, Kimley-Horn will begin coordination with TxDOT and work
as expeditiously as possible to provide the required construction
documents in advance of TxDOT letting the project in November
2025.
Financial
Considerations: This agreement will be funded with CIP residuals. Reallocation of
CIP residuals will not impact ongoing or currently funded CIP
projects.
Strategic Link: This item links to the City's Strategy Map strategic focus area of
Infrastructure and Development and Financial Objective F2:
Investing to provide & maintain high quality public assets.
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Item 9A
Citizen Input/
Board Review: N/A
Legal
Review: The proposed agreement was reviewed and approved by the City
Attorney.
Alternatives: The City Council may approve or deny the agreement.
Staff
Recommendation: Approve an Engineering Services Agreement (ESA) with Kimley-
Horn to provide professional services for the development of
construction documents and construction phase services for
TxDOT's FM 1938 Median Construction project in an amount not to
exceed $125,000.
Supporting
Documents: Attachment A: Engineering Services Agreement
Attachment B: FM 1938 Layout and Map
Staff
Contact: Rob Cohen, Director of Public Works
Lauren LaNeave, Deputy Director of Public Works - Administration
Mamerto Estepa Jr., P.E., Project Manager
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