Item 4N - MemoItem 4N
CITY OF
SOUTHLAK,E
MEMORANDUM
June 18, 2024
To: Alison Ortowski, City Manager
From: Robert Cohen, Director of Public Works
Subject: Approve a contract change order with Hodge and
Associates for a total not to exceed amount of $85,000 for
services required to start design on the SH 114 ramp
reversal project and complete the SH 114 frontage road
project.
Action
Requested: Approve a contract change order with Hodge and Associates
for a total not to exceed amount of $85,000 for services
required to start design on the SH 114 ramp reversal project
and complete the SH 114 frontage road project.
Background
Information: The completion of the expansion of SH 114 in 2004 did not
include the construction of frontage roads between Dove
Road and Kirkwood Boulevard. Currently, westbound drivers
who proceed on the frontage road from the Dove Road and
SH 114 intersection must re-enter the highway before being
allowed to exit again at Kirkwood Boulevard.
Regional growth in recent years has increased usage of SH
114 as a key east -west connector. The lack of a frontage road
along this portion of SH 114 represents a critical missing
element of mobility infrastructure in the City of Southlake.
The City first contracted with Mr. Jerry Hodge of Hodge and
Associates in 2016. His contract has been subsequently
renewed over the past several years. Mr. Hodge has been
the project team leader of the frontage roads on SH 114
between Dove Road and Kirkwood Boulevard as well as the
recently completed intersection improvements at SH 114 and
Kirkwood Boulevard and SH 114 and Dove Road. Mr. Hodge
has also been instrumental in working with the property
owners along the SH 114 frontage road in preparation for
TxDOT's SH 114 ramp reversal project.
Item 4N
Recently, Mr. Hodge discovered that TxDOT's consultant had
begun preliminary design work on the ramp reversal project.
Given his instrumental role in opening dialogue with the
property owners and addressing their concerns, it is
recommended that Mr. Hodge continue to participate in the
designer -property owner meetings. His involvement will
ensure that property owners' concerns are adequately
addressed, allowing the conceptual phase of the project to
progress smoothly to full design.
Mr. Hodge also identified a need to address TxDOT's stance
on not installing trees on private property. As part of the initial
agreement for right-of-way acquisition, TxDOT committed to
replanting trees removed from the former TD Ameritrade
campus. However, as the project nears completion, TxDOT
has informed all parties that they do not intend to install trees
on private property. Mr. Hodge will re-engage in efforts to
ensure TxDOT upholds its side of the agreement and replants
the trees as initially agreed upon.
Financial
Considerations: The combined cost of the previous contract ($40,000) plus
this contract amount ($45,000) exceeds the $50,000
threshold; therefore, City Council approval is required.
Strategic Link:
Funding for these projects is budgeted from the General Fund
of the Capital Improvements Program.
The SH 114 Improvement Projects link to the City's strategy
map relative to the focus areas of Infrastructure and
Development and the specific corporate objectives (F2)
investing to provide & maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: Short term proposal for project management
services
Staff
Recommendation: Approve this contract change order with Hodge and Associates to
retain continuity with the SH 114 frontage road construction and
ramp reversal projects.