Item 4N - JH-SLK ST-contractJerry Hodge & Associates, LLC
Transportation Access Management
Jerry L. Hodge
Owner
March 25, 2024
Mr. Rob Cohen
Public Works Director
City of Southlake
1400 Main Street, Suite 320
Southlake, Texas 76092
rcohen(a)ci.southlake.tx.us
Dear Rob:
1213 Huron Drive
Grapevine, Texas 76051
Re: Proposal for a short-term contract for Project Management of the engineering design for the
main lane expansion and ramp reversal from FM 1938 to the DFW Connector on SH114. In
addition, I will be assisting Jacob Renig with Kimley-Horn on the frontage road project in the
area of tree mitigation.
I am pleased to submit this proposal for a short-term contract for Project Management consulting services
related to the above referenced projects. When acceptance is conveyed, this proposal will become a letter of
agreement between the City of Southlake and Jerry Hodge & Associates, LLC to provide the scope of
services described below.
Scope of Services:
The tree mitigation has been planned for the placement of trees on private property belonging to TD
Ameritrade (now Charles Schwab.) The TD Ameritrade management did not follow through with their part of
the mitigation by establishing water supply for the trees and specific survey location for the trees. There has
been some reservation from TxDOT in placing the trees on private property. H&A and Kimley-Horn will be
meeting with the project engineers to discuss the requirements for TxDOT to place the trees on private
property. It has been planned and discussed with TxDOT and TD Ameritrade Management for 5 years. They
have a location that has few if any trees that can be used for this mitigation. The problem is now that the TD
Ameritrade Management have left, the new management was not aware that the trees were designated for
this property. The plan is to work out all of the problems and to begin tree planting/mitigation as soon as
possible.
The main lane/ramp reversal project has taken more time than originally planned and will require additional
meetings with the property owners when the proposed schematic for the main lanes and ramp reversals are
finished. This process will take several weeks and will go through the needed processes to obtain a general
census on the project design.
Hodge & Associates, LLC and Kimley-Horn will be holding meetings for all entities and property owners
involved to ensure that we have consensus on the project design. We estimate that this process will take
approximately four months and then at that time it will be turned over entirely to Kimley-Horn to complete the
project. I have continued to work on this project as needed since my last contract expired as the situation
required.
MENNEN Jerryh64@ Verizon.net (817) 991-3161
Mr. Rob Cohen Page 2 of 2
March 25, 2024
Fee Estimate for Contract Extension:
The fee for completing the scope of services outlined above will be based on my experience in projects of this
type; the fee for this project will be performed for a $40,000 lump sum amount to be invoiced at $10,000 per
month beginning in July 1, 2024.
Fee Summarv:
I will not exceed the lump sum project fee without receiving your prior authorization. If the need for additional
work is necessary, I will seek your authorization before proceeding and if required, I will supply you with my
best estimate of the additional expense to complete the remaining purpose of the project.
Authorization
At your earliest convenience, please return a signed copy of this Letter of Agreement.
I sincerely appreciate the opportunity to provide this proposal and look forward to working with you on
continued progress on this project for the City of Southlake. Please let me know if you have any questions
regarding this proposal.
nllodge & Associates, [ LC
March 25, 2024
Accepted and Approved By:
(Signature)
(Date)
MENNEN Jerryh64@ Verizon.net (817) 991-3161