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Item 4M - MemoItem 4M CITY OF SOUTH LAKE MEMORANDUM June 18th, 2024 To: Alison Ortowski, City Manager From: Robert Cohen, Director Public Works Timothy Slifka, Purchasing Manager Subject: Purchase sod and installation services from C Green Scaping in an amount not to exceed $197,000. Action Requested: Purchase sod and installation services from C Green Scaping in an amount not to exceed $197,000. Background Information: The purpose of this item is to seek City Council approval to purchase sod and installation services from C Green Scaping in an amount not to exceed $197,000. Expected expenses for sod -related services with C Green Scaping in FY 2024 are as follows: Department Estimated Spend Community Services (Parks) $65,000 Public Works Operations $65,000 Capital Improvements Program (CIP) $58,000 Contingency $9,000 Total: $197,000 The increased use of sod -related services this fiscal year stems from several unexpected factors. 1. Additional Community Services projects requiring sod and installation services. 2. Additional Public Works CIP and Operational projects requiring sod and installation services. 3. The lack of a requisite line item in other vendor contracts for sod and installation services. C Green Scaping is under a cooperative purchasing agreement with the City of Fort Worth. State and city purchasing requirements have been met by the City of Fort Worth contract as allowed per local Government Code 791. Page 1 Item 4M Financial Considerations: Funding for these projects is budgeted in the Capital Improvements Program and the approved FY 2024 departmental operating budgets. Strategic Link: Focus Areas — Infrastructure and Development Financial Objectives: F2 — Investing to provide & maintain high quality public assets. Business Objectives: B2 — Collaborating with select partners to implement service solutions. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny approval and look for alternate citywide sod and installation services. Supporting Documents: Attachment A: C Green Scaping Sod Contract - Ft Worth (5-8- 2024) Staff Recommendation: Approve purchase for sod and installation services from C Green Scaping. Page 2