Item 4L - Sims Grass Inc RenewalCITY OF
SOUTHLAKE
91
ORIGINAL DOCUMENT
CITY OF SOUTHL NKE
Council Action: Lo
Ord./Res. No.
Date Approved �f
February 6, 2024
Sims Grass Inc.
655 Industrial Blvd.
Bedford, Texas 76021
Attn: Mr. Michael Sims
Subject: Notification of Contract Renewal for Provide Various Grass Sod, Seed, and Related Services
RFP220IB540JC220006
Dear Mr. Sims:
The City of Southlake is providing notification of contract renewal for Provide Various Grass Sod, Seed, and Related
Services RFP2201B540JC220006. This renewal became effective January 27, 2024, and shall continue in full force
based on the terms and conditions of the initial award. Your company has requested an increase of 2.52 % overall to
current contract rates at this renewal. This request has been approved by the City and updated pricing is attached. All
other terms and conditions of the original document shall remain in effect for this renewal period.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded All Line Items
Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFP DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three (3)
more one (1) year annual renewals.
City Contact: Junior Camacho 817-748-8357
Julio Reyna 817-748-8604
Send all billing to: City of Southlake
accountsnavable(a.ci.southlake.tx.us (preferred) or
1400 Main Street, Suite 420, Accounts Payable
Southlake, TX 76092
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process.
Sincere' ,
Tim Sliflca, CPPO, CPPaA���W
Purchasing Manager, City of Southlake
1400 Main Street, Suite 420
Southlake, Texas 76092
tslifka(a,ci.southlake.tx.us
Contract newal Accepted
Signe j' Date:
isd�► Ortowski, City Manager
Please call 817-748-8312 with any questions.
`�% 00THLq10.,,�'
Att C
TRMf�
e ,
Secretary
_ v : �, N
Date:
'�
2024 Updated
Sims Grass
unit cost
ITEM Description:
1 Grass Sod Varieties
Unit of
Per Each Unit
Cost Per
May Not
Measure
Each
Exceed 4%
#1-1 St. Augustine - Raleigh - Picked Up
Per Sq. Ft
$ 0.57 $
0.585
2.63%
#1-2 St. Augustine - Raleigh - Delivered
Per Sq. Ft
$ 0.62 $
0.635
242%
#1-3 St. Augustine - Raleigh - Delivered and Installed
Per Sq. Ft
$ 0.90 $
0.920
222%
#14 ISt. Augustine - Del Mar - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-5 ISt. Augustine - Del Mar - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-6 ISt. Augustine - Del Mar - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-7 St. Augustine - Palmetto - Picked Up
Per Sq. Ft
$ 0.65 $
0.665
2.31%
#1-8 St. Augustine - Palmetto - Delivered
Per Sq. Ft
$ 0.70 $
0.715
2.14%
#1-9 St. Augustine - Palmetto - Delivered and Installed
Per Sq. Ft
$ 0.% $
0.980
2.08 %
#1-10 (Bermuda - TIFF - 419 - Picked Up
Per Sq. Ft
$ 0.56 $
0.575
2.68%
#1-11 (Bermuda - TIFF - 419 - Delivered
Per Sq. Ft
$ 0.61 $
0.625
246%
#1-12 (Bermuda - TIFF - 419 - Delivered and Installed
Per Sq. Ft
$ 0.87 $
0.890
230%
#1-13 (Bermuda - TIFF - 419 - Rolls - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-14 (Bermuda - TIFF - 419 - Rolls - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-15 (Bermuda - Celebration - Picked Up
Per Sq. Ft
$ 0.60 $
0.615
IMF%
#1-16 (Bermuda - Celebration - Delivered
Per Sq. Ft
$ 0.65 $
0.665
7-31%
#1-17 I Bermuda - Celebration - Delivered and Installed
Per Sq. Ft
$ 0.90 $
0.920
222%
#1-18 (Bermuda - GN-1 Hybrid - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-19 Bermuda - GN-1 Hybrid - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-20 Bermuda - GN-1 Hybrid - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-21 Bermuda - GN-1 Hybrid - Rolls - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-22 Bermuda - GN-1 Hybrid - Rolls - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-23 Bermuda - Mid Iron Hybrid - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-24 Bermuda - Mid Iron Hybrid - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-25 Bermuda - Mid Iron Hybrid - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-26 Bermuda - Mid Iron Hybrid - Rolls - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-27 Bermuda - Mid Iron Hybrid - Rolls - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-28 Bermuda - Common - Picked Up
Per Sq. Ft
$ 0.50 $
0.515
3.00%
#1-29 Bermuda - Common - Delivered
Per Sq. Ft
$ 0.55 $
0.565
273%
#1-30 Bermuda - Common - Delivered and Installed
Per Sq. Ft
$ 0.80 $
0.820
250%
#1-31 Bermuda - Common - Rolls - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-32 Bermuda - Common - Rolls - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-33 Zoysia - Emerald - Picked Up
Per Sq. Ft
$ 0.75 $
0.770
2.67%
#1-34 Zoysia - Emerald - Delivered
Per Sq. Ft
$ 0.80 $
0.820
250%
#1-35 Zoysia - Emerald - Delivered and Installed
Per Sq. Ft
$ 1.06 $
1.080
1.89%
#1-36 Zoysia - Jamur - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-37 Zoysia - Jamur - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-38 Zoysia - Jamur - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-39 Zoysia - Palisades - Picked Up
Per Sq. Ft
$ 0.74 $
0.760
1701%
#1-40 Zoysia - Palisades - Delivered
Per Sq. Ft
$ 0.80 $
0.822
1751/o
#141 Zoysia - Palisades - Delivered and Installed
Per Sq. Ft
S 1.05 $
1.075
2.38%
#142 Zoysia - El Toro - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#143 Zoysia - El Toro - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#144 Zoysia - El Toro - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#145 Zoysia - Meyer - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-46 Zoysia - Meyer - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#147 Zoysia - Meyer - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#148 Zoysia - Cavalier - Picked Up
Per Sq. Ft
$ 0.76 $
0.780
163%
#149 Zoysia - Cavalier - Delivered
Per Sq. Ft
$ 0.81 $
0.830
1479%
#1-50 Zoysia - Cavalier - Delivered and Installed
Per Sq. Ft
$ 1.07 $
1.100
2 80%
#1-51 Zoysia - Zeon - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
01-52 Zoysia - Zeon - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-53 Zoysia - Zeon - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-54 Zoysia - Empire - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-55 Zoysia - Empire - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-56 Zoysia - Empire - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-57 Tall Turf Fescue - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#1-58 Tall Turf Fescue - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1-59 Tall Turf Fescue - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
#1-60 Buffalograss - 609 - Picked Up
Per Sq. Ft
No Bid
No Bid
No Bid
#lfil Buffalograss - 609 - Delivered
Per Sq. Ft
No Bid
No Bid
No Bid
#1.62 Buffalograss - 609 - Delivered and Installed
Per Sq. Ft
No Bid
No Bid
No Bid
2 Grass Seed
No Bid On
No Bid On
No Bid On
No Bid On All Seed Items
All Seed Items
All Seed
Items
All Seed
Items
3 Grass Sod and Seed Related Services
No Bid No Bid
No Bid
#3-1
Each Additional 1/2 inch sod base thickness requested All Varieties
Per Each
Soil Preparation Services Per Scope of Services - Per Individual for Sod
#3-2
Services
Per Hour $ 45.00 $ 46.000
i22%
Soil Preparation Services Per Scope of Services - Per Individual for
#3-3
Hydro -Mulching Services
Per Hour $ 45.00 $ 46.000
122%
Light Grading Soil Preparation Services Per Scope of Services for Sod
#34
and Hydro Mulching Services - Per Individual
Per Hour $ 40.00 $ 41.000
150%
Hydro -Mulching Services (Does Not Include Seed or Soil Preparation
Services Costs but does include mulch, fertilizer, water and installation
#3-5
services.)
Per Sq. Ft $ 0.14 $ 0.145
3.57%
4
Additional Vendor Fees Not Listed
#4-1
Delivery Surcharge for Less Than Four (4) Pallets
Per Each $ 60.00 $ 62.000
3.33%
$ 208.42 $ 213.872
2.52%
PERCENTAGE REQUESTED MAY NOT EXCEED 4%
Onrcrn.Ar, DOc�trn.irNr.
SOUTHLAKE clr� ul suuri-l'1.:NKE
Cot"Icil Action:
Ord./Res. No.
Date Approved__
December 27, 2022
Sims Grass Inc.
655 Industrial Blvd.
Bedford, Texas 76021
Attn: Mr. Michael Sims
Subject: Award Notification for Provide Various Grass Sod. Seed and Related Services RFP2201 B540JC220006
Dear Mr. Sims:
The City of Southlake is pleased to inform you that Sims Grass Inc., of Bedford. Texas is one of two vendors being
awarded "Provide Various Grass Sod, Seed and Related Services RFP2201 B540JC220006" The award and this
agreement are based on your proposal to the City. copy enclosed. This is a multiple vendor award contract. Your
company's portion of the award is attached.
The terms and conditions proposed and accepted in this agreement are as follows:
Line Items Awarded All Line Items
Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment)
Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does
contemplate purchasing the awarded items exclusively during the term of the contract from the
successful vendors.
Method of Payment: Shall be made by City procurement card or purchase order
Delivery Terms: FOB Destination
Delivery Locations: Vendor Delivery or City employee pick-up.
Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and
is eligible for up to four (4) one (1) year annual renewals.
City Contact: Junior Camacho 817-748-8357
Julio Reyna 817-748-8604
Send all billing to: City of Southlake
accounts2avablena.ci.southlake.tx.us (preferred) or
1400 Main Street. Suite 420. Accounts Payable, Southlake, TX 76092
Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely, ,
Tim Slifka. CPPO. CPPB
Purchasing Manager, City of Southlake Att H OAK
1400 Main Street, Suite 420 he RMC '•., ��
Southlake. Texas 76092 City Sec: t
tslifkang.ci.southlake.tx.us = Cn -
Contract Renewal Accepted bN
na Yelverton. t iry Manager ii t t t ti tee
Appendix B — Proposal
Submittal Checklist: (To determine validity of proposal)
Appendix B (pages 4_8_ through _17_) must be included in the proposal submittal
Appendix C Conflict of Interest form (page_17_) must he included in the proposal submittal.
— 11B 89. SB 252, SB 13, and SB 19 acknowledgement. See Page_ 14,
RFP Number: RFP2201B540JC220006
Project Title: Provide Various Grass Sod, Seed and Related
Services
Submittal 3:00 P.M. (CST), Friday October 28, 2022
Deadline:
Submit Electronically* to: https://southlake.bonfirehub.comilogin
* Requires email account login and password.
Proouoser Information:
Proposer's Legal Name: S i n s 6 zAt s --LNc-
Address: � 1i,, e LVP —
City, State & Zip
Federal Employers
Identification Number it
Phone Number:
�OF,696I-T"A5 -�tooy
-
�
E-Mail Address: 5 V15 6k45S e- elm.41L- Gov't
Proposer Authorization
I, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract
on behalf of the Proposer.
Printed Name and Position of Authorized Reprc ci ative:
Signature of Authorized Representative:
Signed this 17 S 'µ day) of `_0C1-1b J9E \ (month)„ 04Z— year)
City of Southlake - RFP2201 B940JC220006 - Page 8 of 14
5. References
Proposer shall provide four (4) references where Proposer has perfurmed similar to or the same types of
services as described herein.
Reference # 1:
Client Company Name:
ContactName: Contact Title:
fL`tAri 60) R.G« f RlFrtA-,j
j Phone: i 1'I 31 Z-1501 Email: 86EUROO e- 6AAOe; 4JVFTW S
Date and Scope of Work Provided:
Reference #2:
Client Company Name:
Contac e:
r:uL CO NC
Phone: t (I
Date and Scope of "'ork Provided:
Reference #3:
Client Company Name:
Contact N me:
�N 4Cctv
Phone: 211( W - SN 7
Date and Scope of Work Provided:
�Sr
Contact Title:
Email; CWNCA 0-WI-57-1 • zS6✓
r
�C-Ll wp�
OF orv(-(/&43 ►, dMK
Contact Title:
Email: AJR(We- (jeZ -5.0)Q-6
1114 s Ddr u Al. ltu,-)
Reference #4:
Client Company Name:
(U 27- f j,l� R�r{&-rmv
Contact Name: Contact Title:
-5*1: qjOtOCe::;5NrI m P--(f c u c —/u
Phone: G1� 5si �i�3 I Email:
Date and Scope of Work Provided:
SO v
Cite of Southlake - RFP2201 B-54OJC220006 - Paue I I ol' 1 R
A. Ontion Clause: It is agreed that City will have the option to extend the contract for up to four (4)
additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days
prior to contract termination or to the end of any one-year extension. The Option to Extend will not
be considered if funding is unavailable or if the contractor's past performance is not within the
industry standard.
B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful
contractor may submit documentation requesting permission to increase pricing no later than 30 days
after receiving notice from the City of its intent to extend the agreement. Escalation may only occur
at the time of renewal and only upon securing the approval of the City in writing. Requests for price
adjustments must be solely for the purpose of accommodating an increase in the contractor'b oust,
not profits.
Vendors shall show in this quote their anticipated percent of escalation if when the option to extend
is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be
a factor in determining the best value to the City. It is the average price over the period of the
contract that will be the price factor considered in the evaluation of this quote. Quotes in which
negative or no escalation is shown will he considered as 0% escalation.
C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates
charged by the Contractor to reflect any changes shown in the comparatiN a statement delivered to
the City. The maximum increase allowed under this provision shall be four percent (4%) per year.
The City shall have authority, in its reasonable discretion, to determine the validity of any change in
Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the
Vendor completes the section of the Quote requesting anticipated percentage of annual escalation.
First Additional Year Escalation Percentage ............................................. A—'yo
Second Additional Year Escalation Percentage ............................................. /0
Third Additional Year Escalation Percentage ................................................. �%
Fourth Additional Year Escalation Percentage ......................................... %
4. Proposer's Experience / Staff
A. Proiect Team: Identify all members of the Proposer's team (including both team members and
management) who will be providing any services proposed and include information which details
their experience.
B. Removal or Reolacement of Staff: If an assigned staff person must be removed or replaced for any
reason, the replacement person must be approved by City prior to joining the project.
C. Business Establishment: State the number of years the Proposer's business has been established and
operating. If Proposer's business has changed names or if the principals operating the business
operate any similar businesses under different names, or have operated any other businesses or
changed the legal status or form of the business within the last five (5) years, all names, of
predecessor business names, affiliated entities. and previous business entities operated by the
principals, if different than present, must be provided.
State the number of years' experience the business has: �( : and the number of employees:
D. Proiect Related Experience: All Proposals must include detailed information that details the
Proposer's experience and expertise in providing the requested services that demonstrates the
Proposer's ability to logically plan and complete the requested project.
City of Southlake - RFP2201 B540JC220006 Page 10 of 18
6. Trade Secrets and/or Confidential Information
Trade Secrets and/or Confidential lnfonnatiun: This proposal _ (does) _`(does not) contain trade
secrets and/or confidential information. If applicable, describe such trade secrets and confidential
information, and the basis for your assertion that such material qualifies for legal protection from
disclosure.
7. Federal, State and/or Local Identification Information
A. Centralized Master Bidders List registration number:
B. Prime contractor HUB / MWBE registration number:
C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security
Number:4 - -
8. Emergency Business Services Contact Notice
During a natural disaster. or homeland security event, there may be a need for the City of Southlake to
access your business for products or services after normal business hours and/or holidays. The City may
request City employee pick up or vendor delivery of product or services.
For this purpose, a primary and secondary emergency contact name and phone number are required. It
is critical the vendor's emergency contact information remains current. City shall be contacted by E-
mail with any change to a contact name or phone number of these emergency contacts. Updates may be
emailed to vendors(&..ci.southlake.tx.us.
All products or services requested during an emergency event are to be supplied as per the established
contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours
emergency opening of the business, if any. In general, orders will be placed using a City of Southlake
procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency
opening fee, if applicable.
The contractor shall provide the names, phone numbers and fee (pricing), if any. for an after-hours
emergency opening of the business listed below.
Business Name: 51/qs �J ass �vC.
Contract #:
Description:
t
Primary Contact (Name):
Primary Contact Phone Numbers: Home: 90 -'7`6 Cell 617 23
Secondary Contact (Name): kofh?) -j . 1 t /5S
Secondary Contact Phone Numbers: Home: 6J7 C%d T I Y16 ell: D ? rd 7- l ` I C
After Hours emergency opening fee, if applicable: S �A
Cite of Southlake - RFP2201 B540JC220006
9. Cooperative Governmental Purchasing Notice
Other governmental entities maintaining interlocal agreements with the City, may desire, but are not
obligated, to purchase goods and services defined in this RFP from the successful Proposer. All
purchases by governmental entities, other than the City, will be billed directly to and paid by that
governmental entity. The City will not be responsible for another governmental entity's debts. Each
governmental entity will place their own orders with the successful Proposer and be responsible for
ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders,
the City will notify the successful Proposer of their intent.
Please indicate below if you will permit other governmental entities to purchase from your agreement
with the City.
[ Yes, Others can purchase [ Vf No, Only the City can purchase
11. CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER .MAKES SPECIFIC
EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS
RFP WILL CONTAIN THE FOLLOWING TERMSAND CONDITIONS, WHICH PROPOSER
HEREBY ACKNOWLEDGES. AND TO WHICH PROPOSER AGREES BY SUBMITTING A
PROPOSAL:
1. Delivery of Products and/or Services
A. Pavment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in
writing by the City, payment terms for the City are Net 30 days upon receipt of invoice.
B. Warranty of Products and Services: All products furnished under this contract shall be warranted to
he merchantable and good quality and fit for the purposes intended as described in this Proposal, to
the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope
of Services, and all services performed shall be warranted to be of a good and workmanlike quality,
in addition to, and not in lieu of, any other express written warranties provided.
C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the
titneframes established in the Project Schedule, the City shall be authorized to purchase the goods
or sm-ices from another source and assess any increase in costs to the defaulting Proposer, who
agrees to pay such costs within ten days of invoice.
D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title
and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and
accepts the goods and the installation of such goods, has tested the system, and determined that it is
in good and acceptable working order.
Miscellaneous
A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have
no employer -employee relationship with City. Proposer agrees that if Proposer is selected and
awarded a contract. City shall not be responsible for the Federal insurance Contribution Act (FICA)
payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation
Insurance payments, or any other insurance payments, nor will City furnish any medical or
retirement benefits or any paid vacation or sick leave.
B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another
without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner
of liability in the event of default by the assignee.
City of Southlake - RFP2201 B540JC220006 - Page 13of I g
C. Liens: Proposer shall indemnify and save harmless the Citv against any and all liens and
encumbrances for all labor, goods, and services which may be provided to the City by Proposer or
Proposer's vendor(s), and if the Citv requests, a proper release of all liens or satisfactury evidence
of freedom from liens shall be delivered to the Cit).
1). Gratuities! Bribes: Proposer certifies that no bribes in the lbrrn of entertainment, gifts, or otherwise,
were offered or given by the successful Proposer, or its agent or representative, to any City officer,
employee or elected representative, w ith respect to this RFP or any contract with the City, and that
if any such bribe is found to have been made this shall be grounds for voiding of the contract
E. Financial Particioation: Proposer certifies that it has not rccei�ed compensation from the City to
participate in preparing the specifications or RFP on which the Proposal is based and acknowledges
that this contract may be terminated and/or payment withheld if this certification is inaccurate.
F. Reauired Licenses: Proposer certi ties that he holds all licenses required by the State of Texas for a
provider of the goods and/or sen ices described by the Scope of Services herein.
G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer certifies
that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer
to any resulting contract.
H. Compliance with Annlicable Law: Proposer agrees that the contract will be subject to, and Proposer
will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and
regulations.
1. Compliaancc with HB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while
providing products or services to the City of Southlake.
[ Yes, we agree [ ] No, we do not agree [ ] N/A
.1. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran,
Sudan or a foreign terrorist organization while providing products or services to the City of
Southlake.
[Yes, we agree [ [ No, we do not agree
K. Compliance with SB 13: Proposer agrees per SB 13 vendor does not boycott energy companies as
those terms are defined in the Texas Government Code § 809.001. and will not boycott energy
companies during the term of any contract with the City of Southlake.
[✓J"�Ves, we agree [ [ No, we do not agree
L. Compliance with SB 19: Proposer agrees per SB 19 vendor does not have a practice, policy.
guidance, or directive that discriminates against a flreann entity or firearm trade association as those
terms are defined in the Texas Government Code § 2274.001, and that vendor will not so
discriminate during the tenn of any contract with the City of Southlake.
[ of"Yes, we agree [ No, we do not agree
3. Financial Responsibility Provisions
A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall
require any of its subcontractors to carry, and list the Citv of Suuthlake. its officers, and emlovees
as an additional insured, at least the following insurance in such fore. with such companies, and in
such amounts (unless otherwise specified) as City may require:
Worker's Compensation and Employer's Liability insurance, including All States
Endorsement, to the extent required by federal law and complying with the laws of the State
o f Texas;
Cite of Southlake - RFP2201 B540JC220006 - Page 14 of I R
Primary Responses
Sucd A6 dare a volldl
yard., Nclfo� or
s r
Grass Sod Varieties
Success All valuas Provided Bid I- I St. Augustine - Raleigh - Picked Up I Per Sq Ft $0 57 NIA S 057
Suttees All values Pmvided Bid SI. Augustine - Raleigh - Delivered I Per Sq FI 50 62 N,A i ) 62
Success All vanes Provided Bid n 1 St. Augustine - Raleigh - Delivered and Installed I Pat Sq FI S 0 90 NA $ 0 90
Not Bidding No Bid s1-1 St. Augustine - Del Mar - Picked Up i Per Sq FI
Nor Sddrtrg No Bid a1-5 St. Augustine - Del Mar - Delivered 1 Per Sq Ft
Nor Bidding No B,,l ".6 St. Augustine - Del Mar - Delivered and Installed 1 Per Sq FI
Success: All values P—dl,d Bid ^ I ' St. Augustine - Palmetto - Picked Up I Per Sq FI $065 NIA S 065
Success. All value. provided Bid - St. Augustine - Palmetto - Delivered 1 Per Sq FI S 0 7n N,A i 0 70
Success. All values provided Bid +I -I St. Augustine - Palmetto - Delivered and 1 Per Sq Ft 5096 N,A $096
Installed
success. All values p—ded Bid 11-10 Bermuda - TIFF - 419 - Picked Up I Per Sq FI S 0 56 NA $0 56
Suttees All values provided Bid i t Bermuda - TIFF - 419 - Delivered 1 Per Sq Ft S 0 61 N,A $ 0 61
Success All values Provided Bid a1-11 Bermuda - TIFF - 419 - Delivered and Installed 1 Per Sq FI S 0 67 NA 50 67
Nor Bidding No Bid 11-17 Bermuda -TIFF - 419 - Rolls - Delivered 1 Per Sq Ft
Nor Biddmg No Bid -1 Bermuda - TIFF - 419 - Rolls - Delivered and I Per S FI
Installed q
5uccass. All values provided Bid a1.15 Bermuda - Celebration - Picked Up 1 Per Sq R S 060 NA S 060
Success. All values provided Bid a1-16 Bermuda - Celebration - Delivered I Per Sq Ft 5065 NA 5 ) 65
Success All values Provided Bid 11 17 Bermuda - Celebration - Delivered and Installed I Per Sq FI S 0 90 NIA S 090
Not Bidding No Bid i 11 Bermuda - GN-1 Hybrid - Picked Up 1 Per Sq FI
Nor Belding No BId I+ Bermuda - GN-1 Hybrd - Delivered I Per Sq FI
Not Bidding No Bid 11 21 Bermuda - GN-1 Hybrid - Delivered and Installed I Par Sq FI
Not Bidding NO Bid a1-21 Bermuda - GN-1 Hybrid - Rolls - Delivered I Per Sq FI
Not Bidding No Bid - Bermuda - GN-1 Hybrid - Rolls - Delivered and 1 Per Sq Ft
Installed
Not Bidding No Bid I Bermuda - Mid Iron Hybrid - Picked Up 1 Per Sq FI
Not Biddmg No Bid Bermuda - Mid Iron Hybrid - Delivered I Per Sq Ft
Not Bidding No Bid .I .:5 Bermuda - Mid Iron Hybrid - Delivered and Per Sq FI
Installed
Not Bidding
No Bid
Bermuda - Mid Iron Hybrid - Rolls - Delivered +
" '
Not Bidding
No But
.I ..-
Bermuda - Mid Iran Hybrid - Rolls Delivered 1
Per Sq FI
and Installed
Success. MI valves pro ided
Bid
-
Bermuda - Common - Picked Up 1
Pei Sq FI
Success. All .slues provided
Bid
11 i
Bermuda - Common - Delivered I
Per Sq FI
Sudass. All values provided
Bid
11 -
Bermuda - Common - Delivered and Installed 1
Per Sq FI
Not Bidding
No Bld
Bermuda -Common - Rolls - Delivered +
Per Sq FI
No, Balm,
No Bid
Bermuda - Common - Rolls Delivered and
per Sq FI
Installed
Success. All values provided
Bid
Zoysia - Emerald - Picked Up I
Per Sq FI
Success: All values provided
Bid
11.1a
Zoysia -Emerald - Delivered I
Per Sq F,
Success: All values provded
Bid
11-35
Zoysia - Emerald - Delivered and Installed I
Per Sq FI
Not Bidd,ng
No Bid
11-36
Zoysia - Jamur - Picked Up I
Per Sq FI
Not Bidding
No Bid
91-37
Zoysia - Jamur - Delivered I
Per Sq Ft
Not Bidding
No Bid
1 m
Zoysia - Jamur - Delivered and Installed I
Per Sq FI
success All values provided
Bid
a1-39
Zoysia -Palisades -Picked Up I
Per Sq FI
Success All values provided
Bid
e"ll
Zoysia - Palisades - Delivered I
Per Sq FI
Success. All values provided
Bid
Zoysia - Palisades - Delivered and Installed I
Per Sq FI
Not eidding
No Bid
++-+=
Zoysia - El Toro - Picked Up I
Per Sq FI
Not B&ddin9
No Bid
e1-13
Zoysia - El Toro - Delivered I
Par So Ft
Not eroding
No Bid
el..l-1
Zoysia - El Toro - Delivered and Installed I
Per Sq Ft
Not Bidding
No Bid
11-15
Zoysia - Meyer - Picked Up I
Per So Ft
Not Bidd,ng
No Bid
11-16
Zoysia - Meyer - Delivered t
Per Sq FI
Not Bidding
No Bid
,147
Zoysia - Meyer - Delivered and Installed I
Per So FI
Succasc All valves provided
Bid
8
Zoysia - Cavalier - Picked Up I
Per Sq FI
Success: All values provided
Bid
el-49
Zoysia - Cavalier - Delivered I
Per $q FI
Succeta All values provided
Bid
".51,
Zoysia - Cavalier - Delivered and Installed I
Par Sq Ft
Not Bidd.ng
No Bid
e1-51
Zoysia - Zeon - Picked Up 1
Par Sq FI
Not Bidding
No Bid
11.52
Zoysia -Zeon - Delivered 1
Per Sq FI
Nor Bidding
No Bid
et-53
Zoysia - Zeon - Delivered and Installed I
Par Sq Ft
Not Bidding
No Bid
s+.5r
Zoysia - Empire - Picked Up I
Per Sq FI
Not B.dd,ng
No Bid
s1-55
Zoysia - Empire - Delivered I
Per Sq R
No, B.—ng
No Bid
n1-56
Zoysia - Empire - Delivered and Installed I
Per Sq R
S.150
NIA
S 0 So
SOSS
WA
S055
S080
NIA
5080
S075
N/A
S075
S ) 80
N,A
S )'i0
S 1 O6
N/A
S 1 OB
$074
N/A
S074
S 'J80
N,A
S33U
$ 1 05
N,A
S 1 05
S a 76 N,A S 3 76
5081 N/A Soal
S 1 07 N.A S 107
Not &dding
No Bid
a1-57
Tall Turf Fescue - Picked Up I
Pe, Se Ft
Not Biotling
No Bid
r1.50
Tall Turf Fescue - Delivered I
Pa, 3q Ft
Not B,dd,ng
No Bid
e1-54
Tall Turf Fescue - Delivered and Installed I
Per Sq FI
Not Bidding
No Bid
+1 nft
Buffa1o9rass - 609 - Picked Up I
Per sq Ft
Not &ddm9
No Bid
" ^
Buffalograss - 609 - Delivered I
Per Sq FI
Not Bidding
No Bid
Buffalograss - 609 - Delivered and Installed t
Par S„ Ft
Grass Seed
Not Bidding
No Bid
..T
Bermuda Grass - Black Jack - Picked Up 1
Per Pound
Nor B,dd,ng
No Bid-
-
Bermuda Grass - Black Jack - Delivered I
Per Paund
Nor &dding
No Bid
Bermuda Grass - Common - Picked Up 1
Per Pound
Not Bidding
NO Bid.
Bermuda Grass - Common - Delivered i
Per Pnund
Not Bidding
NO Bid
^
Bermuda Grass - Common Hulled - Picked Up i
Per Pound
Nor Bidding
No Bid
+
Bermuda Grass - Common Hulled - Delivered i
Per Pd„ad
Not Bidding
No Bid
+
Bermuda Grass - Princess Hybrid - Picked Up 1
Per Pound
Not B,dmng
No Bid
,
Bermuda Grass - Princess Hybrid- Delivered '
Per PnunA
Not &dding
No Bid
Bermuda Grass - Riviera Hybrid - Picked Up i
Per Pnund
Nor &dd,ng
No Bid
'-
Bermuda Grass - Riviera Hybrid - Delivered
Pe, Pound
Not Bidding
No Bid
Bermuda Grass - Sahara - Picked Up 1
Pe, Pnund
Not Bidding
No Bid
+2.12
Bermuda Grass - Sahara - Delivered 1
Per Pnund
Not Bidding
No Bid
,2.13
Bermuda Grass - Sultan - Picked Up i
Per Pound
Not B,dd,ng
No Bid
12 W
Bermuda Grass - Sultan Delivered
Pe, Pound
Not B,dd,ng
No Bid
e2-15
Bermuda Grass - NK 37 Giant - Picked Up
Per Pound
Not Bidding
NO Bid
rc2-Is
Bermuda Grass - NK 37 Giant - Delivered 1
Per Pnmw
Not Bidding
No Bid
+2 17
Bermuda Grass - SunSport - Picked Up i
Pe, Pound
Nor B,dd,ng
No Bid
+2-,3
Bermuda Grass - SunSport - Delivered
Par Paund
Not Bidding
No Bid
d2-t9
Bermuda Grass - Sun Star - Picked Up i
Pe, Pnund
No, &dmog
No Bid
2.20
Bermuda Grass - SunStar - Delivered 1
Pe, Paull
Not Bidding
No Bid
d2-21
Bermuda Grass - Bermuda Triangle - Picked Up i
Pe, Pnund
Not Biddinq
No Bid
:-22
Bermuda Grass - Bermuda Triangle - Delivered 1
Par Pnund
Not Bidding
No Bid
'+. - --
Buffalo Grass - Texoka - Picked Up +
Pe, Pound
Not B,dd.ng
No Bid
..
Buffalo Grass - Texoka - Delivered
Pa• P 1u,rc1
Not B1dd.ng
No Bid
a2-25
Buffalo Grass - VNS Primed - Picked Up
Pn• P.nmd
Not Bidding
No Bid
+- -n
Buffalo Grass - VNS Primed - Delivered I
Py, P, "Id
Not B,ddmg
No Bid
x7-27
Fescue - Shelby - Picked Up I
Par Pound
Not Bidding
No Bid
a225
Fescue - Shelby - Delivered I
Pnr Pnund
Not Bidding
No Bid
x2-29
Fescue - Hard - Picked Up I
Per Pddnd
Not Bidding
No Bid
. lit
Fescue - Hard - Delivered I
Pnr Pnund
Not B,ddmg
No Bid
i_31
Zoysia - Riata - Picked Up I
Pnr Pnund
Not Biddinq
No Bid
e2 1:
Zoysia - Riala - Delivered I
P-11 Pnund
Not Btdd,nq
No Bid
a2.33
Zoysia - Zenith - Picked Up 1
Per Pound
Not Btddinq
No Bid
n2.34
Zoysia - Zenith - Delivered I
Per Pnund
Not Bidding
No Bid
12-35
Bluestem - Big - Picked Up I
Per Pnund
Not Balding
No Bid
+338
Bluestem - Big - Delivered +
Per Pnund
Not Bidding
No Bid
+2-37
Bluestem - Little - Picked Up I
Par Pound
Not Bidding
No Bid
+2.38
Bluestein - Little - Delivered I
Pnr Pnund
Not Bidding
No Bid
+: a9
Bristle Grass - Plains Mix - Picked Up I
Par Pnuno
Not Btddmg
No Bid
. -,
Bristle Grass - Plains Mix - Delivered t
Per Pnund
Not Bidding
No Bid
.+.^ l
Grama Grass - Blue - Picked Up I
Par Pound
Not Bidding
No Bid
+212
Grama Grass - Blue - Delivered I
Per Pnund
Not 8t0ding
No Bid
1243
Grama Grass - Sideoats Haskell - Picked Up I
Per Pound
Not Bidding
No Bid
+:-u
Grama Grass - Sideoats Haskell - Delivered I
Pqr Pnund
Not Bidding
No Bid
,,5
Klein Grass - Set 75 - Picked Up I
Per Pound
Not Bidding
No Bid
,. 6
Klein Grass - Set 75 - Delivered I
Per Pnund
Not Bidding
No Bid
+2A7
50150 Giant I Common Blend - Picked Up I
Par Pound
Not Bidding
No Bid
e2-18
50150 Giant I Common Blend -- Delivered I
Per Pnmrd
Not Blddin9
No Bid
12J9
Bahia Grass - Pensacola - Picked Up I
Par Pound
Not Binding
No Bid
+:-Sn
Bahia Grass - Pensacola - Delivered I
Per Pound
Not Bidding
No Bid
a2-51
Love Grass - Wilman - Picked Up I
Per Pound
Not Bttldmg
No Bid
+2 52
Love Grass - Wilman - Delivered I
Per Pound
Not Bidding
No Bid
•2-53
Sprangletop - Green - Picked Up t
Per Pa-d
Not Bidding
No Bid
d2-54
Sprangletop - Green - Delivered i
Pyr Pnund
Not Balding
No Bid
x2-55
Switchgrass - Alamo - Picked Up I
Per Pound
Not Bidding
No Bid
=:-Sd
Switchgrass - Alamo - Delivered I
Pyr Pnund
Not Bidding
No Bid
=
Short Native Grass Blend - Picked Up f
Not Bidd.ng
No Bid
d•_+•1
Short Native Grass Blend - Delivered 1
Not Bidmng
No Bid
d2-Sq
Ryegrass - Perennial - Picked Up t
Not Bedding
No Bid
. ,�i
Ryegrass - Perennial - Delivered I
Not Bidding
No Bid
d2-61
Ryegrass - Perennial - Double Eagle - Picked Up 1
Not Bteding
No Bid
12 62
Ryegrass Perennial - Double Eagle - Delivered i
Not Bidding
No Bid
12.67
Ryegrass - Annual - Picked Up 1
Not B.ddmq
No Bid
12-6,
Ryegrass - Annual - Delivered 1
Not Bidding
NO Bid
T_ ns
Kentucky Bluegrass - Picked Up 1
Not Bidding
No Bid
T- i 6
Kentucky Bluegrass - Delivered I
Not Biddmq
No Bid
d2.67
Alfalfa - Cuf 101 - Picked Up
Not Bidding
No Bid
12.ra
Alfalfa - Cuf 101 - Delivered
Not &Ming
No Bid
>• ,v
Multi Mix Seed Winter Mix - Picked Up
Not Bidding
No Bid
T-`71
Multi Mix Seed Winter Mix - Delivered
Grass Sod and Seed Related
Services
Not Bmd.n9
NO Bid
e3-1
Each Additional 112 inch sod base thickness
requested All Varieties
Success All values provided
Bid
. _ 2
Soil Preparation Services Per Scope of Services
- Per Individual for Sod Services
Success An values pmvided
Bid
T-,_,
Soil Preparation Services Per Scope of Services
- Per Individual for Hydro -Mulching Services
Light Grading Sod Preparation Services Per
Success All values pmvided
Bid
- - •
Scope of Services for Sod and Hydro Mulching
Services - Per Individual
Hydro -Mulching Services (Does Not Include Seed
Success All values ded
pmvi
Bid
d1-5
or Soil Preparation Services Costs but does
include mulchfertilizer water and installation
services.I
Additional Vendor Fees
Not Listed
Buttes All valuo provided
Bid
d... i
Additional Vendor Fee Not Specifically Listed.
Please Describe in Detail.
Not Bidding
No Bid
aa-2
Additional Vendor Fee Not Specifically Listed.
Please Describe in Detail.
Nor eidd.nq
No Bid
T.:.l
Additional Vendor Fee Not Specifically Listed
Please Describe in Detail
Nor Bidd,ng
No Bid
al_i
Additional Vendor Fee Not Specifically Listed.
Please Describe in Detail.
Not Balding
No Bid
....-
Additional Vendor Fee Not Specifically Listed.
Please Describe in Detail.
Per Pound
Per Pnund
Per Pound
Per Pnund
Per Pound
Per Pnund
Per Pound
Per Pnund
Per Pound
Per Pnund
Per Pound
Per Pnund
Per Pnund
Per Pnund
Per Eacn
Pa• Maur i is )0 Per — lour S JS;)()
Per Hour S 45 Oo Per man — S a5 00
Per Hour 5 JO 00 Per man lour i 40 00
Per Sq FI S 0 ti N,A S 0 1J
Dei—r•r
I Pei Earn S iN) 011 un�harge for lest S no txl
' man J ,abaft
I Pe, Each
Per Each
Per Eacn
Per Earn
Not BiCemg No Bid 11- Additional Vendor Fee Not Specifically Listed.
Please Describe in Detail. `°
Appendix A — Scope of Services
l . Project Title: Provide Various Grass Sod, Seed and Related Services
2. Scope of Services Contact
Questions about the technical nature of the Scope of Services, etc. may be directed to TIM SLIFKA.
Phone. 817.748.8312, e-mail: tslifka@ci.southlake.tx.us.
3. Special Conditions
The following special conditions shall prevail over areas of conflict in previous pages:
NONE
4. Proposal Evaluation Factors
Emphasis
Factor
35%
Vendor Overall Price for Services
30%
Vendor Experience Providing Required Services
30%
Vendor Ability to Provide Required Services
5%
Vendor Past Experience with City
Brand Manufacture Reference
The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's
product and support need. The manufacturer's reference is not intended to be restrictive and is only
descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products
of like quality will be considered if the Proposal is fully noted with the manufacturer's brand name and
model. The City reserves the right to determine products and support of equal value, and whether other
brands or models meet the City's product and support needs.
6. Key Events Schedule
Proposal Release Date
Deadline for Submittal of Written Questions
Sealed Proposals Due to and Opened by City
Anticipated Committee Evaluation Review Date
Anticipated Award Date
Scope of Services
September 30, 2022
October 14, 2022
Shown on First Page of this UP
November 2022
November 2022
The City of Southlake is seeking a vendor(s) to provide various grass sod, seed and related services.
These services shall include, but not be limited too, providing various varieties of grass sod and related
installation services, bulk grass seed, hydro -mulching services utilizing various seed types and ground
preparation services as required or requested. Pricing for various sod varieties shall be as listed in
Schedule of Pricing. The sod may be picked up by the City, delivered to the City by vendor or
delivered to the City and installed by vendor.
Sod Condition Requirements
Sod shall be fresh cut. Fresh cut is defined as cut and delivered within twenty-four hours (24) whether
City of Southlake - RFP2201B540JC220006 Page 6 of 18
to vendor location or delivered to City. Sod pieces or rolls shall be a minimum of 1/2 inch thick and
may be requested in additional base thicknesses. Additional base thicknesses shall be requested in 1/2-
inch increments. Sod should be grown in a sandy loam mix but for certain types of sod a clay -based
soil may be acceptable depending on City requirements. Type of growth media shall be as requested
by City. City has the right to refuse sod at pick up or delivery and vendor will not be entitled to
compensation if condition of sod is not fresh cut as required, insect infested, contains weeds, dried out,
wilted, delivered to required location late, (late shall be defines as in excess of sixty minutes (60) of
promised or requested delivery time, at the discretion of the City) or in otherwise poor condition as
determined by the City.
Quantities
The City anticipates ordering grass sod by the pallet load. Pallet load shall be defined as a minimum
of 450 square feet per pallet. Orders of sod rolls shall be ordered in a minimum quantity of 10 rolls per
order. Sod rolls shall be defined as 3.5 feet wide by minimum length of 100 feet per roll. The City does
not guarantee any minimum or maximum quantity. Smaller quantities may be requested. Vendor may
list a surcharge for orders delivered in smaller quantities. Orders picked up by the City may be in any
quantities. No surcharge will be allowed for smaller quantities picked up by the City. If a particular
type sod, seed or service is not available, please indicate in the Bid Table with a No Bid.
The City anticipates requesting the following sod types most frequently:
Common Bermuda
St. Augustine
Tiff 419 Bermuda (Tifway 419)
Mid Iron
GN-1
The City anticipates requesting the following seed types most frequently:
Double Eagle Rye
Blackjack Bermuda
Common Bermuda
Multi Mix Winter Blend
Soil Preparation Services
Soil Preparation Services shall include, but not be limited to, removal of existing sod to requested
depth, normally 1-2 inches in depth, adding compost or fresh topsoil as required depending on the
thickness of sod being installed and leveling soil which will vary with slope or contour of ground.
Compost or topsoil material shall be provided by the City. Vendor shall be responsible for the addition
and the combining of these materials with existing surface. The City may also request "Light Grading"
services. These services shall be defined as light hand raking to remove small rocks, break up dirt
clumps etc... These light grading services shall be on an as requested basis.
Installation Services
Installation services shall include, but not be limited to, sod strips shall be laid tightly together, edge to
edge with staggered joints, all irrigation components will be cut -in as required or requested, and
as requested by City. sod shall be rolled or tamped in place once installed.
Cih of Southlake - RFP2201 B540JC220006 Page 7 of 18