Loading...
Item 4L - MemoItem 4L CITY OF SOUTH LAKE MEMORANDUM (June 18, 2024) To: Alison Ortowski, City Manager From: Rob Cohen, Director of Public Works David J. Miller, Director of Community Services Subject: Ratify expenditures with Sims Grass Inc. for sod services in an amount of $83,631.20. Action Requested: The purpose of this item is to seek City Council approval to ratify expenditures of $83,631.20 with Sims Grass Inc. for sod services. Background Information: The City of Southlake requires the assistance of a third -party vendor to complete large-scale sodding projects as the need arises. In FY 2024, Sims Grass Inc. was selected as the primary provider of sod and installation services. This informal procurement prevented the contract value from exceeding $50,000 since annual expenditures over the past several years were less than this amount. In March 2024, another department had additional projects which required sod installation from Sims Grass in an amount of $40,451. These expenses, combined with what Public Works already spent in FY2024 exceeded the maximum allowable contract amount. Therefore, this contract requires ratification from City Council. Requisite controls are now in place affording multiple departments to see combined expenditures against a single spend authorization. Financial Considerations: Funding for sod and installation services is available from the City's Capital Improvements Program and department operational Budgets. Strategic Link: This item links to the City's Strategy Map strategic focus area of Infrastructure. It specifically relates to the City's Corporate Objective, F2: Invest To Provide & Maintain High Quality Public Assets. Citizen Input/ Board Review: None. Page 1 of 2 Item 4L Legal Review: None. Alternatives: The City Council may approve or deny the request. Staff Recommendation: Ratify expenditures with Sims Grass Inc. for sod services in an amount of $83,631.20. Supporting Documents: Attachment A: GL Summary - Sims Grass Inc - FY2024 Attachment B: Sims Grass Inc RFP220006 Renewal 2023- 2024[25521 ] Staff Contact: Rob Cohen, Director of Public Works David J. Miller, Director of Community Services Page 2 of 2